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HomeMy WebLinkAbout2001-08-29 - MinutesMINUTES OF A MEETING OF TECHNICAL PLAT REVIEW A regular meeting of the Technical Plat Review Committee was held on Wednesday, August 29, 2001 at 9:00 a.m. in Room 111 of the City Administration Building, 113 West Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED ACTION TAKEN FPL 01-7.00: STAFF PRESENT Sara Edwards Ron Petrie Keith Shreve Kim Hesse Tim Conklin Final Plat Forwarded (WI IM Investments pp 439) UTILITIES PRESENT Mike Phipps, Ozark Electric Sue Clouser, Southwestern Bell STAFF ABSENT Solid Waste Fire Chief Kim Rogers Perry Franklin UTILITIES ABSENT Jolmey Boles, AR Western Gas Jim Sargent, SWEPCO Kevin Lefler, Cox Communications Plat Review Minutes August 29, 2001 Page 2 FPL 01-7.00: Final Plat (WHM Investments, pp 439) was submitted by Mike Anderson of Engineering Design Associates on behalf of Hayden Mcllroy for property located at Rupple Road south of Wedington Drive. The property is zoned A-1, Agricultural, R-1, Low Density Residential, R-1.5, Moderate Density Residential, R -2k, Medium Density Residential, C-1, Neighborhood Commercial and contains approximately 90 acres with 7 lots proposed. Edwards. Welcome to the Wednesday, August 28th meeting of the Technical Plat Review. First item on the agenda and only item Final Plat 01-7 WHM Investments submitted by Mike Anderson of EDA on behalf of Hayden Mcllroy for property located on Rupple Road south of Wedington Drive. The property is zoned A-1, Agricultural, R-1, Low Density Residential, R-1.5, Moderate Density Residential, R-2, Medium Density Residential, C-1, Neighborhood Commercial and contains approximately 90 acres with 7 lots proposed. Alright, let's start with parks department. The parks and recreation division has been required to lease the existing Meadowlands subdivision parkland dedication acreage, Ozark View Park to the Fayetteville Boys and Girls Club. This park property is now a total of 2.79 acres. Conklin: 1 think Kim is probably mistaken on that because I thought we were owning and developing that as our ball field, or we're leasing that in the future right? Schultz: That is going to be leased. Feinstein: And that's our tract 6. Conklin: So that's going to be tract 6 and tract 5. Feinstein: Well, you just mentioned an acreage that only coincides with tract 6, I don't know what that really covers. Conklin: We need to combine both tracts 5 and 6 together, don't you think Eric? Schultz: Currently we have the lease for tract 6 if I understand but we do not have the deed or a lease for tract 5. So I guess there is a different stake here with information to us. As she keeps reading I think it talks about it. Edwards: Since January, 2001 Kim Rogers has had several discussions with Deborah Sexton, FBGC's attorney, Ms. Sexton realizes that the Parks Division can not legally move forward with the lease agreement until the City receives deed for the banked property after final plat approval. The 5.37 acres will be banked for future development in the southwest quadrant of Fayetteville by WI -IM Land Investments. The future lease will stipulate that • • Plat Review Minutes August 29, 2001 Page 3 the Fayetteville Boys and Girls Club will be responsible for complying with any and all laws and regulations on wetlands, flood plain, and flood way areas. The C.L.O.M.R., 404, and any related fees will be paid for the Fayetteville Boys and Girls Club. Mike Anderson of EDA has been contacted by the Fayetteville Boys and Girls Club to apply for the Final Drainage Report and the Grading Permits. The Parks Division is requiring copies of the permits, applications, and reports thereof. Also a copy ofthe L.O.M.R. is required. The Parks Division received the Wetland Determination information on March 1, 2001. If you would, please call out the Wetland areas on the plat. Conklin: Just clarification, and then I'll lay in the game here for me. The council approved this agreement for the city to build a hundred parking spaces in the ball fields and the city is contracting with Boys and Girls Club building, we're paying the Boys and Girls Club to build these facilities for us do you know? Feinstein: I do not know. Schultz: I would assume it would be the same contract and that the money would just be applied from the city towards that construction. Conklin: And the Boys and Girls Club engineers will be handling those contracts and building it with our participation, financial participation, which will at least back to the Boys and Girls Club. Schultz: That's my understanding. Out of the typical do you need some oversight in those contracts? Conklin: Typically Phipps: So this is not a bid process? It's a sole source. Conklin: Right, right, it may be, when you direct about parks I don't know. Schultz: It would probably be directed through engineering, I could be wrong. Tim knows Parks budget is pretty low. Petrie: But I would think Parks would be more concerned about the contract administration on that than anybody. • Edwards: Alright, Sidewalk and Trail, Rupple Road is a minor arterial Persimmon is acollector which will require a six foot sidewalk and a ten foot greenspace at the time of development. Tim, • • Plat Review Minutes August 29, 2001 Page 4 do you have any comments? Conklin: This project will be going to our subdivision committee meeting tomorrow at which time there will be a staff report outlining obligations recommended for Mr. Mcllroy regarding Rupple Road and Persimmon and that's all I have. Shreve: Are they pretty clear on all that? Conklin: We're 99% done. Ron Petrie - Staff Engineer Petrie: I assume you got my comments, there are not many. The shell on these monuments, have they been set up for these lots? Feinstein: They're doing it today. Petrie: Ok, what, you'll need to change your legend down there then, I think your legend says to be set. Feinstein: We will change them to set monuments. Petrie. Signature block, I know this is all standard for signature block, but I would like to go ahead and take off the water and sewer and the streets and drainage since none of that is a part of this. Feinstein: Ok, that's typical. Petrie: Note B reads water and sewer may not be available to all the tracts 3, 4, 5 and 6. We'll just make that clear. Feinstein: To which lots again? Petrie: 3, 4, 5 and 6. Feinstein: At the time of final plat? Petrie. Yeah. On the right of way on Rupple Road, is there a reason we can not get our standard • 30' radiuses along at the intersections here? • • Plat Review Minutes August 29, 2001 Page 5 Feinstein: No, I have a specific computer function that will do that real easy. Thirty foot? Petrie: Yeah. Phipps: North of tract 2 is that a little area of additional dedication is that what I'm seeing there? Feinstein: Yes. So we will do that thirty foot radius to the new right-of-way line. Petrie: I've got it marked here on this end, it doesn't really matter on this end because we're not building any of that part of it now anyway, so that's fine down there. This easement that connects over for the waterline extension, this water line is about right at the right-of-way and the easement lines up, the south side of the easement lines up to the waterline. Feinstein: So bring that a little more back. Petrie: We probably need to move this easement back south just a little to be able to fit it in there. Feinstein: I'II study that, we did a preliminary layout. Petrie: I requested that easement there for a waterline, and we would still like you to try to match it to the water. Feistein: I thought it wasjust for the water, that was my mistake, in that case, we can make it 25 feet. Phipps: Yeah. Petrie: Just bring it back to the south 5 feet and I think that will probably give you plenty. Feinstein: 1 thought the water would be the first folks in there. Petrie: They probably will be. Phipps: Ok, you need to get in there with them, alright. Conklin: And we're going to put a temporary pole up during construction for electric? I remember we had that conversation. This is yours right? • Phipps: That will be back here off to the east somewhere? • • Plat Review Minutes August 29, 2001 Page 6 Conklin: I didn't know, I mean, that's something you can work out and I can work with you on that. Just a temporary overhead. Shreve: Temporary overhead for construction? Phipps: If it gets that far along where we have to do that, yeah, but I would just like to get it in and permanent it in and have it there. Conklin: And you're going to come off Meadowlands Drive? Phipps: No, I'm coming off of Wedington. Conklin: Wedington Drive, all the way down the side of Rupple? Conklin: Build a haul road for us when you install that. Petrie: We've got a 20 foot easement along except through here, that's the only thing I'm concerned about. Phipps: Yeah, well in preliminary we went through here and we requested 20 foot from Wedington all along Rupple, that whole stretch, all the way down. Petrie: Anybody know if we had a 20 foot easement across that way when they came through? Feinstein: I don't remember that being in discussion that when they came in for large scale 1 was hearing you folks saying yeah you were going to get something from them. Conklin: For the right-of-way. Edwards: But not an easement on top of that? Phipps: It has to be, that's the only utilities we have is on Wedington Drive, we have to come down that east side. Edwards: Were you hear when Airways came through large scale not too long ago? Phipps: Well Airways, you know, their little project is over here. • Conklin: So we've got right-of-way. • Plat Review Minutes August 29, 2001 Page 7 Phipps: Well, the preliminary we did down this, the preliminary we requested 20 feet all the way down. Conklin: Ok, so what you're saying is you're going to go out and get this easement ifthere's not an easement on Airways? Phipps: No, the developer will have to get it. Feinstein: Who is the developer? Mcllroy I guess. Phipps: That's where the gas and the phone and everything has got to come from. Feinstein: The way we show this right-of-way on the west side of Airways does that coincide with the additional they dedicated? Should we make our plat reflect? Edwards: Yeah, we should. Conklin: Can you get the easement plat really quick and see if there is an easement on it? Anything else Ron? Feinstein: On the north side of tract 3 we've got that 20 foot drainage and utility easement? Petrie: No, dust a utility, take off the word drainage. Phipps: I was going to say, anytime we get those from now on, we're going to have to have them separated, we're having problems with it. It's not going to make Fayetteville/Springdale, the drainage easements, when they were all just kind of sloped in and they were all grass it wasn't a problem, but now they're rapping them, they're concreting them, whatever they concrete we can't use. I know I'm getting in there, but I know phone and gas are having a hard time working around me with these so in the future I would like to just separate it if we could. Also, we go in there and especially if they sod them. Petrie: There's another easement on that south side of tract 3, same situation. Phipps: Yeah, but it's separated there I believe isn't it? Feinstein: They have 20 utility on the south and 20 drainage on the north. Phipps: Yeah, so that wasn't a problem. • Feinstein: And 1 guess we've got a 20 foot easement on the south side of tract 5 and 6? Plat Review Minutes August 29, 2001 Page 8 Phipps: 1 don't see it. Clouser: I think it's the same thing up on 3 on east there. Edwards: Yeah, it's just right around the corner. Phipps: Yeah, so when we get here I could pass this. Conklin: This is City of Fayetteville property and there's going to be no road there, so it's done. Clouser: I agree with those utility easements and have no further comments. Edwards: Ok. Clouser: Actually, I do have further comment. Do we know what's going in on any of these yet? Feinstein: Youth Center is coming in on 4, 5 and 6. Clouser: Ok, alright, so we will need contact then to four inch out to utility easements? Feinstein: That should've been on our large scale plan. Clouser: Yeah, I think it was Petrie: While you're doing these Andy, if you can just go ahead and do them down here too. Feinstein: Sure, 30 foot radiuses. Petrie: It will make Kim a lot happier. Conklin: Well, 1 think when the developer comes in and we're not dedicating more right-of-ways it's done. One less comment we have to make. Conklin: We want to make sure, yeah, that's a good point, yeah, the judicial pause in that. Phipps: The road would have to be complete or you all must grade Like I say, these boxes I have along here will probably be in the way of construction on that road, these transformers will have to sit, pull the boxes. Conklin: Well, the road is not going to be in by the time you get power, you're going to need power Plat Review Minutes August 29, 2001 Page 9 before that probably. Petrie. Well, there's a good chance we're going to build it. Phipps: I mean they're pretty good size and it would bend them, I mean, I've seen this before and it would be hard to work around them. Petrie: There's a good chance we're going to have to build a temporary road, a haul road that we're going to try to get in fairly close to what the final is going to be, I can't guarantee that but that's what it is looking like. Phipps: A temporary overhead now on a new policy, you know, I could get one down there, charges for that are the labor to put it in and the labor to take it out, we don't charge for materials, just pay us to put it up. Feinstein: You got lots of volunteers to get out there and help lift that pole up. Is that your understanding though ofthe haul road location? I think there was some talk about having it in the sidewalk area Conklin: He's designing it, Ron Petrie here. Feinstein: Are you going to try and put it on the west side? Petrie: It will go right down the middle. I think if we use the street itself. Phipps: So you'll just put it like to an 8 or 10 foot lane to allow construction traffic? Petrie: I don't know if we can get by with something that small, but I'd have to see. Feinstein: That question will come up once they start. Petrie: It hasn't been decided. Feinstein: I would think we needed something a little bigger, I know we would. Phipps: This other tract here is the City pursuing right-of-way acquisition off of that? Conklin: We'll probably do that. Feinstein: I was looking over some of my own notes here, the ownership in Meadowlands, the Plat Review Minutes August 29, 2001 Page 10 second note we talk about lot 31 but we don't talk about lots 32 and 33. Is that critical? Do we need adjacent ownership? Conklin: Not on the final plat. Feinstein: Ok, do you even need this little bit? Conklin: No, take it off. Feinstein: The other question I have is it might make it easier, I'm Just really tied to this easement on Airways, if you need to require additional right-of-way, put that easement on that. Phipps: Yeah, we could go 20 foot down that west side. Conklin: Where are we putting our waterline on that other side Ron? Conklin: Oh, we're coming in there, alright. Petrie: Unless I'm told something different. Edwards: So you want a 25 foot easement on both sides just in case? Conklin: Well, they have 20 on this side, 20 on both sides. Feinstein: They've got 20 on both sides, if for some reason you would want to acquire these Airways and you're trying to get an additional right-of-way to that other twenty feet to the west. Petrie. To do that, we just need to think about calling you guys to see what conduits you need. Phipps: Yeah. Feinstein: Ok, those easements I assume will be part of the easement plat for the easement project, they won't be on the final plat, that's really off our property. Is that how you would like to see that? Conklin: Yes, the only easements we want to see is the one on this. I don't want anything holding this plat up from filing. It needs to be filed on September 11 th. As soon as possible after Planning Commission. Petrie: Yeah, will we get an easement across Ozark property here? 1 • Plat Review Minutes August 29, 2001 Page 11 Feinstein: Final surveyor's signature on this document, when do you...I'm hoping you don't need one by tomorrow. Edwards. When you file it. Conklin: When you file it, but lets try to get everything in order so after September 10t we can get it filed and we can get the land transferred to Parks and we can get the lease agreement approved and we can build a very high quality youth center. Petrie: When is grading scheduled tentatively? Wheri do you think they'll start grading on the site? Feinstein: August 1" was the proposed schedule. Conklin: I think they need to get their funding in place. Feinstein: That'll take several months. • Conklin: Well, yeah, they're going to be close. Petrie: Yeah, I just wanted to get some ideas. Conklin: One other thing Andy, the youth center officials have told me that tract 6 and tract 5 work based on the large scale with regard to the hundred parking spaces on the ballfields. I do trust them but it wouldn't hurt to check because ifwe need to move lines around now is the time to move tract 5 line around ifwe need to have more land for the hundred parking spaces in the ball fields. Now there will be parking. Feinstein: So that's sort of what the City's contract obligations are is that the 100 spaces plus the ballfields be on City land. Well, I can tell you by looking at it that that doesn't work because our tot tract 4, that little wing off to the east there, that's some of the ball field. Conklin: Well, I've asked the question, they've assured me that it works, I looked at it too and I questioned it but since you have the capability of overlaying it, overlay it for me and ifwe need to adjust those lines. Feinstein: Ok, was the agreement that these two lots are large enough to contain that size of improvement or that the improvements are designed to fit on these? • Conklin: Based upon what was approved at large scale, they work on tract 5 and 6, they do fit. Because like I said, ifwe need to change lines around, now is the time to do it. • Plat Review Minutes August 29, 2001 Page 12 Feinstein: Even though tract 4 is already conveyed to the youth center. So this will be the lot line adjustment? Conklin: Well, just to look at. Feinstein: Do I need to draw a final replat? Conklin: Well, no, just look at it, they've assured me it works, I dust want to triple check. I've asked the question two times to Mike Hill. In the event they're not correct, now is the time to do it before we end up filing this. Feinstein: And how does that affect their deed on tract 4 if we adjust that lot line. Conklin: They're correct, lets assume their correct and if their not, let's talk. Feinstein: Ok. • Conklin: I just brought that issue up. Feinstein: Yeah, well I don't want to slap anybody with it either. Conklin: I know, they're monumenting today so all of the lots are being monumented too. Anything else? • Feinstein: Anything else extraneous that we can extract from this thing? The City of Fayetteville has their sign off block over here, WHM, I don't know if he has somebody sign for him, he's not due back in town until mid-September, is that going to delay the final plat? Conklin: No. Well, I mean signature block, yeah. Well, the meeting is on the 10th, so delay it a few days or whatever. We could have approval and then file it when he gets back in town, he needs to sign it, I thought he was going to be back earlier than that. Feinstein: And I'm assuming you need a digital mapping submittal on this? Edwards: Yes. Feinstein: Is that in here? Edwards: No. It will be though. Plat Review Minutes August 29, 2001 Page 13 Feinstein: How many of these do you need back today, these revisions? Edwards: That would be great if we could do that. Conklin: How many normally do we get back? Edwards: We typically get 37. Conklin: Thirty seven. Feinstein: Is that what you need? Conklin: Well, we can hand out revised ones to everyone. Feinstein: I'll have them here this afternoon or with me in the morning, how about that? Conklin: Ok. Feinstein: What time are we meeting here tomorrow? Conklin: 8:30. Feinstein: And that is for Subdivision? Conklin: Yes. Feinstein: What was this meeting? Conklin: This is technical plat review. Feinstein: Ok, I appreciate everybody's time and energy.