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HomeMy WebLinkAbout2001-08-01 - MinutesMINUTES OF A MEETING OF TECHNICAL PLAT REVIEW A regular meeting of the Technical Plat Review Committee was held on Wednesday, August 1, 2001 at 9:00 a.m. in Room 111 of the City Administration Building, 113 West Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED LSP 01-26.00: Page 2 LSP 01-27.00: Page 5 LSP 01-28.00: Page 7 LSD 01-19.10: Page 10 LSD 01-27.00: Page 17 LSD 01-28.00: Page 22 LSD 01-29.00: Page 28 STAFF PRESENT Sara Edwards Ron Petrie Keith Shreve Kim Hesse Tim Conklin Lot Split (Ashby, pp 101) Lot Split (Russell, pp 240) Lot Split (Robinson, pp 398) Large Scale Development (Hometown, pp 524) ACTION TAKEN Forwarded Forwarded Forwarded Large Scale Development (First Church of the Nazarene, pp 253) Large Scale Development (Marriot Courtyard, pp 212) Large Scale Development (Fayetteville Public Library, pp 523) UTILITIES PRESENT 1 Jim Sargent, SWEPCO Sue Clouser, Southwestern Bell Mike Phipps, Ozark Electric Forwarded Forwarded Forwarded Forwarded STAFF ABSENT Solid Waste Fire Chief Kim Rogers Perry Franklin UTILITIES ABSENT Johney Boles, AR Western Gas Kevin Lefler, Cox Communications Plat Review Minutes August 1, 2001 Page 2 LSP 01-26.00: Lot Split (Ashby, pp 101) was submitted by Dawn Ashby for property located at 5234 Butterfield Coach Road. The property is in the Planning Growth Area and contains approximately 40 acres. The request is to split into two tracts of 37.28 acres and 3 acres. Edwards: Welcome to the Wednesday, August 1, 2001, meeting of the Plat Review Committee. The first item is lot split 01-26.00 submitted by Dawn Ashby for property located at 5234 Butterfield Coach Road. The property is in the Planning Growth Area and contains approximately 40 acres. The request is to split into two tracts of 37.28 acres and 3 acres. What I'm giving you is staff comments and these are revisions that will need to be made to your survey before we can approve it. You can take that back to your surveyor and he can call me with any questions he has. I'm going over that for you. Chuck Rutherford - Sidewalk Administrator Rutherford: No comment. Perry Franklin - Traffic Superintendent Franklin: No comment. Kim Rogers - Parks Operations Coordinator Rogers: No comment. Kim Hesse - Landscape Administrator Hesse: No comment. Sara Edwards - Associate Planner Edwards. The third page starts in on planning comments. He just needs to add plat page 101 to the title block. I wanted to talk to you about this road to the north, that is a private drive, does it touch your property? Ashby: Yes. Edwards: That is a Master Street Plan street and I think I've discussed this with you before. • • • • • • • Plat Review Minutes August I, 2001 Page 3 Ashby: Originally it was a county road Our property goes ten feet into the road. Edwards: Your surveyor needs to show that road on there. The requirement on the Master Street Plan is for 35 feet of right-of-way from centerline. However he wants to address that, then he can go from there. Ashby: The County Judge closed it. Edwards: Celia, do you have any knowledge of this? Scott-Silkwood: I don't. Edwards: Probably what we are going to look for is 35 feet dedicated along the north property line. Conklin: That's for if the street is built down there at some point in the future. Edwards: Then Butterfield Coach is also on the Master Street Plan which is 45 feet from centerline. What he'll have to do is take 45 feet off the centerline of the street Zion is also a collector which requires 35 feet from centerline. Ashby: You are wanting it on the survey? Nobody's building anything. Edwards: Not right now but we do need the land to be dedicated. Conklin: In the future, 20 to 30 years from now. Edwards- All of this is in the comments. Conklin: If he has questions, have him give us a call. Edwards. *The only other thing, he needs to reference state plane coordinates, so we can put this in our GIS. Conklin: It's in order to get it into the computer system to make maps. Edwards: You do have to obtain County approval prior to filing lot split. Plat Review Minutes August 1, 2001 Page 4 Ron Petrie - Staff Engineer Petrie: Are there any existing houses on this property? Ashby: No. Petrie: No comment. Edwards: Now we hear from the utility companies to see if they need any easements to service this. Mike Phipps - Ozark Electric Phipps: No comment. Sue Clouser - Southwestern Bell Clouser: No comment. • • • • • • Plat Review Minutes August 1, 2001 Page 5 LSP 01-27.00: Lot Split (Russell, pp 240) was submitted by Norma Russell for property located at 6203 Wheeler Road. The property is in the Planning Growth Area and contains approximately 9.76 acres. The request is to split into two tracts of 3.00 acres and 6.76 acres. Edwards. The next item is lot split 01-27.00 submitted by Norma Russell for property located at 6203 Wheeler Road. The property is in the Planning Growth Area and contains approximately 9.76 acres. The request is to split into two tracts of 3.00 acres and 6.76 acres. Chuck Rutherford - Sidewalk Administrator Rutherford: No comment. Perry Franklin - Traffic Superintendent Franklin: No comment. Kim Rogers - Parks Operations Coordinator Rogers: No comment. Kim Hesse - Landscape Administrator Hesse: No comment. Sara Edwards - Associate Planner Edwards: I need you to add plat page 240, reference state plane coordinates. Mount Comfort is a collector which requires 35 feet from centerline to be dedicated. We are asking for that to be dedicated to Washington County and just show it on the plat. Must obtain County Planning approval prior to filing lot split. Ron Petrie - Staff Engineer Petrie: Our concerns are to verify our services lines, septic systems, how they are going to sit in here with this lot split, if they are going to cross over property lines and all that. We would like some verification of that. The other comment, 1 think I put a copy of our map in here, we have a six inch waterline that comes through this and cuts through, we didn't show any record of an easement but we want to make sure we have at least 10 Plat Review Minutes August 1, 2001 Page 6 feet on that Whether it's been recorded or not, I don't know. At this time we would like to go ahead and have it recorded with this plat. 10 feet on either side. I think the waterline runs pretty much along this west property line. You've got easement along the road but where it cuts across the country here you don't. Allen: I'll have the title company look for that, if not, they can prepare one. Petrie: You can record it with your plat, that will be fine too. That's all I have. Mike Phipps - Ozark Electric Phipps: It looks like you show a 20 foot easement along Mount Comfort, I can use that. Sue Clouser - Southwestern Bell Clouser. I'll need to be in that easement along Mount Comfort also. What is this road here, it says county road? Allen: Yes. Clouser: Can I get a 20 foot easement or, if it's just me going in here, 10 foot along here also? Allen: I will put it at 25 foot general utility easement. Clouser: That's perfect. • • • • • • Plat Review Minutes August 1, 2001 Page 7 LSP 01-28.00: Lot Split (Robinson, pp 398) was submitted by Donna Treat of Coldwell Banker Faucette on behalf of James & April Robinson for property located at 1245 N. 5151 Street. The property is zoned A-1, Agricultural and the northern 50' is in the Planning Growth Area containing approximately 3.02 acres. The request is to split into two tracts of 2.29 acres and 0.73 acres. Edwards: The next item is lot split 01-28.00 submitted by Donna Treat of Coldwell Banker Faucette on behalf of James & April Robinson for property located at 1245 N. 515' Street. The property is zoned A-1, Agricultural and the northern 50' is in the Planning Growth Area containing approximately 3.02 acres. The request is to split into two tracts of 2.29 acres and 0.73 acres. Chuck Rutherford - Sidewalk Administrator Rutherford: This portion of 5151 Street is a local street which requires a 4 foot sidewalk with a minimum of 6 foot green space. At this location we are recommending a cash contribution in lieu of sidewalk construction. Tract 2 will be $1,130.62 due before lot split is filed. Tract 1 will be $702 due before issuance of Certificate of Occupancy for new house. Kim Rogers - Parks Operations Coordinator Rogers: No comment. Edwards: I think we'll need to check with parks, I'm not sure she realizes part of that is in city limits. Don't count on no comment for that. Perry Franklin - Traffic Superintendent Franklin: No comment. Kim Hesse - Landscape Administrator Hesse: No comment. Sara Edwards - Associate Planner Edwards: Typical survey requirements are that you show adjacent property owners and adjacent zoning. That helps us when public comment takes place. Plat Review Minutes August 1, 2001 Page 8 Carter: I realized that at the last minute. We'll fix that. Edwards. Add plat page 398 to the title block. We need to verify the setbacks that when you create this new lot that we are meeting R-1 and A-1, assuming the rezoning goes through, which is an 8 foot side. Carter. Do you need the 8 foot side? Edwards: Yes. Carter: After the split, so all the way around? Edwards. Yes. They do need to obtain Washington County approval because a portion of this is in the County, prior to filing lot split. Carter: We need Washington County approval? Edwards: Yes. Ron Petrie - Staff Engineer Petrie: Do you happen to know if the existing house is on City sewer? Carter: Yes. There is sewer and water in front of the house. Petrie: That's one thing, just to verify, the service lines and water meters are all going to be located on tract 2 for this house. Carter: I thought we showed the sewer and water but I'm not seeing it now. Petrie: You showed the public side of it. You just need to verify that the private stuff is going to stay on the right lot. The other comment, it appears that this existing 15 inch sanitary sewer is located up against the easements, we request 10 more feet of utility easement. Carter: I don't see it on my plat but I understand what you are saying. We'll do that. Mike Phipps - Ozark Electric Phipps: I just need a 20 foot easement along that north property line. • • • • • • Plat Review Minutes August 1, 2001 Page 9 Sue Clouser - Southwestern Bell Clouser: I agree with Ozarks. Petrie: The gas company is not here but our records show an 80 foot gas easement on the west side of the property. It's a pretty sizeable easement. Edwards: I did call the property owner yesterday and he is interested in starting construction on his accessory building as soon as possible. We don't have anything in our ordinance that will allow him to have a lot with an accessory building. In an R-1 Zone you have to have a house before you start adding accessory buildings. He is aware of that and knows he won't be able to start construction. If he does want to build that before the house he has to get conditional use approval If you have any questions give me a call. Revisions are due August 8, 2001, by 10:00 a.m. Plat Review Minutes August 1, 2001 Page 10 LSD 01-19.10: Large Scale Development (Hometown, pp 524) was submitted by Glenn Carter of Carter & Associates on behalf of Hometown Development for property located on the southwest corner of Fletcher Avenue & Rodgers Drive. The property is zoned R-2, Medium Density Residential and contains approximately 0.50 acres with 12 dwelling units proposed. Edwards: The next item is LSD 01-19.10 submitted by Glenn Carter of Carter & Associates on behalf of Hometown Development for property located on the southwest corner of Fletcher Avenue & Rodgers Drive. The property is zoned R-2, Medium Density Residential and contains approximately 0.50 acres with 12 dwelling units proposed. Kim Hesse - Landscape Administrator Hesse: The requested replacement trees are indicated on the drawing. The replacement trees must be 2" caliper in size at the time of installation, be of a hardwood species, and be planted after all other construction for the project is complete. Interior parking lot landscaping is required. Based on the Off Street Parking Ordinance, one tree planted in a landscaped island is required within the parking lot area Edwards: The typical is one tree per every twelve. Conklin: Your parking lot is not currently meeting the City ordinance and will need to be revised. The plat did change from what was shown with the green space to more pavement than what was presented at Planning Commission originally. Hesse: Show the limits of tree protection fencing along the edge of construction to protect off site canopy. Chuck Rutherford - Sidewalk Administrator Rutherford: Fletcher Street is a Local street which requires a 6 foot sidewalk with a minimum of 6 foot green space. That is shown on the plans. New sidewalks, driveway approaches, or access ramps constructed in the right-of-way shall meet Ordinance #4005, Section 98.67, City of Fayetteville, Code of Ordinances. Driveway approaches shall be constructed of Portland Cement Concrete. The sidewalks shall be continuous through the driveways with a maximum 2% cross slope and elevated 2% above top of curb. Inspection is required prior to concrete pour. • • • • • • Plat Review Minutes August 1, 2001 Page 11 Kim Rogers - Parks Operations Coordinator Rogers: No comment. Perry Franklin - Traffic Superintendent Franklin: A streetlight is required if none are located within 300 feet of development. Trees in the right-of-way east of proposed drive must be trimmed to provide sight distance to the east of Rodgers Drive and Lighton Trail Sara Edwards - Associate Planner Edwards: The new application you turned in, Bob didn't sign. Carter: I thought I could sign as representative. Edwards: We have to have the owner's signature. Carter: He's out of town and will be back on Friday. Edwards: Send him down. I know we kind of had a debate about the building height with regard to the setback in this zone. I just wanted to let Bob know that we will be checking before permit if the building height is meeting the setback. If we approve this now based on the knowledge we have, plans change. We are going to be watching that. Carter: What about the gables? Edwards: They cannot face the east side or you are going to have a greater setback. Carter: They have to face this side? Edwards: Exactly. I know he's been changing the building floor plans, I just want to make sure he's aware of that. I do need some open space calculations provided. Bike racks shall be provided. I didn't see them on there. Carter: We showed a bike rack. Edwards. It's a minimum 25, you can take that out. Plat Review Minutes August 1, 2001 Page 12 Shreve: You can put one in if you like. Edwards: Standard, all dumpsters and utility equipment shall be screened. Conklin: This is in violation of the condition that the Planning Commission placed on the first administrative item that went before them, limiting the density to six units on this lot. That has to be addressed at Planning Commission since the applicant is now requesting twelve units. That item I've brought forward because we can't really deal with this large scale development because it's not in compliance with that condition of approval for a lot that does not have the required street frontage. If you can inform your client that is coming back up. You'll need to make your argument why that condition shouldn't be met. Carter: At which meeting? Conklin: Planning Commission. Edwards: It will go to the August 27th meeting. I'm assuming you still want your waiver for the street. Carter: Yes. Conklin: Something new that I'm going to bring up right now, there is a triangle piece of property that I think this right-of-way is cutting across. Edwards: We went through that and we determined that it's a City owned piece that we just have as right-of-way, we don't hold it as a deed, it doesn't have a parcel number. Conklin: We'll have to research that and see if City Council has to give permission to cross that. I'm not sure who has the right to make that decision. It shows up on the map. I don't want a private driveway going across it if it's City property. We'll have to talk about that. Carter: In the original submittal you'll see that I avoided that, then we discussed that and someone said they thought it was City property, to go on across it. Conklin: I just to verify. Carter: From what I saw, you can do your own research and see, it's part of this lot across the • • • • • • Plat Review Minutes August 1, 2001 Page 13 street that is owned by the City. The Fletcher Street right-of-way cut the corner of the lot and it left a little piece. Conklin: I'll get with our City Attorney and make sure there is no problems. That's something I didn't want to come back and be a problem for your client. If there is a piece of City property that's not City right-of-way that we are using for a private driveway, I just want to make sure it's all clean and cleared up. I just want to put you on notice that the condition of approval for the original lot with six units, you are showing twelve now, it's not meeting that condition. Ron Petrie - Staff Engineer Petrie: Carter: I'll start of with the lift station. I know we talked about this but just wanted to put it on the record that we won't approve the use of this lift station until we know all the other methods or routes have been explored and this is a last resort option. I went ahead and put all the requirements as if it was going to be a public station. I'll read through them real quick. It will need a 6 foot privacy fence around it. That whole area that will have to be fenced in will have to be deeded to the City by warranty deed. We will need a 20 foot public utility easement that covers that force main. Also, we want a 20 foot easement to the east from the manhole. We would want a pig launch placed in the fenced in area. We need a fire hydrant within 200 feet of the pig launch. We would we want valve boxes installed at 400 feet along the force main and also at every bend with the standard posts placed on those places. There would be a $4,300 fee for the SCADA system to be installed for the lift station. Just for the record, has any of the grading changed from the previous grading plan that was submitted? No, we maintained the same grading as much as possible. We didn't change any contours except for the area where the building footprint was reduced, we had to add another contour there to show what's happening with the grading there. Other than that, no. Petrie: Can you tell me if the amount of impervious area has increased, decreased, stayed the same? Carter: The amount of impervious area has slightly increased. Conklin: How many square feet? Carter: About 22 feet by 33 feet. The area that was going to be building is now a grassed Plat Review Minutes August 1, 2001 Page 14 area. Conklin: I thought you said it's increased? Carter: I'm sorry. The impervious area has decreased What was going to be building is now trees and grass. Edwards. Didn't your parking lot increase in size? The pavement for your parking lot? Carter: That's right, it's probably an even swap. I'll check that and give you a number to tell you what I find out. Conklin: Now you are going to have to go back in and add some landscaping. You are changing again so if you can do it based on our recommended changes, based on what was previously submitted to Ron. I think that's what we are looking for. Petrie: I want to make sure the drainage we have is still valid. Last comment, Planning Commission has to determine any improvement to Fletcher Avenue. Jim Sargent - SWEPCO Sargent: The 20 foot utility easement that you are showing on the east property line, does that go all the way down to the south end of the property? Carter: Yes. Sargent: Part of that easement is on the adjacent property to the east, is that correct? Carter: Yes. Sargent: The lift station, do you know what voltage or what you'll need for that? Carter. I don't know yet. Sargent: We only have single phasing. Petrie. You usually will need a three phase. Conklin: Where does three phase come from? • • • • • • Plat Review Minutes August 1, 2001 Page 15 Sargent: I'm not sure, this is in Glen's territory. It would be a cost. Conklin: Additional lines on the existing poles? Sargent: Yes. Conklin: It would be overhead through the development to the lift station? Sargent: That would be the least cost. We would design it as overhead and if it needed to be underground that would be additional cost to the developer. Conklin: It would have to be underground. Does that change the way those poles are up there along the streets or anything? Sargent: It could change. I have to go out there and look at the site. I really don't know what's there. Carter: Do I need to talk to Glen Newman? Sargent: Yes. If three phase is required, he'll have to figure out the cost to get it to that area. That's all I have. Sue Clouser - Southwestern Bell Clouser: I just ask for a 20 foot utility easement along Fletcher because I'm going to have to come from Summit Carter: We don't own that property. Edwards: Is it up to your property line? Clouser: I see right-of-way here at Fletcher. Conklin: Let me show you what it looks like. Carter: Our boundary comes through there. That's Center Street right-of-way. Conklin: Here's Fletcher. This is all just paper right-of-way. Plat Review Minutes August 1, 2001 Page 16 Clouser: No comment. Conklin: I think you have a franchise agreement. Clouser: We'll go in the back through the existing 20 foot easement. Conklin: Did you have Clyde check the right-of-way? Edwards. He did, it's .52. Conklin: I hate to have the meets and bounds description, not to question your ability Glen, I would hate to have someone calculate that out and have .45 acres and have 12 units and be in violation of the zoning. Carter: I don't mind being checked. • • • Plat Review Minutes August 1, 2001 Page 17 LSD 01-27.00: Large Scale Development (First Church of the Nazarene, pp 253) was submitted by Dave Jorgensen of Jorgensen & Associates on behalf of the First Church of the Nazarene for property located at 2857 N. Old Missouri Road. The property is zoned R -O, Residential Office and R-1, Low Density Residential and contains approximately 2.96 acres with a 20,527 sq.ft. building proposed. Edwards: The next item is a large scale development 01-27.00 submitted by Dave Jorgensen of Jorgensen & Associates on behalf of the First Church of the Nazarene for property located at 2857 N. Old Missouri Road. The property is zoned R -O, Residential Office and R -I, Low Density Residential and contains approximately 2.96 acres with a 20,527 sq.ft. building proposed. Kim Hesse - Landscape Administrator Hesse: A complete landscape plan with species listed, notes and details for property installation and irrigation will be required prior to building permit approval Please provide landscape plan directly to the Landscape Administrator. Please revise the Tree Preservation Plan and application to reflect the percentage of the total site in existing tree canopy of the site (do not differentiate between the zone), reflect the total percentage of the site in existing tree canopy outside of existing easements, and reflect the proposed percentage of the total site to be preserved in existing tree canopy outside of the existing and proposed easements. Chuck Rutherford - Sidewalk Administrator Rutherford: Oak Cliff is a local street which requires a 4 foot sidewalk and a minimum of six feet of green space. Old Missouri Road is a collector street which requires a six foot sidewalk and a minimum of ten feet of green space. You do need to connect the new sidewalk to the existing sidewalk at the south end of the property. New sidewalks, driveway approaches, or access ramps constructed in the right-of-way shall meet Ordinance #4005, Section 98.67, City of Fayetteville, Code of Ordinances. Driveway approaches shall be Portland Cement Concrete. The sidewalk shall be continuous through the driveway with a maximum of 2% cross slope and elevated 2% top of curb. Inspection required prior to concrete pour. Three bicycle racks are required per ordinance #4293. Edwards: I would like those added to the parking tables. Plat Review Minutes August 1, 2001 Page 18 Perry Franklin - Traffic Superintendent Franklin: Streetlights are required at every 300 feet, at intersection, and at the end of streets. Kim Rogers - Parks Operations Coordinator Rogers: No comment. Sara Edwards - Associate Planner Edwards. Brackett: Edwards: Brackett: Edwards: Brackett: Edwards: Brackett: Ron Petrie - Petrie: 1 do not have your adjoining property owner labels in the file. You guys are normally pretty good about that. We do need a legal description to reference state plane coordinates. Just a minor issue, in R-0 when parking is between the right-of-way and the building, the setback is 50 feet. In our buffer and screening ordinance, screening is required between all non-residential uses and residential districts. It says wood board fence or vegetation or a combination of the two. It looks like he's got vegetation on this side. This is completely wooded and is not going to be disturbed. They may have fences out there. They may need to do some planting. Just show on there what you intend to do. Do you know if they are going to have any signs? They are going to relocate that existing sign they have out there, it's a monument sign. There is overhead electric on this property. It's 12 KV. Mechanical and utility equipment, dumpsters shall be screened. I don't see your dumpster location, are you going to have one? I don't believe they are. I don't know if they generate enough waste. I believe they have a cart now. I'll ask and if not I'll show a location. Staff Engineer Do you know are they going to put a sprinkler system in? • • • • • • Plat Review Minutes August 1, 2001 Page 19 Brackett: I don't know. Petrie: If they do add one, we'll have to review that. It would need to add a fire hydrant within 100 of the FDC on that. Sewer, we would request some additional easement on the west side, 10 feet from that sewer line. Grading plan is acceptable as submitted. A couple of comments, in one or two areas you show some encroachment of the grading into the tree preservation are, get that changed. Requirements on these retaining walls, if it's over 4 feet it has to be designed by an engineer. If it's over 21/2 feet tall we need handrails to be added. For drainage, the report is acceptable. I would ask that you show the 100 year water surface elevation in the ponds on the LSD plan. On the south side of the building, you have the grades really shown and all this is going to be pushed over here. I would like you to show a shallow swale through there to intercept that and bring it on around, not onto the adjacent property. The one thing we do want to check, the final review has to do with this ditch back here. We would want to see the water surface elevations back in this ditch, before and after. I'm a little concerned about this berm on the detention pond. We are kind of pushing the water back onto this side of the creek by adding all this fill in the berm. On the final report I would like to have a study on the affects on that. We've got some more room where you might shallow that and push it that way. I would like to see all that studied before we approve the final. Of course, rip rap, it's City policy it should be avoided. Jim Sargent - SWEPCO Sargent: I would like to show a utility easement along the south property line, 10 foot. Brackett: Will that affect my retaining wall? Sargent: How big of a retaining wall are you proposing? Brackett: At least 8 foot max. Sargent: We've got a pole with the transformers on it back there. How much cutting are you going to be doing close to it? Brackett: The pole along Old Missouri? Sargent: No. Right behind where your building is going to be. Brackett. We won't cut anything within 5 feet of the property line. Plat Review Minutes August 1, 2001 Page 20 Conklin: How about a 5 foot easement? Sargent: We really need 10 because of the type of construction we've got out there. Conklin: You have an easement on that subdivision don't you? Sargent: We probably do. Brackett: There is like 25 feet. Sargent: We may have an easement when that was built to serve the church also. Brackett: I don't know if back there is off an easement, isn't it like 5 feet for a wall? Petrie: Depending upon the utility. It can be waived if acceptable by the utility. Brackett: If we gave you 5 foot there, move that to 30... Sargent: I was trying to think of something to cover that overhead. Brackett: Our parking is below 10 foot or we could shove that wall right up against the parking lot. Petrie: I don't see why you can't have the wall in the easement. Sargent: I don't see a problem with it. We've got that one pole where the transformers are and we need to be close to it. Brackett: Do you want it the length of the south property line or down past the pole? Sargent: All I need is just a little past the pole. Clouser: I don't know, I'm going to have to give you a call and let you know. Sargent: If you go 10 feet past the pole it would be sufficient. Do you know where the point of service will be9 Brackett: I don't. • • • • • • Plat Review Minutes August 1, 2001 Page 21 Sargent: If we extend that 12 KV line we may show the easement going down to where the point of service is. If you want to extend it on down it's not a problem for the other utility easement. I also would like to ask for a 20 foot easement along Old Missouri Road Brackett: The same situation with that wall, I assume it's okay. It's not near as high, it will be three feet at the most. Sargent: That won't be a problem That's all I have Sue Clouser - Southwestern Bell Clouser: I agree with the easement on Old Missouri and I'm going to have to call you about the property line because I'm not sure where we are able to go in. Edwards: Revisions are due August 8, 2001, by 10:00 a.m. • • Plat Review Minutes August 1, 2001 Page 22 LSD 01-28.00: Large Scale Development (Marriott Courtyard, pp 212) was submitted by Andy Feinstein of Engineering Design Assoc. on behalf of Marriott Courtyard for property located on lot 17 CMN Business Park Phase I. The property is zoned C-2, Thoroughfare Commercial and contains approximately 1.95 acres. The request is to build a 108 room hotel. Edwards. The next item is LSD 01-28.00 submitted by Andy Feinstein of Engineering Design Assoc. on behalf of Marriott Courtyard for property located on lot 17 CMN Business Park Phase I. The property is zoned C-2, Thoroughfare Commercial and contains approximately 1.95 acres. The request is to build a 108 room hotel. Kim Hesse - Landscape Administrator Hesse: A complete landscape plan with species listed, notes and details for proper plant installation and provisions for irrigation will be required prior to building permit approval. Please provide landscape plan directly to the Landscape Administrator. Please provide a statement on the plans that no existing tree canopy exists on site. One additional landscape island is required within the parking lot area. Where you have that runoff parking is where I want that. The northeast portion. I will recommend the approval of the reduction of the 15 foot landscape buffer along Plainview but ask that the plants be a minimum container size of 5 gallon at time of installation. The trees proposed along Plainview are shown to be installed over an existing water line. Please install those trees directly adjacent to the parking lot within the are shown for shrub plantings, 10 feet of the water line. Chuck Rutherford - Sidewalk Administrator Rutherford: Plainview Avenue is a collector which requires a six foot sidewalk and a minimum of ten foot green space. Edwards. Are you showing it to match up with the sidewalks? I think that's fine. I just wanted to make sure. Rutherford: New sidewalks, driveway approaches, or access ramps constructed in the right-of-way shall meet Ordinance #4005, Section 98.67, City of Fayetteville, Code of Ordinances. Driveway approaches shall be constructed of Portland Cement Concrete. The sidewalk shall be continuous through the driveways with a maximum of 2% cross slope and elevated 2% above top of curb. Four parking racks are required per Ordinance #4293. Plat Review Minutes August 1, 2001 Page 23 Perry Franklin - Traffic Superintendent Franklin: Street lights are required if none are located within 300 feet of the development. At least one of the ADA spaces at the front entrance must be van accessible. Edwards: Typically he wants it to be spaced 300 feet from the Last one. If the last one was more than 300 feet away... Franklin: On the handicapped, van accessible is an 8 foot space and an 8 foot aisle. Kim Rogers - Parks Operations Coordinator Rogers: No comment. Jim Johnson - 911 Coordinator Johnson: You have been assigned an address, 3418 North Plainview Avenue, Fayetteville, AR 72703. Sara Edwards - Associate Planner Edwards: I need plat page 212 added, flood plain reference added. Your plans aren't scaling at 1:20. We think it's scaling at 1:25 but we don't have scales with that. The site coverage note should exclude the right-of-way dedication. I think he made a division error because when I take 61,600 and 76,787 I'm getting about 80%. You are requesting a waiver for four fewer parking spaces. S.Hesse: It will be five now. Edwards: I did get that in writing. The driveway curb radius shall be a minimum of 25 feet. You've got 20, I think. You've got some overhead electric on site. Sargent: It's above 12 KV. Edwards. That's fine. Dumpster, utility and mechanical equipment shall be screened. Nothing roof mounted. I'm thinking that Andy came in to talk to me about cross access and grades and why we are not doing that. I thought that they had stubbed out the property to the north. I really think that Andy came in and said it was a grade issue. Plat Review Minutes August 1, 2001 Page 24 S.Hesse: I don't know that's the first I've heard of that but it looks like that they did. The survey picked it up. It may be kind of steep. Petrie: It's pretty flat. S.Hesse: It's not bad there but we are coming up a good rate after you get past the sidewalk. I don't think it's a problem. Conklin: What occurs in the courtyard that's enclosed? What kind of fence encloses the courtyard? S.Hesse: I saw an architectural firm this morning and he called it a garden fence. It's just an enclosed area with a privacy fence. Conklin: There is not people in that area with tables? S.Hesse: I would imagine there would be. Conklin: You don't know what kind of fence other than a garden fence? S.Hesse: No, I don't. I can probably get the details on that. Conklin: I'm sure it's not chain link. S.Hesse: No. Edwards: We do have a question about this restaurant, is that restaurant or is it where you go to get your fruit and donuts in the morning? S.Hesse: I don't really know. It's just open to the people staying there. Does it make a difference? Conklin: Parking, if it's like the Clarion with a restaurant and dancing going on, the parking would be inadequate to serve this development. Do they call out the materials? Edwards: Yes. Conklin: The businesses out there have matched North Hills. I'm not saying you have to do that but some have done that out there. • • • • Plat Review Minutes August 1, 2001 Page 25 Ron Petrie - Staff Engineer Petrie: This will have to have a sprinkler system. You are showing that but I want to make sure you know you have to have a fire hydrant within 100 feet of the FDC. Of course we would have to review that. We placed a condition that approval of this will be conditional on the approval of the easement vacation Any conditions that Jurgens wants will be placed on that. Grading plan, I have some additions that need to be added, see the checklist and add those to it. The retaining wall, we will need handrails for anything over 2V2 feet high, over 4 feet has to be designed by an engineer. A warning on this water line, I think you are showing a little bit of cut through that driveway. You will have to maintain 3 feet of cover on the water line. For drainage, some additional information, flows entering the site at all points, flows on the site and the total flows leaving the site. I think the way the drainage report is done, it doesn't break it up into those categories. These are the categories that the calls out has to be shown. These are the numbers I really need. I need that information before the next deadline. Some other concerns on drainage, this off-site concrete ditch, it's shown being replaced with a pipe. I think you are also going to have to put back another concrete ditch because you still got all this drainage coming from the west. If we don't have this ditch it will go into this parking lot. It may not have to be as big. The overflow plus the small amount coming from west and the rest you'll be catching in the pipe so you could probably reduce the size of it but we'll probably still need something put back there. The other thing I'm concerned about, the original drainage report to this, has the most of the flow going back to the north. It appears like everything is coming to this 18 inch pipe across the street, I'm a little concerned about that. I don't think that was designed to handle that. I think we need to look at that before Subdivision to see if that's the best option. You may need to get some type of an agreement through this existing storm pipe to the north. I would like to get some more information before the next meeting on that to see where we are at. S.Hesse: How far downstream do you want me to go? I think we've got all the information to do it. Petrie: I would really have to look at the original report. What I remember is there is a pretty Large pipe going under Millsap that connects to this 30 inch. I can't remember if Plainview south or goes back to the west. S.Hesse: I think it goes west. • Petrie: To give you a definite answer I would have to look at the report to see what was Plat Review Minutes August 1, 2001 Page 26 originally planned. I don't think rip rap will be needed but we would expect you to use something else if it is. Bill Sargent - SWEPCO Sargent: I talked with you about rather than releasing these utility easements on the south that you sign that reducing them in size. The notes on the second page indicates that and the front page still says that they are going to be vacated. You need to get that corrected on there. We probably need about a 5 foot easement along the southeast side. S.Hesse: I think we've got a 5 foot on the south side and a 6 foot on the east side. Sargent: I didn't see that on here. The construction easement on the south property line, do you know what they are going to be doing in that area? S.Hesse: It's really just for building that retaining wall. Sargent: There won't be any digging or anything like that. S.Hesse: I don't know what kind of wall they are planning on using. Sometimes that wall require digging. Sargent: Do you know where the point of service for the electric will be? S.Hesse: I really don't know. They've got two areas on the building, one they labeled electrical room on the west end and on the east end they've got water/mechanical. I can find out. Sargent: We'll need an easement where we can set the transformer in to serve this. I do want to mention we have an underground three phase line that runs along the west property line. Be sure to get it located. Also, in the northeast corner, there is an underground three phase that serves the property of Gamble, I don't know if it goes across this property or it's all on their property. We do have a $250 feet for releasing an easement. If it needs any streetlights the developer would be responsible for paying for that cost. Conklin: Is that just easements that SWEPCO has9 Sargent: I'm not sure on a general utility easement. Conklin: I never heard that. • • • • Plat Review Minutes August 1, 2001 Page 27 Sargent: It's a new policy they've come up with pretty recently to cover the overhead, doing whatever they have to do to release it. Conklin: I would like to know if that's on general so I can tell the public when they come in. Sue Clouser - Southwestern Bell Clouser: Like we talked about before any relocation of underground utilities will be at the owner's expense. I'm going to have to go back and look at our records, do you know if there is any utility on the east side, off this site? S.Hesse: I don't think so. The only thing that's the overhead electric, I believe. There is a gas line. Clouser: You don't know if there is a recorded easement along the east side of the property, off- site. S.Hesse: That I don't know. Clouser: I would like to find out. I'll check the Fayetteville GIS site to see if there is anything. We'll have to get together and discuss relocating the phone utilities and whatever room you decide to go to I assume it's going to be the electric room, we'll need preferably two 4 inch conduits, #6 spare ground to power. We've been running into a problem of not having adequate wall space for our terminal. If it's possible for us to get a 4 by 4, inch and a half plywood backboard mounted for our use? It looks like where you show the phone being relocated along Plainview Road, that won't be under asphalt and that's fine. If it does happen to come up that we need to put it in the easement under the parking lot, we'll require a conduit there and we'll need a 4 inch conduit under the driveway. If for any reason there is a dig -up or any damage to the parking lot within the easement caused by us servicing our lines, any restoration will be at the customers expense in the future. Petrie: The trees along Millsap, you show those being built on top of our water line, we would like those moved. S.Hesse: Kim brought that up. Clouser: I assume we are going to go in before the landscaping on Plainview, otherwise we'll need conduit under those. Plat Review Minutes August 1, 2001 Page 28 LSD 01-29.00: Large Scale Development (Fayetteville Public Library, pp 523) was submitted by Garver Engineers on behalf of Fayetteville Public Library for property located at the southwest intersection of Mountain Street and School Avenue. The property is zoned C-3, Central Commercial and contains approximately 2.43 acres with a 88,750 sq. ft. building and parking deck proposed. Edwards. The final item, large scale development 01-29.00 submitted by Garver Engineers on behalf of Fayetteville Public Library for property located at the southwest intersection of Mountain Street and School Avenue. The property is zoned C-3, Central Commercial and contains approximately 2.43 acres with a 88,750 sq. ft. building and parking deck proposed. Norman: David Norman. I'm here on behalf of Garver Engineers. We've got Louise Schaper representing the Library Board, Travis Brooks and Jim Foster. Kim Hesse - Landscape Administrator Hesse: Please indicate which trees are to be preserved on the grading plan and include the limits of tree protection fencing along with the necessary detail. Just so that when they are bidding that out they are aware. Norman. During construction we intend to do it that way but for the large scale, with so few sheets it was left off the grading plan. The details also will be put on the construction plan. You'll get a final with that information. Hesse: A complete landscape plan with species listed, notes and details for proper plant installation will be required prior to building permit approval. Please provide landscape plan directly to the Landscape Administrator. I will provide a copy of my written recommendation to approve the tree preservation plan at the Subdivision Committee level. Chuck Rutherford - Sidewalk Administrator Rutherford: Rock Street and Mountain Street are local streets, West Avenue and School Avenue are historical collectors. The six and eight foot sidewalks shown on the plans meet or exceed requirements. New sidewalks, driveway approaches, or access ramps constructed in the right-of-way shall meet Ordinance #4005, Section 98.67, City of Fayetteville, Code of Ordinances. Driveway approaches shall be constructed of Portland Cement Concrete. Sidewalk shall be continuous through driveways with a maximum of 2% cross slope and elevated 2% above top of curb. An inspection is • • • • Plat Review Minutes August 1, 2001 Page 29 required prior to concrete pour. 6 bicycle racks are required per Ordinance #4293. Norman: Does you have specs on those? Edwards: Yes. We'll provide you with those. I'm assuming you'll probably want those outside, not in the parking deck? Perry Franklin - Traffic Superintendent Franklin: Street lights are required every 300 feet at intersections and at the end of streets. Norman: I believe they have completed a lighting study on this recently, we'll show our streetlights on our Subdivision submittal. Franklin: We recommend that you move your book drop-off as far north as possible to provide sight distance for southbound vehicles. I have checked the sight distance and it is very close to meeting ITE requirements. Norman: Perry didn't get a copy of the property description, have those copies been sent out to everybody? Edwards: No. Norman: In there we mentioned that we moved that book drop. He was requesting 10 feet and we moved it 26 feet north. I believe that problem has been addressed. Franklin: At least one ADA space must be van accessible with an 8 foot space and 8 foot aisle. Kim Rogers - Parks Operations Coordinator Rogers: No comment. Sara Edwards - Associate Planner Edwards: In my comments I am asking for a layout of the parking deck because I need to check dimensions and parking stall sizes. You don't have any other parking that I saw, right? Norman: We have some exterior parking. Plat Review Minutes August 1, 2001 Page 30 Edwards: I didn't see that. When we were checking the legal description, there was an extra three foot street or easement, Clyde says it's not reflected in your legal description. You do state that 3 foot but he says that your legal description doesn't include that. We do need the Mayor's signature on the application, I will take care of getting. Schaper: It is a City project because the City will own that building. Edwards: Add adjacent zoning, add plat page 523. I think on the first page you had the zoning and plat page. You are meeting those requirements. West and School are historic collectors and you are meeting those requirements for the Master Street Plan. The parking, our UDO specifically states one space per 1,000 square feet for a library. What you need to do is to write a letter documenting at the existing library we have this many spaces and they are always full and we feel based on the increase in square footage we are going to need this many. Just some sort of documentation and a request, justification for why we need this much space above what the UDO allows for. Nobody's doubting but we need that. Norman: You guys got a copy of the letter from the architect that talks about the similar projects that have been completed. Edwards: I saw the note on the plan. Norman: There is some justification on the amount of parking we are proposing based on other projects in different locations across the nation. We used an average number to try to calculate what the library needs. On the front sheet we've stated based on the UDO the number of spaces required and based on our philosophy, with the other library projects, what we are suggesting we provide. Edwards: With regard to your curb cuts, we do have driveway width specification. A one-way is limited to 15 feet and a two-way is limited between 24 and 27 feet. We've got a 20 and a 40. I'm not real clear on this north, if that's going to be a one-way or a two- way. Norman: It's proposed to be a one-way now. The reason we wanted to go with 20 is to leave the possibility of going to a two-way in the future, if the need arises. To do that we really need to leave that at 20 at a minimum to be able to do that. That's why we proposed that as 20 feet. On the southern driveway access, we need the space to get trucks in and out. • • • Plat Review Minutes August 1, 2001 Page 31 Edwards: What kind of trucks? Norman: Book trucks, they come in and out back there. Schaper: UPS comes in every day. We have had problems getting things into our current library. We cannot get the big trucks into the back where the loading dock is, they've had to go in through the front door. Edwards- We've kind of studied this and revised our ordinance recently. We think radius needs to be 25 feet. We think with a 25 foot radius and a 27 foot drive, 15 in and 12 out, that works for truck traffic. I don't think we can come in and say it's a City project and we just changed our ordinance and now we can't get truck traffic in. Petrie: I think the road is 28 foot wide with a 25 foot radius. It's kind of hard to justify having an opening that big when you are doing that, roads are going to be a whole lot smaller. Conklin: We need to meet our ordinance. • Edwards. What do you think on that one-way? • Conklin: The 20, that's fine. Edwards. Do a specific variance? We could do 24 and two in's for now and then you can turn off that. Conklin: That front could be 24, your aisle width through the deck? Norman: Yes. Conklin: That would meet the ordinance too, 2 feet each side. Norman: You would rather see it wider than 20 foot? That would be great, we would love that. We just didn't want to push it up. Conklin: We'll support it. Norman: What were the dimensions on the drive cut for the south end? Edwards. 27, 15 in and 12 out and a radius of 25. Plat Review Minutes August 1, 2001 Page 32 Conklin: The radius is really the most important thing getting in and out of a driveway. Edwards: Any dumpsters have to be screened, preferably with materials like the building. Norman: That's changing a little bit. We changed the original dumpster location. Requirements for an electrical transformer necessitated that we locate an electric transformer in this location where the dumpster is now. The idea is locate the electrical transformer here and move the dumpster location interior to the parking structure. It's my understanding that Jim has had conversation with Solid Waste and they are okay with that. This transformer will be screened the same way, there is a 12 foot wall all the way around it. There is a building here and then a 12 foot wall on the east and south sides. The only side that would be open would be this side, which would be visible from West but we have to leave that open for SWEPCO. Sargent: Have you talked to Glen Newman or somebody? Norman: Yes. We couldn't decide if we were going to locate the transformer for the library out on West or next to the building. I've discussed both those options with him. Next to the building is what we are looking at right now, run the primary all the way up close to • the building and set the transformer. Conklin: They can lift the dumpster up inside the structure and dump it? Foster: They have agreed to drive in, pick it up, back out, raise it all the way. We will put a crash bar there just to protect the structure because they could bang into it at some point if they forget. Edwards: We wanted to discuss the type of lighting that would be used. We are looking at full cut-off lighting. Do you know what's proposed? Foster: Yes, along Mountain, School and Rock Street we are proposing to use the same lighting that will be used on the Dickson Street improvement, Walton Arts Center and along Rock Street. We are proposing to use a similar lighting that shines down at the sidewalk. Norman: Most likely it will be on a more frequent basis than 300 feet. Foster: It's 14 foot pole. • • • • Plat Review Minutes August 1, 2001 Page 33 Sue Clouser - Southwestern Bell Clouser: I need to look at this. If we could get together on the phone and talk about the relocation. I'm not sure exactly where our facilities are at here. I can tell you that if any utilities have to be relocated it will be at the owner/developers expense. I really need to look to see where our facilities are located exactly because I am not familiar with that area. Norman: They are on the plan. You have communication lines, the overhead line is along West Street, you have nothing on the overhead line along School. Clouser: I'll just have to check that to make sure that we don't have any buried facilities in the area either. Norman: You've got some on Rock. Clouser: I'm not familiar with that area at all. I'm going to have to pull our records and actual physically look at it to be sure. If anything does have to be relocated it will be at the owner's expense. Norman: What's your clearance requirements between your line and high voltage electric. Clouser: A foot. We would like if you could provide us at least one, preferably two, 4 inch conduits into the electric room for us to bring the cable inside the library. Norman: We are looking at a vault along West and I think maybe at the service point, I believe, then the owner would be bringing the conduit into the building from there. Clouser: That's what we need. In the telephone or electric room we need number 6 bare ground wire power and we would also like to have at least a 4 by 4, preferably 4 by 6, inch and a half plywood backboard. Conklin: Is there any problem with capacity in the area, the number of lines they may need? Clouser: I was going to give Ms. Schaper my card also and have her call me and let me know what they want as far as usage there so we could plan ahead of time. Plat Review Minutes August 1, 2001 Page 34 • Conklin: They are going to have internet and phones. Clouser: I will call you. Conklin: Are they going to have lighting on the building to illuminate the building, on the building, or are they going to put lights in the ground shining up. Foster: The lights that will be associated will have cut-off and will not shine on the neighbors. Conklin: I'm concerned about these grates and the size of them and how they compare to the rest of the architectural type features on the building. Schaper: I've forgotten an important piece of information. They are to get covered in ivy. Brooks: A couple vines up the wall that are going to grow into the trellaces. It's our goal that the whole wall become green. Conklin: That makes me feel better. It looked like overhead doors on the library or something. Foster: The grill provides screening from the cars, where you don't see a bunch of cars driving by and also security. Edwards: They are permanent, stay closed features? Conklin: There is not an evergreen vine that you can plant, is there? Brooks: They are an English ivy. We don't mind that being on the trellace but we are going to try to keep it off the masonry. Conklin: The decision has been made now to have a secure facility? Brooks: It can't be a solid wall because of the ventilation. Conklin: I mean just open. How does that affect the ventilation? • Foster: We have had a detailed building code review with Mr. Rushby and that ivy will not be growing when he goes out to inspect the building. He doesn't believe it will obstruct the ventilation. • Plat Review Minutes August 1, 2001 Page 35 Conklin: How many years do you think it's going to take for the ivy to grow up? Schaper: Very quick. Brooks: It takes a combination. The evergreen ivy will take a little bit of time. We planted the same combination of the deciduous and the evergreens at the Corky's BBQ and in one season the Boston Ivy was at the top of the building. This is going to be taller but it still got 20 feet of growth on it. Conklin: I think the Commissioners will probably discuss it too. The bigger issue was this will be a secured parking lot and that decision has been made. Schaper: What do you mean by that? Conklin: Going with your logic, we are doing this to screen the cars. A lot of times I just see them open. I was thinking this was put there to make sure people can't enter into the facility, pedestrians, but that's not the case. Foster: It stops them from coming in from anywhere? Conklin: The two decks I've seen, Three Sisters and Town Center we haven't screened the vehicles in that manner. Foster: The issue about night security, I don't know where that stands. It will be closed off at night. Schaper: That's an option we would like to have. We want that option in case. Foster: They won't worry about who's sitting there or what they are doing. Conklin: One other suggestion. The deck is going to be somewhere in here, two levels, whether or not it would better to break those up with some type of brick, horizontal feature in there. I'll throw that out, you are the architect. Whether or not that might help break up that massive trellis. Norman: We just need to be ready to discuss that. Conklin: It sticks out on this drawing to me, when I look at it, compared to what we saw at preliminary designs. It seems to stick out more. Plat Review Minutes August I, 2001 Page 36 Edwards: Revisions are due August 8, 2001, by 10:00 a.m. Ron Petrie - Staff Engineer Petrie. I think I've asked this question of everybody, is this going to be sprinklered? Foster: Yes. Petrie: We'll have to review the fire line. There is requirement that you have to put a fire hydrant within 100 feet of your FDC. Norman: The service points will be a 6 inch fire line at the end of the building, there will be a public service. I can't remember the size on it now, two inch is my guess and there will also be a sprinkler connection. There will be three service points. I'll show that for Subdivision Committee. You want a hydrant within 100 feet of that so that the trucks can get their hose to the hydrant and then plug into the building. We've got hydrants at each corner now so we'll probably have to add another hydrant. There are existing trees that we are trying to keep so we'll have to work something out. We'll take care of that. Petrie: I don't need it addressed before Subdivision, just addressed by the final plat. Norman: The design of that is an issue with the Engineering Department, the design of the irrigation system, or the design through the meter? I thought you were talking about irrigation, I'm sorry. Yes, the building will be sprinklered but that will be off of the 6 inch fire line that comes into the building. Petrie. You understand what the requirement is. Norman: Right, I understand. Petrie: Some things that we would like you to look at when you are designing this new waterline, the possible connection to the four inch on School, you are going to cross right over. We would hate to not have these connected. The other thing would be to officially abandon this one and a quarter inch waterline on Rock Street. It's connected over to the habitat house. Norman: That's a good idea. Pull their service onto the new line and abandon that. • • • • • • Plat Review Minutes August 1, 2001 Page 37 Petrie: We would hate for another Division come in after you repave this street. Norman: That's a good idea. How would we abandon the one and a half, would we be able to block that off with a cap. Then we wouldn't have to remove the line? Petrie: No. Have you sized this line yet? Norman: We've sized it once, it was based on erroneous demand information though. We came up with 10 inch line would be required to provide two hydrants, 1500 gallons a minute, plus a fully evolved sprinkler demand. Our understanding is that's not the case. There is a chance it could be an 8 inch line but it will be either an 8 or 10 inch line. Petrie: Grading, you've got a copy of our checklist. There are some items that we need you go add to the grading plan. I won't go through all of the. One I would like to bring up is, we need a waiver from the grading ordinance that has to do with cuts adjacent to public rights-of-way. There is a setback requirement of 25 feet on those. Obviously, we'll recommend approval of that because all that's doing is approving the sight distances of all these intersections. That's a formality to get that waiver from the Planning Commission but it will take a formal action from them. To make sure you are aware of the requirements on retaining walls, if it's over 21/4 feet tall they require handrails by that ordinance, if it's over 4 feet tall it has to be designed by an engineer. The drainage, it is acceptable as preliminary. I had a few questions for other items with regard to drainage. That's the discharge point on the south end, we are increasing the drainage across them quite significantly. You didn't show it but I believe you are going to need a drainage easement across that property. We are increasing the runoff so we need something, an agreement or an easement. Norman: There has been some discussion on who acquires that. That's an existing drainage system, there is no drainage easement now so we are trying to decide how we go about that acquisition of an easement there. We have discussed that. Yes, there will be a drainage easement there. Petrie: Looking at this as a private development, requiring the detention where you improve the drainage downstream, you get it to a point where the peak increase will not significantly seen which would be down in the creek down here. You just need to get it through that property. Norman: That's a defined drainage ditch down through there. We'll get an easement. What • about improvements down through there, just do some ditch grading? Plat Review Minutes August 1, 2001 Page 38 Petrie: Across the property, I think that's up to the property owner. I don't think you have to do anything across it. Norman: Just need to coordinate with him on the plan? Petrie: Yes. I noted the energy dissipation should be provided and designed at both discharge points to lower the velocity from these improved pipes. Of course alternate materials is rip rap should be considered. You've got a comment about the vane grate proposed across Mountain, we want to look at that to see if there is a better idea because that's a maintenance issue. Norman: Do they clog? Are you concerned about the type of grate or the grate period? • Petrie: The grate period. They work great for a couple of years. The streets, I would like to comment on here about the Planning Commission has to determine if the proposed off- site street improvements are adequate for this project. As staff we are not going to recommend any other improvements. I did find out some information that made me feel a lot better, West Street is scheduled for this years overlay program. At least we have something to say if we get any objections. • Conklin: We want to make sure that we don't overlay West Street and come back and do this. Petrie: I think we do want to overlay it. Norman: We are just coming off of that. Petrie: They are not proposing to change, maybe a little bit of grade to the intersection. We would be better off just to do the whole thing at once. Conklin: You might talk to Randy Allen. Petrie: I have. Conklin: He's aware of this proposal? Petrie: Yes. Schaper: Did I hear you correct that the City should go ahead and do the overlay this year9 • • • • • Plat Review Minutes August 1, 2001 Page 39 Conklin: Overlay it, not improve it. Just overlay the existing pavement. What they are saying is that it's such a grade and design that they just come back in and extend it out. Norman: We are going to extend it out for parking but that's the only change that is scheduled. It's Just adding a parking line. There is no cuts across the street. Petrie: This area south of here, it can't wait two years to be overlaid. You can hardly drive it now. Is it going to be two years before they do this improvement? Conklin: The sales tax expires next March, we have the money. Norman: It's an 18 month construction schedule. Petrie: The utilities we are talking about are drainage improvements. I made sure Randy was aware of the construction going on. I will leave the ultimate choice to him. Edwards: Just so I'm clear, we are not adding any curb or gutter, the only street improvements that we are doing is adding the parking spaces? Norman: On Mountain Street we are peaching the width of Mountain and putting in as much parallel parking as we can, like 5 spaces. School Street we are not doing anything to it other than dedicate some right-of-way. Rock is going to 26 feet back of curb and will be reconstructed as Mountain. West Street, to the east side we are adding parallel parking line. We will just come off the existing, where the asphalt ends. On the front sheet there is an explanation of what we are doing to all four of the streets around the site. Edwards: So we are doing street improvements on Rock? Norman: On Rock and Mountain. Petrie: This is my last comment, it has to do with will Garver be retained for the inspection during construction or will you use public? Norman: That's our understanding at this time. We are not under contract yet, that's the idea for water, storm, sewer, utilities and sidewalk. Certainly on the sanitary or water system improvements we would be as the design engineer. Even beyond that, on storm sewer and site work. Plat Review Minutes August 1, 2001 Page 40 Bill Sargent - SWEPCO Sargent: Glen is going to be serving this. He has asked for a 20 foot utility easement from the street to where the transformer is going to be. He changed that. Just be sure that you get the proper clearances from the building to put the transformers in. Edwards. Louise yesterday you weren't real clear on the underground utilities and the street improvements and if they were on a CIP, did you get any more information? Petrie. it's my understanding it's a CIP out of the sales tax fund. Schaper: No, there are two CIP requests in, one is for that's already been spent, the other CIP submission is for the off-site improvements and sidewalk, demolition cost associated, asphalt, curb and gutter, sidewalk, streetlights, trees, structured soil, electrical burial, water service improvements, storm and sewer improvements That was never in the first budget. Petrie: The proposed CIP that I have seen shows that it's a part of the 1% sales. Schaper: I have not seen that. I have submitted it as two CIP's. Edwards: When is the projected completion date? Foster: We should start in January, 18 months after that. Edwards. Thank you. • • •