HomeMy WebLinkAbout2001-01-17 - MinutesMINUTES OF A MEETING OF TECHNICAL PLAT REVIEW A regular meeting of the Technical Plat Review Committee was held on Wednesday, January 17, 2001 at 9:00 a.m. in Room 111 of the City Administration Building, 113 West Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED LS 01-3.00: Lot Split (Bemis, pp 492) Page 2 STAFF PRESENT Tim Conklin Sara Edwards Perry Franklin Clyde Randall Jim Beavers • UTILITIES PRESENT Mike Phipps, Ozark Electric Bill Smith, Southwestern Bell Jim Sargent, SWEPCO Johney Boles, Ar Western Gas • ACTION TAKEN Forwarded STAFF ABSENT Mickey Jackson Cheryl Zotti Ron Petrie Chuck Rutherford Kim Hesse Kim Rogers UTILITIES ABSENT Kevin Lefler, Cox Communications a Plat Review Minutes January 17, 2001 Page 2 LS 01-3.00: Lot Split (Bemis, pp 492) was submitted by Harold Bemis for property located at 409 N. Fox Hunter WC 75. The property is in the Planning Area and contains approximately 15.90 acres. The request is to split into two tracts of 14.63 acres and 1.27 acres. Conklin: The Final Plat for CMN has been postponed. They are not ready to bring that through the planning process, their streets are not complete yet. That will be coming to us four to six weeks when we see the final plat. The only item on the agenda is number five which is a Lot Split which was submitted by Harold Bemis for property located at 409 N. Fox Hunter, Washington County Road No. 75. The property is in the Planning Area and contains approximately 15.90 acres. The request is to split into two tracts of 14.63 acres and 1.27 acres. Mr. Bemis, if you wan to come up to the table this morning. How these meetings work, staff we met yesterday with all the City staff and kind of went over everything with regard to code compliance. We have that in written format in a packet of information for you this morning, that you can take with you. Sara Edwards is our Associate Planner in charge of development review and she will go through these comments and then we'll take other City staff comments and the utility companies that will be serving this site and they may need easements and additional information in order to serve this house that you want to build on this piece of property. I'll start with Sara Edwards this morning. Sara Edwards - Associate Planner Edwards: First thing, we did have a problem with the legal description. I'm going to let Clyde go over how that can be fixed so you can tell your surveyor it needs to be fixed. Randall: There is Just a closing error here. I went over this about 3 or 4 times. I might have missed something but it looks like a 6.33 foot gap there where the end point is about 6.33 feet north of the point of beginning so it doesn't quite close. Bemis: On tract B? Randall: On the overall tract. The end point comes out 6.33 feet north of the point of beginning. Unless I missed something. I went over it about 4 times. It may be one little thing there, something is just slightly off somewhere. Bemis: It just is a practical matter. How do you ever solve those problems? I've had three different surveys out there and every one of them is different. • Conklin: Can you introduce yourselves for the record. • • Plat Review Minutes January 17, 2001 Page 3 Bemis: I'm Harold Bemis, applicant for the lot split. Chip: My name is Harold Bemis, Jr. I go by Chip and my wife and I are in contract to purchase both tract B and the entire tract from Harold Bemis, my dad. Conklin:. -Thank you. So, the survey, when was this prepared. Was this prepared for this meeting, today? So, it's a recent survey? Chip: Yes, it was. Bemis: It's the second one. Randall: They ought to at least close even if you get some variations in the calls but they should close, there shouldn't be that much difference in the gaps. Chip: There were a lot of discrepancies in the pins from the survey that dad performed years ago and the pins that were placed now. I went and talked with Phil Humbard personally because.I was really concerned with what I was paying for and the legal descriptions were not the same at all. He confirmed and said everything looks great, everything looks just as it should be. To get this thing to close because the previous surveys that dad had did not close. Conklin: We started checking these probably in the past three years. About eight out of ten seem to have problems with missing calls and distances. I'm not sure, what is the state standards on a survey. Randall: That's pretty far out. I think it needs to be within a foot on the south side. Conklin: Okay. Bemis: I assume from that then tract B won't close either. Randall: Tract B will close by itself. It will close alright. For some reason somewhere in there is something that is slightly off and when it comes back around it doesn't close up. I don't know where it is. Sometimes I can figure out where that point is but I can't figure out on this one where that is. Bemis: I guess that is a problem because we are ending up with two tracts, one that won't • close and one that does. • Plat Review Minutes January 17, 2001 Page 4 Conklin: We just want to make sure that legal descriptions close. We are developing a geographic information system and we want the surveys to meet the state standards with regard to closure. I don't think we are asking for anything more than what a surveyor is bound by law to do. I'm pretty sure we are not. If you can take that back to Phillip Humbard and explain to him that we need this to meet the state standards with regard to closure and if he can figure out what to do with regard to modifying any of these variants. Randall: There must be some slight variation in there, a call that got flip-flopped or something, sometimes is all it is. Chip: For the price I paid him, I would like very much for it to close. Randall: It should close. You shouldn't be off that much. Conklin: It's not a huge issue, we just need to get it to meet the state standards. Anything else Clyde? • Randall: No. Edwards: I've given you this packet of comments and most everyone had no comments on this so I turned it to my comments. You can give this to your surveyor and he should understand what I'm requesting here. If not, he can call me or you can call me, however you want to do it. We have a City reference system and it's called plat pages and I need that added, number 492. It's not that big of a deal but while we are making changes. Bemis: He'll know what that means? Edwards: Yes. Conklin: A surveyor should be able to read this and know exactly what to do. Edwards: You've got a flood plain reference which just references if you are in the flood plain and he's referenced an old map and we've had new maps several times since then, so he just needs to update that reference. You are still not in the floodplain. You need to dimension your right-of-way from centerline both on Wyman Road and on County Road No. 75. We have a Master Street Plan and both of these are on it which means in the future we plan on making these roads larger to meet the needs of development. • • Plat Review Minutes January 17, 2001 Page 5 Wyman Road is a collector which requires 35 feet from centerline to be dedicated. Bemis: He knows that? Edwards: Yes. This is all right here. On Wyman right here we are going to require a dimension of -35 feet to be dedicated to the County. That's just a little section here. Chip: From centerline? Edwards: Yes. It's not 35 feet total but wherever that road is. Now, over here on County Road No. 75. Bemis: I just gave a bunch of easements over here not terribly long ago for the County coming through there. Edwards: He may not be showing that. This is like a 20 foot road here. Bemis: I gave it to them. Edwards: He's not showing it. Conklin: - It's not showing on your map. We do have Celia Scott-Silkwood back here, the County Planner. What they require is 30 feet from centerline, 60 foot right-of-way. Bemis: Could that possibly be more than what they took? —Scott-Silkwood:--. --A while ago? -- — - Bemis: Within a year. Chip: I think they probably finished that improvement about a year ago. Bemis: When they improved Fox Hunter Road going north. Scott-Silkwood: You actually dedicated right-of-way? Bemis: I gave them an easement, if there is a difference in those terms. • Scott-Silkwood: Well, yes. An easement to what, off of what? • • Plat Review Minutes January 17, 2001 Page 6 Bemis: To Fox Hunter Road off of my land. Scott-Silkwood: I don't know, I'm unfamiliar with this because I've only been here a little bit. Conklin: Is that something you can check and see what they have for us? Scott-Silkwood: Yes. Conklin: Thanks Celia. With regard to Fox Hunter Road, that is on our Master Street Plan and we talked about this Chip with the Eastern Bypass. Monday night, at Planning Commission, I'm taking an ordinance forward to not require right-of-way as part of the Eastern Bypass. Typically, we would have to ask for a dedication while the Master Street Plan shows 200-300 feet, I've never done that. I'm not going to require you to dedicate any and put a stipulation on there that if the City Council decides not to amend that ordinance this next coming month or two, we have to take a waiver forward, but at this time I'm not going to ask for any right-of-way other than what the County requires for a County road. The reasons for that, Chip and I talked about this, we really don't know where that road is going to go. There has been no engineering route studies, there hasn't been any environmental review, according to the former Public Works Director that used to be the Chief Highway Engineer for the Arkansas State Highway Transportation Department, in his opinion that line on the map most likely will not be where the road will go. So, at this point in time, we are not going to take right-of-way or ask you to dedicate right-of-way. Edwards. However, we do need 30 feet from centerline to meet the County standards. Bemis: I'm quite convinced that's been done. Edwards: It may not be a problem. Chip: Just having seen what work, the work that has taken place on that improvement, I would say that's probably already been taken care of but we will check it out. Edwards: If it has, Just have him show it on here. He should have researched that and had it on here anyway. Chip: Is that also going to be included in this? • Edwards: Yes. The other thing that you do need is, we require an Arkansas Department of • Plat Review Minutes January 17, 2001 Page 7 Chip: Health permit. They come out and do a perc test and issue a permit saying that you can put a septic system on this property. I know that typically you want to keep the septic system on this 1 27 acres which I know you are just doing the bank transaction on it. We have been talking to Mr. Hecox about that. We've already got the perspective -field, it's not in this plan, I.do have it in the briefcase but it's just about the center of tract B. The alternate field is right where the tract B title exists. So, we've taken those steps. The weather has been prohibitive. We didn't want to put the money out for the field until we knew exactly where the house was going to be. The field kind of determined where the house was going to sit, once the house was drawn up. We weren't sure how many rooms we were going to have so he couldn't do the design. There really wasn't any need for us to go out and do the dig and test it and then the weather hit us so that just kind of got swept under the table for the time being. We are trying to take care of this. Conklin: Are you currently confident or is Mr. Heathcox fairly confident that the soils out there will allow a septic system on 1.27 acres? • Chip: He's not too concerned about it at all. There are two separate tests that he can perform, one is a soil sample and one is the pert test. There are homes all along Wyman that obviously are on some sort of septic fields, some of them fairly new so we don't anticipate any problems with that. Conklin: When do you think you will have that test done? Chip: I would have had it done by now if I realized it needed to take place. We can get on that right away. I've been trying to clear some trees out of the area right now so we can get in there without doing a lot of backhoe work because the ground is awfully wet. Bemis: I got the idea from yesterday that if this tract had been an acre and a half then we wouldn't have the septic problems. Conklin: Over an acre and a half. What we are trying to do is to make sure anything less than an acre and a half can get a septic system because there are areas in town that an acre and a half can't have a septic system because of the soils. Bemis: My question then becomes, what happens to this lot split process we are going through if we amend that to over an acre and a half? • Plat Review Minutes January 17, 2001 Page 8 Chip: I've got to have the surveyor come back out anyway. Conklin: You are going to have to get a perc test anyway because you are moving the house onto this property. Bemis: It's a practical matter, it won't change it? Conklin: This is going to Subdivision next week. He hasn't dug the hole? Chip: No. He was really waiting for me to make the next move and I was waiting for the architect to finish the drawing because we had to know how many bedrooms we were going to have. That is all determining in the system that he puts in. I guess for all practical purposes, yes we can have that hole dug tomorrow if you wanted to. Conklin: Typically, the ordinance says you are supposed to have the test done and prove that less than and acre and a half, I understand that acre and a half is a number out there. • Bemis: Our 1.27 was an arbitrary number. If we had known we needed an acre and a half, I would have done that. The engineer Just looked and said that number. • Chip: This is the house placement and field is going to be here. I thought it was going to be on here but it's not. Conklin: - I guess the house that you plan on moving, the number of bedrooms isn't set in that? Chip: I will meet with the architects tonight and try to get a final drawing. This is what we -have come up with We will definitely have two bedrooms downstairs and two upstairs with a potential for five bedrooms all together in the future. It's going to be a fairly large system according to Tom. Conklin: I can't remember what the break is on a septic system. I think if it's over three or whatever. Chip: He said "If you are going to four, that changes things." I believe that's what he said. Conklin: Just curious. Well, why don't you let me know tomorrow or whatever, how soon you can get the test done. I don't know, I have a feeling they might charge you more money to have to resurvey and re -stake this to change it to an acre and a half and I don't want to cause you to do that. • • Plat Review Minutes January 17, 2001 Page 9 Bemis: They might throw it in for the other problem. Chip: One thing that I was waiting on with the perc test was we are going to have to do a soil dig for the foundation work also, I was going to try to tie those two together and that's another reason I was waiting on the architects draft so we would know just exactly where to do that dig for the house. I'm just trying to pull that into the same expense, let's dig a hole over here. I think that's pretty common. Conklin: I understand that. This ordinance has changed in the past year, inside the City limits we actually had more restrictive standard than we did out in the growth area. In the City anything less than an acre and half you had to dig the hole and prove they could do it on Less than an acre and a half. Washington County said we want the City to look at these first. I had this ordinance so you had to have septic and if you have to have septic, we were approving Tots that were like three quarters of an acre and that concerned me creating these lots that we had no idea whether or not you could even get a septic system on them. The ordinance was changed to match what we do inside the City and outside the City so we have this acre and a half standard now and you are really supposed to go out there and dig the hole, prove that it could work on less than an acre and a half and go forward with it. Let me know Chip how soon you can get that information. Chip: Okay. Bemis: It's a practical matter, he's going to end up with 15 acres anyway. Conklin: I understand to get a loan you have to do it that way. Scott-Silkwood: You are going to put the house on this lot? Chip: Yes, that is correct. Edwards: After you get approval from us you will need to get approval from the County. Scott-Silkwood: And the whole moving mess too. 1 have a card. You can call us. I might have talked to Amy. Whenever you get finished with this process. Conklin: Is this going to be administrative or does it have to go to the Planning Board? • Scott-Silkwood: This can be administrative because you are over one acre If you were less • Plat Review Minutes January 17, 2001 Page 10 than an acre we wouldn't be able to do it. We can do it administratively. We have to get your house moving permit. Have you seen that? Chip: We are trying to take care of all of this. Scott-Silkwood: — - Have you seen the County's? You need to look at that. Chip: There is a good change that my wife has, she takes care of a lot of the paperwork. Scott-Silkwood: I can't remember if she's been down or not. I may have sent it to her. Conklin: Anything else Sara? Edwards: That's it. Conklin: Utilities? • Mike Phipps - Ozark Electric Phipps: No comment. Bill Smith - Southwestern Bell Smith: No comment. Johnev Boles - Arkansas Western Gas Boles: • I would like to request just a couple of easements for future use. This small area here where you are going to be required to dedicate a total of 35 feet of right-of-way, I would like to request a 20 foot utility easement outside of that. Bemis: On Wyman Road, that would be me, I would have to do that. Boles: The one on Wyman Road just across this piece of property right here. I would also like to request a 20 foot easement along Fox Hunter Road, outside of the newly dedicated right-of-way. That way if we ever have to extend our facilities down Wyman Road. • Bemis. That would be outside the dedicated right-of-way? • • Plat Review Minutes January 17, 2001 Page 11 Boles: Conklin: Boles: Chip: Boles: Yes sir. The utility companies typically are all located outside of rights-of-way because if they are in the right-of-way they are responsible to pay the cost of relocating if the roads are widened. So, we pretty much have utilities outside of our rights-of-way today. Are you familiar with where our facilities are in that general area? I'm not. I would be interested to know because we are considering propane. Our facilities presently terminate there within the southeast quarter of this northwest quarter of section 18. Do you know where David Faulkner Just built a new house on Wyman Road? Chip: There are lots of homes going up in this area. Boles: It's on the north side of Wyman Road, the large house. Bemis: Big house, kind of on the hill? Boles: Yes. Our facilities end at that approximate location. I'll give you a card and we can discuss what it will take to extend the facilities to your property. Chip: Bemis: Chip: I have a question about the electric company Ozark Electric is service to us, there is an existing pole on the property that I believe dad put out there. No, it was there. I suppose I just need to call Ozark then and have someone come out to service that and maybe drop the line down so we can start work? Phipps: Yes, your temporary. Just apply for service. Chip: With respect to the phone line, where would we want to come in from? Smith: Right at that intersection of Wyman and Fox Hunter. Chip: Okay. That's where my water come to so that would probably help me out. Is that going to be underground? Plat Review Minutes January 17, 2001 Page 12 Smith: Yes. Conklin: Are your facilities put underground too? Phipps: Yes. Without knowing exactly where the house is going to be located. Chip: Well, the pole currently sits here, the house is going to sit here and I was hoping to come down and go underground from the pole to the house. Phipps: If it's within 200 feet you can do that. Any farther than that and we would have to get the transformer relocated a little closer to the house. Chip: Okay. Thank you. Conklin: Thank you.