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HomeMy WebLinkAbout2000-11-01 - Minutes• 4 MINUTES OF A MEETING OF TECHNICAL PLAT REVIEW A regular meeting of the Technical Plat Review Committee was held on Wednesday, November 1, 2000 at 9:00 a.m. in Room 111 of the City Administration Building, 113 West Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED FP 00-6.00: Final Plat (Bridgeport Ph. IV, pp 295) Page 2 LSD 00-30.00: Large Scale Development (St. Paul's Episcopal Church, pp 484) Page 10 LSD 00-31.00: Large Scale Development (Park Apartments, pp 175) Page 17 LSD 00-32.00: Large Scale Development (Lots 13-16 Millennium Place) Page 30 STAFF PRESENT Tim Conklin Sara Edwards Ron Petrie Chuck Rutherford Perry Franklin Kim Hesse UTILITIES PRESENT Johney Boles, Ar Western Gas Mike Phipps, Ozark Electric Kevin Lefler, Cox Communications Bob Faulk, Southwestern Bell Glen Newman, SWEPCO ACTION TAKEN Forwarded Forwarded Forwarded Forwarded STAFF ABSENT Mickey Jackson Cheryl Zotti Kim Rogers UTILITIES ABSENT • • Plat Review Minutes November 1, 2000 Page 2 FP 00-6.00: Final Plat (Bridgeport Ph. IV, pp 295) was submitted by Michael B. Marie, P.C.S. of Engineering Design Associates, P.A-on behalf of Creekwood Hills Development, Inc. for property located west of Trillium Lane and New Bridge Road. The property is zoned R-1, Low Density Residential and contains approximately 12.49 acres with 29 lots proposed. Conklin: Good morning. Welcome to the Technical Plat Review Committee on November 1, 2000. I'm Tim Conklin, the City Planner. We'll start out with the first item of business Final Plat 00-6.00 Bridgeport Phase 4 submitted by Michael B. Marie, P.C.S. of Engineering Design Associates, P.A. on behalf of Creekwood Hills Development. The property contains 12.49 acres with 29 lots proposed. Mike? Good morning. I'll have Sara Edwards our Development Coordinator go over the comments that she has received and then we will have Engineering and then utilities. Chuck Rutherford - Sidewalk and Trails Coordinator Rutherford: The sidewalk needs to be shown in the legend. The sidewalk and greenspace requirement table needs to be shown on the plat. Two access ramps will be required and needs to be shown at each street corner. One access ramp will be required and needs to be shown at the T intersections. All retaining walls shall be set back a minimum of 2 feet from the right-of-way: All retaining wall construction shall be on the building permit and have the approval of the City Engineer. That whole comment about all retaining walls needs to be added to the plat. Any questions on that? Marie: No. Perry Franklin - Traffic Superintendent Franklin: Perry would like you to show your streetlight locations on the final plat Kim Rogers, Parks Operations Coordinator Rogers: There are $564 due. The Parks and Recreation Advisory Board and Parks Staff agreed to accept a combination of park land and money in lieu. The 0.67 acres from this phase will connect the park land from Bridgeport Phases I through III and the park land from Willow Springs and Fieldstone subdivisions. Sara Edwards - Development Coordinator • Edwards: I did not receive a project disk which is fine. It will be required at the time of easement • • Plat Review Minutes November 1, 2000 Page 3 plat, prior to signing the final plat. You do have a plat page. You've got an old flood plain reference. We do have a new map that came out July 27, 1999. You need to reference that. I do have some questions, it's very difficult to read this. You have, on these dimensions blacked out the building setback. It's Just very difficult for us to read those. Conklin: With regard to this lot 152, it needs to have 70 feet of lot width setback line. I just want to verify it has to have 70 feet of lot width. Marie: What lot was that? Conklin: 152. At the street line 61 feet. It looks like 61. Marie: Yes, it is. Edwards: We just need to know what it is. It has to be 70 feet. You do need to get the addresses on this. You can get that at Jim Johnson's office. Marie: Jim Johnson? Edwards. Yes. That's all that I have. Conklin: Before Ron gets started with regard to the street lights, we will need proof of payment. Who is serving this? Phipps: We are. Conklin: Have they signed a contract with you or paid you for the installation of street lights yet? Phipps: No. Conklin: Before we sign the final plat we'll need that proof of payment to Ozark Electric and that contract put in our file. Marie: Okay. Conklin: Is that a problem doing it that way? • Phipps: No. That's one of the best ways to do it. • • • Plat Review Minutes November 1, 2000 Page 4 Conklin: That is a requirement of our subdivision regulations. We are supposed to guarantee all improvements that arenotinstalled so we started doing that the past month. We are making sure that they get in. It hasn't been a problem but I'm just trying to make sure. Enforcing the ordinances we have in our books. Petrie: Mike, do you have a copy of my comment? Marie: Is it included in the packet? Petrie: Yes. Under general, as you are aware we have to have this final inspection before it moves forward to Subdivision Committee meeting. I understand that's real iffy so it may be tabled at the next Subdivision Committee. Marie: Petrie: Right. We are aware of that. Okay. One of the items we will be looking for at final inspection is the removal of rocks on the southern in the park and two downstream property owners. That's the only thing that was agreed upon that came through at Planning Commission. Another thing that was agreed to by Planning Commission is an assessment of $200 per lot. I've got 27 buildable lots, it should be $5,400. If you would add a note that all the, this is listed on number four, that the drainage will be privately owned and maintained outside the right-of-way. Number five is regarding the irrigation meters. It's my understanding the irrigation was provided. Provisions were made for the Tots opposite the water line. I would like that documented somewhere so they didn't waste their money putting that in. For easements, I talked to our Land Agents and we have numerous off-site easements and it's their opinion that they think that needs to be in document form and referenced. Marie: They are in document form. Petrie: They're in plat. You are platting easements not in the subdivision. Marie: I see. Not on the property we are developing but off-site. Petrie: _- Yes. If you could just get that and the documents ready and just reference the instrument numbers on this. Conklin: You do not file them until they reviewing them right? Don't they want to look at them? • Plat Review Minutes November 1, 2000 Page 5 Petrie: Conklin: Petrie. Conklin: Rutherford: Yes. Prepare them, submit them to the City Land Agent Division. Just submit them to me and I'll work through them. Under other, these are the standard items that Engineering looks for before we will sign the final plat. I won't go through all of them but these are pretty standards. The important things are as-builts, construction costs, certification letters, maintenance bonds. We need all that before we can sign the final plat. That's all I've got. Any other city staff? Sara covered it. Mike Phipps - Ozark Electric Phipps: • Boles: Edwards: Phipps: Conklin: • Petrie: Marie. Phipps: Conklin: Phipps: Marie: I'm like the rest of them too, I don't think we received anything on this. We don't have anything to look at. It was pulled from the last meeting. It's different from the preliminary too. Is this going to come back through because time wise is it going to be final inspected in time Ron? Do we have time to bring it back to Plat Review again? It's my understanding that you probably would have time to bring it back. I'm sorry, how is this different from the preliminary? I've got it here. The lots aren't the same. Your phase lines changed. You've got phase IV here, you've got lot 145 there, it's over on Maple Court here. You see 147 right through here, this is moved. That seems like a minor thing, just lot numbers changed. The reason we did that was, • • • Plat Review Minutes November 1, 2000 Page 6 yes we changed the phase lines to adjust because we had drainage problems in here so we don't want lot numbers, -we want -to make them the same lot numbers going through there rather than skipping around. When we kick in to the next phase, we will continue the numbering. As far as the lot layout, that hasn't changed at all. Phipps: These lots, you've got the easements for them. These lots, they go here and there. Marie: Right. We haven't changed any of the easements that we proposed to put in there. Conklin: Why have you changed your plan phasing for this development? Marie: Why have we done that? For drainage purposes. Originally some of this was going to drain in an area that we didn't want to be messing with right now so what we did is took it out of that phase so we could address that at a later date. Conklin: Marie: Is that the off-site easement you needed to obtain to the west? Is that the main issue? Yes. We can't obtain it at this time. We are working on it right now but not at the time we were doing this. When it was going to bid to construct it, we couldn't acquire it. The guy is out of the country right now so that's what we are having to deal with. So we had to change the phase lines. Conklin: On Mayflower Court. I guess on the preliminary plat you are showing you don't plan on planning this lot down here at this time even though you have street frontage. Marie: Correct because it's really fronting Mayflower Court. Conklin: Okay. The utilities, you would like to have more time to have this brought back? Phipps: Well it looks like the easements crossings are where they were requested. Marie: We haven't changed any of the easements. Just the lot numbering and the phase lines. Conklin: You think the schedule you are on right now with final inspection requirements you are going to be able to make it. Marie: We don't know, it depends on the rain. Have we not had the storms lately, we would be on schedule. If we don't we can just get pulled and we can pick up from there. • Plat Review Minutes November 1, 2000 Page 7 Conklin: If the utilities would like to see this again, we can always bring it back and keep moving with the current process. Phipps: I don't. I would dust like a print of it. I can't do anything. Marie. We will be glad to provide you a print of that. Boles: My understanding, the off-site easement west of lot 147 does not exist? Petrie. It won't until they record that separate document. Marie: You see since we own this, we can dedicate it. He is saying he wants all these off-site easements that aren't inside of this plat right here to be actually documented as a separate instrument which is what we intend to do. Once we sign this, we have the authority to make these easements because our people own this. That's why it seems awkward to have to do that since we own all this and it's being platted. Conklin: It's not your subdivision boundary. Marie: I realize that. Conklin: This easement that's going to the north, what's that used for? Marie: This one right here? Conklin: Yes. Marie: This is sewer. Conklin: It ties into the existing sewer? Marie: This is documented. It's not owned by our people. Conklin: Yes. Those are already existing? Marie: Yes. • Petrie: Best thing to do is put an instrument number on that too so everything is tied down. • Plat Review Minutes November 1, 2000 Page 8 Phipps: As long as they don't change phase five because when I come around, Johney and - everybody will do thesame thing,we serve these other.lots, we want to try_ to pick up the lots in phase five too that we have on this preliminary. When I lay this out, I lay out this whole subdivision and I put transformers to serve this whole thing. If they come in and change something on me, I have a transformer sitting there. Marie: I realize that. They are really building out the entire thing at the same time. They are concentrating in one area and trying to finish that so they can start something else and then rather than finish the entire place to start selling lots they are just concentrating on everything. I don't see anything changing. Conklin: What work has started on any of the other phases? Marie: I think just rough grading right now. Of course this sewer line right here that they are putting in, that's going to be serving that phase right there. This is going to be the next phase done and this is going to be the last phase that's done because of this drainage. • Johnev Boles - Arkansas Western Gas • Boles: I have a question. I pulled our file on Bridgeport. Is that still phase 3? Marie: Yes that is. Boles: Before my time, I guess for us to gain access to another phase south of here, I don't know what type of agreement was made but we have facilities in this general area. Then, after the fact, lot lines were adjusted, grading was changed and all of our services were buried and there will be a charge to move all those services back to the lot lines that have been readjusted and to raise all of those services that have been buried. I just want to make that comment. Marie: Well, we didn't represent them. I can pass that along to the owners but that's about all I can do. Boles: I just want to make you aware of the problem that it does exist. We install services on property lines that have now turned out to be in the middle of the lots, we are going to have double services. Marie: Have you spoke to anyone with Creekwood Development? • • 1 Plat Review Minutes November 1, 2000 Page 9 Boles: No, I have not. Marie: Since Richard died, the gentlemen handling that would be Perry Butcher. Boles: I think the agreement was made with Richard. Marie: Why don't you give me your card and I will pass that along to that guy. Phipps: Is that the little piece right across from Richard's house? Marie: Just south of his house. Boles: Yes. Phipps: I think we did go in and move ours. Bob Faulk - Southwestern Bell Faulk, Bob: We had problems with it too and I spoke to Richard about it last year. Conklin: Any other utility comments? Kim, for the record, does this development comply with the Tree Preservation Plan. Hesse: Yes it does. Conklin: Yes it does. Thank you. Moving right along. Revisions are due? Edwards. Revisions are due November 8, 2000. Conklin: November 8. Edwards: 10 a.m. Conklin: If we can get extra plats for the utilities. Edwards: It's 28 for me and five extra. • • • • Plat Review Minutes November 1, 2000 Page 10 LSD 00-30.00: Large Scale Development (St. Paul's Episcopal Church, pp 484) was submitted by Arnold D. Rankins of McClelland -consulting Engineers, Inc. on behalf of St. Paul's Episcopal Church for property located at 224 N. East Street. The property is zoned R -O/C -2, Residential Office/Thoroughfare Commercial and contains approximately 2 0 acres. The request is to add a 11,000 square feet addition. Conklin: The next item on our agenda is St. Paul's Episcopal Church submitted by Arnold D. Rankins of McClelland consulting Engineers, Inc. on behalf of St. Paul's Episcopal Church for property located at 224 N. East Street. The property is zoned R -O/C -2, Residential Office/Thoroughfare Commercial and contains approximately 2.0 acres. The request is to add a 11,000 square feet addition. Good morning Mr. Rankin. We will start out with Sara Edwards, our Development Coordinator. Kim Hesse - Landscape Administrator Hesse: The included tree preservation detail is required on the tree preservation plan and the grading plan, limits of tree protection shall be indicated on the grading and utility plans. Planting details are included, these details or similar details are required on the landscape plan. Additional tree protection may be needed for drainage pipe installation and for construction of a short retaining wall. Please contact Landscape Administrator about root pruning details and notes. Conklin: Just before you move on with the tree preservation plan, Kim do you have that information on how much is existing and how much is preserved and what's required? Hesse: Somewhere. Conklin: Is that on this plan? Do we have a tree preservation plan labeled? Hesse: You don't have that information, do you? Conklin: We have the application here. 20% is required, total area of existing canopy is 38%, total existing canopy preserved is 16%, replacement canopy is 7.8%, total canopy adding replacement and preserved is 94%. I am requesting that we have some type of document or plan that says tree preservation plan on That includes any other engineering firms in here or architects, the ordinance says a tree preservation plan, if you want to write that label on in your grading plan, you can do that. I just want to make sure we have those in our files. • • Plat Review Minutes November 1, 2000 Page 11 Hesse: We do have one on this. Conklin: Okay. Thanks. Go ahead Sara. Chuck Rutherford - Sidewalk & Trails Coordinator Edwards: There are broken sections of the sidewalk along East Street that will need to be removed and replaced. The sidewalk along Dickson Street will be removed and replaced by the Downtown Dickson Enhancement Project. Perry Franklin - Traffic Superintendent Franklin: At least one ADA space must be van accessible. For the record I would like to add the ADA space there on East Street really isn't conforming ADA space with no standard for parallel parking ADA space, we are going to eliminate that space. The sidewalk comes down there and that driveway be eliminated and be a parking space there. They have adequate ADA parking. Edwards: Okay. Conklin: Kim, just to get on the record again, does this meet the tree preservation protection ordinance? Hesse: Yes it does. Conklin: Okay. Thank you. Sara Edwards - Development Coordinator Edwards: I got to looking. You did submit color elevations didn't you or did you not? Foster: Yes we did. Edwards: I was thinking I saw them because we pulled it and I checked it out. Foster: We submitted it a second time because there were some revisions to the elevations. Edwards. Just a comment on this site plan, it's very, very difficult for us to read I have included • in my comments what I do want to see. I want a plan labeled "site plan only". I want • • Plat Review Minutes November 1, 2000 Page 12 just simply buildings, parking, landscaping, setbacks, easements, property lines, ------- - - —--dumpsters and driveways. You've got, it looks like contour lines, just too much going on in this plan and the trees, for us to really tell what's going on. I really want to see what I'm approving because there is so many layers on this. On the next submittal if you could just separate those out for me. I do need you to add the adjacent zoning. Add plat page 484. You need to dimension right-of-ways from centerline. You do have a flood plain reference, I need you to reference a map number. We have had a new map come out on July 27, 1999. I do want to see the setbacks dimensioned. The Board of Adjustment did approve a 14 foot setback from Dickson, a 10.4 foot setback from East and 1.5 foot side setback. We need them shown. I need a site coverage note. Add the project owner and developer. I believe that there is the proper right-of- way, the 50 feet of right-of-way on Dickson. Right now our Master Street Plan requires 70 feet but we are processing an amendment to reduce that to 50 feet. Once you dimension that and if it's fifty fee we are not going to recommend any additional right-of-way at this time and the approval will be subject to City Council approving that Master Street Plan. I did have a question about how this property is accessed, this will remain a driveway? Rankins: Edwards: Rankins: Edwards: Rankins: No. So it will be access from? Access from that alley and from Tall Creek in the parking lot up there. Do you know how wide this alley is? Fourteen feet wide? Yes. Conklin: Do you own that lot along College Avenue where the parking lot is located? Is that the churches? Rankins: Yes. Conklin: - That contains what 70? Rankins: 72. Conklin: Parking spaces. Okay. We looked at how many seats you have in the auditorium • yesterday. I think you calculated out correct right. 250. Plat Review Minutes November 1, 2000 Page 13 Edwards: Conklin: Foster: Edwards - Smith: Foster: Edwards. Conklin: Edwards: Conklin: That's my next comment. Based on 250 seats, 63 parking spaces are required. You have 72 in that lot so you are meeting that and you are not adding any additional so that's fine. The 11,000 square feet that is being added, that's classroom space or office? It's parish hall and offices. I do want you to add a note we do require 63 spaces parking provided with the total number you are providing. As a condition of your Board of Adjustment approval, we do require that the portable wood and metal storage building be removed. Approval of this project will be subject to approval of the Conditional Use to allow a church in an R-0 district, which we have the application for. My last questions is, is there any overhead utilities on this site and is it under 12KV? It's 12KV. The documents include provision for that. That looks fine. Revisions are due, 37 copies by Wednesday, November 8, 2000. Do we have elevations? I do recall that. Any roof mounted utilities you need to put a peripet high enough to screen those. It has to be architecturally incorporated. Ron Petrie - Staff Engineer Petrie: Rankins: Petrie: Rankins: Real quick, I don't have a whole lot of comments. Will this new additional need sprinklered? No. Will there be any new water or sewer services? Yes, I think so. • • Plat Review Minutes November 1, 2000 Page 14 Petrie: Can you put what's proposed, where those are going to be? Rankins: Yes. Petrie: The grading plan that was submitted, I do need some additions to it. You do have a check list there in your packet. It's nothing that would require any changes, just some additional information we need to add to it. I think it's pretty self-explanatory. I won't go over that. I think everybody is aware under drainage, I just want to make sure it's clear that these storm pipes will be privately owned and maintained so you will be responsible for those storm pipes. You do show a storm pipe along Dickson Street that's sitting right on top of this phone duct which I know is a pretty big phone duct in there. I think you are going to have to look at an alternate plan where that storm pipe is going to be and it may affect your tree preservation. I think now is the time to get all that straightened out. Rankins: I looked at that. Dickson Street Enhancement shows a document over to that: Petrie: I really doubt it, I don't know if they would want that on top of that. Faulk: That duct run is the major feed to the north and east part of the City and part of the west. We just have to be very careful with it. If you can work around it, I don't have a problem you being on top of the phone duct as long as you don't get into the ducts themselves. Rankins: Faulk: It's very sensitive. Utilities cross one another, that's nature. We are just going to have to work around it. Anything that's in there that would have to be relocated would be at the owner's expense. I do have a question, will they need a new phone service for the church or is it existing service? Rankins: Do they need a new phone service? Foster: I'm not aware of the requirement for new phone service. Faulk: If they will, we will need conduit back to the alley provided by the owners. Petrie: That is something that needs to be addressed. Can they access these manholes on this • duct? Do you have any idea how deep it is? • Plat Review Minutes November 1, 2000 Page 15 Faulk: Not knowing what has happened since it was placed. You can get an elevation at the manhole, that's gives you noguarantee what the elevation will be. Rankins: I measured down where are the wires appeared is about four feet so that don't mean they don't slope up. Petrie: My next comment is more or less a catch all comment regarding the Enhancement Project, we just want to make sure whatever you are doing here doesn't interfere with that project and it needs to be coordinated with the Benham Group to make sure that's the case. That's all I've got. Do you have any questions? Conklin: Any other staff comments before we move to the utilities? Mike? Mike Phipps - Ozark Electric Phipps: No comment • Bill Smith - SWEPCO Smith: SWEPCO has that transformer in the alley real close to our pole and all the overhead primary will need to come out going through the existing building. • Conklin: That will be all underground? Smith: It will be underground from the alley with the new service going to the building coordinated with the existing overhead. Kevin Lefler - Cox Communications Lefler: I would just request a two inch conduit along the same route that the electric company is going to take for future use. Johney Boles - Arkansas Western Gas Boles: As you are aware, our existing service is placed on the north side of the existing building, that will have to be relocated at the owner's expense. Also, I received a call from Steve Allmendinger with Green -Anderson Engineers, he posed a question whether intermediate pressure gas is available at that site, it is not, that is a low pressure line. That's drastically going to affect your pipe size for downstream meter and we will • • • Plat Review Minutes November 1, 2000 Page 16 need to work out temporary location and how to keep heat and everything in the building while construction is going on. Bob Faulk - Southwestern Bell Faulk: I think I have given you my comments already. Conklin: Revisions are due next Wednesday. Edwards: November 8, 2000 by 10:00 a.m. Conklin: If you have any questions, give us a call • • Plat Review Minutes November 1, 2000 Page 17 LSD 00-31.00: Large Scale Development (Park Apartments, pp 175) was submitted by Chris Parton of Crafton, Tull & Associates, Inc. on behalf of J.E. Lindsey Family Ltd. for property located a' north ofJoyce Blvd. & west of Park Apartments/east side of Park Oaks Drive. The property is zoned R-2, Medium Density Residential and contains approximately 0.95 acres. The request is to build 60 units. Conklin: The next item on our agenda is a Large Scale Development, Park Apartments submitted by Chris Parton of Crafton, Tull & Associates, Inc. on behalf of J.E. Lindsey Family Ltd. for property located at north ofJoyce Blvd. & west of Park Apartments/east side of Park Oaks Drive. The property is zoned R-2, Medium Density Residential and contains approximately 0.95 acres. The request is to build 60 units in two different locations. Good morning Chris. Parton: Good morning Tim. Sara Edwards - Development Coordinator Edwards: I'm Just going to start out with the legal. We can't hardly believe how this acreage is matching up since we've got 4.08, 2.99 and then .95. Parton: The .95 is not right. The 2.99 and 4.08 are correct. Edwards: This alone is 7. Parton: That's 7.7 yes. Kim Hesse - Landscape Administrator Hesse: Individual trees 24" DBH and larger are to be identified by species and the DBH is to be labeled on the plan. Verify that the symbols used for rare trees are scaled to depict the actual spread of the canopy. Rare trees, trees 24" DBH and larger are required to be preserved if at all possible. 1 feel that more of the rare trees on the east expansion should be preserved through retaining walls or changes to the design layout. The southern portion of the property is not utilized. Is this to be split off from rest of the site? Notes and details for tree protection shall also be indicated on the grading plan. A final landscape plan will be required prior to building permit approval, review off- street parking lot landscape requirements for specific design and plan requirements. • Parton: We talked to her a little bit about it yesterday. • • • Plat Review Minutes November 1, 2000 Page 18 Chuck Rutherford - Sidewalk and Trails Coordinator Rutherford: Approximately 30 linear feet of 5 foot wide sidewalk and one access ramp will need to be constructed at the SW corner of Park View Drive and Park Shore Drive. Park Oaks Drive is a local street requiring a minimum 6 foot greenspace with a minimum 4 foot sidewalk Joyce Boulevard is a principal arterial at this location, a minimum 10 foot greenspace with a minimum 10 foot multi -use trail will be required. Parton: These are private streets. Park Oaks Drive is a private street Tim. It was never dedicated to the City of Fayetteville. Rutherford: Parks Shore Drive needs that sidewalk extended. Parton: Interior is all private Chuck. Park View coming off of Joyce, the western entrance to the complex, up to the entrance is public but everything inside the complex is private. Park Oaks the eastern entrance of the complex off of Joyce is private also. Rutherford: How about Park View Drive? Parton: That's what I'm saying, the western entrance off of Joyce, that is public but the point where it enters the complex there that's where the public portion ends. Rutherford: That's why I'm asking for that connection because the sidewalk is 30 feet short of connecting to Park Shore Drive. Parton: That's fine Rutherford: It needs to be connected there. Parton: Is that part of the large scale that's done for the property outside the Park Apartments later on at a different time? It's not part of this property. If they have to build it now they will build it but since it will be part of another large scale. Rutherford: That's all developed right there on Park View Drive. The sidewalk needs 30 feet to connect them to Park Shore Drive. The sidewalk comes up there and dead ends before it gets to Park Shore Drive. • Parton: That's not this owner's property though. It's off this property. It's owned by someone else. That property was sold to several doctors several years ago. • • • Plat Review Minutes November 1, 2000 Page 19 Rutherford: My overall comment is there is not access for these people to get into the apartments. -It needs to have sidewalk access out of there. It doesn_texist at.all. on Park Oaks Drive and it's thirty feet short of having a connection on Park View Drive. I would think that you would want those people to have a sidewalk out of there rather than walking down the street. Conklin: Mr. Lindsey agreed to provide sidewalk access behind Hank's, Cornerstone through his development. Rutherford: To connect to Futrall. Conklin: I think we are looking for a way people living in these subdivisions to have a paved surface other than the street. Rutherford: I think for liability purposes. Parton: They have planned sidewalks through here around the building. I don't believe at the time they have sidewalks planned along Park Oaks Drive. I don't believe they have sidewalks planned at this time. I can talk to Mr. Lindsey and see if he does want to add those. I will also ask him about the thirty foot extension. Rutherford: I think it's a safety issue overall. Perry Franklin - Traffic Superintendent Franklin: At least one ADA space at each building must be van accessible (8' space and 8' aisle). Kim Rogers - Parks Operations Coordinator Rogers: It's been twelve years since the Parks and Recreation Advisory Board made a recommendation on this project. They will be revisiting this issue at the next Park Board meeting on November 6, 2000. It will then be determined if 1.2 acres or $22,500 will be accepted to meet the Park Land Dedication Ordinance. Sara Edwards - Development Coordinator Edwards: Property to the east is zoned A-1. I want you to dimension it from centerline. From now on I am going to require you to show the required building setbacks and the proposed building setbacks. These are required for permit. What will the height of this • Plat Review Minutes November 1, 2000 Page 20 building be? Parton: 26 feet. Edwards. That should take care of that. We talked about the legal and the acreages not matching. Revisions are due Wednesday, November 8, 2000, at 10:00 a.m. Conklin: Chris is that area up front future development? Parton: It's planned right now. I know he's talking to somebody right now, you guys may have already visited with him. Conklin: Bridgestone? Parton: Yes. They are trying to come through with an agreement on that so they can develop that. • Conklin: This is all private drive, the sidewalk that's going in, is that new? Parton: The proposed ten foot asphalt trail, yes. Conklin: I guess that's not going to come across that private drive continuous? That trail? Rutherford: That trails is continuous on Joyce Boulevard. It won't go across the street. Conklin: This is a private drive. This is not a public street. Rutherford: It's built into a public street. Parton: No, not really. Conklin: No. That's fine I just wonder if the trail just stops in there and not come across Rutherford: I guess it's how you interpret it. We require the trail to go continuous across driveways. Conklin: I call it a driveway. • Rutherford: The way it is there is really not much difference in the way you enter here and what • • Plat Review Minutes November 1, 2000 Page 21 you're doing. Conklin: I know. It's up to you Chuck. They are calling it a private drive. They are arguing they are not going to build sidewalks on that private drive. Rutherford: I would thing Mr. Lindsey would want it. Conklin: My question is, you don't have a problem leaving that as a drive not coming across continuous? Rutherford: Right. Conklin: Okay. Before you go Ron, I just want to make a comment Army Corp of Engineers, Little Rock District did a flood hazard study, Spring Creek is their number one priority. When that study is complete it's a high probability of floodway being determined and floodplain in these areas and that could impact this culvert, that parking just like on Washington Regional Medical Center. I have not talked with the Corp in a month so I'm not sure where they are at on the project. I can contact them but if you brought a building permit in six months from now that data is in my hands, I plan on having that adopted by City Council and we are going to have a floodway there, we are going to have to have this redesigned and this could impact your buildings. Right now there is no floodplain or floodway shown on the FIRM. map. It's not even shown as a line. Depending on timing, when you build it, that could impact it tremendously. Ron, do you want to go ahead? Petrie: Sure. Just start on water and sewer real quick, I don't believe the Fire Chief had any comments so that takes care of number one. Number two, in the western expansion, you've got the sewer line kind of down in the creek there. It would be hard to be accessed by truck. Parton: Right out in front of Joyce. Petrie: I think you can do it at the same time. Parton: -- Yes: That -won'' -t -be azproblem. Petrie: You can eliminate a manhole another 30 or 40 feet. You should plan on steel encasing across the creek. Over on the other side, the eastern expansion, if you could show that existing sanitary sewer. I assume at this time you are not planning on extending that? • • • Plat Review Minutes November 1, 2000 Page 22 Parton: I was under the impression Ron that had been built all the way down along the drive. I was looking at the as -built a few days back and that's not the case. It has been added to the plan. Petrie: An option for you is, not come from that direction but come from the east. Parton: Is there a sewer down there? The map didn't show it. Petrie: Yes. I got a development on the other side of Joyce at Joyce. and Missouri and they want to extend that sewer. One of the comments I had was, I would like to see an easement extend to have an exemption in here just across here. It's right through the middle of that parking lot. There is an existing encasement here. The waterline that is shown along Park Oaks Drive, you've got some grading shown on top of it. It doesn't appear to be much but I just had a comment that we do need to maintain three feet of cover over that existing water line. Standard comment add rain catchers to manholes. For easements, I believe you have them all shown, I just ask that you label them. They are kind of hard to see in some places and really know exactly what they are. Add additional easement to the existing sewer line on the northern side of the western expansion area. This appears that you have a 20 foot easement and it looks like that sewer is just right on the edge of it. Just to bring it up to code, we would ask for ten feet from the line additional easement. The existing waterline to the southwest of unit three, where you are connecting to the existing on that water that goes back, a little bit of additional easement needed there. Then my last comment had to do with that 20 foot easement that we discussed on this sewer line. I'm sure Mr. Lindsey, if he cares, can work with this development down here and they will be glad to pitch in on that cost. For grading, it is acceptable as preliminary, although, if you do need some revisions added, retaining walls and tree preservation that Tim mentioned, we would need to look at that again. For drainage, standard comments regarding all this drainage is privately owned and maintained. I have some questions on the drainage report, I really need some more information I think. One of the items had to do with Park Oaks Drive. It's my understanding there is no curb and gutter on that street. Parton: Western side is curb and gutter, east side is not. Petrie: Is it crowned? Parton: It slopes to the west. Petrie: That's my comment. Your report states that it goes to the street and the street carries • • • Plat Review Minutes November 1, 2000 Page 23 Parton: Petrie: Parton: Petrie: Parton: Petrie: Conklin: Kim Hesse it, I don't know how that could happen without having curb and gutter there. That's going to be taken care of? Yes. Okay. That answers that question. In your report it shows that the flows will be increased. That in itself requires detention. I think you need to re -look at your numbers and see. I got a note that unless additional drainage calculations prove that detention is unnecessary or will detrimental impact on downstream property. You've got some wording in there but we need something to back it up or look at your numbers again or provide detention at this. I don't think I have enough information. You gave me some flows on Joyce Street but that's really not enough. I need the points where it leaves the property which is going to take care of half of this over here too. I believe I put a node at the southwest corner of the western area and theri also the easement expansion there that was included in one of my drainage areas. I don't recollect which one but it should be there and I guess I need to go back a little. You've got to summarize because I don't have time at this stage to go through. I'll pull it out. My last comment I have is with regard to these private drives. I've been told that we have many complaints. These people are telling the City to come out and fix these driveways because they are all busted up. I think that needs to be addressed. I know he'll do it, I'm just making sure you are aware that we have gotten complaints about it. Kim, could you go over tree preservation information, their plan and are they meeting the ordinance? - Tree and Landscape Coordinator Hesse: Phipps: I need a clear understanding too. They got rid of an existing 30 foot easement to the east of-the.east expansion, you guys are all going to get there right? You are in there now? We are not in here now. • Plat Review Minutes November 1, 2000 Page 24 Hesse: This is the 30 foot and you've got phone and there has been underground once here that may have been -phone. - Faulk: They've got phone cable in there but we are going to have to dig it up and put the services to the buildings. Hesse: So you guys will be in there. Is that how you are going to access? I can't include any of that 30 foot easement for tree preservation. Conklin: So the trees shown on the east side of unit one and two will not be able to be saved. Hesse: Well they are not shown saved with the grading right now. Conklin: So they are not part of the calculation? Hesse: I don't know. You've got a couple over here that you are not grading out but if utilities get in there that's what I'm wondering what's going in there? I just talked with Rick with gas and they can punch under some things but I don't really want to take that as a preservation tactic for these trees. We have no control over that. Is that what you were estimating is for tree preservation? • Parton: Kim, what I had included in my tree preservation area was anything that was not in the eastern property line over -here. -- — — - _ - - Hesse: All the way to Joyce? - Parton: Yes. Anything that was in this property that is not disturbed is included in my tree preservation numbers. Conklin: Can you define what not disturbed means? Parton: It means outside of the graded area. Conklin: Outside of the utility easement area? Parton: No. Conklin: If utilities have to go in there, it's going to be disturbed. Right? • • • Plat Review Minutes November 1, 2000 Page 25 Parton: Does that not mean that we would increase our existing tree canopy by that much square footage? Conklin: I'm not the Landscape Administrator. I'm just trying to get a record to know what we are meeting ordinance wise. Petrie: The problem may be that you are not utilizing that utility easement right now. That could block you into something in the future. Hesse: Another thing, if you are including that in the tree preservation than this is a part of your development right now. Parton: It's part of the property, yes. Hesse: It's hard for me to not see the utilization of that southern property for tree preservation. If 1 was going to look and try to find a way to redesign this to save some of these trees, I could do it but I would be using this. So if we are going to count that as tree preservation then we need to be able to count that as development which would be moving your buildings down there and saving some trees up here. I have a feeling they are trying to sell that because they have been out there. So it's either or, we can't take the benefit of both. Conklin: Do we have a plan that says tree preservation plan on it? Parton: We have tree preservation plan numbers on -this plan but I don't know anywhere on this plan that it says tree preservation plan. Hesse: You need to add that. Conklin: I'm not being critical or anything, I'm dust trying to get a plan. I've been through many files. I want a plan that says tree preservation plan on it. Hesse: Yes. We need something on that. Conklin: I need to know what is the existing canopy is, the proposed canopy to be saved, and the replacement. This is Kim's job but people ask me these questions every day and I just want to make sure it's clear that we have all these numbers. My understanding is if it is in a utility easement, you can't count that as canopy because you are going to be trenching. The utilities have sat here for the eight years that I've been here saying that • Plat Review Minutes November 1, 2000 Page 26 they want the easements completely cleared of all vegetation. Is that true? Phipps: That's what our policy is. Parton: If that's the case then there are essentially no existing trees on the site except for maybe two because everything on the eastern expansion area that exists now as tree canopy is in the public utility easement. Conklin: That's an existing easement? Parton: Yes. There are essentially two trees on this property. Conklin: That's all I'm looking for is a record for my benefit in Planning and I'm sure Kim is looking for that too, is to know what exists and where does it exist and if it's within the 30 foot utility easement, they have the right to go out there right now and clear all those trees out. • Phipps: Yes it is but we are not going to go out there and start wiping out huge trees. My thing is, small scrub oaks, you get briars and things like that. I'm not talking about taking out a 40 inch oak tree. I think now we need to make revisions to go around these trees, around that drip edge and take that easement to them and not swing around them. It may take adjusting some buildings to do that. • Hesse: In this existing easement though, there is a chance you will have to get in there obviously., • • Conklin: I'm not the Landscape Administrator. I'm just saying that I need a clear record of what's out there. I think Kim does. People ask questions all the time, I need to be able to answer those questions especially the Planning Commission because they are the ones that will approve it. I found out today this is an existing easement that's three feet, all the trees on this site are located on an existing easement and the utilities have the right to cut those trees down without any permission from Kim or me. Parton: I asked Kim, should I revise my tree preservation numbers to reflect the fact that there are only two trees in the expansion that are outside the utility easement. Hesse: What I would like for you to do is differentiate between utility easement canopy and outside the utility easement so that we know that the trees are there but they are in the easement and if you can give that number separate. For tree preservation, move • • • Plat Review Minutes November 1, 2000 Page 27 outside the easement whatever is there. Parton: That still will be less than 20% total site. Hesse: Yes. We just have to save this oak, it's a big oak. I don't have a label. It's too hard to read. As this plan shows right now there is Just open space so that's what I'm dealing with basically. I haven't made a decision yet. Parton: Well Lyndy and I looked at that yesterday afternoon Kim, we looked at swapping the parking lot south of unit 1, looked at basically putting the parking lot for unit 1 where that unit 1 is now and putting unit 1 where the parking lot is now. Putting parking lots right next to each other essentially, putting them right back to back, shrinking the greenspace down between the building and parking lot down to ten feet to twenty. Hesse: Removing 2? Parton: Right. Moving over here about 10 or 15 feet by doing that, maybe a little more. The edge of the building is still only 7%x to 8 feet from the trunk of the tree and as you know that's a humongous tree and the south trunk is a pretty good angle. Hesse: I can't give you a recommendation right now. Conklin: Okay. The Subdivision Committee will be looking for one. If you could be there, I would appreciate it. Hesse: Yes. I'll work with you and Lyndy. I talked with Lyndy about this yesterday. Conklin: Thank you Kim. We talked about this one. Is there any issues on this 4 acre one? Hesse: Do you have your property line staked in the center in any way? It's hard to tell what's included when I walk out there. Parton: I don't think so. Conklin: So at Subdivision Committee you can give us what existing canopy is outside the easements and what's being saved and what's being replaced and how many rare trees over 24 inches there will be removed and Kim will make a recommendation. Okay, let's move on. Any other staff comments, Chuck? Perry? No. • • • Plat Review Minutes November 1,2000 Page 28 Mike Phipps - Ozark Electric Phipps: We have an existing twenty foot easement along Joyce Street. That overhead is above that 12/5, three phase. Looking at the eastem, we did have an easement on the east side of that tract. What I would like to see is the metering points for the buildings and where they would like the transformers to sit for it so I could have an idea on the trees that way too if I could see those. Parton: Do I need to go in and install our conduit now? Phipps:, No. We'll do that. On the western expansion, where you show this telephone as fiber, we've got an underground in there too, coming all the way down through there. Parton: We thought there was something there. There was a trench on that northwest comer. Phipps: Yes. Somewhere we would like to see the transformer locations for these buildings. I can't request easements to the transformers until I see where Lyndy wants them to sit at. I would recommend keeping them on that side we are already on, the west side and stay out of the parking and go each side of the parking and maybe pick up unit three and four at the south end of the parking and maybe unit five at the north end. I guess there won't be any street lights, it will just be area lighting for the parking areas. Parton: You said parking tot on this western side, you mean that row of parking? Phipps: Yes.' You've got a row of parking here. I would like to put a transformer up here out of the way right there in that spot and one down here. We can do that if that will work for Lyndy. It is a twenty foot easement on that west side isn't it Bob? Parton: I believe it is. Faulk: I'm not sure exactly what the easement is. Parton: It's 20 or 25 right here. Faulk: I know there is an easement there and I would like to see them marked on these plans. Phipps: Yes. Along that west side. Parton: It's marked • • • Plat Review Minutes November 1, 2000 Page 29 Phipps: I have no other comments. Kevin Lefler - Cox Communications Lefler: We are just going to follow electric in. Anything you do extra for them, which I don't think they are asking for any conduits, I don't really have any problems with it. Looks good. Johnev Boles- Arkansas Western Gas Boles: I'll dust call you. Bob Faulk - Southwestern Bell Faulk: Any existing facilities that have to be relocated will have to be done at the owner's expense. Edwards: Chris, I did have a question. When I had these legals checked, Clyde is saying that 1 think this eastern expansion area is including property between it and the western expansion area. Parton: There should be a narrow strip that goes from this street to that one. One long narrow piece of property. There is one big piece of property right in the middle of it. Edwards- Right. That's not included in the acreages? Parton: I could bring a copy of the final plat. That property in the middle should be different. Edwards: I wanted to mention that. • Plat Review Minutes November 1, 2000 Page 30 LSD 00-32.00: Large Scale Development (Lots 13-16 Millennium Place) was submitted by Steve DeNoon of Jordan and Associates on behalf of Kirk Elsass of L & E Investments, LLC for lots 13-16 of Millenium Place. The property is zoned R -O, Residential Office and contains 1.5 acres. The request is to build 2 office buildings Conklin: The next item on the agenda, lots 13 and 16, Millenium Place submitted by Steve DeNoon of Jordan and Associates on behalf of Kirk Elsass of L & E Investments. The property is zoned R-0 and contains 1.5 acres. The request is to build 2 office buildings. Good morning Steve. We'll start out with Sara Edwards, our Development Coordinator. Kim Hesse - Tree and Landscape Administrator Hesse: Please note on plans that no rare or landmark trees exist on the site. Planting details are included and shall be used for this development's Landscape Plan and any future development plans. A continuous planting of shrubs and ground cover is required between parking and right-of-way. • Conklin: Buildings too right? Not Just parking. 1 think so. • Edwards: A final landscape plan must be submitted to the Landscape Administrator prior to building permit approval All applicable notes, irrigation provisions, plant lists, details are to be on the final Landscape Plan. The other thing you are required to have is trees planted every 30 feet. These are more like 45. You have to move them to every 30 feet and add shrubs. . Conklin: And they need to be 4 inch caliper trees. Chuck Rutherford - Sidewalk and Trails Coordinator Edwards. Millenium Drive is a local street requiring a minimum 6 foot greenspace with a minimum 6 foot sidewalk. The width of the greenspace and sidewalk need to be shown on the plat. Perry Franklin - Traffic Superintendent Franklin: The phase two building requires 2 ADA spaces. Additional ADA spaces may share the van accessible aisle. • • Plat Review Minutes November 1, 2000 Page 31 Sara Edwards - Development Coordinator Edwards: I will require a diskette prior to final approval for this project. We do want a sign elevation provided. DeNoon: I talked to Kirk. He's not going to have a monument sign. There's just going to be signs probably on the building. Edwards: I'm showing this property as C-1. DeNoon: It's R-0. Edwards: Our final plat showing R-0. Conklin: Well the final plat showed it. I'm not sure, we'll have to check. Petrie: Here's the final plat. Edwards: It's C-1 right here. This one is C-1 and all of these are C-1. Conklin: We'll have to check the legal description on the ordinance. It's the final plat, not the zoning map. Edwards: But to be determined at that time. Therefore that changes the setback to fifty feet and to reduceitto 25 feet, you have to do additional landscaping. You need to show that additional landscaping. That's all I have. Ron Petrie - Staff Engineer Petrie: Just a few comments. I'll skip over all the general comments. Mickey Jackson didn't haven't any comments from what I understand. I've got a reminder that irrigation was provided for when they put in the sewer system so please keep that in mind. I'm sure you could utilize it if you need to. I did review the grading everything is final. You have a copy of the checklist. Here is few minor items that need to be added to the plat, nothing that would cause any revisions. If we can do that we can process it as the final grading plan. I had no problems with the drainage. That's all I have. Conklin: Any other staff members. • Plat Review Minutes November 1, 2000 Page 32 Perry Franklin, Traffic Superintendent Franklin: After I looked at that this, if the driveway in phase one remains like it is. It is providing 150 feet of site distance when the plantings are going on, there are some trees there and they could be a hazard. DeNoon: We are trying to align that drive up with the drive across the street. We'll do that. Mike Phipps - Ozark Electric Phipps: On the underground we installed our transformer locations are on the south side of that concrete drainage ditch. We did bore under it and ran conduit under it and stuffed up, they will have to go to those conduit points and I really can't tell where they are at now. This lot split, is this lot one and two? Lot 1 and 2 there? DeNoon: I've got the lot line shown. • Phipps: What would be phase two and phase one would that be lot one. DeNoon: Phase one is all of lot 16 and a large portion of 15. Conklin: What do you mean by phase one and phase two? DeNoon: That's the building phases, Kirk wants to build the first building in phase one a 6,300 square foot building and of course within the year probably I think he wants to build the first one and try to get it leased up and move on to phase two. Conklin: The phase line separates parking and landscaping? DeNoon: Right. I'm trying to get enough parking to accommodate phase one. Conklin: Where does that line run? DeNoon: Well, I probably will pave east of phase one building there, there is five spaces and two dumpsters,-we=will probably pave the five spaces and then the aisle there, the twenty- four foot aisle and then maybe not pave the other five spaces. He may determine to go ahead and pave those five spaces, that would be up to Kirk. Basically that would be • the end of phase one. We will just have one entrance in phase one and put the second entrance, of course, in phase two Phase lines are at the bottom. • Plat Review Minutes November 1, 2000 Page 33 Conklin: I found those now Steve. DeNoon: You found clutter. Conklin: If you could just continue that phase line through the project so we know exactly where if I go out there a year from now what's supposed to be on the ground. DeNoon: Stake it out. Conklin: We drive out there, I want to know exactly what's going to be built first. Keep in mind the Large Scale Development approval is only good for one year and if phase two doesn't start then you will have to come back through. Edwards: I have a question. What's that going to do to their certificate of occupancy? Require it up to this point? Conklin: Yes. • Petrie: Steve, that reminds me I had a comment I skipped over. On that concrete swale back there, you do show some grade lines going through the middle of it. Look into that and revise your plan accordingly. • DeNoon: I'm sorry I guess I didn't follow you. Conklin: This is the concrete.swale, this grading line is showing grading in the concrete swale. DeNoon: Yes. We will clean that up. Phipps: I have one more comment Steve, just have the electrical contractor call us before they begin any construction. If they could just get with us, we'll need to know if this is going to be three phase or single phase and we will work with them to get power to the metering points. We do have available three phases if they need it. Conklin: If it's C-1 they could have restaurants there. Phipps: Yes. Conklin: That would take three phase right? • Plat Review Minutes November 1, 2000 Page 34 Phipps: Most of them will, that's why we went ahead and run three phase through this. I have no other comments. Kevin Lefler - Cox Communications Lefler: We are also back there in that twenty foot utility easement so it's no problem serving the buildings. We just recommend your electrical contractor run all the inside outlets out to where the electrical meter is going to be and come to that point. That's all. lohney Boles - Arkansas Western Gas Boles: No comments. Bob Faulk - Southwestern Bell Faulk: We'll need conduits brought out to the easements in the rear. We don't not have cable in there. Do you know when they are going to have this building built? DeNoon: As soon as possible they will probably go for a building permit right after Planning Commission which is the 27th. Probably the first of December. Faulk: When would occupancy take affect? DeNoon: Pretty quick. January maybe. Faulk: Do they have anybody lined up? If they do, if they could get a hold of me. That's all the comments I have. Conklin: January 2001? DeNoon: Well Planning Commission is the end of this month. We can get the building permit the first of December. They are going pretty quick. Weather permitting. Conklin: I'm not going to argue about it either. More power to you. For elevation, vinyl siding facing this way, the Commission is going to have a problem with that. I've got a problem with it. I'm going to recommend you use the same material, brick veneer on this side. I think it's going to be very visible. We don't know what is going to happen on this lot? • • • Plat Review Minutes November 1, 2000 Page 35 DeNoon: That will be really up to Kirk. I think it's in the subdivision. We'll talk about that. I will touch on that. The occupancy may be a little bit later than that. Conklin: My recommendation is to match the sides of the building with the front with material. Any roof mounted utilities or wall mounted have to be architecturally incorporated and screened. Any signs on the buildings, you should show on the buildings how they will be signed. I'm not sure how you are doing that right now. DeNoon: What I would propose is probably looking into little monument signs possibly between the building and the sidewalk, up next to the building. Conklin: Monument signs? DeNoon: Small ones. Conklin: You need to show those. I can't permit those. Once it goes to Planning Commission, we are not showing you will have to bring it back to Subdivision and Planning Commission. DeNoon: Kirk wasn't sure. Probably each individual space will have something. Conklin: Since you are the only architect that has designed all these buildings, I do see unified recurring themes, columns and window treatments. DeNbon: We are building a neighborhood. " Conklin: I think you are meeting that. It's been a benefit to the City having one architect design the first three or four buildings. DeNoon: It's been easy on us too. Conklin: That's all I have. Thank you everybody.