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HomeMy WebLinkAbout2001-05-16 - MinutesMINUTES OF A MEETING OF
TECHNICAL PLAT REVIEW
A regular meeting of the Technical Plat Review Committee was held on Wednesday, May 16, 2001 at
9:00 a.m. in Room 111 of the City Administration Building, 113 West Mountain, Fayetteville,
Arkansas.
ITEMS CONSIDERED ACTION TAKEN
LS 01-17.00: Lot Split (McCarthy, pp 569) Forwarded
Page 2
LS 01-18.00: Lot Split (Delp, pp 100) Forwarded
Page 8
LSD 01-11.00: Large Scale Development
(Elder Apt., pp 403) Tabled
Page 12
LSD 01-17.00: Large Scale Development
(Curtis Avenue Apartments/Elder, pp 564) Forwarded
Page 23
LSD 01-16.00: Large Scale Development
(Airways Freight Corp., pp 439) Forwarded
Page 33
STAFF PRESENT STAFF ABSENT
Sara Edwards
Ron Petrie
Keith Shreve
Kim Hesse
Perry Franklin
Kim Rogers
Tim Conklin
Cheryl Zotti
Kim Rogers
Fire Chief
UTILITIES PRESENT UTILITIES ABSENT
Glen Newman, SWEPCO
Kevin Lefler, Cox Communications
Sue Clouser, Southwestern Bell
Johney Boles, AR Western Gas
Mike Phipps, Ozark Electric
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Plat Review Minutes
May 16, 2001
Page 2
LS 01-17.00: Lot Split (McCarthy, pp 569) was submitted by Kim Mulchy McCarthy for property
located at 4224 Huntsville Road. The property is zoned R-1, Low Density Residential and contains
approximately 1.12 acres. The request is to split into two tracts of 0.36 acres and 0.71 acres.
Edwards. Welcome to the Wednesday, May 16, 2001, meeting of the Technical Plat Review
Committee. Our first item is a lot split submitted by Kim Mulchy McCarthy for
property located at 4224 Huntsville Road. The property is zoned R-1, Low Density
Residential and contains approximately 1.12 acres. The request is to split into two
tracts of 0.36 acres and 0.71 acres. We have comments for you. We all make
comments that we need revisions on the lot before it can be approved. You can take
these comments to your surveyor and have him change it for you. If he has any
questions, feel free to have him call me.
Chuck Rutherford - Sidewalk and Trails Coordinator
Rutherford: The sidewalk along Huntsville Road is acceptable. However, missing sections of
sidewalk through the driveway should be completed and the driveway approaches
constructed. Approaches should extend 12.5 feet beyond sidewalk to prevent gravel
from being carried onto sidewalk. Do you understand?
McCarthy: Yes.
Kim Rogers - Parks Operations Coordinator
Rogers: You do have parks fees due for this lot in the amount of $470. That fee is based upon
the present park land formula in accordance with our Unified Development Ordinance.
Any time you create a new lot, you have 470 feet per lot and that has to be paid before
we will stamp this lot split approved.
Sara Edwards - Associate Planner
Edwards: I need for your surveyor to add adjacent zoning, add adjacent property owners, add
plat page 569. You did have an error with the legal description. There are comments
on that from our GIS Division This lot location is in the wrong quarter section and he
needs to fix that. Also, there was some right-of-way dedicated in 1995 that was not
shown on your plat. When your surveyor describes your property in the description, it
has to be one, in the right location and two, the description has to close. This isn't
meeting the standards He needs to go back and fix that. Wrong according to the
actual location of your property.
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Plat Review Minutes
May 16, 2001
Page 3
McCarthy:
Conklin:
McCarthy:
Conklin:
McCarthy:
Conklin:
McCarthy:
Conklin:
Edwards:
Conklin:
Edwards.
Conklin:
Which section is wrong so he'll know what to fix?
This northeast corner of the northwest quarter of the northwest quarter, he does not
believe that this dimension gets you to that place that he's describing.
This is wrong right here?
Yes. If he needs to call us or our GIS Division What we are trying to do is put this
into our City map. We can't put this into our City base map when we have calls that
don't tie to known monuments, when the dimensions don't tie in.
There's nothing here?
That's what our draftsman is telling us that he can't make this work, that this corner
doesn't really exist with these dimensions. We need to figure out what's going on.
Does he need to put a pin there?
No. This actually should be a monument corner already. The numbers don't add up
right to describe your property.
On this vicinity map, you've got your property a little bit off where it's supposed to be.
It's actually a more over than what it is. We want that fixed. You need to show the
City limit lines on there. Add building setback lines to side and rear. He needs to add
8, 20 & 25. Huntsville Road is a principal arterial on the Master Street Plan requiring
55 feet from centerline to be dedicated. We have a Master Street Plan that calls for the
widening for certain streets at a later date and this is one of those that is planned to be
quite a bit wider, so we need additional right-of-way to be dedicated. I believe that in
1995 we already had 50 feet from centerline, so we need five additional feet but your
surveyor needs to show that on there.
He'll need to show the centerline at the roadway and from the centerline he needs to
show a dimension from 55 feet from centerline for right-of-way. That will allow for a
future four lane highway in front of this property.
That also needs to be dedicated by a warranty deed. That's what the State Highway
Department requires
The surveyor has to do that. We'll have to review it before it's filed.
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Plat Review Minutes
May 16, 2001
Page 4
Edwards:
McCarthy:
Conklin:
McCarthy:
Conklin:
McCarthy:
Conklin:
McCarthy:
Conklin:
McCarthy:
Conklin:
Edwards:
Ron Petrie
Petrie:
Will you be leaving this existing driveway in?
Yes.
Typically what we recommend is an access easement because once you sell this
property off they can fence it across.
There is a place down here I'm going to use for a driveway also.
But if you don't have an access easement between each property, once you sell this
property off, if they wanted to fence that off, they could just fence that off.
I still don't understand what you want me to do.
You need to put some type of language or easement shown that over the top of that
drive is anoint access easement for tract A and B to use this driveway if that's what you
want to do.
It doesn't have to be. I it for now because I own both pieces but if I were to sell it off I
could do that. I'm not going to do that anytime soon.
We are just trying to make sure that the function of the drive will still work you and this
house if they want use that in that manner.
There is sort of a turn around that you can use. You don't have to actually use the
drive.
If you don't put an access easement over the top of this, your rights to use that drive,
once you sell that, will go away. I'll leave that up to you.
The other thing that I need is for your surveyor to show the existing sidewalk on there.
That's all the comments that I have.
- Staff Engineer
First comment is, if you could have him correct the location on your vicinity map, I had
a pretty hard time trying to figure it all out. We also have a sewer line located on the
west side of this property, it shows one along this side but I believe there is one here
and there are some associated easements that go along with that.
Plat Review Minutes
May 16, 2001
Page 5
McCarthy:
Petrie:
McCarthy:
Petrie:
McCarthy:
Petrie:
McCarthy:
Petrie:
McCarthy:
Petrie:
You need the sewer line on this side also?
Right. If you can add a sewer line and add at least 10 feet of easement from the sewer
line.
It's not on my property.
I believe it's on your property.
It's across the driveway. Where you've got that question mark, that's the driveway. It
actually goes through their driveway way up close to their house. It's way up here.
You know the other house back behind this? Here's the driveway and then this fence
row way back, it goes from here to here.
Right, that one continues and goes right back here like you've got shown. There is also
another sewer line that our records show along this property line. According to our
records that's where it is located. On this sewer line and the other sewer mains, we
need 10 feet of easement on each side of those.
Up here too, you need ten feet on either side?
Yes. There probably is already a 20 foot utility easement there, he's just not showing
it. The other item of concern for us is to make sure, if you have service lines for your
water and sewer, that they are going to stay on this lot so you are not having sewer
service lines go out to the main that crosses over onto these other lots. If you have a
service line that comes back to this and crosses this, that can be a concern. If it just
connects over to here, then we are okay. The same with your water meters, if your
water meters just happen to be located over here and you have a service line.
The water meter is right in the front.
Just verify that, that's all I've got.
Johnev Boles - Arkansas Western Gas
Boles:
I would like for you to show a 20 foot utility easement along the north side of Highway
16 where you show the 15. They are requiring you to dedicate an additional 5 feet for
right-of-way so that would move your easement line back to where you are showing
the 25 foot building setback line.
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Plat Review Minutes
May 16, 2001
Page 6
McCarthy:
Boles:
Conklin:
McCarthy:
Boles:
You want 20 foot on the utility easement?
You see your 25 foot building setback is, that would be the northern edge of the 20
foot utility easement.
There is going to be an additional right-of-way that will be dedicated that is not being
shown. What he's saying is you'll have a 20 foot utility easement on the north side of
that 20 foot utility easement is going to be that line here, this setback line.
It would be right here, in between.
Also, the gas line that you are showing at the northern edge of tract A and B, running
parallel with the sewer line up there, that's an 8 inch transmission line and the easement
on that line is 50 feet. You'll need to show 25 feet both sides of that line.
Mike Phipps - Ozark Electric
Phipps:
No comment.
Kevin Lefler - Cox Communications
Lefler:
No comment.
Sue Clouser - Southwestern Bell
Clouser:
Edwards:
No comment.
Revisions are due by 10:00 a.m. on May 23, 2001.
McCarthy: When is the $470 due?
Conklin:
McCarthy:
Conklin:
You indicated that you don't plan to sell that lot anytime soon?
No. That's our rental. I don't live there right now. The whole point is to live next to it.
You are splitting it because?
McCarthy: We are going to build there.
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Plat Review Minutes
May 16, 2001
Page 7
Conklin: You could build there without having a split.
McCarthy: The bank won't let me.
Conklin: Kim, do accounting bill on lot splits?
Rogers: Yes.
Conklin: When will you bill that?
Rogers: Probably not until after Subdivision.
Conklin: < You plan on building when?
McCarthy: This summer.
Edwards. I can wait until the time of permit.
• McCarthy: Building permit? That would be okay. I just need to know.
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Conklin: It doesn't matter sooner or later.
McCarthy: Later would be good.
Edwards: We can go ahead and bill.
McCarthy: Is that the whole point of it, if you build on it?
Conklin: If you transfer the title you need to pay us the money. You are going to create two
parcels so you need to get your deed stamped, once this is done you'll bring your deed
in to separate it and we'll stamp it to be approved and record it over at the County
courthouse. You'll have two separate parcels with two parcel numbers.
McCarthy: Mr. Bleaux is responsible for the new one, right?
Conklin: Yes.
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Plat Review Minutes
May 16, 2001
Page 8
LS 01-18.00 & 19.00: Lot Split (Delp, pp 100) was submitted by Philip Humbard of Engineering
Services, Inc. on behalf of Dorman Delp for property located at 3807 E. Zion Road. The property is in
the Planning Growth Area and contains approximately 10 acres. The request is to split into three tracts
of 7 acres, 1.5 acres, and 1.5 acres.
Edwards- Next is lot split 01-18.00 and 19.00 submitted by Philip Humbard of Engineering
Services, Inc. on behalf of Dorman Delp for property located at 3807 E. Zion Road.
The property is in the Planning Growth Area and contains approximately 10 acres. The
request is to split into three tracts of 7 acres, 1 5 acres, and 1.5 acres. Can you state
your name for the record?
Mays:
Weir:
My name is Tim Mays and I'm with Engineering Services.
My name is Michael Weir and I'm also with ESI.
Chuck Rutherford - Sidewalk and Trails Coordinator
Rutherford: The property is in the planning area so there are no sidewalks or parks fees required.
Sara Edwards - Associate Planner
Edwards: You need to add plat page 100. I didn't see it on there. We do have a problem with
the legal description. He thinks it's missing calls. It should be the northeast quarter of
the southeast quarter of the northeast quarter. I do want you to add the 100 year
floodplain on the plat and the logo, I'm looking for a line showing where the floodplain
is. I think it touches this property. Also add that to the legend. The County Planner
came to our in-house meeting and she would like for you to show the city limits of
Springdale, Fayetteville and if the planning area limits apply, show that all on here so
that she can better place it on her records. Zion Road is a collector on our Master
Street Plan that requires 35 feet from centerline be dedicated to the County. We are
looking for that dedication. We have another street on our Master Street Plan and it
runs down like this and it's a collector which is 70 feet of nght-of-way. If you want to
look on our website that would give you a good idea also. About half of it's on the
property, so we need 35 feet from there. It goes like that and corners over. I'm
looking for that also to be dedicated to the County. I don't need these by deed or
anything but the dedication needs to be shown on the plat. I'm sure you are aware you
need to get County approval following City approval. Revisions are due by 10:00 on
Wednesday, May 23, 2001.
Plat Review Minutes
May 16, 2001
Page 9
Mays: I talked to Phillip before I left and he said the only question was as far as the fees,
whether it was a $400 or $200 fee?
Edwards: Dawn told me that she had talked to Mr. Delp before and agreed to just charge $200.
I'm going to stick with that.
Ron Petrie - Staff Engineer
Petrie:
I think you've got a copy of my few comments there. One item is the house on tract B,
I'm little concerned about the septic system location if it's going to actually going to be
able to fit on tract B.
Mays: There is already a house.
Conklin: We need that shown. We want to make sure that field is shown and also the
replacement field or reserve area.
Petrie:
The same comment in regard to the water and sewer, just verify that those will all be
located on the correct tracts. We have a 12 inch waterline along Zion Road, we show
a 15 foot utility easement. I believe us and the utility companies will probably want an
additional 20 foot utility easement along Zion Road in addition to any right-of-way
dedication.
Conklin: 25?
Petrie: 20. We also have our major transmission mains on this property, 42 inch waterline, 36
inch waterline, those are located along the east side. We have a 65 foot non-uniform
width easement across this site. It takes up a pretty good chunk, it's existing easement.
I want to make sure you are aware of that. That's all I've got.
Conklin: Ron, I have a question with regard to those 42 inch and 36 waterlines in our Master
Street Plan. Would that prevent a road from ever going over the top of those, in that
location?
Petrie: It's a pretty good possibility that's the case. I don't really know how the Master Street
Plan has it located in relation to these water mains I think they're on top of each other
but I think you're right. It would prevent a road from being right on top of it.
Johney Boles - Arkansas Western Gas
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Plat Review Minutes
May 16, 2001
Page 10
Boles: No comment.
Mike Phipps - Ozark Electric
Phipps: Do you have any idea where their entrance will be to tract A?
Mays: No sir. I would imagine near the center.
Phipps: We would like a 20 foot easement on the west, on the east side of the access drive, to
get to this tract to serve it. I have no other comments
Kevin Lefler - Cox Communications
Lefler: No comment.
Sue Clouser - Southwestern Bell
Clouser. We would like that easement also. I agree with Ozark.
Mays: On that easement I just want to make clear, along Zion or actually north/south of that
north boundary?
Clouser: North/south to get into tract A. That's all.
Conklin: Why do you need an easement when the property goes all the way to the street?
Phipps: My transformer needs to be within 200 feet of the house.
Conklin: Everything up the transformer has to be an easement.
Phipps: Yes.
Clouser: It depends on where on that lot they are going to build.
Conklin: I just wanted to clarify that. Most lots that have frontage, I haven't seen easements
back to the actual house.
Clouser: It's kind of an unusual shape on that one.
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Plat Review Minutes
May 16, 2001
Page 11
Mays: If we provide the easement just to the back of lots B or C, that would be alright?
Clouser: That would be fine with me.
Phipps: Yes. Whoever builds it, if they build back in this southwest corner, I'm going to have
to get an easement from them.
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Plat Review Minutes
May 16, 2001
Page 12
LSD 01-11.00: Large Scale Development (Elder Apt., pp 403) was submitted by Engineering
Services, Inc. on behalf of Elder Construction for property owned by Thomas & Jeannine Vernon
located at Lot 5 University Acres (Lewis Avenue). The property is zoned R-3, Medium Density
Residential and contains approximately 3.97 acres with a 64 unit apartment complex proposed.
Edwards. The next project is LSD 01-11.00 submitted by Engineering Services, Inc. on behalf of
Elder Construction for property owned by Thomas & Jeannine Vernon located at Lot 5
University Acres (Lewis Avenue). The property is zoned R-3, Medium Density
Residential and contains approximately 3.97 acres with a 64 unit apartment complex
proposed.
Kim Hesse - Landscape Administrator
Hesse: All rare trees (trees with diameter at breast height of 24" and greater) shall be located
on site and identified on the tree preservation plan.
Weir: We were doing that this morning. I got a guy down there. We talked to Kim Hesse
yesterday and she said there is about 7 or 8 of them that need to be located.
Conklin: Where on this plat would those trees might be?
Weir: On the south property line, we're hoping. What we are also proposing to do is...
Conklin: One of them is where the building is located?
Hesse: It's hard to tell, it could be in between these buildings. If it is, we are probably talking
shifting the structure. I don't know. The problems were some of these trees may be
bigger than 20 foot and then there would be a couple in here, I don't know how it
would affect this.
Weir:
Conklin:
Weir:
At the Parks and Recreation meeting we were also looking at increasing the tree buffer
on the south side. We've already started plans on doing that, the 35 feet up to the
detention pond area and reducing it to 25 and decreasing this north tree buffer area to
15 feet.
That's the plan you are going to go with in the future?
We are starting on it.
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Plat Review Minutes
May 16, 2001
Page 13
Conklin:
Weir:
Conklin:
Hesse:
Probably what we'll do today is go through the room and take it back to Plat Review
so we know where the rare landmark trees are and that can be worked with. We can
get a recommendation from Kim if the site can't be reasonably developed and therefore
the rare and landmark trees can be removed.
We would like to keep the project moving, if we can.
Since that was a requirement to show those on there, we don't have that and you are
changing the plat today that the rest of the group doesn't have, I think we need to come
back through. Why don't we take comments this morning?
Efforts shall be made to preserve these large trees as a part of the minimum percent
canopy required for preservation. Please include the tree preservation notes and details
as included. One tree island is required every twelve parking spaces, these trees shall
not be grouped but shall be dispersed throughout the parking lot. The species of trees
selected for your parking lot landscaping shall be noted on the revised plan prior to
Subdivision Committee review. A complete Landscape plan with species listed, notes
and details for proper plant installation will be required prior to building permit
approval. Please provide landscape plan directly to the Landscape Administrator.
Some form of irrigation is required for interior parking lot trees. Please refer to
ordinance.
Chuck Rutherford - Sidewalk and Trails Coordinator
Rutherford:
Conklin:
Rutherford:
Lewis Avenue is a local street which requires a six foot sidewalk and a minimum of six
feet of greenspace. The sidewalk shall be continuous through the driveways. Remove
lines representing curbs through the sidewalk section (in the driveway) from the
drawing. When your contractor gets up there he needs to understand that those lines
are not curb lines going through your sidewalks I had Keith bring me some bicycle
parking rack ordinances, it's a new ordinance in the City. There is some racks
required based on the number spaces. He'll get that for you so you do need to add
those.
We are trying to encourage alternative modes of transportation.
Full depth expansion joints are required at intervals of 50 feet or less. Sawjotnts or
tool points (1 inch depth) are required at regular intervals not greater than 10 feet.
Please change the note on the sidewalk detail.
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Plat Review Minutes
May 16, 2001
Page 14
Shreve: On your detail you are showing 200 feet. Fayetteville ordinance requires 50 feet
maximum.
Kim Rogers - Parks Operations Coordinator
Rogers: The Parks and Recreation Advisory Board met on May 7, 2001, and voted to accept
money in lieu of land in the amount of $24,000.
Perry Franklin - Traffic Superintendent
Franklin: A streetlight is required if none are located within 300 feet of the development. The
proposed streetlight is okay. I recommend at least one universal ADA space be
located at each building. Buildings with disabled tenant apartment should. located- ADA
space at that apartment.
Weir: At each building?
Edwards: Yes.
Mickey Jackson - Fire Chief
Jackson: Add a fire hydrant at the entrance to the project off Lewis Avenue and another one at
the center of the project between the second and third buildings.
Sara Edwards - Associate Planner
Edwards: What is the height of these buildings?
Weir: 23 or 24 feet.
Edwards. I need for you to add the height on here and the minimum setbacks need to reflect the
addition because each building over 20 feet has to have a setback of an additional one
foot for every foot over 20. I want you to show those.
Weir: For this zoning isn't it 8 foot plus?
Edwards: Right.
• Conklin: With your revised plan you should have it.
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Plat Review Minutes
May 16, 2001
Page 15
Weir: I think 1 figured that out.
Edwards. Are each of these two bedroom apartments?
Weir: Yes.
Edwards: Your parking is okay. Why don't you, where you've got your parking called out;
you've got required two for each dwelling. You need to say somehow that each
dwelling is a two bedroom. The requirement is one per bedroom. I didn't see that you
called out any overhead utility lines? Are there any?
Weir: Not that I'm aware of.
Edwards: All utilities shall be placed underground. All utility equipment has to be screened,
transformers, dumpsters. Did you show your dumpster location on here? It needs to
be screened on three sides.
Weir: Show that on the plat?
Edwards: Yes. That's all that I have.
Franklin: On note four, where you are talking about that streetlight on Lewis Street, it should be
not sodium type of street lighting.
Ron Petrie - Staff Engineer
Petrie:
Stop me if you have any questions. We got comments from the Fire Chief about the
fire hydrants. Of course the waterline we would be looking at would be an 8 inch
waterline, show that, show the easements. We require 20 foot utility easements with is
centered 10 feet on each side. That waterline you may want to be extended back to
the west depending on how you want to meter all these buildings. If you are going to
have separate meters for every one of these units, it's something you need to look at so
we know where the 8 inch water will be located.
Weir: Run 8 inch water to each of the buildings?
Petrie: No, to the fire hydrants and to the meters.
Weir: Did you want a fire hydrant located on both sides?
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Plat Review Minutes
May 16, 2001
Page 16
Edwards. Just one.
Petrie:
What I'm saying is you may want to move the fire hydrant down to the next set of units
so you can meter everything and end the waterline at that fire hydrant. If you would
show the waterline in the easement that would help. Same with the sewer, is there any
plans on how these are going to be serviced? Do we need a public main right down in
the parking lot here? It's the same comment for the public main we'll need a 20 foot
utility easement. It would be my guess the sewer is going to run out through the parking
lot toward the east side of these last units. If that's the case, that's fine, we just need
the easements.
Weir: Keep it out of our tree area.
Petrie: Right. For the water and sewer to be under the parking, that's fine. Grading, just some
items that need to be added. Going down the checklist, add the soil type. One item
that I've noticed is you've got some grading that's being proposed off-site, in regards
to that detention pond. I've got comments on that detention pond, the contour
elevations the way you've got them shown on both ends, just don't work. On one end
there, they are just ending there in the middle of space. I'm not sure how it's all going
to be connected. The way it's drawn, it will all have to be graded off-site to make your
elevations work. Just to let you know, we have a requirement for any cut or fill slopes
to be setback 5 feet from property lines, unless we get a joint grading plan. That's
when you get some kind of written permission from the adjacent property owner. I've
also got some items that will need to be addressed on your final submittal after it's all
approved, so I won't go over those right now. We need a signed grading and drainage
application form, I don't have one for this project. I have them for the other projects
but not for this one. If we can get that before the next meeting. For drainage, this is
one that I think if I just lost it or what, I don't know if you had some watershed maps
that went along with those drainage reports?
Weir: We have submitted this before and it's been tabled before and that's when we
submitted them.
Petrie:
I think they've been lost through all those re -submittals. Some of these comments I
have on drainage apply to that, it's hard to figure it out without those maps. If you can
provide a summary as required, a summary of all the flows entering the site, generating
on the site and leaving the site. Get that information to me. Add the outlet structure
location on your detention pond. A question that needs to be looked at and I have the
same comment on the next three projects, on these detention ponds, you need to verify
Plat Review Minutes
May 16, 2001
Page 17
that we've got a point discharge in existing conditions. We have a condition that's
sheet flow now it will collect it in the pond and discharge it all at one point, we are
changing that drainage output pretty drastically, even though you show you are having
the same pre -imposed, it's a whole lot different condition. It's something that needs to
be addressed on these next three projects. Do you understand that comment about the
discharge?
Weir: To a degree, I do.
Conklin: How does this detention pond discharge?
Petrie: That's my comment. These comments aren't on my list but, the requirements for
detention ponds, they have to be sodded and they also have to have a pilot channel at
the bottom of it. What we would like on this one is some type of concrete flume
coming down the parking lot and that would connect to your outlet structure, some type
of concrete pilot channel. For the street requirements, I believe you've got some
improvements shown on Lewis Street. What our recommendation will be to Planning
Commission, will be widen to 14 feet curb and gutter plus drainage, have to have a
storm pipe, not an open ditch. Planning Commission will have to decide the off-site
improvements but that will be our recommendation.
Edwards: What are they proposing Ron?
Petrie: To be widened to 14 feet from centerline.
Conklin: We have to have local city street standard.
Petrie. That's what you've got shown, with curb and gutter and you've got that shown but I
think you've got an open ditch shown. We want that underground, not an open ditch.
Weir: That's why it's there.
Petrie. That's our recommendation. Like I said, Planning Commission will have to decide that.
Edwards- Are you in agreement with the storm pipe?
Weir: I'll have to talk with our drainage people.
Petrie: That's all the comments I have.
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Plat Review Minutes
May 16, 2001
Page 18
Mike Phipps - Ozark Electric
Phipps: We need a 20 foot utility easement along the property lines adjacent to the property
lines.
Weir: We are not going to be able to provide our tree buffer if we have to do that.
Conklin: Let's talk about that a little. You need a 20 foot easement to get from where to where?
Phipps: All the way around.
Conklin: What if you went through the middle? What about this greenspace between the curb
and the buildings?
Phipps: If your transformer locations end will go on these islands where you got the tree sitting
out front.
Petrie: You can probably move the buildings back to the tree preservation line.
Conklin: They are changing this plan. They are going to have a 40 foot?
Weir: I'm working on 35 foot.
Conklin: It's going to change. It's going to come back to you. I'm suggesting that we have
space between the buildings and parking lot. You can't put your utilities in the parking
lot?
Boles:
The problem I have with that is when the other lot develops you won't have a line to
service them off of. That's why we customarily ran on property lines for future
development.
Conklin: To the north it's already developed, it's Washington Plaza. I don't think that's going to
have anymore development.
Phipps: If they plan to have the transformer here, I'll want to access it to get to those buildings,
same way with the gas. We're cutting through that.
Conklin: We are just trying to avoid having a blanket twenty foot easement along the entire north
• and south boundary line. Maybe, Kim you can help me out here too, maybe have
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Plat Review Minutes
May 16, 2001
Page 19
some crossings or something, small easements going through those preserved areas. Is
there an easement on Washington Plaza and Asbell already?
Phipps: Yes, if they show. Did you check for any off-site utility easements?
Conklin: If there is an off-site utility easement on Asbell and Washington, we don't need one?
Phipps: We still got to get the building through that.
Conklin: Other than a small easement coming south?
Phipps: Yes.
Weir: How much would you need?
Phipps: It would just be for the developer to the meters out to the transformer which would just
be a private building easement, 10 feet. It would be something we could get into.
• Conklin: Will that be in one location from the north and south or multiple locations?
Phipps: It would be multiple. You would have 10 feet from each building out.
•
Conklin: That's if there is off-site easements. You'll be able to find that out before we come
back.
Petrie: You want to bring transformers for each building?
Phipps: Yes. They won't be big transformers, 28 inches high.
Hesse: Mike, how wide are they? You mentioned putting them in the island.
Conklin: Now we are talking about coming back off off-site easements to the north and south.
Hesse: Once you are on there, is there a possibility to put the gas and electric between
buildings?
Conklin: They were talking about putting the islands up front if we went into the parking lot.
Now we are talking about going back from the north and south.
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Plat Review Minutes
May 16, 2001
Page 20
Hesse: Even if you go through the parking lot
Phipps: They've got enough room to go between the buildings.
Conklin: That's a good point Kim. It would look better.
Phipps: You've got a sidewalk here though. Can it come around. I would need a little more
room, you've got 16 feet between there.
Conklin: We'll have a much better idea what this looks like after we determine the trees.
Phipps: We can look off of Betty Jo, kind of out front like that. The new one at the fairgrounds.
Conklin: Hopefully there are some off-site easements where we don't impact the trees.
Kevin Lefler - Cox Communications
Lefler: Same comments.
Sue Clouser - Southwestern Bell
Clouser: If we did go to these off-site, if there is an off-site easement and we go to that, we
would need conduit to each of those buildings to wherever we decide If you talking
about building an easement to each building across the tree preservation area?
Conklin: One conduit to each building?
Clouser: Yes, 4 inch. What are we going to do down on this side?
Conklin: It's going to be left as trees.
Clouser: Is there a chance that there is an off-site easement on this side as well?
Conklin: That's what we are thinking. We'll have to see.
Weir: We could come across here.
Conklin: We'll have to take a look.
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Plat Review Minutes
May 16, 2001
Page 21
Kim Rogers - Parks Operations Coordinator
Rogers: I wanted to add something to the comments on the motion of the Parks Board.
Besides the money in lieu they also proposed to recommend to the Planning
Commission that the construction be shifted to the north if possible to increase the south
buffer zone. I understand you have a different drawing.
Weir: It's a sketch really. We talked about doing that before. I was actually going to get our
comments here and then proceed with it.
Rogers: To save more trees through here?
Weir: We have 35 feet in our detention pond area.
Rogers: This was 20 feet, so it's going to be 35 feet. Does that work?
Conklin: When you say they are going to stay, Kim Hesse is going to have to make that decision.
Sheri, I would like this in the record and I'm going to read the tree ordinance here so
the developers/engineers understand what we are doing. Under section 167.05 - Tree
Protection In New Subdivisions, Large Scale Developments, Commercial
Developments And On Grading Permit Requests Larger Than One Acre, Development
Design, states "Proposed development should be designed to maximize the
preservation of rare and landmark trees. Where rare and landmark trees exist, flexible
approaches such as adjustments to lot layout, placement of buildings and paved
surfaces and location of utilities should be pursued in order to save them." I'm trying to
make sure we locate utilities and building placements to save rare and landmark trees,
that's under the ordinance. That's under the ordinance, that hasn't changed and has
been on the books since 1994.
Weir:
Conklin:
That's what we are trying to do.
I67.05(B)(4) Tree Preservation Area Designated: "Tree preservation areas, including
all landmark and rare trees, existing trees located within the rights-of-way, easement
areas, or on other public grounds, or trees preserved for required canopy shall be
designated in the tree preservation plan and shall be protected during land development
as designated in the City of Fayetteville Landscape Design Manual." 167.05(B)(6)
Removal: "No landmark or rare tree shall be removed from land to be developed
unless the Landscape Administrator, who may seek consideration and recommendation
from the Tree and Landscape Advisory Committee, determines there is no reasonable
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Plat Review Minutes
May 16, 2001
Page 22
way the property can be otherwise developed, improved, or properly maintained and
the tree saved." I would like that in the record just to make sure everybody
understands what the tree ordinance states on the books today. You have phase I and
phase II, the idea is to build phase I first. You plan on having a paved access into
phase I, 24 feet?
Weis: Yes.
Conklin: The dumpster locations, I want to take a look at those. I'm not sure if our trash trucks
can make that radius and back out. I'll have to get with Solid Waste on that. Large
scales are approved for one year. If you don't start phase II within one year, you'll
have to come back through.
Weir: Where do we go from here?
Conklin: You need to revise your plan, resubmit it for the next Plat Review cycle.
Edwards. June 4th.
Conklin: Kim Hesse is going to have to provide a recommendation. I have been requesting Kim
to provide, in writing, why a rare landmark tree cannot be saved and the lot not
reasonably developed. She'll have to make that finding. I strongly encourage you to
get with our Landscape Administrator to make sure that the developer and the
Landscape Administrator are in agreement with regard to what trees can be removed
and which trees must be saved, so we don't have staff and the developer at odds with
regard to what trees are going to be saved. We'll come back through the process and
we'll work with Ozark Electric to figure out how to get utilities to the site.
•
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Plat Review Minutes
May 16, 2001
Page 23
LSD 01-17.00: Large Scale Development (Curtis Avenue Apartments/Elder, pp 564) was
submitted by Engineering Services, Inc. on behalf of Elder Construction for property owned by Neil
Johnson located east of Curtis Avenue and north of 15`h Street. The property is zoned R-2, Medium
Density Residential and contains approximately 1.26 acres with a 16 unit apartment complex proposed.
Edwards: The next project is LSD 01-17.00 Curtis Avenue Apartments submitted by Engineering
Services, Inc. on behalf of Elder Construction for property owned by Neil Johnson
located east of Curtis Avenue and north of 15th Street. The property is zoned R-2,
Medium Density Residential and contains approximately 1.26 acres with a 16 unit
apartment complex proposed.
Kim Hesse - Landscape Administrator
Hesse:
All rare trees (trees with a diameter at breast height of 24" and greater) shall be located
on site and identified on the tree preservation plan. Efforts shall be made to preserve
these large trees as a part of the minimum percent canopy required for preservation.
Please include the approved tree preservation notes and details as included. One tree
island is required every twelve spaces, these trees shall not be grouped but shall be
dispensed throughout the parking lot. The species of trees selected for interior parking
lot landscaping shall be noted on the revised plan prior to Subdivision Committee
review. A complete landscape plan with species listed, notes and details for proper
plant installation will be required prior to building permit approval Please provide
landscape plan directly to the Landscape Administrator. Some form of irrigation is
required for interior parking lot trees. Please refer to the ordinance. I've been out
there are several large trees, it will have to be on the plan.
Weir: Okay.
Hesse: It needs to be indicated on the tree plan.
Conklin: There are no rare landmark trees on this site in your opinion?
Hesse: No.
Edwards Are we okay on the percentage of canopy?
Hesse: Yes.
• Conklin: They are preserving the minimum percent canopy?
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Plat Review Minutes
May 16, 2001
Page 24
Hesse: Yes.
Chuck Rutherford - Sidewalk and Trails Coordinator
Rutherford: Curtis Avenue is a local street which requires six foot sidewalk and a minimum of six
feet greenspace. Sidewalk shall be continuous through driveways. Remove lines
representing curbs through the sidewalk section (in the driveway) from the drawing.
Add sidewalk symbol to legend. Add bicycle racks. Full depth expansion joints are
required at intervals of 50 feet or less. Saw joints or tell joints (1 inch depth) are
required at regular intervals not greater than 10 feet (Please change note on sidewalk
detail).
Kim Rogers - Parks Operations Coordinator
Rogers: $6,000 is due, 16 units at $375 per unit. The Parks and Recreation Board met on May
7, 2001 and voted to accept money in lieu of land in the amount of $6,000.
Perry Franklin - Traffic Superintendent
Franklin: Street light required if none are located within 300' of the development. Your ADA
spaces are okay.
Sara Edwards - Associate Planner
Edwards: The legal description needs to reference two state plane coordinates. Clyde said he
saw these but didn't know what that meant.
Conklin: They are not our typical state plane coordinates. If you can find out from your surveyor
and tell them to put them on there, what they are. Maybe we can educate Clyde and
maybe we can learn something new.
Edwards: Please dimension right-of-way from centerline on Curtis. It looks to measure about 28
feet. Again, I want you to add the building height and change the setbacks. I've still
got the same comment about the parking and number of bedrooms. One space per
bedroom. These are two bedroom again?
Weis: Yes, they are identical.
• Edwards: I do have a question about the rear pavement back here. See this proposed curb cut
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Plat Review Minutes
May 16, 2001
Page 25
Weir:
Conklin:
right here? My question is why do we have this area paved and is it possible to move
the dumpster out to the end of here and not do that because I'm not quite sure why you
have that there.
That was intended to be a turn -around spot.
I really question whether or not one of those big trash trucks can make that turn, get in
there and get back out, even if they could, if that would be acceptable for them to
spend that much time doing that. Typically, they are at the end.
Weir: The end of the drive?
Conklin: Yes, that's what I've seen.
Weir: They just back all the way out? I wasn't sure if they needed to have a place to turn
completely around.
Conklin: I haven't seen that too often. I haven't seen that type of design used for our trash ON
• your other project too. You might be able to pick up, you are going to have to move
everything back that's going to help you.
Edwards: There is a requirement add 15 feet of landscaping along front property lines and that's
part of our parking lot ordinance. On residential development you have a 15 foot
setback for the parking lot. We have to move that all back. Within that 15 feet, you
are required to have trees 1 per every 30 feet.
Weir: Within the 15 foot setback?
Edwards: Right. 1 per 30 feet and a continuous planting of shrubs. The only place that you need
the trees is for the purpose of screening the parking lot and we've got a site distance
triangle.
Conklin: 25 foot so you need that correct your lines out here and 25 feet back, so you need to
keep your tree 25 feet back out of that and shrubs on each side
Edwards: On each side and if you can remove the curb back and put it right here.
Hesse: I had mentioned screening along the east boundary line between the R-1 and the
• property line.
Plat Review Minutes
• May 16, 2001
Page 26
•
Edwards: Yes, I forgot about that. They have some screening requirements.
Conklin: We have a buffers and screening ordinance that requires any multi -family adjacent to
R-1 to have screening with vegetation or a fence or a combination. You need to
propose what you plan on doing along this side. A 6 foot high wood board fence
would be fine.
Edwards. Again, all new utilities shall be placed underground. All utility and mechanical
equipment and dumpsters shall be screened. That's all that I have. Revisions are due
Wednesday, May 23, 2001 by 10:00 a.m.
Weir: On the screening, are you just talking about this line?
Edwards: On the R-1 and R-2, both those sides.
Ron Petrie - Staff Engineer
Petrie: Start off with water and sewer, it's kind of the same comments as the last one. I don't
know if you have put any thought in how you are going to serve these things? If you are
going to be able to meter everything from the road, that's fine. Put some thought if you
need an extension, we need 20 foot utility easements for water and sewer. On this one,
you may be able to serve everything without any extensions.
Weir: We just have the two buildings to serve.
Petrie:
For grading, I've included the checklist in your package. There are some minor things
that needs to be address. Label all cut and fill slopes that you are proposing. We have
an ordinance that all cuts adjacent to public rights-of-way shall be setback 25 feet. I
put that in there because of this proposed ditch and also because of our waterline that
would be hanging in the air here, if you did this I think your sidewalk comment is going
to eliminate this as a problem. What you would really need to do is just bring that and
drain it into your parking lot instead of down that. Then, if you want to bring it out the
driveway into the street or something like that, that would be the way to design it.
Probably the same on the other side. At this site we can probably eliminate the
detention pond with a little bit more work. If you can bring the drainage from both ends
into the parking lot, re -grade your parking lot a little bit to get flow back out to the
street, I think we can eliminate the detention ponds. We only have these back
apartments, draining back to the south. I didn't include those continents in this letter.
That's something that I'm just sharing. The way this detention pond is, we have that
Plat Review Minutes
• May 16, 2001
Page 27
same situation, it looks like it just sheet flows off the property. It looks like it just sheet
flows across the site. If we gather it all and put it in one spot and then discharge it in
one spot, we've changed this guy's drainage pretty drastically. I would like for you to
look at eliminating the detention pond on this one. Same comments on the detentions
ponds. I went over those requirements, sod, pilot channel. Also, on all the numbers in
your report, if you can write a summary for all that. That's all I've got.
Johney Boles - Arkansas Western Gas
Boles: The easement shown out front is adequate for me. I'll probably install the services at
the street. That's all I have.
Glen Newman - SWEPCO
Newman: There is an off-site easement on the east property line. I need an easement, I would
like to have it on the north/south property line.
Conklin: That's part of that 20% preservation area. Can you be off the property line, back
• behind the buildings?
Newman: Depending on where the transformer is located, I can stay 10 feet from the building.
Conklin: You are talking about the north side of the project going east/west.
Newman. North and south.
Hesse: I think if we eliminate the detention pond, we can pick up a lot of space for trees.
Newman: In this particular case, I'll have to come from the east and I have a circuit over here.
Everything on the other side is behind all these duplexes. I would like to have one line
for the transformer location on the north building and one line to the transformer.
Conklin: You need to be 10 feet off the back of the building. It looks like you have some room
there. You might have to build a little retaining wall or something. How big is your
transformer?
Newman: Probably 5 feet in width.
• Conklin: What if they put a 5 by 5 pad back here and just put your easement through here?
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Plat Review Minutes
May 16, 2001
Page 28
Newman: I'll have to come from which direction?
Conklin: Come through here.
Newman: What about this detention?
Conklin: That's going to go away, right Ron?
Petrie: Probably. I'm not going to guarantee that.
Conklin: Then you are going to have your easement over here.
Newman: Just stay 10 feet off the building. A 15 foot utility easement.
Weir: Same on the south side?
Edwards: Yes.
• Phipps: It seems like the City is getting their sewer and water easements where they want them.
Do you all take into consideration the trees or anything like this?
Conklin: Yes we do.
Boles: I think what you are asking us to do is like asking the City to move all the water and
sewer lines in the back of the property.
Conklin: We have an ordinance that says we are required to move buildings around and utilities
to save the trees.
Phipps: Do we do that with water and sewer?
Boles:
I think it's very poor engineering practice not to follow property lines. I think anybody
in engineering would have to agree with that. It's not a good design to go up in the
middle of the development.
Newman: We are going to have multiple easements on every property in order to get to adjacent
properties. If we run along the property line, you can serve other properties.
• Boles: You are driving the cost up for the developers because you are adding footage to his
Plat Review Minutes
• May 16, 2001
Page 29
yard.
Conklin: The end result is we are providing electric, gas and saving trees. It's working.
Boles: Can you not put the tree preservation area off of the property line?
Conklin: Not they way they've designed it.
Newman: That eliminates tree trimming and future problems. If you grow trees right on the
property line, our experience, most larger cities that I've looked at, have a setback for
trees and that allows you to put utilities on property lines.
Edwards: All the existing trees are along the fence line.
Weir: They are the site, they can't be put on grading areas. It's really the only way to come
up with that area.
Conklin: The utilities seem a little concerned about the City's effort trying to meet the tree
• preservation ordinance to provide utilities. It seemed like we worked it out. Is there a
problem with it?
Boles: No.
Conklin: Are you afraid that every two weeks we are going to be asking this?
Boles: No. My issue is that we need to be next to the property line.
Newman: We are just like you Tim, as far as planning in a grove area on your Master Street Plan.
What we are trying to do is design it before a decision on that. We can grow from and
not build a new system for each individual piece of property.
Conklin: On this property you have a franchise agreement and a utility easement on Curtis
Avenue. You are coming all the way across the buildings and then it would be helpful
to have a utility easement going back to the north.
Clouser: What do you mean, going back to the north?
Conklin: If the issue is it's off the property line, you can't get extra property, you want a 10 foot
• easement or 20 foot easement going back to the north? From your easement going
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Plat Review Minutes
May 16, 2001
Page 30
back to the north so you can tie that into that property. That's a concern.
Newman: How do you predict what is going to be developed later on?
Conklin: I'm trying to make your connectivity to connect your lines together. If you don't want
it, that's fine but right now you have a franchise agreement and 15 foot on Curtis
connecting north and south. You have an easement going through the property going
east and west and the only place where I see that you may not be adjacent to the
property line on the east side are going north and south again. If you don't want one
there, because it's part of the tree preservation area, we don't have to.
Newman: I would like to have the right to request that.
Conklin: The City is more than welcome to work with utilities to make it work. I just want you
to work with us to save the trees.
Boles:
We're willing to do that. I'm just concerned about a precedent that is evidently being
established. On all of these projects that are coming through, all of our easements are
bumped off the property lines down to the buildings. We'll be required, in the future, to
maintain our facilities under concrete and asphalt when it shouldn't be required.
Conklin: In this case they are in greenspace.
Newman: In this particular instance there are no trees along the north property line.
Hesse: The whole site is covered but they are covered with the same species.
Newman: If we have an easement along the property line, we are trying to preserve trees further
on the property to give us a clear area.
Conklin: It will cut into their preservation area. I can tell you one thing, your customers that live
in Fayetteville, voted in November and they like trees, they want trees to be preserved.
The people who pay for your service, want us to enforce this ordinance and make sure
we protect our trees. Let's just all work together. I think we'll get through it.
Kevin Lefler - Cox Communications
Lefler: We are going to follow the electric in the same path. I have the same comments as
them.
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Plat Review Minutes
May 16, 2001
Page 31
Sue Clouser - Southwestern Bell
Clouser: I'm not sure what we decided to do here. Are we going to get an easement on the
north?
Conklin: That's what I was suggesting, if that's what the utilities are saying are north.
Clouser: On the east side.
Phipps: On tree preservation easements, if we need to get through there in the future, would we
get it from the property owner or get City permission to go through there?
Conklin: The City.
Hesse: I haven't seen the easement. On this particular property, we are still looking at grading
and drainage. We may end up with enough tree preservation if they remove the
detention pond. Until we finish with the drainage calculations we won't know.
• Conklin: We may switch that up.
Phipps: I'm talking about if we had to get a 20 foot easement.
•
Conklin: That was my suggestion, to work with utilities, if you need to go to the north get a 20
foot easement. Instead of getting a 20 foot utility easement along the entire north
boundary line, maybe a 20 foot easement connecting into that easement off the property
line. What kind of easements are telephone going to need to serve this development?
Clouser: Right now I'll go in the same easements that electric is going to go in. Are you going to
give us this easement over here, the access easement?
Conklin: Do you need it?
Clouser: It would be nice if there was an off property easement.
Conklin: There are really two easements we are talking about. We're talking about the
easements necessary to serve this development and we are talking about easements that
are asked for every two weeks to serve future development, to tie the system together.
You are looking for 20 feet on this corner?
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Plat Review Minutes
May 16, 2001
Page 32
Clouser: Yes.
Conklin: Then we'll have this easement coming across all the way connecting to Curtis. Why
don't we state for the record, Kim if you are in agreement, they can save the trees in
the detention pond, they will just move everything north of that property line?
Hesse: Yes, if the calculations work out.
Clouser: That's all.
Edwards: When they do the revisions we make sure that all the utility companies get copies of
these plats. If there is a serious problem when we get the revisions, let me know
because I don't review for your requirements of your easements. Let me know if there
is a problem and I'll get back with them.
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Plat Review Minutes
May 16, 2001
Page 33
LSD 01-16.00: Large Scale Development (Airways Freight Corp., pp 439) was submitted by
Engineering Services Inc., on behalf of Airways Freight Corp. for property located at 3849 W.
Wedington Drive. The property is zoned R -O, Residential Office and contains approximately 9.27
acres. The request is to build a 15,000 sq. ft. office building.
Edwards: The final project for today is a large scale development for Airways Freight
Corporation, submitted by Engineering Services Inc., on behalf of Airways Freight
Corp. for property located at 3849 W. Wedington Drive. The property is zoned R -O,
Residential Office and contains approximately 9.27 acres. The request is to build a
15,000 sq. ft. office building.
Kim Hesse - Landscape Administrator
Hesse:
Please confirm the area of canopy for all rare trees on the site. If the dripline cannot be
located in the field, utilize the standard of every inch of trunk diameter equals every foot
of canopy diameter. A 24 inch diameter tree will have a total canopy radius of 48 feet
across. If construction activity encroaches within the true dripline of any tree, an
adjustment in the layout or alternative construction methods will be necessary to further
ensure preservation. Please include the approved tree preservation notes and details.
One tree island is required every twelve parking spaces, these trees shall not be
grouped but shall be dispersed throughout the parking lot. If a tree lawn is utilized, a
width of 10' minimum is required. A continuous planting of shrubs is also required
between the parking area and the adjacent Wedington right-of-way. The species of
trees selected for interior parking lot landscaping shall be noted on the revised plan
prior to Subdivision Committee review. A complete landscape plan with species listed,
notes and details for proper plant installation will be required prior to building permit
approval Please provide landscape plan directly to the Landscape Administrator.
Some form of irrigation is required for interior parking lot trees. Please refer to
ordinance. If Commercial Design Standards apply, one tree every 30 feet is required
along Wedington Drive.
Chuck Rutherford - Sidewalk and Trails Coordinator
Rutherford: The sidewalk that exists along Wedington shall be continuous through the drive.
Remove the curb lines through the sidewalk section in the driveway.
Shreve: It's not really a curb line but you've got a line drawn through the sidewalk.
Plat Review Minutes
May 16, 2001
Page 34
Edwards: It's an existing driveway, isn't it?
Shreve: Do you know if they are going to do any modifications of the driveway there?
Weir: Just the parking area south. When you come into the parking area, it will start kind of
in the interior section.
Shreve: The sidewalk on Wedington is okay.
Edwards: Add sidewalk symbol to the legend. Put sidewalk detail on the plan. Bicycle parking
racks are required.
Kim Rogers - Parks Operations Coordinator
Rogers: No parks fees are due.
Perry Franklin - Traffic Superintendent
Franklin: Show ramp and access aisle for ADA space in the east parking lot. It has to have
access out to the entrance. The way it's shown on this drawing, you would have to
have a ramp.
Conklin: Can they have the ADA spaces on these parallel spaces right here?
Franklin: You can have them but what you got to do to build one of them, you don't want to do
it. It takes up too much space. You've got to have the space and actual landing into
the sidewalk. There's provisions now for a parallel space but they are not very
efficient. Just that one ADA space.
Mickey Jackson - Fire Chief
Jackson: Add a fire hydrant at entrance to property off Wedington Drive.
Sara Edwards - Associate Planner
Edwards. In 1997 we approved a lot split for this property and a property to the west that fronts
on Rupple Road. As a condition of that lot split approval, there was a requirement for
a 15 feet of additional right-of-way to be dedicated and we do not have record of that
dedication. It never did show up on the final lot split and it never was done by deed.
Plat Review Minutes
May 16, 2001
Page 35
Before we will permit any additions to this, we need that to be dedicated by deed to us.
Like I said, that was a requirement of the lot split.
Conklin: That was a condition of approval. We need that for the Fayetteville Boys and Girls
Club. We need that documented.
Weir: Prior to approval?
Edwards: Yes.
Conklin: Since that condition wasn't fulfilled we just want to get that done.
Alexander. We also paid $3,600 for a sidewalk that I don't think ever Arent in over there.
Conklin: Your going to get a trail.
Edwards: You've got some adjacent zoning changes to be done. To the south is R-2 and you've
got it labeled A-1 and to the east is A-1 and you've got it labeled as I-1. Wedington is
a principal arterial on the Master Street Plan that requires 55 feet from centerline be
dedicated. Dedication shall be reflected on the plat and shall be dedicated by warranty
deed because it's a state highway.
Alexander: What's it currently?
Edwards: 38 to 39.
Alexander: You want a deed of how much along Rupple Road?
Edwards: It looks like about 16 to 17 feet.
Alexander: It is a deed of easement or deed of right-of-way?
Edwards: On Rupple it's 15. It's right-of-way.
Conklin: Warranty deed.
Alexander. 15 in addition or just 15?
• Conklin: Are we talking about Rupple right now?
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Plat Review Minutes
May 16, 2001
Page 36
Edwards. Right. We need, it's 45 from centerline, so I would Just assume do the whole 45
because remember that is a right-of-way easement.
Alexander. 45 feet from centerline. It's 15 feet in addition to what's existing. Can the City write
up the deed that they want and let me give it to my guy?
Conklin: Sure. We would be more than happy to do that.
Alexander: The other one is, you want to show it on the thing or do you want another deed?
Edwards: I want it showed in there. I have to have a deed.
Conklin: The Highway Department requires a warranty deed.
Weir: How much from centerline?
Edwards: 55 feet.
Alexander: Really I don't know what to warranty deed. I can see a quite claim deed but a
warranty deed.
Conklin: We need a legal description for that. Is that okay Ron? Will Jill do that?
Petrie: I'll let you ask her.
Conklin: If we get a legal, I'm sure it won't be a problem.
Edwards. Which of this parking is existing and which is proposed?
Weir: Existing is not shown. It's being widened essentially. There is parking in the areas
show, mainly on this east side.
Alexander: We are reconfiguring it and widening it. They are parking there now.
Conklin: The existing pavement, is that going to be overlaid again?
Alexander: If you want it.
• Conklin: No. If it's not showing existing pavement on here.
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Plat Review Minutes
May 16, 2001
Page 37
Weir: It doesn't show it.
Conklin: Can you show it?
Weir: We can. Edge of pavement?
Conklin: Yes. Are there trees being removed in this area?
Alexander. No.
Edwards. Are we doing curb in the parking lot?
Weir: Not on the edges.
Edwards: We need the wheel stops put in.
Conklin: The tree lawn is going to be curbed and guttered?
Edwards: We are going to have to expand it to 10 feet. I would like for you to show the required
landscaping in islands and along front property lines. I want to see your trees in this
island and I want to see your trees and shrubs up here so that we are all in agreement in
what's planned and what's going to be proposed. Just so that you understand what is
required.
Weir: There is some shrubbery right there.
Edwards I don't see a dumpster located on here, show that with the screening All utility and
mechanical equipment on site shall be screened. Do you know if there is any rooftop
equipment planned?
Alexander: We've got a gabled roof.
Edwards: What are your materials? Are you doing the siding to match or is it stucco?
Neel: Stone base, dry-vit on the walls and composition shingle roof.
Conklin: Is that what's out there?
Neel: They have some vinyl siding and stone and brick. Right now on the south end it's dry-
Plat Review Minutes
May 16, 2001
Page 38
vit, it's going to match the colors.
Conklin: That's an office building?
Alexander: Expansion of the existing office.
Edwards: That's all 1 have.
Ron Petrie - Staff Engineer
Petrie: Do you know if there will be any new water sewer lines, meters, fire lines? Has that
been decided?
Weir: Locations have not been decided.
Alexander. We'll be feeding off of the existing service.
Neel: That's what we are planning on.
Alexander: It's basically an expansion; it's not a separate building.
Petrie: You won't have any new fire lines?
Conklin: You have phone, gas and electric?
Alexander: We have all that stuff.
Neel: The existing building is not sprinklered and the addition will not.
Petrie:
I don't have any comments for grading, drainage. I have the same comments on that
detention pond, I won't go over them again. They are in this that I gave to you. Call
me if you have any questions.
Mike Phipps - Ozark Electric
Phipps: Show a 20 foot utility easement outside the right-of-way along Wedington Drive.
Alexander: It's going to be in the right-of-way now.
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Plat Review Minutes
May 16, 2001
Page 39
Conklin:
Alexander:
Phipps:
Conklin:
Alexander:
Phipps:
Alexander:
• Phipps:
•
Conklin:
Phipps:
Alexander:
Conklin:
Alexander:
Phipps:
Alexander.
After you look at 55 feet, 20 more feet in addition to that.
Do you want that?
Yes, we have to have it. There's an existing power line there now that's got a utility
easement on it.
Whenever you move the right-of-way, add 20 more feet on that. Most utilities, even
though they have franchise agreements, they don't go in the right-of-way anymore
because they have to move it at their cost. In addition to the right-of-way, we always
have the easements adjacent to all our streets.
That will be right in the trees in the front.
The existing power line is there, it's not going anywhere.
You already have an easement for it. Do you need an additional easement?
If we move this out to the new right-of-way when they build Wedington Drive, we put
in on the right-of-way when we did that.
You have a franchise agreement, do you really need that easement?
I don't need it on the right-of-way side but we are showing 15 feet. That's what our
easement shows we have there.
That's a taking of about an acre. If it's already there, why should we be required to
grant additional? That defeats the tree ordinance.
You're an attorney.
I don't think he needs anything. I'm an attorney, if the power line is there I don't think
you need anything.
If they come through and widen this again for the new right-of-way, we are going to
need easements if we have to relocate that power line.
You guys can always get that.
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Plat Review Minutes
May 16, 2001
Page 40
Conklin: I don't know if we can force a developer to give you an easement that's not needed for
this development.
Clouser: Does it matter that we already have an easement there? You are moving the right-of-
way over, we just want our easement moved over.
Alexander: You still have your easement.
Clouser: Well, it's being taken up by right-of-way though.
Conklin: You guys have a franchise agreement.
Clouser: That's different from an easement though, right?
Alexander: Your easement is there. They can't take that. They can put the right-of-way anywhere
they want to, they can't take your easement.
Phipps: Are they going to upgrade this existing service, upgrade the transformer? Are we going
•
to feed this building off the same one?
•
Alexander. That's our plan.
Neel: Do you have three phase power out there?
Phipps: Yes.
Neel: That's what they want to use.
Phipps: I think we have an underground transformer serving this building now, so there would
be a 15 foot easement to it. If we need three phase, we'll just have to go in that same
easement to replace that single phase. Just have your electrical contractor get a hold of
us.
Conklin: It's already up to the building, you are just going to tie in there?
Phipps: Yes. I'm not real sure where it is. I can find it. It's a 15 foot easement over to it.
Conklin: Is your parking lot going to be lighted?
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Plat Review Minutes
May 16, 2001
Page 41
Alexander: No.
Kevin Lefler - Cox Communications
Lefler: We serve the existing building with a service line on the west side, somewhere over
here. Is this parking lot going to be torn up and a new one put in? I'm just thinking
about the service line that goes over there, it may have to be relocated. I just didn't
want you to cut it up. Be careful.
Alexander:
Merryship:
Lefler.
Merryship:
Lefler.
We'll probably end up resurfacing some.
Can you bring it in from the east?
And come back around?
Yes. We're pretty loaded up.
We probably could. I would just need to look at it. I would be glad to go out there
and do that. Then have the in-house wiring of this building from this building pulled to
wherever we decide to move it to. That will be all
Sue Clouser - Southwestern Bell
Clouser:
Conklin:
Any phone that's on the property right now that needs to be relocated, that will be at
the owner's expense. We will need preferably two four inch conduits out to the utility
easement on Wedington to serve the new building and you can do that off the east side
of this, where your room is going to be for telecommunications. That's all
Thank you very much.