HomeMy WebLinkAbout2001-09-12 - Minutes• • • MINUTES OF A MEETING OF TECHNICAL PLAT REVIEW A regular meeting ofthe Technical Plat Review Committee was held on Wednesday, September 12, 2001 at 9:00 a.m. in Room 111 of the City Administration Building, 113 West Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED ACTION TAKEN LSD 01-32.00: Page 2 LSP 01-30.00: Page 10 LSD 01-33.00: Page 13 STAFF PRESENT Sara Edwards Ron Petrie Keith Shreve Large Scale Development Forwarded (Lewis Street Townhomes Phase II, pp 403) Lot split (Wetzel, pp 475) Large Scale Development (Country Inns & Suites, pp 402) UTILITIES PRESENT Sue Clouser, Southwestern Bell Johney Boles, AR Western Gas Jim Sargent, SWEPCO Forwarded Tabled STAFF ABSENT Kim Hesse Solid Waste Fire Chief Kim Rogers Perry Franklin Tim Conklin UTILITIES ABSENT Kevin Lefler, Cox Communications Mike Phipps, Ozark Electric Plat Review Minutes September 12, 2001 Page 2 LSD 01-32.00: Large Scale Development (Lewis Street Townhomes Phase I1, pp 403) was submitted by Dale Schultz for property located west of Lewis Street and south of Deane Street. The property is zoned R-3, High Density Residential and contains approximately 3.92 acres with 32 units proposed. Edwards: Welcome to the Wednesday September 12, 2001 meeting of the Technical Plat Review Committee. First item we're going to hear today is Large Scale 01-32.00 Lewis Street Townhomes Phase I1 submitted by Dale Schultz for property located west of Lewis Street and south of Deane Street. The property is zoned R-3, High Density Residential and contains approximately 3.92 acres with 32 units proposed. We'll start with Kim Hesse our Landscape Administrator comments. She said the tree preservation area as approved for Phase One does meet requirements for the second phase of the development. Hardwood tree species with a caliper of 2" at planting time is required within all parking lot landscape islands. As required by the Off -Street Parking Ordinance, a source of water is required within 100 feet of all landscaping trees. Schultz: She's saying adjusting phase 1, it will be done. Edwards: You do have parks fees due in the amount of $12,000. That was decided at the Parks and Recreation Advisory Board on September 10, 2001. Kim said she faxed you minutes of the meeting for the record. If you didn't get them you might want to call her. Edwards: From the sidewalks division, Lewis is a local street in a R-3 zone which requires a 6' sidewalk and a minimum 6' greenspace. Change the sidewalk width shown on the plans. Shreve: Just upgrade 6' I think and let out the front. Schultz: I have a 4' sidewalk for phase 1, ifl put it back over there by the ditch, I've got a sidewalk way the heck back here and that makes no sense I'm not redoing it. I never built it that is why 1 was waiting. Shreve: Yeah, they determined that it needed to go in a different place and that was over the existing ditch so since you're putting the storm sewer in we're going to put it over the top of the storm sewer so it was delayed. Schultz: Pretty easy Edwards: Sidewalks shall be continuous through driveways with a maximum oft%cross slope and elevated 2% above top of the curb along Lewis Ave. • • • Plat Review Minutes September 12, 2001 Page 3 Rudasill: It is actually already built through the driveway. Edwards: Ok. Remove lines representing curbs through the sidewalk section from the drawing. That's this. You know driveway approaches shall be constructed of Portland Cement Concrete. Three bicycle parking racks are required and that is a new ordinance we have here in the city. Schultz: I'm not aware of it but I just assumed people were using underneath my steps. That's where they are for phase I. Petrie: Schultz: Edwards: Rudasill: Shreve: Schultz: A diagram of what they have to pass requirements. So I only have to have those for phase II? That is my understanding. Only the addition you will have to have these on. So Phase I will be able to pass. Unless you just want to put them in there. Yeah, we'll put something in there for them. Edwards: From Peny Franklin, our Traffic Superintendent. A street light is required if there are none located within 300' of the development. He couldn't remember if we set up that at Phase I. Rudasill: Yeah, there was one required in Phase I. Edwards: Ok. Schultz: A street light? Edwards: Is that put up? Schultz: No. Rudasill: Not yet. Schultz: What we'll do is we'll run off that electric meter out that other side and put it down there. • Plat Review Minutes September 12, 2001 Page 4 Edwards: Your parking table is 12 ADA spaces but we only see 4 on the plans. At lest one van accessible ADA space is required per building. We only see the four on Phase I. Rudasill: Ok, we had allotted for them we just didn't get the handicap sign in there. We'll get it fixed. Edwards: Planning requirements, really the only thing is we'll need a final diskette prior to building permit and then add plat page 403. That is all that I have. Ron Petrie - Staff Engineer Petrie: One thing that Dale asked me to do is review this as a final. So, all my comments have to do with a final design. The one thing I don't have to review as a final is all your details. Water, sewer, we don't need that for everybody, just run me a separate copy. As a matter of fact, for everybody we don't need a cover sheet and all that, you just need the large scale when you resubmit. If you guys want me to review this final submit me a separate set of plans. • Rudasill: For water and sewer? Petrie: Right. • Rudasill: I'II have those to you immediately. Petrie: Some other comments, having to do with water. The water meters, they should be located as near the public main as possible. I understand that some of them will have to be pushed out because of the asphalt but we will need an easement covering the service lines up to the meter and the meter itself should be in a utility easement. You show only one service line feeding those meters. Rudasill: Actually they will be individualized to each one. That's just a drawing error. You get sloppy when you put 40 or more in. Petrie: Right, I just want to make sure we're on the same page here. Schultz: Yeah, that's what we did in the last one. Petrie: We have allowed one service in some instances, it just requires more gate valves and a little bit more information than what 1 have. For the existing you show where the existing ends on the plans and what valves were installed so 1 know if we' Il be able to shut this part • Plat Review Minutes September 12, 2001 Page 5 out. I assume we will before we extend the line. Rudasill: Ok. Petrie: If you would show that water valve. Sewer, like I said, the details and a profile of the sewer extension is needed. Grading, the only comment 1 have has to do with the requirement of a 5' setback of cut and fill slopes. 1t is hard to really determine on that detention pond. Rudasill: Ok, we've got a little bit of room over there. We could move it off to make sure we're off the slopes. Schultz - Petrie: The building off the slopes? This comes back, it goes up and it comes back down. There is a slope here, I'm not sure if there really is a slope here or not, but it appears like there could be. There is a 5' setback requirement unless you have written approval from the adjacent property owners. •Schultz- Ok, yeah, there is more of a slope up top. Petrie: Speaking of the detention pond, I didn't find any detention ponds calculations. Rudasill: Ok, I will make sure they are in there. Like 1 said, there are other issues with the drainage and all. I will make that recent and then I will give it all to you immediately. • Petrie: Most projects we would consider tabling here, but if we can get that in everything is ok then we won't have to redesign the whole project because the detention pond won't fit on the site and we can proceed on. We need that information to know for sure. Rudasill: Ok, well, it works. I will make sure everything is in there this time. I was in a hurry and just missed it. Petrie: Ok, I've got a list of all the checklist items that 1 needed. A lot of them had to do with year100 water surface and detention pond and the design of the pipes in front. Rudasill: Ok. Petrie: Also the drainage from the parking lot to the detention pond. I want to make sure if we're assuming this is for a 100 year storm pond that all that is going to actually get there and it is not going to flood over before it gets to the pond. It is a possibility you might look at • • Plat Review Minutes September 12, 2001 Page 6 some type of concrete flume through here. I'll see what you proposed and I'll look at it. Schultz: Why don't you Just do a concrete. It would probably be just as easy, just put that in there. Petrie: Ok, so I won't go over all those checklist items. Rudasill: They're pretty much self explanatory. Petrie: As for the detention pond, I know my boss and of course myself, we have a little bit of concern about how this discharge is just right on to the parking lot so we want to look at this a little bit further. We're Just a little bit concerned before we say yes. It is going to take a little bit of further review for that. Rudasill: Currently the way that drains there is a little existing concrete pad that runs out there. 1 guess it is eroded behind that curb in the past and they filled it with concrete and that is basically where the runoff runs to it just basically sheets flows over that curb. We were going to discharge it in that same area. Petrie: 1 fit all goes to that area. Also, I don't know the effect of this outlet structure. If there is heavy rainfall are we going to have a foot of water changing how it releases onto the property. Without that information on the discharge and all that it is really kind of hard to make a good determination on that. The reason I'm bringing it up is it is something that you still need to deal with. Probably me and I think Jim want to go out and take a look at that. Rudasill: Ok. Petrie: Other comments on that pond, you show it as completely flat. We show that as a concern that it is just going to be a swamp. We want it so it works. Schultz: Yeah, we don't want it to be a swamp back there. Petrie: We want it where it will drain out and you can still mow it or you can plant trees in it or whatever you want to do. Schultz: We've got enough trees out there. • Petrie: Put a playground. • • Plat Review Minutes September 12, 2001 Page 7 Rudasill: Actually, the elevation of the discharge is 1,260 so it wasn't supposed to be flat. That 1,261 right by the discharge is a plus That is my fault. That is actually a 1,261 contoured, it runs inside with a with a flood line of 1,261 but the whole plan is on two foot contour. Petrie: I assume this hatched area is supposed to represent water surface elevation. Is that for a hundred year I guess? Rudasill: Yeah. Petrie: There is a requirement in the drainage manual that has to be setback 20' from the building. Rudasill: Ok. Schultz: Right now you don't have 20 feet? Rudasill: No. Schultz: I see your line. Petrie: It is pretty specific it says "in no case shall the limits of maximum height" that is pretty black and white. I need quite a bit of information before Subdivision meeting. Schultz: It shall be done. Edwards: Ok, utilities? Boles: Johnny Boles, Arkansas Westem Gas. Dale, are you showing any type of easement on Lewis Street? It might be there and I'm just not seeing it. Schultz: We've got that half pressure gas line out there. Edwards. Twenty-five isn't there? Rudasill: I think it is supposed to be there. We've got an easement plat on this that was filed. Boles: If you would, just show it on these plans. Rudasill: I'm pretty sure it is a 25. It is either a 20 or 25. 1 think it is a 20, it was required to be a • 20. It is shown on that easement plat and I will make sure it is shown here with the changes to the sidewalk and stuff that got overlooked. We'll get the 20' easement back • • • Plat Review Minutes September 12, 2001 Page 8 on the large scale. Clauser: Sue Clauser, Southwestern Bell. How are you? Schultz: Good, how are you? Clauser: Good, thanks. I don't remember is anything going to go in behind you here at all? What's being there now? Schultz: That is existing apartments. Clauser: Rudasill: Clauser: Edwards: Rudasill: Edwards: Rudasill: Schultz: Edwards: Schultz: Edwards: Petrie: Schultz: Edwards: Schultz: That is existing? Yeah and you have got existing utilities along that north line. Ok, no other comments then. Thank you. Any questions? When are these due back? September 19, by 10:00 a.m. We'll have them before that. I see I'm on number 1 Wyman Road, did you already build that property line adjustment. Yeah, are you here for that? No, I'm not, but I guess I am. I see my name is on there. Did you have any issues with that one? I never saw it. It is just you have got two 4h greenhouses. And they're vacant. And they are vacant and there is a pond moving forward just to, what he is doing is he is • • • Plat Review Minutes September 12, 2001 Page 9 moving so there is about a three foot section of the pond on the property line. So we have moved it oven ust to accommodate if he ever goes to sale either piece of property, it is not a problem. So they don't have to share the pond. Edwards: We didn't have any issues with it, Tim's not here today, but he can approve it tomorrow. Schultz. Ok, not that big ofa deal but Ijust happened to look down on this agenda thing and say whoa, ok. Edwards: Well, we'll give it to you. • • Plat Review Minutes September 12, 2001 Page 10 LSP 01-30.00: (Wetzel, pp 475) was submitted by Libby McDonald on behalf of Brad Wetzel for property located on the north side of Dot Tipton Road. The property is in the Planning Area and contains approximately 4.32 acres. The request is to split into two tracts of 2.31 acres and 2.01 acres. Edwards: The next item on the agenda is lot split 01-30.00 submitted by Libby McDonald on behalf of Brad Wetzel for property located on the north side of Dot Tipton Road The property is in the Planning Area and contains approximately 4.32 acres. The request is to split into two tracts of 2.31 and 2.01 acres If you want to come up to the table here. Here are all the comments in writing. All the comments except for those made by the utilities. There are no parks fees due. There are no comments from our Traffic Superintendent. There are no sidewalks required. That takes us through the first three pages. The first three pages, nothing is required on that. From Planning we just need a note saying that add plat page 475. McDonald: Edwards: McDonald: Edwards: McDonald: Edwards. Ok. That is just the deed reference system? Yes. Ok. Just write it above the legend. We do need some additional right-of-way dedicated. Dot Tipton is a collector on our Master Street Plan and that requires 35' from centerline be dedicated. There are 30' that exist an additional 5' dedication is required. So you Just need to take it back to Allen and have him put that on there. Ok. You do have to obtain county planning approval prior to filing the lot split in Washington County. That is all that I have. Ron, do you have anything? RON PETRIE - Staff Engineer: Petrie: Yes, my name is Ron Petrie, I'm with the Engineering Division. Our records show our public waterline ending back to the east, right near the eastem property line. If this tract is to be served by city water, the city main will have to be extended to this lot. What is out there now is a 2" so of course that would be the size we would expect to be extended over to this lot. • McDonald: Ok, and that is at the buyer's cost of this lot right? He needs to be contacted right? • • • Plat Review Minutes September 12, 2001 Page 11 Petrie: Edwards: Petrie: McDonald: Petrie: Right, it's a public waterline. More than likely the City will not record the lot split until the water is extended if he wants any water. It is just going to take some coordination to make all of that happen. You won't be able to legally sale the property until it is done. Or, I guess we can discuss some letter of credit or something like that. Right, or we can take a check and hold it until it does get extended if you wanted to defer the cost to the buyer. Other than that, I think you've got these comments too. Standard comments just to verify if this house I assume is on a septic tank. Just verify that all that will remain on this and is not a part, it's not going to be located here. Other than that, that's all I have. Well, I.have got another comment. If water is extended we may need some utility easement to extend that meter. I guess that is something the engineer would look at and where is the best place to extend this waterline. We'll deal with that issue later. Ok. I'm sorry, I've got a migraine so I'm having to really focus. If the 2" comes outside the right-of-way we would just need a utility easement to cover that. McDonald: Ok, will that extra 5' not cover that? Petrie: Sargeant: Boles: McDonald: Boles: McDonald: Clauser: It may. That's what I'm saying, we can deal with that later when I see it. This is in the Ozarks Electric service area. 1 am going to request a utility easement on this property. You're showing a 25' building setback here and the City is going to require you to dedicate an additional 5' for right-of- way. We would like a 20' general utility easement parallel and adjacent to Tipton Road and the northern edge of your utility easement could be your 25' building setback on that. So coming offyour building setback line going south 20', the distance ofthe property, that is where that utility easement needs to be. I just need to make sure that Allen knows that right? Yes, and that it gets recorded. Ok. I agree with Johnny on that general utility easement. No further comment. • • • Plat Review Minutes September 12, 2001 Page 12 Edwards - McDonald: Edwards. McDonald: Alright, you need to take these comments to Allen. Bring back a revision by September 19 at 10:00 am. That will get you on the Subdivision Committee Agenda which is the 27th at 8:30 in the moming. It will probably be close to the first of the agenda so you will need to be up here early. You have all this in writing for me right? Except for this 20' utility. Ok, thank you. • • • Plat Review Minutes September 12, 2001 Page 13 LSD 01-33.00 Large Scale Development (Country Inns & Suites, pp 402) was submitted by John Wary of Morrison -Shipley Engineers, Inc. on behalfofNWA Hospitality LLC for property located at Lot 5, Wedington Place. The property is zoned C-2, Thoroughfare Commercial and contains approximately 1.80 acres. The request is to build a 12,665 sq. ft. building with 65 units. Applicant not present, item tabled.