HomeMy WebLinkAbout2001-05-02 - Minutes• • • MINUTES OF A MEETING OF TECHNICAL PLAT REVIEW A regular meeting of the Technical Plat Review Committee was held on Wednesday, May 2, 2001 at 9:00 a.m. in Room 111 of the City Administration Building, 113 West Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED LSD 01-10.00: Page 2 LSD 01-13.00: Page 5 LSD 01-14.00: Page 10 STAFF PRESENT Sara Edwards Ron Petrie Keith Shreve Kim Hesse Perry Franklin Large Scale Development (Joyce Street, pp 176) Large Scale Development (Pack Rat, pp 281) Large Scale Development (Central United Methodist, pp 484) UTILITIES PRESENT Glen Newman, SWEPCO Kevin Lefler, Cox Communications Sue Clouser, Southwestern Bell Johney Boles, AR Western Gas Mike Phipps, Ozark Electric ACTION TAKEN Forwarded Forwarded Forwarded STAFF ABSENT Cheryl Zotti Kim Rogers Fire Chief UTILITIES ABSENT Plat Review Minutes May 2, 2001 Page 2 LSD 01-10.00: Large Scale Development (Joyce Street, pp 176) was submitted by J. Steve Clark of Clark Consulting on behalf of Dr. Ben Israel for property located at 2400 W. Joyce Blvd. The property is zoned R -O, Residential Office and contains approximately 5 acres. The request is to build four professional office buildings. Edwards: We are going to begin the Wednesday, May 2, 2001, Technical Plat Review Committee meeting. The first item on our agenda is a Large Scale Development for Joyce Street submitted by J. Steve Clark of Clark Consulting on behalf of Dr. Ben Israel for property located at 2400 W. Joyce Blvd. The property is zoned R -O, Residential Office and contains approximately 5 acres. The request is to build four professional office buildings. Perry Franklin - Traffic Superintendent Franklin: Please stripe access aisle across the drive to the ramp. Clark: You are talking about a crosswalk? Franklin: Yes. Just go ahead and extend your diagonal aisle across that ramp. I'm talking about striping to the ramp. Clark: You are talking about down here at this drive? Franklin: No. I'm talking about from here to here and there to there. Clark: Sure. Kim Hesse - Landscape Administrator Hesse: I appreciate your efforts to meet all tree preservation and landscape requirements as requested. As mentioned earlier, a final landscape plan will be required prior to building permit approval. Please submit final landscape plan to the Landscape Administrator versus to the Building Inspections Department. Chuck Rutherford - Sidewalk & Trails Coordinator Rutherford: The sidewalk shall be continuous through the driveway. Clark: It's drawn that way. Plat Review Minutes May 2, 2001 Page 3 Shreve: Yes, the drawing is fine. Sara Edwards - Associate Planner Edwards: All new utilities need to be placed underground. I did add, I know we've gone over it, what's required prior to the issuance of a building permit, that's grading and drainage, separate easement plat, project disk with all final revisions and surety bond for all required improvements. Any utilities have any comments? We have revised this since last time, we've moved the utility easements in beyond the tree preservation area. Mike Phipps - Ozark Electric Phipps: The easements shown are fine. At some point we are going to need to know whether : this will be three phase or single phase, whenever you can get that to me. Before I can decide anything I just need to know. Are going to have multiple meters on these buildings, are they going to divide them up? Alderman: Yes, we will most likely have multiple. I would say probably 3 or 4 per building. Phipps: If we are doing that we are probably going to have to get three phase up there in case somebody goes in. The only thing I can really see, a lot of times maybe air conditioning or restaurants go in there that they would require three phase. Clark: Is there a difference? You can design it and build it as three phase and if they don't need three phase you can drop it down to one phase? Phipps: Yes, what I'll do is bring two extra conduits up to that transformer location. You've got some single phase and some three phase, we are going to have a single phase and three phase transformer sitting there. Alderman: We'll get that for you real quick. Kevin Lefler - Cox Communications Lefler. If you are going to separate these buildings, if your electrician would pull separate wiring on the inside for future video or data service out to where the power meter location is going to be. We'll run our cables from the transformer location. • Alderman: We'll have a few locations along the floor of the building and we'll run conduits from • Plat Review Minutes May 2, 2001 Page 4 Lefler. Alderman: Lefler. Clark: that room out. Will we have access to that mechanical room, will it be separate from some office? It won't be through an office, you will have access through the lobby and hallway to get to that. It would be better if we could pull them to the outside in case we have trouble there after hours, that would be locked up. We couldn't fix somebody's service after hours, it's better if we pull them to the outside. We'll work with you. Sue Clouser - Southwestern Bell Clouser: We'll need conduits to each of the buildings, two 3 or 4 inch conduits, so we have a maintenance spare if needed. We'll need those out to the easement. • Johney Boles - AR Western Gas • Boles: No comment. Ron Petrie - Staff Engineer Petrie: Edwards: Clark: Edwards. I think my previous comments is what we'll use for this meeting. I didn't hear any revisions besides the parking lot striping access ramps. I don't think you need to resubmit. After comments tomorrow there may be some revisions9 Yes. • • • Plat Review Minutes May 2, 2001 Page 5 LSD 01-13.00: Large Scale Development (Pack Rat, pp 281)was submitted by Dave Jorgensen of Jorgensen Associates on behalf of Scott Crook of Pack Rat for property located at southeast comer of Gregg Street & Sunbridge. The property is zoned C-1, Neighborhood Commercial and contains approximately 2.92 acres. The request is to build a 1248 square foot retail store. Edwards: The next item is a large scale development for Pack Rat submitted by Dave Jorgensen of Jorgensen Associates on behalf of Scott Crook of Pack Rat for property located at southeast corner of Gregg Street & Sunbridge. The property is zoned C-1, Neighborhood Commercial and contains approximately 2.92 acres. The request is to build a 1,248 square foot retail store. Kim Hesse - Landscape Administrator Hesse: Two additional trees are required for interior landscape requirements within proposed landscape islands. A continuous buffer of shrubs is required between the parking lot and the adjacent right-of-way. Pleas show shrubs on revised plans as well as a note as to how the landscape shall be irrigated as required within the Off -Street Parking Lot Ordinance. A final landscape plan including all applicable note and details is required at the time of building permit approval Please submit landscape plan directly to the off of the Landscape Administrator. Please revise tree preservation detail to meet the requirements shown in the Landscape Manual. Chuck Rutherford - Sidewalk and Trails Coordinator Rutherford: Sunbridge Drive has a 50 foot right-of-way with a 31 foot street. The sidewalk shall be a minimum 5 foot wide with a minimum 4.5 foot greenspace. Gregg Avenue is a minor arterial which requires a minimum 6 foot sidewalk with a minimum 10 foot greenspace. You also need to add two bike parking racks. Have you got a copy of that ordinance? Jorgensen: We may have one, I11 check. Edwards: If you don't, I can get you one. Perry Franklin - Traffic Superintendent Franklin: ADA accessible spaces should be on the shortest accessible route to the entrance of the building. Do you have that located there where it's at because that's what it takes to meet that grade? Is there a grade problem there? • • • Plat Review Minutes May 2, 2001 Page 6 Jorgensen: Yes. We originally had them located to the west but it is a grade problem. Edwards. Is that location acceptable Perry? Franklin: If that's what it takes to meet that grade. Key: Part of that is due to the fact that we have to elevate the building above the floodplain. At that end of the building our site is the highest, it gets lower as we come around. Franklin: Just from looking at it I couldn't tell why it wasn't where your ramp is right in front of it. Key: That's why. We are looking at probably 3 '/2 foot transition there and on the other end we can make it about 2 feet or a 1 '/2 feet to keep that ramp a reasonable length. Franklin: Okay. We need some additional right-of-way on the southeast corner of the intersection for a future pedestrian signal pole and ADA ramp. Is that a problem just to give us two or three feet at that very corner? Jorgensen: That's not a problem. We overlaid the proposed improvements on here so we see how close it is to the property comer. Nobody has asked so far but I don't think that's a problem. Do you know how much you want? Franklin: Just two or three feet would help a bunch. Edwards: I think Ron is going to make some comments on it. Petrie: You said southwest corner? Franklin: The southeast corner of that intersection. It would be their northwest property line but it's the southeast comer of that intersection. Petrie: I've got some comments on that. Sara Edwards - Associate Planner Edwards: I would like you to add the 100 year flood plain line to the legend. I need you to dimension right-of-way from centerline and I'm specifically talking about along Gregg and we can work that out when Ron makes his comments too. I also want the • • • Plat Review Minutes May 2, 2001 Page 7 proposed setbacks dimensioned. I think you have the minimum but when it comes to permitting it really helps to whoever pulls the permit to have those proposed setbacks dimensioned. As far as the Master Street Plan goes, Gregg is a minor arterial requiring 45 feet from centerline to be dedicated All new and existing utilities under 12 KV shall be placed underground. I'm not sure but we probably need to go over the signage on this building. There is two signs on one wall and I believe that's a variance. We need to get with Mike McKimmey and check on that. That's all that I have. Ron Petrie - Staff Engineer Petrie: Under drainage, you've got my comments there. Grading was acceptable so just moving on to drainage. If you can provide me a summary of your flows in Sublet Creek. I think you've already done all hydrology work, just summaries would help. You've got some proposed construction in the floodway just a standard note, have to have Corps of Engineer approval. You need a floodplain development permit for your construction in the floodplain. You got a 50 building setback and utility easement, if you can also make that a drainage easement or cover these proposed types with some type of drainage easement. Do you know what I'm talking about? Jorgensen: You are just saying make the 50 foot building setback and UE that I have identified as also a drainage easement? Petrie: Yes. For streets, I think Sara mentioned the right-of-way on Gregg Avenue, 45 feet from centerline, Master Street Plan requirements. I'll just read this next one, Planning Commission determination of any offsite improvements in conjunction with the Sunbridge Drive/Gregg Avenue intersection improvements which are scheduled to begin this summer. At this time, it will be the staff's recommendation that extra right-of- way be dedicated in lieu of an assessment for the offsite construction. This requested right-of-way would be 35 feet from the centerline of Sunbridge Drive from the northwest corner of the site to the driveway entrance. Also, a 25' by 25' triangle off the northwest corner would be necessary for these proposed improvements. Basically that's what we need to build these intersection improvements, that's why we are asking for it. The sidewalk, we can work a portion of it out because we would not want that to be built. It's planned to built with our construction and it would be better off if we build a portion of it, the portion along Sunbridge, probably from the driveway out to Gregg. Just coordinate that through construction, getting the right grades and everything. It's budgeted that we do that work. I think we can do that portion of the sidewalk. Think about it's not going to affect this development one way or the other with that request. Think about it and feel free to call me and discuss it. That's all I've • • • Plat Review Minutes May 2, 2001 Page 8 got. Johney Boles - Arkansas Western Gas Boles: Dave, we currently have a line on the east side of the proposed building where you are showing the concrete pad for the electric box, coming from the east of that 20 foot utility easement on the side and it comes onto the property line and stops, we can service that building at that location there. That's all I have. Glen Newman - SWEPCO Newman: We have a 12KV line in that easement along the east property line, north and south. The electrical box and switch will be in back. We'll need a 4 inch conduit from that electrical box down to where the transformer is located almost adjacent to the loading dock in that easement. Is that about where you want it? We can decide that whenever. Edwards: Is there an overhead line going through here? Newman: No. It is an underground circuit. We'll just need a conduit from the electrical box down to wherever the location of the transformer is at. Dig conduit by the customer for the primary and the concrete pad for the transformer. That's all I have. Kevin Lefler - Cox Communications Lefler: We don't have anything on that side of Sunbridge at all. If you could find out if they want something, future data or video, let me know and I can do a design on that. Jorgensen: We don't have any Cox Communications cable over on that side? Evidently not. We've got it on the north side of Sunbridge. Lefler. Work something out and just be in touch with me. That's all. Sue Clouser - Southwestern Bell Clouser: I see you have a concrete telephone pad there? Jorgensen: Yes, that's existing. Plat Review Minutes May 2, 2001 Page 9 Clouser: Basically, what we are going to need is one or two, preferably two, 3 or 4 inch conduits from the building up to the easement. They can be located either inside or outside, that's up to you. Edwards. You probably need to screen this electric transformer here. With regard to Commercial Design Standards, I don't have any problems with these elevations. Key: We've added a dormer for an exit stair widows. There will also be some mechanical equipment there to be screened and probably located on an elevated... Edwards: How far back do you think Keating's building is? Key: We have that shown on our original working document. We've taken it off the presentation drawings. It is 60 feet back and I believe that's there. The edge of that dormer on the stairs is about 54 feet on the front edge of it. Keating's building is about 60 feet in depth and it's about aligned with the front of our building so they are going to be back just past the frontage of that dormer. Edwards: I don't have any issues with this. You don't even need to resubmit elevations. I do want to talk to you about the sign. I need to talk to Mike about that and see. Key: It was my understanding I did meet the sign ordinance with a multi -tenant building. We are allowed a wall sign, per wall, per tenant. Edwards. I didn't understand that. The lease space is going to be which side again? Key: It's going to be the back corner, the lower level of this. The intent being that could be a future sales area or support storage. Edwards. Will they most likely have a tenant right away? Key: Yes. • • • Plat Review Minutes May 2, 2001 Page 10 LSD 01-14.00: Large Scale Development (Central United Methodist, pp 484) was submitted by Dave Jorgensen of Jorgensen & Associates on behalf of Central United Methodist Church for property located at 346 N. St. Charles. The property is zoned R -O, Residential Office and contains approximately 0.30 acres. The request is to build 31 additional parking spaces. Edwards: Our final project is a Large Scale Development submitted by Dave Jorgensen of Jorgensen & Associates on behalf of Central United Methodist Church for property located at 346 N. St. Charles. The property is zoned R -O, Residential Office and contains approximately 0.30 acres. The request is to build 31 additional parking spaces. Kim Hesse - Landscape Administrator • Hesse: A fifteen foot landscape buffer is required between parking area and adjacent right-of- way within which a tree is required every 30 feet along with a continuous planting of shrubs. As well as a five foot buffer is required between parking and side lot line per the Off -Street Parking Lot Ordinance. We are probably going to have to take out two front spaces to provide that landscaped area, that 15 feet. Jorgensen: I'll get with Kim. Edwards: With regard to that 5 foot side, I went out there and looked at that yesterday. I don't think you can put that in, do you? Jorgensen: We can't. Edwards: 1 think that we can support a variance on that. Tim and I did go out there and look at it. You do have quite a bit of area between the neighbor's fence and your property line. What I'm looking for is to see if you can fit any kind of landscaped area, maybe a two foot due to an overhang. To do a two foot overhang and reduce them to 17 feet and maybe do a three foot variance. Make us a proposal. Jorgensen: Right now our parking lot is on the north property line. Anything we did would be on somebody else's property. Edwards: Right. That's why we are going to have to grant a variance. What I'm saying is I think you can make these 17 feet wide and do a 2 foot overhang and have a 3 foot variance instead of a 5. Plat Review Minutes May 2, 2001 Page 11 Jorgensen: Okay. Edwards: All variances need to be requested in writing. I suggest using this area here. There's already greenspace there. Are you on board with that Kim? Hesse: Yes. Perry Franklin - Traffic Superintendent Franklin: You are going to move the one on the north side for the accessible spaces? Edwards. Possibly, I have to look at it. What do you think? Franklin: Did he just say they are on the property line? Can they hang their cars over on somebody else's property? Edwards: They are 19 now, if we cut them back to 17 and they hung over 2 foot, they wouldn't be. Franklin: I didn't address ADA because I'm looking at this just as an auxiliary parking lot to the other main parking lot because there is no other property that they serve here. Therefore there are no ADA spaces required. Chuck Rutherford - Sidewalk & Trails Coordinator Rutherford: St. Charles Avenue is a local street requiring a minimum 6 foot sidewalk. The sidewalk needs to be shown in the legend. There is a new bike rack ordinance, one new bike rack is required. You may want more. Sara Edwards - Associate Planner Edwards: You do have a conditional use requested and it just says parking lots for the church. You have to do a letter and will need to request a conditional use for and, I know I told you differently but I researched that a little more and it's for a church in an R-0 zone. That was never asked for, so that's what you are requesting. Then, you may need a conditional use for parking in excess. You need to provide with information of how many spaces they have, how many feet they have, if this is needed parking or if it's beyond what is allowed by code. You need to write me a letter to address that and if it's over what's allowed by code you may need to get a conditional use for that. You • • • Plat Review Minutes May 2, 2001 Page 12 need to add the adjacent zoning and a site coverage note. If you can't get it this way, use the whole property. Commercial Design Standard is 85%. That's all that I have. Ron Petrie - Staff Engineer Petrie: I gave you a list of the final review requirements. None of these would affect this level. This is my final review whenever you want to go for the whole permit to take care of these. That's all I've got Johney Boles - AR Western Gas Boles: No comment. Glen Newman - SWEPCO Newman: You said you would relocate these two streetlights, those are private lights for the church so we'll just make room somewhere over there to try to relocate them. Otherwise, we'll probably have to remove those before. Give me about two or three weeks. That's all I have. Kevin Lefler - Cox Communications Lefler: No comment. Sue Clouser - Southwestern Bell Clouser: No comment. Edwards: Thank you Dave. I would like to say, you guys have copies of Elder Apartments and were pulled again, if you could just save them for next time. I'm pretty confident they will be on the next agenda.