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Home My WebLink About2000-12-18 - Minutes• • • MINUTES OF A MEETING OF TECHNICAL PLAT REVIEW A regular meeting of the Technical Plat Review Committee was held on Monday, December 18, 2000 at 9:00 a.m. in Room 111 of the City Administration Building, 113 West Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED ACTION TAKEN LSD 00-26.00: Large Scale Development (Lewis Street Town Homes, pp 403 & 404) Forwarded Page 2 LSD 00-27.00: Page 8 STAFF PRESENT Tim Conklin Sara Edwards Ron Petrie Chuck Rutherford Kim Hesse Kim Rogers Large Scale Development (Emad Damen Duplexes) UTILITIES PRESENT Johney Boles, Ar Western Gas Forwarded STAFF ABSENT Mickey Jackson Cheryl Zotti Perry Franklin UTILITIES ABSENT Kevin Lefler, Cox Communications Mike Phipps, Ozark Electric Bill Smith, Southwestern Bell Jim Sargent, SWEPCO 1 • • • Plat Review Minutes December 18, 2000 Page 2 LSD 00-26.00: Large Scale Development (Lewis Street Town Homes, pp 403 & 404) was submitted by W.B. Rudasill of WBR Engineering Associates on behalf of Dale Shultz of Lewis Street Town Homes for property located at the northwest corner of Lewis Avenue and Reap Street. The property is zoned R-3, High Density Residential and contains 3.93 acres with 24 units proposed. Conklin: Good morning. This is the meeting of the Technical Plat Review Committee, Monday, December 18, 2000. The first item is a Large Scale Development for Lewis Street Town Homes submitted by W.B. Rudasill of WBR Engineering Associates on behalf of Dale Shultz of Lewis Street Town Homes for property located at the northwest corner of Lewis Avenue and Reap Street. The property is zoned R-3, High Density Residential and contains 3.93 acres with 24 units proposed. We'll start with Sara Edwards our Development Coordinator. She'll go over the staff comments. Kim Hesse, Landscape Administrator Hesse: Individual trees 24" DBH or larger are to be identified by species. No disturbance is allowed under the dripline of the trees to be preserved. The area of preservation must be free of all utility or access easements. Please dedicate the additional preservation area needed to meet the 20%. Since all of the tree preservation is to be located in a future expansion area of the development, an easement is to be created and filed with the city that will ensure that this tree protection area is not developed in the future. An easement document is to be created, please refer to the Planning Department for specific requirements. Edwards. What I want to see is it called tree easement. When your easement plat comes in, that needs to be shown on there and that's never going to be allowed to be disturbed. Hesse: A final landscape plan that includes the applicable notes and details will be required prior to building permit approval. One additional island is required along the northern row of parking spaces to further break up the paved areas. Chuck Rutherford, Sidewalk & Trails Coordinator Rutherford: Lewis Avenue is a local street which requires a minimum 4 foot sidewalk with a minimum 6 foot greenspace. The greenspace width between the curb and sidewalk needs to be shown. The gutter line needs to be removed from the sidewalk at the driveway. The curb and gutter shall start and stop at each side of the sidewalk. Do you understand that? • • Plat Review Minutes December 18, 2000 Page 3 Rudasill: Yes. Rutherford: I have one comment. You are showing your right-of-way line being on the front edge of the sidewalk, that's fine you can build it that way but we are not saying you have to. You can move the sidewalk to where it's out of the right-of-way if you so choose. If you are doing that because of trees... Rudasill: Rutherford: Well part of what we are doing, and that may be handled by drainage, there is a ditch in there right now, we hope to go ahead and maintain that ditch. I dust wanted to make you aware of that because you don't have to do it that way. Bill: We can put it on the backside of the ditch to make sure that we clear the ditch is all it was. Rutherford: That's fine. Kim Rogers, Parks Operations Coordinator Rogers: The Parks and Recreation Advisory Board voted to accept money in lieu of land in the amount of $9,000 on September 11, 2000. This fee is based upon the present park land formula in accordance with UDO 166.03(k). The actual park land fee will be determined on the date of final Planning Commission approval, unless it is approved at the Subdivision Committee level. You have the minutes of that -in -there. Sara Edwards - Development Coordinator Edwards. Rudasill: Edwards. Rudasill: Edwards. Rudasill: From looking at the aerial photos, I saw an existing structure is that still there? No. There was gravel parking in there too. Is there going to be 48 bedrooms total in here? It didn't really say. 24. Bedrooms? Two bedrooms per unit. • Plat Review Minutes December 18, 2000 Page 4 Edwards: So they are all two bedrooms. Your parking is fine then. All overhead utilities under I2KV shall be located underground. I can't remember from the last time how many that line was. Rudasill: I met with Ozark Electric and they told me that is higher than 12KV. Edwards. Ron? Ron Petrie - Staff Engineer Petrie: I know you've probably heard most of these comments before but on the water and sewer with regards to easements, we need ten feet from the water or sewer line to the edge of an easement. In some situations you've got a water line that's closer than ten feet to the building. You are going to have to look at that and relocate the waterline as shown so it's ten feet from the building or edge of the easement. You've got the proposed sewer line right on the property line which would require some off-site - easements. You need to look at those two items and how that's going to be done —which require some revisions. - Rudasill: If that's the case we'll go ahead and put the water in the front of the buildings and run it down next to the edge of the parking lot. That will take care of it, we'll move the sewer into the side easement. Petrie. There are some comments regarding grading plan requirements. You should have a copy of the checklist. A few items need to be added. There should also be a, copy of the permit application. The one 1 have in my file was signed by you, it has to be signed by them. Rudasill: Okay. I have one of two of those corrected. Petrie: On the drainage, I just got it a few minutes ago so I haven't had a chance to look at it. Rudasill: I can give you a synopsis on it if you want. Petrie: Sure. Rudasill: The front portions of this development drain to the ditch along Lewis Street and there is a small berm that is currently on the south side of the property which forces the water in this area that's being developed to go to the ditch on Lewis Street. The rear two Plat Review Minutes December 18, 2000 Page 5 Petrie: Rudasill: Petrie: thirds of the development drain either to the gutters along Reap Street or to the west and discharge at the southwest corner of the property. Therefore, the developed area we are going to maintain it and take it to the ditch or take it to the front at Lewis Street. Currently, we propose a swale that is shown on the drainage, there will be a swale to make sure that does occur coming off the parking lot on the southwest comer of the parking running southeasterly and then a very shallow swale carrying it out to the road ditch on Lewis Street. The pipes that are currently in place along Lewis Street, under Reap Street and along the Washington Plaza will -carry 25 year storm and the proposed culvert underneath our driveway will also carry a 25 year storm. Where is the water draining? - What direction along the road? It drains to the south across Reap Street to a ditch on the south side of Washington Plaza. Just to tie in my comments, the improvements for Lewis Street, that you are aware of, to widen it to fourteen feet and also put the drainage in. I don't see how we can not recommend -that -to -Planning Commission to put in drainage along Lewis Street. - Conklin: That's specifically what we require right, 14 feet from centerline with curb, gutter and storm drainage? Rudasill: Petrie: Rudasill: Conklin: Rudasill: Is it required that it be conduit or can it be an open ditch? Open ditch is only County standards not City standards. We'll propose a conduit in there, it will be 24 inch conduit to the southeast corner to catch the water that comes off the site. Like I said the downstream pipes will carry the 25 year storm so we will provide that type of drainage in there. I'm sure we will request a waiver of that from the Planning Commission but we will go ahead and design it and show it as fourteen foot back from curb. What's he going to ask a waiver for? Open ditch and actually possibly no curbs. There are currently no curbs whatsoever down that street. There was some fairly recent development also that there was no curb proposed. • Petrie: That was before my time. Plat Review Minutes December 18, 2000 Page 6 Rudasill: Particularly the soccer field across the street. The parking lot is all curbed over there but you come out the street and there is no curb and gutter along the entire street. They maintain the ditch over there. Petrie: Rudasill: A school soccer field? The new as -built part that was upgraded for the soccer field. You have a lease on it, it's University of Arkansas property and the City of Fayetteville leases it. We'll go ahead and design it so that if they refuse it we'll have it there. Petrie. That -would be a long -shot if you ask me. -- Rudasill: I agree. My client wishes that I ask for it so I will. Conklin: Ron, I just had a question. Since this is only carrying a 25 year storm, this open ditch, so you don't have to do any detention or anything? Petrie: I -don'' -t -know. I haven't reviewed the drainage. I'm going to recommend, I'll send you my comments regarding drainage. I don't see how this can go forward to the next Subdivision Committee meeting but I don't see it coming back to Plat Review. In order for me to have time to review it, I don't see how you can make the other revisions and go to the next Subdivision meeting. Edwards. When you resubmit you just need to make sure Ron is okay with that and you are ready to go because we are going to call him before we can accept it. Conklin: I think it has to come back before here if he has to have a detention pond. Rudasill: If there's detention I can provide it just below the parking lot there where I'm releasing into that grassed area. Petrie: If it requires revisions in the parking lot to the building, it needs to come back here. Rudasill: It wouldn't. It would be off the parking lot and buildings. Petrie: But it will have to be designed, shown before we go to Subdivision. Conklin: When are those revisions due? • • • Plat Review Minutes December 18, 2000 Page 7 Edwards: The 20`h. I can give you until the 215` but from what Ron is saying you can't make it anyway. Conklin: He can't review it by then anyway so you'll just be on the next Subdivision Committee after that. It should be in January. - - Petrie: That's all I have. Conklin: Chuck or Kim anything? You are no longer asking for a variance on parks fees? Rudasill: No.- Petrie: o.Petrie: You can tell Dale to come in and talk to me so we can discuss the street improvements. Conklin: Johney? Johney Boles --Arkansas-Western Gas Boles: No comment. • • • Plat Review Minutes December 18, 2000 Page 8 LSD 00-27.00: Large Scale Development (Emad Damen Duplex Units, pp 364) was submitted by Shawki Al-Madhoun, PE of Northstar Engineering Consultants on behalf of Emad Damen for property located at 2309 & 2323 W. Deane Street. The property is zoned R-2, Medium Density Residential and contains approximately 1.47 acres with 14 units proposed. Conklin: The next item is Emad Damen Duplexes. Sara why don't you go ahead? Sara Edwards-- Development Coordinator -- Edwards: I shortened these comments up to a letter. First thing, we still have the curb going - through this sidewalk- at the driveway. Just erase it through there so this isn't there. Like I said the number of parking spaces need to be reduced to 29 or less. A minimum of 24 is required so if you shoot between 24 and 29. As we did discuss, we are looking for two landscaped islands to be added to this parking lot. On this letter I did say plans dated 9/6/00 but whatever Kim willapproveit fine. -I know you are wanting a permit pretty quick and just to let you know this is what it's going to require, Subdivision approval I want the revisions to show the landscape and the correct parking -spaces -so -I -can -have actual proof-of--the-plans.—The-deadline is December 20th and I can go ahead and give you until the 2151 by the end of the day, if you need it. You have to be approved by Subdivision, number one. Number two, you've got parks fees due in the amount of $4,500 that have not been paid. There is a condition units may not be sold separately and no lot splits will be approved for this property, which I know you are aware of. We do need an easement plat. Al-Madhoun: _ That's been. submitted; - Edwards: - We need to talk about -that -too_ A guaranty for any -improvements that have not been installed. With regard to the easement plat, you need to, I don't believe all the right-of- way has been dedicated, it's not 45 feet existing right now. This easement plat needs to indicate that's being dedicated by this plat. Al-Madhoun: So that needs to show the existing and extra dedicated? Conklin: Yes. Edwards: -I-had a -comment from Ed.—The easement along the front, -it says 25 front building setback, Ed wanted that to also say and general utility easement. Is that possible? Al-Madhoun: Yes. • • Plat Review Minutes December 18, 2000 Page 9 Edwards. I just want it to say, with regard to right-of-way, to say right-of-way dedicated by this plat. AI-Madhoun• Okay. Conklin: Chuck, the way the sidewalk is shown, they are not showing it back at the right-of- way. Did we discuss that? Chuck Rutherford - Sidewalk and Trails Coordinator Rutherford: It will be the same comment as the previous one. —Tobe in the right-of-way, it doesn't say you have to. Conklin: Rutherford: Conklin: Al-Madhoun: Rutherford: Conklin: They are really close to the street. They are dedicating 45 feet from centerline. In that case, the sidewalk should be back to the right-of-way line. Along with that, you need to add that sidewalk to the legend and again that comment that Sara made about removing thecurband-gutter-through the sidewalk. - -- - - - I think we are trying to save the trees too. Yes. There is a tree here. We can work with the sidewalk and the trees. It will be worked out. So, how it's shown on the plan may not necessarily be how it's constructed. Just keep -in mind Chuck that there is a 45 foot -from centerline dedication being made. Rutherford: Right. Typically, it should be back to the right-of-way but if there is a good reason why, we can meander it or whatever. Edwards: Ron, do you have anything? Ron Petrie - Staff Engineer Petrie: My only question had to do with that easement. Is there a reason it's remaining? Al-Madhoun: No. That's why I was going to wait until today, we are probably going to move it. • • • Plat Review Minutes December 18, 2000 Page 10 Petrie: Al-Madhoun: Petrie: Conklin: AI-Madhoun: Edwards: AI-Madhoun• Edwards. AI-Madhoun: Edwards: It needs to be moved. I didn't know if you were trying to get out of the utilities here. No. I just wanted to wait until this morning. Go ahead and take it off. If you would on that plat, just make sure it's labeled, saying this is a private line. That's all. I just want to clarify that one more time. The six feet in between the buildings, that's wall to wall? Wall to wall, it should be a minimum of four foot from eave to eave. I just want to clarify, there is no utilities running through the middle of this site? The electric, in the meetings we had in the original submittal, were talking about maintaining a line in the back and they would be running service lines. Wherever they want them. I feel like there will probably be one on the lawn they can run across right in the middle they can save a lot of money but I don't know what they want to do. We have electric on the west side and gas also. What I recall saying is it's going to be all electric anyhow, there is no gas. The electric and cable is going to be running. How big was that easement? Is that even still an easement? I can maintain on the east side that would be eight and a half feet. I can dedicate that if they want. In the meeting that we had they are not going on a new line they are going to service from the line under the parking lot. Originally we did talk about making easements right in between the parking and building easements right? AI-Madhoun: On the east side. Yes. The sewer was on the west side. Edwards. What was that an easement originally? AI-Madhoun: I can go ahead and dedicate it again, eight and a half foot. Edwards. What was it before, was it fifteen? Al-Madhoun: Thirteen. • Plat Review Minutes December 18, 2000 Page 11 Edwards: I think I will just call the utilities and tell them what we are doing. Al-Madhoun: I think it was cable and electric were the only ones. Edwards: Is this Ozark or SWEPCO? AI-Madhoun: In the meeting we had SWEPCO here. 1 believe it's SWEPCO. Edwards: Since they didn't come I'll just call them and let them know. If they have a problem, you need to do something else. Everything okay with you Kim? Hesse: Yes. Edwards: You are going to get some plans to us by the 21st? Al-Madhoun: Yes. I'll get the estimate on the improvements and the contractor is supposed to be --giving me his price.:I'll give you the benefit of whichever is higher I guess. • • Edwards: We require 150%. We'll get it. • Conklin: Thank you. That's it.