The URL can be used to link to this page

Home My WebLink About2001-02-14 - Minutes• • • MINUTES OF A MEETING OF TECHNICAL PLAT REVIEW A regular meeting of the Technical Plat Review Committee was held on Wednesday, February 14, 2001 at 9:00 a.m. in Room 111 of the City Administration Building, 113 West Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED ACTION TAKEN LS 01-10.00: Lot Split (J E Lindsey Ltd. Family Partnership, pp 17»orwarded Page 2 LSD 01-2.00: Large Scale Development (RSC Rentals, pp 286) Page 5 FP 01-2.00: Page 12 Forwarded Final Plat (Appleby & Quail Creek Phase III, pp 250) Forwarded STAFF PRESENT Sara Edwards Perry Franklin Chuck Rutherford Kim Hesse Kim Rogers Jim Beavers Keith Shreve UTILITIES PRESENT Mike Phipps, Ozark Electric Bill Smith, Southwestern Bell Jim Sargent, SWEPCO Kevin Lefler, Cox Communications Johney Boles, Ar Western Gas STAFF ABSENT Cheryl Zotti ' Tim Conklin Mickey Jackson Ron Petrie UTILITIES ABSENT Plat Review Minutes February 14, 2001 Page 2 LS 01-10.00: Lot Split (J.E. Lindsey Ltd. Family Partnership, pp 175) was submitted by Chris Parton of Crafton, Tull & Associates on behalf of J E Lindsey Ltd. Family Partnership for property located at the NE corner of Joyce Blvd. and Park Oaks Drive. The property is zoned R-2, Medium Density Residential and contains approximately 1.83 acres. The request is to split into two tracts of 1.29 acres and 0.48 acres. Edwards: Welcome to the Wednesday, February 14, 2001, meeting of the Technical Plat Review Committee. The first item on the agenda is a lot split for J E Lindsey Family Partnership submitted by Chris Parton of Crafton, Tull & Associates on behalf of J.E. Lindsey Ltd. Family Partnership for property located at the NE corner of Joyce Blvd. and Park Oaks Drive. The property is zoned R-2, Medium Density Residential and contains approximately 1.83 acres. The request is to split into two tracts of 1.29 acres and 0.48 acres. Good morning Chris. Chuck Rutherford - Sidewalk and Trails Coordinator Edwards: Joyce Boulevard is a principal arterial. A 10 foot multi -use trial will be required on tract 5C2 -B when it is developed. Parton: That's being constructed as part of Park Apartments. Edwards That's right. I'm still working on the easement plat for that. Beavers: Have you submitted construction plans for that? Parton: Yes. We had a pre -construction conference yesterday. Beavers: Let's visit or call Paul Libertini because we are building a trail behind Butterfield, we are building a trail on Joyce and what you are talking about we also have in our plans we are going to advertise this month. We are not going to let you out of your financial obligation but maybe we would rather have money in lieu or delete that section from our plans. If you would call Paul Libertini, I would appreciate it. If it's part of those apartments, you are building across this lot also? Parton: It's actually in our tract split, it's actually in 5C2 -A and lot 5C2 -A, 5C2 -B is what's going to be done Beavers: I see. Timing is everything. We are actually negotiating with Mr. Lindsey to buy this right-of-way. • Plat Review Minutes February 14, 2001 Page 3 Edwards: This is already dedicated as part of the Park Apartments. Beavers: This additional 15 feet, we couldn't find that. Edwards: It hasn't been filed yet. It's in my office. Sara Edwards - Associate Planner Edwards: Your lot split shall not be filed until whatever public improvements, Jim will require, are complete. He'll go over that. You need to add plat page 175 and add a flood plain reference. I'm going to go ahead and limit no curb cuts shall be allowed on Joyce and they've agreed to that. A private access easement must be submitted between the lots allowing them to use that private drive. I think we've taken care of all the utilities as part of the Parks. That's all I have. Jim Beavers - City Engineer Beavers: Chris, based upon our records, sewer is not available for that lot. If you kind of point, it looks like there is a manhole here and here. I can't remember exactly. It's just going to have to be extended to pick up that lot. Parton: 1 think what's in the works right now, Dixie Development on the southwest corner of Joyce and Old Missouri, we dedicated a 20 foot sewer easement here and they are brining an 8 inch sewer up through this existing easement and then across to that existing easement right there so there will be sewer there for them to tie onto. Beavers: So if Dixie doesn't do it, you will have to. Parton: Right.. Beavers: That's all I have. Bill Smith - Southwestern Bell Smith: No comment. Mike Phipps - Ozark Electric • Phipps: Does this show a 20 foot easement on Joyce Street. • Plat Review Minutes February 14, 2001 Page 4 Parton: I think that under our building setback line the next one to the south is our easement line. Ell just. note -that Phipps: No -other -comments. Kevin Lefler - Cox Communications Lefler: — No comment. Johnev Boles - Arkansas Western Gas Boles: No comment. • • • Plat Review Minutes February 14, 2001 Page 5 LSD 01-2.00: Large Scale Development (RSC Rentals, pp 286) was submitted by Dave Jorgensen of Jorgensen & Associates on behalf of J.M. Hooker Construction for property located at West of Shiloh Drive on Williams Ford Tractor Property. The property is zoned C-2, Thoroughfare Commercial and contains approximately 2 acres. The request is to build a building for equipment rental (Use Unit 17). Edwards: -- The next item is a Large Scale Development, 01-2.00 submitted by Dave Jorgensen of Jorgensen & Associates on behalf of J.M. Hooker Construction for property located at West of Shiloh Drive on Williams Ford Tractor Property. The property is zoned C-2, Thoroughfare Commercial and contains approximately 2 acres_ The request is to build -a building for equipment rental (Use Unit 17). - Chuck Rutherford - Sidewalk & Trails Coordinator Edwards• Shiloh Drive is a collector which requires a 6 foot sidewalk with a minimum 10 foot greenspace. —Kim Hesse - Landscape Administrator Edwards: The -development -does fall within the landscape requirements of the Commercial Design Standards ordinance. A 25 foot landscape buffer is required adjacent to all rights-of- way within which shade trees are to be planted at 30 foot intervals. A landscape plan will_be_required-prior_to_building permit. approval Actually, what I want is, prior to -Subdivision--wantthe trees -and the shrubs shown. That's required on every project. Trees at every 30 feet then a continuous planting of shrubs in this 25 foot greenspace. Brackett: -I-believe they are. Edwards: I agree with you. Down here, that's fine. You need to add it. Landscape requirements for parking lots apply to the small parking area at the front of the development. She's looking for a landscape island there. This would be considered as outdoor storage and shall be screened from adjacent rights-of-way. A view obscuring fence and/or vegetation is required. If vegetation is to be utilized for screening purposes, the vegetation mush reach 6 feet in height by the end of the second growing season. I believe we are showing a wood board fence on both sides. Brackett: Yes. A new privacy fence 6 foot with the existing chain link. • Sara Edwards - Associate Planner • • Plat Review Minutes February 14, 2001 Page 6 Edwards: I do want you to add the Design Overlay District boundary on the vicinity map which _ _should -go back here somewhere, 660 feet from the right-of-way. You're aisle widths are 25 feet, that is a variance. 24 is what code allows. I would like to see them reduced to -24 -unless you've got justification why they shouldn't be. Brackett: I believe they -are -25 so they can have a 24 foot clear width from curb to curb because of the equipment that they have. Edwards: Why don't you just change the dimension to 24 and go from curb to curb? Brackett: Okay. Edwards: Also, your driveway width is not dimensioned, we've got a 24 foot limit. If you've got justification, we can look at a waiver on that but it needs to be requested in writing. I do want, as part of Kim's comments, that 25 foot landscaped area dimensionedaround the front. We also have an ordinance requirement of 5 foot of landscaped area between property lines and this is now a property line. So, I'll need a 5 foot landscaped area on this whole side. I didn't see any parking lots lights called out, in the Design Overlay District we do have limitations, it must be shielded and directed downward, less than 35 feet in height and use sodium light fixtures. Brackett: If we are planning on using lights, we need to show them? Edwards: Yes. I would like the wall sign dimensioned. We do have a limit of 20% or 200 square feet. It's probably not a problem. The wall sign on the building as part of the elevation. You are showing chain link fencing and that's not allowed within the Design Overlay District at all. I did include a copy of those regulations for you. It talks about, if you are going to use chain link, you need to put wood board on the outside of it if it's going to be used for security purposes. All utility equipment must be screened. Keep that in mind. If you've got anything planned for the roof you need to extend the periput up. I just don't want it to be a shock when we come out for final inspection and it's not there. Also, these elevations are fine but they need to say if this is brick. I'm assuming it is. Call out the color and the type of material. I also need a site coverage note In the Design Overlay District 25% of the site has to be open space and I'm not sure that you are meeting that with all this SB2 back here. You need to provide me a calculation of that. Is there any overhead utilities over there? • Phipps: Yes it's 14/4. • • • Plat Review Minutes February 14, 2001 Page 7 Edwards. - Do you plan on using a dumpster? Brackett: I do not know that. Edwards: Brackett: Edwards. Brackett: Edwards: Check on that. If so, you need to show the location and screening. I am going to require cross access be provided. I know now it's not going to meet up with anything but in the future. South? North South and north or just north? L-et'syust do north. -That's- all I have. - Jim Beavers - City Engineer Beavers: Brackett: --Beavers: I'll let you just read the general comments. We reserve the right to review the =construction -plans in more detail. Everybody knows the septic has to be approved the Health Department. On the wash bay, I just want to make sure I'm understanding your detail, this is going to go into the septic system and not be discharged on the adjacent property-? - -- - - Yes. —Gan -you -clarify what is on the plan under grading, what SB2 is new and what is existing? Brackett: —As I understand it, it's gravel now. They will probably just be adding a layer of SB2 to level it out. Beavers: Brackett. Beavers: It would be real nice if we could have a strip of sod or something where that water is going to run off of this onto the adjacent property owners. Here? To make sure the gravel doesn't wash out on their lot? That would be nice. I don't know if we can make you do that. The Planning Commission might bring that up on their own, I know some of them are concerned Plat Review Minutes February 14, 2001 Page 8 about those issues. Brackett: I'll speak to the owner about it, I don't believe that would be a major issue. Beavers: As far as the drainage, in Tom's report it says it recharges an existing pond, I would --like-for you-all-to-talk-to-thatadlacent-property-owner -and get -a letter saying he - -understands that the drainage is being increased and directed toward his pond and he's okay with that. That's all I have. Thank you. Bill Smith - Southwestern Bell Smith. The only request I have is a conduit going out to the front to Shiloh Creek. You can probably settle that with the electrician when they start construction. That's all I have. Mike Phipps - Ozark -Electric Phipps: I would like to know where the service point is going to be on this building. We've got three phase overhead out front and I would say if it's going to be back hereto the back-- --- corner, we are going to need a 20 foot easement along the north side. Brackett: -If the service is in the back, you are going to need an easement behind the building9 Phipps: Along the north property line. Brackett: If it's in the front? -Phipps: -If-it's-in-the-front,=they can -from -there -to wherever -the -transformer --is out front. They will just have to do all that. It needs to be within 200 feet of the transformer. Also, we'll need to know if it's going to be single or three phase and what the voltage will be. If they want to light up that equipment storage area and want us to light it, we'll need easements to get back there and set lights. Key: Currently on the existing facility that's been done, in the past, the electrical services come in on the side to the rear of the front office area back in the shop but it's still along the north facade of the building. The key would be to travel the distance within 200 -feet of -the -pole -front and=transformer, if -it's -not we will be providing that easement. Phipps: Yes. If we set an underground transformer here it would have to be protected from • traffic and such. Plat Review Minutes February 14, 2001 Page 9 Key: Another factor is you said maybe the lighting of the storage, if you have to get back there for the light, you'll need an easement for that. Phipps: Yes. Key: I'm not sure about the phase of this, I've never talked to him about the power on this, if it's true, we'll have a three phase service or not? Phipps: We would like that easement to continue the whole side so we have access to the rear of this. I have no other comments. Kevin Lefler - Cox Communications Lefler: We are not out there right now but, for the future, if we can get a conduit if you determine it's going to be from the front we need a conduit from wherever the electric is going to hit the building to a pole out there. If it's in the back, we'll just need a conduit from there to wherever you are going to turn up to a transformer. That's all. • Johnev Boles - Arkansas Western Gas Boles: Brackett: Boles: Brackett: Boles: Brackett: • Chris, I don't believe we have any facilities out there either. Right now we are coming off of Dean Solomon Road out Moore Lane and our line ends approximately in this area right here. It's on the north side of Moore Lane here so we just have to figure out how to get over there Am I looking at this correctly that this total easement is 24 feet in width here and 23 here? I was a little confused because you were calling it I0 feet here that's separate. I'm kind of lost on that too. I didn't draw this but I can check on that. I just didn't understand why they had the 10 feet separate from the total? I don't understand that either. I can definitely ask that. That's all I have Oh, what that is it should be labeled 10 foot, this is a waterline_ That easement is 10 foot off of that waterline. That's why that's shown. It shouldn't say easement it's should dust say 10 foot, it should be a dimension. We're 10 foot off of that existing line. Plat Review Minutes February 14, 2001 Page 10 Boles: I'm going to want a total of 20 that's usable area. At least 20. Brackett: You don't think you will be able to get on the side of that waterline, between the right- of-way and that waterline? Boles: —How -many feet- is available- there? Brackett: - It's 14 something right here. Phipps: With that overhead line there is a 15 foot easement each side of it existing now.. Beavers: I don't think that waterline, it should be centered on the 20. You may want to check, it -should be centered. - Brackett: - I think what we did was, we shot the locate of the waterline and went 10 foot off of it for the easement so there is more than 20 feet of easement along the front. Boles: -That's-fine. Perry Franklin - Traffic Superintendent Franklin: Are those two canopies the entrance to the buildings on the north and south side, is that the entrance to -the building? Key: Initially the intent was there was an overhang canopy that proj ected off of the face of the building and the design has been revised on comments prior to this being tabled at the last-round=The canopies that project -off of each -comer have been removed. Franklin: The_front door is infront- ofthe building? Key: It's centered right in the middle. Franklin: That's where your van accessible space needs to be is at the front door, shortest access route. The aisle space needs to be flip-flopped. The parking space will be on the left and the aisle on the right. Most of those lifts unload to right of the vehicle. Edwards. Anything else? • Boles: If you would Chris, send us all copies. I don't think any of the utility representatives got • • Plat Review Minutes February 14, 2001 Page 11 a copy of this. Brackett. If we send it to the City? Edwards. They get them with revisions. You'll get them. Key: Revisions are due back Monday? Edwards. Wednesday by 10:00 a.m. • Plat Review Minutes February 14, 2001 Page 12 FP 01-2.00: Final Plat (Appleby & Quail Creek Phase III, pp 250) was submitted by Dave Jorgensen of Jorgensen & Associates on behalf of Bleaux Barnes for property located south of Appleby Road. The property is zoned R-1, Low Density Residential and contains approximately 14.74 acres with -31 -lots -proposed. Edwards: The -final item is Final Plat 01-2.00 for Appleby & Quail Creek Phase III submitted by Dave Jorgensen of Jorgensen & Associates on behalf of Bleaux Barnes for property located south of Appleby Road. The property is zoned R-1, Low Density Residential and contains approximately 14.74 acres with 31 lots proposed Kim Rogers - Parks Operations Coordinator Edwards: Kim did say there are parks fees due in the amount of $6,110 were paid in full on September 30, 2000 for 13 lots. She hasn't addressed the rest of it, so you might want -to check on that. --- — - - - - Chuck Rutherford - Sidewalk & Trails Coordinator • Edwards: The sidewalks have not been constructed. The Sidewalk and Trails Division would like a table with street name, width, right-of-way width, greenspace width and sidewalk width added to the plat. • Clyde Randall - GIS Edwards: -We are having a problem with the legal. Clyde says that the bridge project on Appleby, what the Highway Department gave us is their right-of-way is encroaching =into what you are showing -in -your -legal -and he's-gota-drawing-the next page over. Why don't you call him and work that out, see if you can research these two areas where_he's_claiming an encroachment. _ Sara Edwards - Associate Planner Edwards: We want notes added to the plat to reflect the following two items: installation of fences across the 25 foot utility easement on lots 1 through 9 of Appleby and 6 through 13 of Quail Creek shall be prohibited; and all construction including fencing shall be prohibited in the floodplain. Do you know if they are planning on a subdivision sign at the entrance? Brackett: I don't believe so. I'll check on that but I don't believe they are • Plat Review Minutes February 14, 2001 Page 13 Edwards: You need to add addresses and give them to Jim Johnson with the addresses stuck on there. Revisions are due February 21, 2001, by 10:00 a.m. Jim Beavers - City Engineer Beavers: Again, Chris I'll let you take this with you and just read our general comments. Final inspection has to be completed before the project can go forward to Subdivision. I would like for you to also add the note about the sewer and the maintenance of the drainage that's outside of the right-of-way. If you could add a note to the plat regarding irrigation meters similar to the note on the Summersby plat. The construction plans didn't show that three-way splitter but Ron thinks it was installed. We are trying to let people know that if you've already made provisions for irrigation, they don't need to come in and necessarily pay the full price to go under the road. Brackett. We did that. Beavers. At lot 9, where 9 and 13 come together, this 15 foot drainage easement, could you make that 20? It's hard to get equipment in and place that pipe if we need to. Over here we are saying we are not going to maintain because it's out of the street right-of- way. I think that issue will be resolved in a year or two. At lots 6 and 29 in the southwest corner, you show a 15 foot utility easement and I put a note here if you could increase that. I don't know what that goes to, maybe it doesn't need to be increased. Brackett: There is a sewer running down there. Beavers: That's what it looked like. Brackett: I just didn't continue it down, I see what you are saying. I'll make it 10 foot. Beavers: If this applies, if there is a sump area, it looks like you have all the water collects here so if under your water surface elevation gets up on the lot, we need to show that. It's a drainage requirement. I don't know if it does or not. Brackett: I had it on the constructions plans. I don't know off the type of my head. This is designed for the 100, so it doesn't flow across the lot but it probably gets up in the right-of-way some. Beavers: You need to show that. Our standard comments that we can't sign the plat until the • punch list items are complete and have our as -built construction cost data and concrete • Plat Review Minutes February 14, 2001 Page 14 monuments at the subdivision comers. That's all I have. Thank you. Bill Smith - Southwestern Bell Smith: No comment. Jim Sargent - SWEPCO Sargent: No comment. Kevin Lefler - Cox Communications Lefler: No comment. Johnev Boles --Arkansas Western Gas —Boles: Chris, -it -might be necessary at the time when we install the facilities back in this easement to have your surveyor stake the vicinity of that since we don't have the property line to reference off of. - Brackett: I know they did it for... Boles: They staked it for SWEPCO. Brackett: I don't know if it's still there. That was a week or so ago. Boles: Pll take -a -look and -see.— - - - Brackett: If it's not, they have the points, it's easy for them to go back out there. Boles: Can you refresh my memory why we didn't put a crossing in here, it looks like we were intending on coming through here? Do you recall anything? Brackett: I certainly don't. Kevin and I were talking about that but we can't remember. I don't remember. -- Boles: That's all I have. • Beavers: I have one other question. Chris, do you know when the final inspection will be? • • • Plat Review Minutes February 14, 2001 Page 15 Brackett. Depending on this weather. They have the base down and as soon as they get a few dry days, they can workthe base and get the pavement down. Beavers: You canbondout on the pavement, I'm not telling you to do that but you can. -Brackett: - We'll probably look -at -that if it -looks like -we are -not -going to -meet Subdivision. Edwards: So, right now you want to stay on the March 1" Subdivision meeting agenda? Brackett: Yes. I'll check and make sure they don't have a problem with bonding that. It may be done. Edwards. Thank you. - - -.