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HomeMy WebLinkAbout2000-07-19 - MinutesMINUTES OF A MEETING OF TECHNICAL PLAT REVIEW A regular meeting of the Technical Plat Review Committee was held on Wednesday, July 19, 2000 at 9:00 a.m. in Room 111 of the City Administration Building, 113 West Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED LS 00-23.00: Lot Split (Maguire, pp 600) LS 00-24.00: Lot Split (Middlebrook, pp 140) LS 00-25.00: Lot Split (Krueger, pp 255) LSD 00-18.00: Large Scale Development (L&E Equity Investments, LLC, pp 177) LSD 00-19.00: Large Scale Development (Bradley, pp 177) LSD 00-20.00: Large Scale Development (Cornerstone, pp 402) LSD 00-21.00: Large Scale Development (First United Presbyterian Church, pp 407) PP 00-3.00: Preliminary Plat (Palmer, pp 572) LSD 00-22.00: Large Scale Development (St. Joseph Catholic Church, pp 373) STAFF PRESENT Tim Conklin Sara Edwards Ron Petrie Kim Hesse Chuck Rutherford Perry Franklin Kim Rogers UTILITIES PRESENT Mike Phipps, Ozark Electric Johney Boles, Ar Western Gas Bill Smith, Southwestern Bell Michael Campbell, SWEPCO Kevin Lefler, Cox Communications ACTION TAKEN Forward with revisions Forward with revisions Forward with revisions Item pulled Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions STAFF ABSENT Mickey Jackson Cheryl Zotti UTILITIES ABSENT • • • Plat Review Minutes July 19, 2000 Page 2 LS 00-23.00: Lot Split (Maguire, pp 600) was submitted by Brett Maguire for property located at 701 W. 15`h . The property is zoned R-2, Medium Density Residential and contains approximately 0.51 acres. The request is to split into two tracts of 0.34 acres and 0.17 acres. Conklin: We will go back to item 1 a Lot split for Maguire submitted by Brett Maguire for property located at 701 W. 15th . The property is zoned R-2, Medium Density Residential and contains approximately 0.51 acres. The request is to split the tract into two lots of 0.34 acres and 0.17 acres. Brett if you want to come up to the table and we will go over our city staff review on this item. We will start with Sara Edwards our Development Coordinator for the city. Edwards: 15th Street is a principal arterial on our Master Street Plan so in regards to the sidewalk, you will need a 10 foot minimum greenspace and a 6 foot sidewalk to be installed along 15th Street. And as you know your lot split approval will be contingent upon the approval of your property line adjustment. Just a couple of things we need added to this. The adjacent zoning, the plat page. We did want the easements show that were required as part of the vacation. They are not shown on here. The rear setback on this middle lot is incorrect. It needs to be 25 feet. Conklin: This becomes an interior lot and not a corner lot and when we looked at our standards it comes up to a 25 foot setback. Maguire: What do we show now? Conklin: We show eight. Edwards: Eight. Conklin: That's going to limit the size of that potential structure there. Maguire: That's a new one on me. Conklin: Brett, there are other issues too. Before we argue, let's go through what the street, water and sewer requirements are going to be because I know you are concemed about cost. I'm not sure this is going to be feasible. Maguire: I think the sewer is the big one, Tim. • • • Plat Review Minutes July 19, 2000 Page 3 Conklin: I'll let Sara go ahead and finish. Edwards: On 15`h Street we do need an additional 15 feet of right-of-way to comply with the Master Street Plan which requires 55 feet from centerline to be dedicated. At the time of lot split it's required of everyone. Your third lot does not have the required street frontage. By code, all R-2 lots are required to have 60 feet of street frontage. The actual street ends right in there. What we would require is for that street to be extended as a uniform width that is existing. Conklin: That's about 20 feet. Maguire: It's not much. Edwards: We Just want it to match up with what is there already. There is a parks fee due in the amount of $470.00 for an additional lot. That's all I have. Petrie: Our biggest concerns are, when creating lots that don't have any water or sewer to feed these lots. That's one of the requirements of the city is to run these public utilities to the lot, just like electric lines, phone lines or anything else. We've got sewer to the north and to the south but not to this middle lot. We have water along 15' Street but not to the other two lots. So, that's something we would require you or any other developer to run those public utilities to these lots. Maguire: Is that a 6 inch sewer main? Petrie: It has to be an 8 inch. Maguire. 8 inch. Okay. Petrie: And the water would also have to be an 8 inch. They are minimum line size. Maguire: I could run an 8 inch water line? Petrie: Yes sir. Maguire: To feed two houses? Petrie. We have additional lots that could be developed back here. If you ran a 2 inch then the next guy down the line would have to run another 2 inch and that's just another way the requirements are set up to avoid that happening. That's all I've got. • • • Plat Review Minutes July 19, 2000 Page 4 Edwards: Campbell: Conklin: Campbell: Conklin: Maguire. Lefler: Boles: Maguire: Boles: Maguire: Boles: Conklin: Rutherford: Utilities? Michael Campbell with SWEPCO. We don't have any comments on this plat. Our overhead lines along 15' street will have to extend down this street to serve any additional lots that are developed, along street right-of-ways. So, we don't need any additional easements. When you said the overhead lines will extend down will it be overhead or underground? Depends on what is requested. Our ordinance requires anything less than 12KV to be underground. It will be required to be put underground, most likely, for residential service. So that means they will set a pedestal out there somewhere then run the service to the house. Kevin Lefler with Cox Communications. We have service basically the same way as electric and we just follow them in and set a pedestal up and serve it that way too. That's all. Johney Boles with Arkansas Western Gas. The only request that I would have would be 15 foot utility easement on the south on 15' Street adjacent to the additional dedicated right-of-way. The reason for that is we have an existing line out here and we are going to have to replace and will need a place to get it back on private property. 15 feet would be adequate outside of the additional 15 foot right-of-way that you are being required to dedicate. So you want another 15 feet. Is that right? Yes. So it would be back here somewhere. Just an area where we could replace that line if the situation arises and we need to. That's all 1 have. Any other staff members have comments on this lot split? No comment. • • • Plat Review Minutes July 19, 2000 Page 5 Hesse: No comment. Franklin: No comment. Conklin: Ron, I'm not sure if you went over with regard to the new 8 inch water line and sewer line, would that be in the right-of-way? Petrie: It could be either in the right-of-way or in these lots. If it is in these lots we need to make sure we have an easement that covers them 10 feet from the line. Wherever it's located. Conklin: 10 feet on each side? Petrie: Right. Conklin: Another question so Brett is aware, these have to be engineered. Construction drawings have to be submitted to engineering and approved? Petrie: Right. And your public utilities. Maguire: I think I went through that with Mr. Jurgen. Conklin: I wanted to be sure you understood that. Petrie: Have you met with Dave? Maguire: Well, when we started this he told me that. Conklin: When are revisions due? Edwards. Revisions are due July 25, Wednesday, by 10:00 am. Conklin: If you have any questions, Brett, give us a call. Edwards: If you don't want to do it for this time, we can put it on another date. Maguire: Okay. Conklin: Kim Rogers has one comment. • • • Plat Review Minutes July 19, 2000 Page 6 Rogers: Kim Rogers with Parks and Recreation. I want to request that you add your billing address on the plat. Maguire: I'm sorry, what? Conklin: Put your billing address on there so when our county bills you for the $470.00 park fee they know where to send it. Maguire- Yes. Conklin: Just have them put that information on this plat. Rogers: When he does the other revisions. Conklin: I think that's everything. Thanks. • Plat Review Minutes July 19, 2000 Page 7 LS 00-24.00: Lot Split (Middlebrook, pp 140) was submitted by Mike & Gloria Middlebrook for property located at 4110 N. Old Wire Road. The property is in the Planning Area and contains approximately 3.65 acres The request is to split into two tract of 2.24 acres and 1.41 acres. Conklin: Good morning. I'd like to start the meeting of the Technical Plat Review Committee for Wednesday, July 19, 2000. The first item of business is LS 00- 23.00. The applicant is not here at this time so we will postpone that until the applicant arrives. We will start with item 2 which is LS 00-24.00: Lot Split for Middlebrook submitted by Mike & Gloria Middlebrook for property located at 4110 N. Old Wire Road. The property is in the Planning Area and contains approximately 3.65 acres. The request is to split into two tract of 2.24 acres and 1 41 acres. I'm Tim Conklin, City Planner. Sara Edwards is our Development Coordinator. Sara will go over our planning comments. Edwards. You can come on up. Conklin: Can we get your name for the record? • Middlebrook: Mike Middlebrook. Edwards: Here are our comments in writing. That is all of the city staff comments. That will not include the utility comments. You may want to take notes on that. • Conklin: Sara Edwards, our Development Coordinator, will go over the planning comments first then we will take engineering and utilities. Middlebrook: One thing they requested that I just got yesterday is a perk test on the lot split. Edwards: I think I have a copy. Middlebrook: Yes. • Plat Review Minutes July 19, 2000 Page 8 Edwards: Sidewalks are not required outside of the city limits. Parks fees are not required outside of the city limits so you are okay there. This is all in the comments so you don't need to write this down. Plat page 140 needs to be added. I need a corrected floodplain reference and your surveyor will know what I'm talking about. We are requesting some additional right-of-way be dedicated so that we can make the road an even 30 feet from centerline in width. He will know what we are talking about. It's Just going to be about five more feet to eight more feet. We are trying to make it uniform there so we are asking for that dedication. We do have a permit? Conklin: This is actually a letter indicating the results of the perk test. We would actually like to get a copy of the actual permit when you submit your application to the Arkansas Department of Health. Middlebrook: I wasn't aware that I needed to do that. I'm going to try to sell that property. Do 1 need to have that done beforehand? Conklin: We would like to make sure that the Arkansas Department of Health has approved • a septic system on this property. Edwards: You are requesting a variance of the 1.5 acre minimum requirement so all that will require is complete Planning Commission approval whereas some of our lot splits can get approval at Subdivision. I did want to let you know, as I believe you are aware, that you have to get county approval following city approval. Middlebrook: I have already spoken to them and they were supposed to contact your office or send a letter. Edwards: So the county has already approved this? Middlebrook: Yes. Edwards: Then we probably have that. Middlebrook: This is a lot split from the city that they waived. They agreed and were supposed to send a letter stating that to you. Conklin: Had you applied to the county for a lot split? • Middlebrook: We talked to them and said you were necessary. • Plat Review Minutes July 19, 2000 Page 9 Conklin: Once you show them your plat they need to write us a letter. Edwards: Your revisions, 37 copies, are due by Wednesday, July 26, 2000 at 10:00 am. Middlebrook: Run that by me one more time. Edwards: 37 copies by Wednesday, July 26, 2000. Ron will go over engineering comments. Petrie: My name is Ron Petrie with the Engineering Department. You have a one page comment letter in your packet. My main question, if you can help me with how this existing house is served by water. Middlebrook: It's just on City of Fayetteville water is what I know. Petrie: You don't know where it's connected? Conklin: Where the line is located? • Middlebrook: The actual water meter is in the front pretty much straight in front of the house closer to the road. • Petrie: What 1 need you to research before Subdivision is exactly where that service line is. We have a public main that ends right here. We also have a public main that ends 100 feet or so short of your property down here. It may be connected this way. If it's connected this way then we need to determine if you will need some type of easement on this lot because you would be running a line over here across this lot. It's your private line and you need to make sure you have an easement that covers you if you own this house or whoever owns this house will have the right to use that public service line. That's really all I'm trying to figure out and make sure of. Middlebrook: Who would I need to call to find out where that connects? Petrie: I don't think anyone from the city can help you because that was a private service line. Middlebrook: I'm Just trying to figure out where I need to go to find out. Petrie: How old is that house? Middlebrook: The house itself is around 50 years old. • • • Plat Review Minutes July 19, 2000 Page 10 Petrie: Middlebrook: Petrie: Middlebrook: Petrie: Middlebrook: Petrie: Middlebrook: Petrie: Middlebrook: Petrie: Oh, okay. We've had it about five years. I'm not too sure, do you know when water was run originally? I don't have any idea This is a fairly new line north of you. Your meter is located in this area? Yes, in that general vicinity. I'll leave it up to you. If you want to research it any further to make sure you are protected Just in case it goes this way. As old as that house is, it probably has to go that way. I hope you understand what I'm trying to say. Yes, I understand. I'm trying to figure out how you would even find out. The only thing I can think of is to call Arkansas One Call System. They come out and locate all underground utilities. I'm not sure if they can locate that service line. I really doubt they can. I'll try that. The only other comment, if you can verify and this is another one that may be hard to determine but, if you can verify where that existing septic system is located to make sure it's located entirely on this tract. Middlebrook: It is. It's actually on the south side of the house. The septic tank sits right in here. Petrie: Edwards: Campbell: Phipps: Okay. So there is no problem with that. That's all I have. Utilities? Michael Campbell with SWEPCO. No comments. Mike Phipps with Ozark Electric. We would like between tracts A and B that 10 foot setback on each side, make 10 foot setback and utility easement. And also on the south property line, the 20 foot building setback we would like that to be a 20 foot setback and utility easement. • • • Plat Review Minutes July 19, 2000 Page 11 Middlebrook: That's on the east? Boles: On the south or east? Phipps: East, I'm sorry. Conklin: Your 10 foot building setback between lot A and B, on each side of that line, also needs to be noted as a utility easement. Then the 20 foot building setback shown on the eastern boundary also needs to be added as a utility easement. Phipps: That's all I have. Lefler: Kevin Lefler with Cox Communications. Same comments as electric. Boles: Johney Boles with Arkansas Western Gas. You are showing on the west property line a 25 foot building setback and utility easement. However, you've been required to dedicate additional right-of-way. We would like to have at least a 20 foot utility easement outside of the newly dedicated right-of-way area That's all I have. Edwards: Any other staff comments? Rutherford: No comment. Hesse: No comment. Rogers: No comment. Franklin: No comment. Middlebrook: So this is what? Boles: 20 foot outside of what is originally on the road • • • Plat Review Minutes July 19, 2000 Page 12 Conklin: County standards require a 60 foot easement with swells for all county roads. You are showing 22 feet to centerline. We are requesting that from centerline you dedicate at least up to 30 feet of right of way. Johney Boles with Arkansas Western Gas is requesting that 20 feet of utility easement be at least granted outside of that new right-of-way line. As we extend the right-of-way line further to the east it's going to encroach on this 25 foot utility easement and building setback so he wants to make sure that what ever is left is at least 20 feet wide. I think that's everything. If you have any questions give Sara Edwards a call. Middlebrook: Thank you. Conklin: Thank you. • • • Plat Review Minutes July 19, 2000 Page 13 LS 00-25.00: Lot Split (Krueger, pp 255) was submitted by Stanley Krueger for property located at 3169 Skillern Road. The property is zoned A-1, Agricultural and contains approximately 5 acres. The request is to split into two tracts of 3 acres and 2 acres. Conklin: The next item on the agenda is a Lot Split for Krueger submitted by Stanley Krueger for property located at 3169 Skillern Road. The property is zoned A-1, Agricultural and contains approximately 5 acres. The request is to split into two tracts of 3 acres and 2 acres. Fugate: I'm Ken Fugate and I'll be representing the Krueger's. Conklin: Sara Edwards our Development Coordinator will go over our planning staff comments at this time. You should have a copy that you can follow along with. Edwards- This is all of the staff comments. If the utilities have any additional requests, you don't have that in writing. Fugate: All right. Edwards. Skillern Road is a minor arterial requiring a minimum 10 foot greenspace with a 6 foot sidewalk and that will be required to be built. You will have parks fees assessed in the amount of $470.00. We do have some requests to be added to this plat. We need the adjacent zoning, Skillern Road dimensioned from centerline so we can determine how much of existing right-of-way is there and how much additional we need. The building setbacks need to be revised. This is zoned agricultural which is 35 feet for the front and rear setbacks and 20 feet for the side setbacks. You have showing 20 feet, 20 feet and 25 feet, so it's a little bit off. We will require some additional dedication of right-of-way along Skillern Road. We require 45 feet from centerline. I don't know what the dimension is now but whatever it takes to bring it to 45 feet is what we will need. This lot we are counting as a tandem lot because it does not have the required street frontage that regular lots would have because of this property owner's association property. So, we consider that as a tandem lot which requires a conditional use from the Planning Commission. That application will need to be submitted by Monday and we can take these to the same meeting. I did get a copy of all the tandem lot requirements with this such as the driveway will be paved 25 feet in. You will have to provide certain things for solid waste, either a turnaround or a constructed screen for trash cans. You can read all of that in the Tandem Lot Development regulations provided. • • • Plat Review Minutes July 19, 2000 Page 14 Conklin: Typically the 25 foot access easement would be on this lot going onto Skillern Drive so that is a little unusual event crossing someone else's property. Edwards: That's what I was going to say. We do need proof in writing of the access easement. We need the recorded easement with the property owner's association signed. We need that prior to our Subdivision Committee meeting. All of these revisions are due, 37 copies by Wednesday, July 26, 2000 at 10:00 am. Conklin: Do you believe that you'll have that easement approval letter, the actual easement recorded by Subdivision Committee? Fugate: I understand that is done right now. Conklin: You have a POA? Fugate: Yes. When is that subdivision committee meeting? Edwards: It's next Thursday. Fugate: The 27th? Edwards- No, it's the week after that. I'm sorry. It's the Thursday after this Thursday. Conklin: We will try to get you a date on that. Fugate: So it is the 27'h? Edwards: It's the next. In August. August 3rd Conklin: With regards to the fence that is along Brookbury Crossing, is that house going to be located behind that fence, just along that drive? Fugate: The intention is to move that fence, take that fence down once the house is constructed and actually reconstruct it on this property line. Conklin: So this house will look like it's part of this subdivision? Fugate: That's right. • • • Plat Review Minutes July 19, 2000 Page 15 Petrie: You have my one page comment letter in there somewhere. For water, you have public water existing on the west side of Brookbury Crossing so when you get this access easement and it also needs to be a private utility easement giving you a right to connect to that 8 inch sewage since you will be crossing the POA's property with it. Fugate: Okay. Petrie: Does that make sense? Fugate: Yes. Petrie. The other comment on sewer, we would require that this residence connect to city sewer. We like to avoid the septic systems when at all possible. There are two options of where you could connect. The elevations and items such as that is going to decide which way you want to go. You may have to put in a lift station or something like that. There is an existing sewer between lots 32 and 33. It sits right here. This is all city property so you can connect directly into it. There is also a sewer line about 90 feet south right here that you can definitely gravity to, although, the public main would have to be extended to the primary. Those are the two options on your sewer if you want to look into that. The only other comment is if you can verify that the septic system, I assume this existing house is on septic system? Fugate: Yes it is. Petrie: Verify it's completely on this remaining five acres. Fugate: Actually that was a typo. The remaining is three. The whole thing was five and we split off two so the remaining is three Petrie: Okay. If you can verify that that is completely on that three acres. Fugate: Our intention, if we can work it out, is to connect that house to the public sewer system. Petrie: This house here? Fugate: Yes. Across that property. • • • Plat Review Minutes July 19, 2000 Page 16 Petrie: Fugate: Petrie: Fugate: Petrie: Conklin: Petrie: Conklin: Petrie: Conklin: Petrie: Conklin: Petrie: Conklin: Fugate: What you would have to do is run the public sewer to this property line. When it comes to sewer, state law prohibits us to run private service lines across other people's property to a public main. The public main has to be on that property. So, there will have to be a public main extended somewhere. Probably from here across this lot. And at this location, you think we have fall? You would have fall to serve this house. It would be questionable whether you could get this house with gravity to go into it. It would probably have to be a little sump pump to pump it into. Can I have a copy of that? Yes, you can have this one. That's all I have. If they do run that sewer line they would put a manhole up here too? Public with an easement coming through? Right. It would have to have a 20 foot utility easement, Tim, put on both sides of the line which would have to be engineered. We would have to approve it and the State Health Department would have to approve it. That would have to be installed prior to us approving the deed for filing over at the county? I don't think so. What we are talking about is the existing one up there. The existing one up there? Yes. Because they have access now if they choose to do it. If they didn't hook this up it would just be a private line? Yes. The possibility is that they wouldn't have to run public if they chose to go this way. If they chose to go this way then the public line would have to be extended to the property line. Okay. If we went to this corner why wouldn't it have to be public? • • • Plat Review Minutes July 19, 2000 Page 17 Petrie: Because you have city property in-between you so officially you have access to it without going across somebody else's property. Fugate: I see. Phipps: Mike Phipps with Ozark Electric. I need you to show that utility easement, off site easement on Brookbury Woods, on the south property line. I can't remember if it's 10 or a 20 foot easement that we have there. Do you remember Johney? Boles: I sure don't. Phipps: 1 have no other comment. Lefler: Kevin Lefler with Cox Communications, no comments. Since we have cable out there there isn't going to be any problems. Boles: Johney Boles with Arkansas Western Gas. The same comment as before, Ken, if you will just show your utility easement outside of the newly dedicated street right-of-way which you are going to be required to dedicate. 20 feet will be adequate. That's all I have. Edwards: I went and got you the application. Again that is due by Monday. Conklin: If you can't get the POA approval with the easement also that has been drawn up and approved with regard to the platted drive and also now, utility easements to gain access to the water, this won't go forward until we have that so it could delay you a couple of weeks. Fugate: I understand that is supposed to be done. Conklin: That's it. Thank you. Plat Review Minutes July 19, 2000 Page 18 LSD 00-18.00: Large Scale Development (L&E Equity Investments, LLC, pp 177) was submitted by Steve DeNoon of Jordan & Associates on behalf of Kirk Elsass of L & E Equity Investments, LLC for property located on lots 5 & 6 of Millennium Place. The property is zoned R -O, Residential Office and contains approximately 0.56 acres. The request is to build professional offices. Conklin: The next item on the agenda is LSD for L&E Equity Investments, LLC submitted by Steve DeNoon of Jordan & Associates on behalf of Kirk Elsass of L & E Equity Investments, LLC for property located on lots 5 & 6 of Millennium Place. The property is zoned R -O, Residential Office and contains approximately 0.56 acres. The request is to build professional offices. Good morning. We will start with Sara Edwards our Development Coordinator. Edwards: We will start with sidewalks. Millennium Drive is a local street requiring a minimum 6 foot greenspace with a minimum 6 foot sidewalk. Curb and gutter lines need to be removed through the driveways. A detailed landscape plan is required prior to building permit approval by this office. Please review off-street parking lot ordinance for landscape requirements. A continuous planting of shrubs will be required between the parking and the right-of-way and that is per our ordinance. Some form of irrigation is required for new landscaping. Water spigots placed at 100 foot radius intervals is the minimum requirement. Per the covenants of the subdivision, 4 inch caliper trees are required at 30 foot intervals along Millennium Drive. A 15 foot landscape buffer is required between right-of- way and parking. Please include all applicable details and notes required for landscape installation. See off-street parking lot landscape ordinance. Any additional comments, Kim9 Hesse: I can get you details that I'm talking about here for landscaping. Elsass: Just get it to Steve if you would. Hesse: Okay. Edwards: Each of your ADA parking spaces should be van accessible. And what he is talking about is that you need a van accessible on the space on this side also to access this building. You only have the van accessible from this building and you need one also to access this building. Conklin: You need a van accessible for each building. • • • Plat Review Minutes July 19, 2000 Page 19 Edwards: There is one dumpster location shown. I would ask that you get with Cheryl Zotti about the dumpster location because she did have some comments that she wanted to talk to you about. Elsass: Who is that? Edwards. Cheryl Zotti in our Solid Waste Division. We do need color elevations of all four sides of this building. Planning Commission always requests that. Please add the adjacent zoning. Add plat page 177. Your vicinity map, I'd like to see the subdivision listed and which lot this is. I think the Planning Commission will need that and Millennium Drive going through there. I need you to reference floodplain map #101 D dated July 21, 2000. You've referenced an older map. I need the right-of-way dimension from centerline. There is currently, according to Millennium Place, what we have approved for the final plat, there is a 20 foot utility easement running across here and you are not showing that. Buildings can not be located on utility easements so there's a little problem there. Elsass: What is that now? Edwards: There is a 20 foot utility easement. Conklin: That was shown on the final plat. I guess, at this time Kirk and Steve, this is going to have to be redesigned. It's going to have to come back through plat review because it's not meeting our setbacks and not meeting the utility easement requirements that was shown on the final plat. It's going to have to be redesigned in order to work. But today, what I would like to do is go through staff comments so you know what our concerns are and you can go back and redesign and resubmit. I'm not trying to delay you or anything, but it's not matching what was approved on your final plat and there is no way we can process this. DeNoon: We worked off of a preliminary plat and the easement wasn't shown on that one. Edwards: There is also a utility easement running down the center at 10 foot so we need to show that also. Petrie: It's not along the center it's just along that drainage pipe. Edwards: Okay, I'm sorry. The setbacks that are shown are incorrect. In an R -O district the rear setback is 25 feet and the front is 30 feet as long as there is no parking between the building and the property line. It's 50 feet if you do allow parking. That is an extra 25 feet here on setbacks and that's how we are getting that. • • • Plat Review Minutes July 19, 2000 Page 20 Elsass: Edwards. Conklin: Elsass: Conklin: Edwards: Conklin: Edwards: Elsass: Edwards: Elsass: DeNoon: Conklin: Edwards: Conklin: DeNoon: The front is okay? The front is off just a little bit. There is a provision in our ordinance, and I haven't talked to you about this Sara, in R -O if you do additional landscaping and screening you can reduce that to 25 feet. You might want to take a look at that. We will do that. I'll put extra, we are going to put 3 trees and we are going to do some landscaping there as well. So, potentially that could work with additional landscaping. The setback? The setback reduction. I do want you to dimension the width of the driveway. Our regulation is 24 feet and it measured a little bit more. I would like you to locate any signs. Are you planning on monument signs? If we put a sign it will be a monument sign. Okay. You will need to note where that is going to go on here. Dumpsters are required to be screened so when you do work out that dumpster location you need to show it with the screening on there. We may go with the other. The little portable dumpsters that are on wheels that they can bring out by the street then hide them behind the building during the day. You will need to get with Cheryl Zotti on that. Your revisions are due Wednesday, July 26, 2000. 37 copies by 10.00 am. On your driveway, just looking at it this morning, you may want to consider making that 90° to the street. There's a box right there. • • • Plat Review Minutes July 19, 2000 Page 21 Conklin: Okay. DeNoon: We tried to catch that before they put it in but we didn't. Conklin: I understand. On your building design you are using brick veneer? Elsass: Brick and block. We are going to bring you samples of that. Conklin: I want to set up a meeting with you and the Public Works Director. We need to finalize this and figure out what we are going to do with regard to this final plat. If I need to take that back when we take this to Subdivision Committee with regard to this design theme, we might have to do that. I'm still uncomfortable with the letter I received with regards to the Design Standards. I think this building is fine. It looks great. I need more detail, though, to use to evaluate what we are doing. I'll get with you after this meeting and work on that. Petrie: You also have copies of my letter. I11 skip over some of the things that have already been discussed. I want to make sure you are not planning on sprinklering these buildings. DeNoon: No. Petrie: Okay. On the grading I need a few additional items. You have a copy of the checklist. On the final grading plan, we need you to show all of your erosion control. I have a question, I know this is all going to change so it really won't matter now, but, you are showing this parking lot where the trash dumpster was going to be and also this one building to go into this berm, you are not showing what grading you are proposing on that. You just are not showing what you have planned. DeNoon: Well, there will probably be a 3 to I slope from the building. We have a swell around the building and we are going to 3 to 1 slope back up to the top of the berm. At that point it's like three feet difference in elevation existing. You can't really tell it by this grading plan. The spot elevations that are on there are incorrect too. Petrie: That was another comment on grading. It's really hard to tell since you have two elevation datums shown on this plan. I really can't get a good idea of how it's going to effect this pond. • • • Plat Review Minutes July 19, 2000 Page 22 DeNoon: Petrie: Conklin: Petrie: Conklin: Petrie: Conklin: Petrie: Conklin: Petrie: Conklin: Petrie: DeNoon: Petrie: Conklin: The first floor is at 102.67 so it would be at like 102.0 at the comer of the building. The top of the berm elevation, which is not shown on this plat, is at 103 so there is not but a foot difference between the corner of the building and the top of the berm at that point. We will just have a slope, 3 to 1 slope up to the top. I'm just giving you this information that we found. It's not shown on the drawing. Right. Where are you concerned at, Ron? Right here in this corner. That building is going to be moved. Right. So a lot of this won't apply if you are going to move it. The building has to be moved out of this 20 foot easement. Right. I'm Just telling you what I saw on this one. Sure. I just wanted to make sure I understood. On this checklist, you can just go down the items. I don't see a need to go through all of it. There's not a whole lot anyway. For drainage, make sure you correct that this is not a retention pond it's a detention pond. That does have an effect on the required setbacks. Setbacks for a detention pond are 20 feet from your 100 year water surface elevation to a building. Do they need to show the 100 year water surface elevation on this? Yes. It's Crafton & Tull. What's shown on the plat gives you a water surface elevation of 1275.5 so that's what you need to make sure you are 20 feet from on that building. I think you will be okay with that utility easement back here. Okay. What was submitted for the preliminary drainage was fine. We won't need any revisions on that. Just the grading. That's all I have Any other staff have comments? • • • Plat Review Minutes July 19, 2000 Page 23 Rutherford: No comment. Hesse: No comment Rogers: No comment. Franklin: No comment Conklin: Would it be beneficial for the utilities to comment now or would you like to see it redesigned and make comments later at next Plat Review? Lefler: Personally that was our only comment, that utility easement. Phipps: Right. That 20 foot UE. Everything else is fine. Conklin: We will schedule this back for another Plat Review once you redesign it. Thank you very much. Kirk, are you going to sell these buildings separately? Is that the idea? Elsass: Yes. There will be a share on the driveway. Conklin: That's what I was going to ask. Elsass: When we sell it, we will do that but right now we are going to build this building. We wouldn't be able to sell it unless we did. Conklin: Okay. I was going to request that an access agreement between the two properties for that drive going in be shown. I'd rather have you show it now since it is two properties. We don't know when the property is going to sell and we will know for sure that we do have that access easement shown on there. • • • Plat Review Minutes July 19, 2000 Page 24 LSD 00-19.00: Large Scale Development (Bradley, pp 177) was submitted by Don Hunnicutt of Hunnicutt Construction on behalf of Jerry Bradley for property located on lot 1 of Millennium Place. The property is zoned C-1, Neighborhood Commercial and contains approximately 0.75 acres. The request is to build a retail store. Conklin: The next item is a LSD submitted by Don Hunnicutt on behalf of Jerry Bradley for property located on lot 1 of Millennium Place. The property is zoned C-1, Neighborhood Commercial and contains approximately 0.75 acres. The request is to build a retail store. Good morning. I apologize I don't have you a copy of these, but I'll make you one. Edwards: The trails shall be shown continuous through the driveway and the curb and gutter lines need to be removed for the trail. A detailed landscape plan is required prior to building permit approval by this office Please review off-street parking lot ordinance for landscape requirements. A continuous planting of shrubs will be required between the parking and the right-of-way. Some form of irrigation is required for new landscaping. Water spigots placed at 100 foot radius intervals is the minimum requirement. Per the covenants of the subdivision, 4 inch caliper trees are required at 30 foot intervals along Joyce Boulevard. Please include all applicable details and notes required for landscape installation. See off-street parking lot landscape ordinance. With regard to your ADA spaces, they must be in front of the building. One must be van accessible. Also, your access ramps will need to be relocated. Bad dumpster location. Solid waste trucks can not back out of parking lots or they do not. She was thinking some sort of location maybe on both properties above this drive. Franklin: Sara, can I make a comment about the ADA spaces? Kirk, the reason that I made that comment is that you have those three spaces in front of the building. If they weren't there, then you could have ADA spaces across, in an aisle to it. Anytime you have parking next to, in other words, the ADA spaces have to be the nearest closest access like everybody else has. By virtue of those three spaces up against the building, that's where the ADA spaces are going to have to be. That's the reason I made that comment. DeNoon: Those spaces are 8 x 15. That's all we could get in there. Franklin: If I can park there, an ADA person has to be able to park there too. That's the way the ADA act is written. That's why Wal-Mart got away from any up front parking against the building. Now they are all across the street and all of the ADA spaces are striped across the front of the aisles. I just wanted to tell you why. • • • Plat Review Minutes July 19, 2000 Page 25 Edwards. With regards to that dumpster comment, you need to contact Cheryl Zotti. The Fire Chief has made a comment that he would like for you to consider sprinkling. DeNoon: The building is not required to be sprinkled by code. Edwards: Right. He just wants to suggest that you look into it. Conklin: He is encouraging people to sprinkler their buildings. To consider that and look at their insurance rates and see if over time it would be beneficial to you. Petrie: You have no plans to sprinkle? DeNoon: No. Edwards: We had a problem with the CD you dropped off. We couldn't read it. I don't know if it was just a bad CD or what, but we could not read it. I do need a new one submitted with the revisions anyway. We do want color elevations of all four sides. We need you to add adjacent zoning. Add plat page 177. Again, I need you to show the subdivision, lot and street in the vicinity map. I need you to reference the more current floodplain map. I need the dimension right-of-way from centerline and you need to show all of the easements that are being dedicated by the Millennium Place final plat. You have 15 foot street easement. DeNoon: That's the dedication? Edwards: That's what we would like for it to say. Right-of-way dedication. DeNoon: So now we need to show a 55 foot? Conklin: 55 feet from centerline. Edwards: Dumpsters, when you do relocate them, is required to be screened. Your revisions are due Wednesday, July 26th by 10:00 AM. We need 37 copies. Petrie: For water and sewer, it appears like you will have to adjust at least one sanitary sewer manhole. That will be completely at the developers expense. Do you know where the existing water meter is to this lot? DeNoon: There's a tap almost to the center of where this is. Plat Review Minutes July 19, 2000 Page 26 Petrie: That's sewer. What about the water meter? I bring this up because we changed that lot line when this came in as a final plat so you don't have a water meter on this lot. That's something that will have to be corrected before we can sign the final plat. You just need to relocate that water meter onto this lot. For grading, you have the check list items, so I won't go over that. Just some of the highlights, retaining walls are required to be setback five feet from property lines unless you get written approval from the adjacent property owner. You may have to incorporate that retaining wall into your curb. If you do that, you have two options. You can raise that retaining wall and make it a little higher, or put in a traffic rail through there. You don't want that traffic right up against that retaining wall. In the north east and also the south east corners you have these elevations tying in incorrectly. You have 100 contour tying into a 96 contour and a 100 contour tying into a 94 contour. It looks like you will have to wrap this retaining wall around to make this elevation grade work out. You really need to look at that. DeNoon: Once we get that information from Crafton & Tull on that drainage pipe that goes in, then I know we will have to go back and refigure the grades in that area. Once we get the size of the box and everything. This was our attempt just to show you the direction of flow of the water and how we propose to take it. We understand that we will have to shoot additional grades or take additional shots in this area after we get their design. Petrie: You will have to revise that retaining wall. DeNoon: Right. We will be happy to get that information to you just as soon as we get it. We are just proposing to split the flow, basically. Half north and half south. Petrie: That's fine if this can be designed correctly. That's one of my other comments. The last comment on grading, the whole final plat that has a minimum finished floor elevation for this lot shown? DeNoon: Pardon me? Petrie: From the final plat they show a minimum finished floor for this lot of 1263. My question is how does that compare with the elevations you are using? DeNoon: I'll have to go back and tie them in, probably, to that existing manhole. They should have some permanent elevations for that by now That's our assumed ditch mark so I'll just convert it and interpellate and see how it comes out. Plat Review Minutes July 19, 2000 Page 27 Conklin: Those elevations are designed to make sure the building is high enough over the 100 year flow? Petrie. Right. DeNoon: We will just get the information off of that manhole 2-1 and make sure we are above that finished floor before we submit that to you. Petrie: Okay. Let me make this comment, there's a concrete swell on that north end of this site that contains this dumpster pad location and won't effect it. I just want to make sure that this pad is not going to interfere with that existing concrete swale. The drainage report in regards to this pipe, when they put in this concrete swale and everything else, we really had to study this area and how it effects the adjacent property. By putting this into a pipe, you are damming this up. We have to make sure we have large enough pipe to get what was originally calculated through this lot without effecting this adjacent property. Before Subdivision, we would like to make sure that can be done. DeNoon: It's the same size coming in down here. Petrie: Is it? DeNoon: It will be. Petrie: The one up the street wasn't designed for 100 year storm. This one will have to be designed for 100 year storm. Bradley: Petrie: Well, it's the same. It's 36 and what hits the street is what we are going to take through. When it floods the street it just floods the street and it spills over into this open swell. When this floods right here, you flood the carwash. It's two different things. So this pipe has to be bigger than the one upstream because there is no open swell here. You blocked the whole swell. This will have to be designed for 100 year and then it will have to have some way for the water to get out of the system into Joyce Boulevard. You need to make sure this can be done before Subdivision, before we get into the middle of this just like we did on Millennium and find out something won't work. Conklin: So, this is going to handle the 100 year storm basin ultimate filled out. It's going to be entirely coming through the parking lot underground? • • • Plat Review Minutes July 19, 2000 Page 28 Petrie: Right. The pipe. Bradley: So what is it handling now? This is not 100 year now? Petrie: Yes in this open concrete ditch. Bradley: So it spills over, that's what you are talking about. So we would have to, say if we spill out into this parking lot, is that what you are saying? To keep from the adjacent property owner? Petrie: Right. Bradley. So, we have to spill over into this area rather than over here? Petrie: If you can get into the pipe, then you can spill over into Joyce Boulevard. That's the way the system was designed. You can get 100 year through here. This pipe system can only handle only so much flow and when it floods it floods here onto Joyce and not onto the adjacent property. Elsass: So, in other words the car wash is not properly designed? Petrie: I'm not sure I can agree with that or not. Bradley: It floods both of the properties if that happens. It wouldn't be just the adjacent property? Petrie: It wouldn't flood this property because it's four feet higher than the car wash. Bradley: It would hit the parking lot. But I don't think it would hit there, the building is probably lower because it's a car wash than it would be if it was an occupied building. It's street, parking lot level, that's one reason. Petrie: I think it can be done, they just need to realize this needs to be designed for 100 year instead of a 10 year like the upstream pipe was. You need to make sure it can be done before Subdivision. If for some reason it can't, that could cause a lot of revisions Bradley: Crafton & Tull is getting all of that. They are the ones that designed this one. Plat Review Minutes July 19, 2000 Page 29 Petrie: Conklin: Phipps: Conklin: Phipps: Conklin: DeNoon: Phipps: Petrie: DeNoon: Petrie: Conklin: Bradley: Phipps: Conklin: Phipps: They should be able to put a design on that fairly quickly. They have already got all of the flows calculated and everything else. I wouldn't think that would be a problem getting that designed. That's all I have. Utilities? Mike Phipps with Ozark Electric. Any relocation of existing utilities will be at the developers expense. We have this dumpster in the utility easement up on top. They will need to relocate that. We have a 4 foot retaining wall along the east property line. We would like it to stop short of that utility easement or conduits put under it at the northeast corner that goes all the way to the property line. They are showing it stopping right here. It stops at the 20 foot setback. That's fine. When they get this redesigned, it will have to tie into those wing walls on that pipe. It will. Actually, it's going to wrap around and tie into that box. Right. You just need to provide conduits. So within that 20 foot utility easement you are going to have wing walls and a culvert? It's there now. It won't be any lower than it is now. The pipe will follow that on through. Up front where Bill Britt's power line is, we have a 15 foot street easement. I also have a 15 foot utility easement north of that power line too. On the final plat they are dedicating the right-of-way. There's a 10 foot. We don't plan on widening Joyce any more, surely? • • • Plat Review Minutes July 19, 2000 Page 30 Conklin: Phipps: Conklin: Phipps: Elsass: Phipps: Conklin: Elsass: Phipps: Elsass: Phipps: Elsass: Phipps: Not in the near future. Mike, dust so I'm clear and the record is clear, when you said you wanted some conduit back up there in the 20 foot north utility easement, do you still want conduit up there? Well, if we go through there. I don't think we called for it on the final, or on the preliminary, it being that concrete drainage, but if we have to tunnel under it there will be an extra expense when we have to tunnel down. I have to maintain 42 inches of depth with my primary. When we get to that point and I have to tunnel through it, that will be an extra charge for that. So, if we don't put it in today you will charge them tomorrow? Yes. Either you can put it in or we can do it. I would need an 8 inch sleeve under there. We probably need three 4's and one 8 inch to go under there. Can I ask a question? Before we put that concrete swell in there, why didn't you ask us to put that in there. Now we are asked after it's in? I can't see the final plat. On the preliminaries. I don't have a preliminary. I checked all the preliminaries and there never was a mention brought up about that until the very end. Well the preliminary didn't show anything like it. They don't show the concrete drainage. Same thing has happened to us everywhere we go. It's concrete. Then we need to go under these things. When we get a preliminary we want to see if it's going to be concrete or it's going to be tile. We want to know. I can't ask for crossings if I don't know it's concrete. I can go through there if it's just grass drainage but we have no idea. We all missed it telephone, gas, electric and cable. We thought we would have no problems putting it in there. When 1 saw that 1 went "Oh man there's no conduits under there". Extensive costs versus putting pipe down. Well if we can dig down and stick the hog under there you are looking like maybe $200 instead of $400. • • Plat Review Minutes July 19, 2000 Page 31 Petrie: You will have to tear that concrete swale out Kirk Bradley: Trying to leave the same drainage. It slopes down and we were just going to try to leave it and cushion the pipe on gravel put around it. Petrie: It wouldn't hurt you to tear it out. Bradley: We may have to to get the head -walls in there anyway. Petrie: It wouldn't hurt. Bradley: Lay some conduit across the apron of the entry if we aren't going to tear it out. Petrie: Or Just take out some strips so they can get their utilities across there. Bradley: That could be done but we would have to put a footing down or get down lower than the drainage to get the head -walls in. Petrie: Probably no need. We have a four in there that you're not going to use. Bradley: We can lay it in there. Just take it back to the property line and say that's good. To get everything in you probably need to cross the whole easement to get enough of them in there. Phipps: Yes. Bradley: You have separation from your ditches you will be digging later. Phipps: Yeah we could lay side by side with four foot Johney? Boles: At least. Phipps: I have no other comments. Conklin: So are you going to do it or are you going to wait? Bradley: We'll get the design on this. This drainage is a bigger thing right now to look at. Conklin: That's fine. • Bradley. We will get with the engineer. • • • Plat Review Minutes July 19, 2000 Page 32 Conklin: Bradley: Conklin: Bradley: Phipps: Lefler. Bradley: DeNoon: Bradley: Phipps: Bradley: Phipps: Boles: Just want to make sure everybody is clear If he can't get that we may have to have a 6X6 culvert through there to carry that flow. Then we won't have to worry about this discussion. That's fine. I just want to make sure we are going to require a conduit or not. We will get with the engineer from Crafton & Tull on that. We will be tearing up this end of it one way or the other so we can probably put in sleeves. We could do that. Kevin Lefler with Cox Communications. The only comment that I have is we are on this pole right here that is going to be relocated also. Depending on where that relocates, there may be a charge for that. To have our stuff put on a new pole. One comment, when we were getting these elevations to get the building. That pole may not be exactly right there. We may have missed that with the drive. What is the distance we can miss it? How far can that pole be from the driveway? About 2 or 3 feet? I would really rather have it back about 8 feet. We did this property line stake off here because it wasn't surveyed in to shoot these elevations. And it looked like with the drive there that the radius might miss farther out than from that pole. We will just have to survey it again. That's all I have. Johney Boles, Arkansas Western Gas. We have existing facilities in front of this property. Before we would put in a conduit on the back for our company I might say this is out of my work area. Joyce Street is our dividing line and the north side of Joyce is in another gentlemen's work territory. Let me give you his name. His name is Derry Birdsong. He's designed this and I think has submitted this but I don't know what route he's chosen for the north property line. His number is 582-8631. • • • Plat Review Minutes July 19, 2000 Page 33 Conklin: Any other staff or utility comments? Rutherford: No comment. Hesse: No comment. Franklin: No comment. Rogers: No comment. Conklin: Just one thing with regard to ownership, we need the owner L&E Equity Investments, LLC to sign this application. The final plat has not been recorded yet. Elsass: I'm the owner today but I'm selling it. Conklin: I need the owner of record of this property today to sign this large scale development application. If you want to come over here and sign it. I don't want to make a big deal about it but we need a signature of the owner. Thank you Kirk. Bradley: I thought we had the signature. Conklin: With regard to your elevations. We need to see color elevations of the other two sides and the back elevation. Can you kind of go over what you're proposing on this site? DeNoon: Right now it's a factory engineered building. We are proposing to go with dry-vit for this exterior. The columns will be dry -vit. Dry-vit on both the east and west sides. Possibly metal on the back, the north side. Then the little area in the middle here that's standing seam or metal roof sloped over between the two entrances. There are separate entrances on these. East and west. One is for the furniture and one for the retail store. The elevations we brought are not absolutely correct. Conklin: This is going to be like a furniture showroom or sales? DeNoon: Sales. Mostly antiques. Conklin: It's not going to be warehouse. You are going to walk in and everything is for sale? • • • Plat Review Minutes July 19, 2000 Page 34 Bradley. It's consignment. Conklin: It will have a retail appearance? Bradley: Yes. That will be rented out. Conklin: And Kirk we'll talk about this too and figure out what the common themes are. DeNoon: I'll pick you out some samples this afternoon of the block and brick. I'll call you first and if you have time I'll bring them up to you. Conklin: I can see similar features. The windows that you're showing, and we can talk about this on Friday but they have the divide lines in both the buildings? I'm just picking out things that we may be able to use in this development. The columns, your half circles, arches, those type of things. Just throwing that out there. We'II work on it. DeNoon: We don't have any masonry on that proposal Conklin: Anything else Sara? Edwards: No. Conklin: Just get with me later on the Submittal. DeNoon: Thank you. • • Plat Review Minutes July 19, 2000 Page 35 LSD 00-20.00: Large Scale Development (Cornerstone, pp 402) was submitted by Dave Jorgensen of Jorgensen and Associates on behalf of Lyndy Lindsey for property located at Futrall Drive north of Hanks Furniture. The property is zoned R-2, Medium Density Residential and contains approximately 7.47 acres. The request is for an apartment complex. Conklin: The next item is LSD 00-20 for Cornerstone submitted by Dave Jorgensen of Jorgensen and Associates on behalf of Lyndy Lindsey for property located at Futrall Drive north of Hanks Furniture. The property is zoned R-2, and contains approximately 7.47 acres. The request is for an apartment complex. Good morning Mr. Jorgensen. Jorgensen: Conklin: Edwards: Rutherford: Conklin: Rutherford: Jorgensen: Rutherford: Jorgensen: Rutherford: Jorgensen: Rutherford: Good morning. We will start with Sara. Futrall Drive is a local street requiring a 6 foot greenspace with a minimum 6 foot sidewalk Along the west property line a 14 foot wide access easement for a future trail is shown. Can I comment on that Sara? A couple of things come to mind that we talked about yesterday in Preliminary Plat Review. This is Chuck Rutherford our Sidewalk and Trails Coordinator. Dave, we are showing the 14 foot up here. Would it be possible to get the 14 foot to connect in here? I don't see that to be a problem. There's no difference. If we could do that it would be great. Then also, you are showing, and again, this is a request, you are showing the sidewalk existing but you don't show a way to get to this over here. Okay. Just a suggestion, you might want to look at connecting this. People coming from here are going to have to get out in the parking lot or street to get there. Okay. I think we could do that. Thanks. Plat Review Minutes July 19, 2000 Page 36 Edwards: Franklin: Jorgensen: Franklin: Jorgensen: Franklin: Jorgensen: Franklin: Jorgensen: Edwards: Jorgensen: Edwards: One street light is required at the end of the street. One van accessible space is required in front of each unit and pool. Perry wanted to elaborate on that. I'll let him do that. Dave, as far as the ADA goes, you calculated these ADA spaces by the number of parking spaces that you have. In the ADA they consider this as a parking lot, this as a parking lot, this as a parking lot, etc. Each one of these parking lots have to have ADA spacing for this building, this building, that building, etc In other words, you are showing some spaces down here, well this one is in front of that building, but, let's see, this building right here, there is no ADA. It's just a ramp. Maybe they just didn't draw the space. There's a ramp there and there and there but there is no space. No ADA space. Okay. Really, it ought to be at the entrance. If you do that then you can eliminate a bunch of these out here. Okay. This pool, since it's really a separate entity, and this is a useable space by everybody, there should be an ADA space here somewhere. Okay. That's just a general comment, in these types of situations you can add them all up and you come out with 10. My comment is this, the ADA considers each separate parking lot as a different entity. We can solve that problem. Parks fees have been assessed at $45,000.00. Before you go any further, this item 3, did you ask that question? We pretty much answered that. We know it won't have another ingress, egress Jorgensen: Okay. • • • Plat Review Minutes July 19, 2000 Page 37 Edwards: Jorgensen: Edwards: Conklin: Jorgensen: Edwards: Conklin: Jorgensen: Edwards: Jorgensen: Edwards: Petrie: Jorgensen: Petrie: Jorgensen: Petrie: The packet includes the minutes of the Parks Board. I need adjacent zoning and plat page 402 added. I see the sign elevation here but didn't see where it's located. Is it on there and I'm missing it? It's located here and here. Okay. All utilities will be underground. Dumpsters are required to be screened. Cheryl Zotti did have some comment with regards to her trucks being able to get in and out. She wants a couple of these landscaped islands cut down or reduced so they can get around. For this one and the north parking lot. Okay. Is that the only one? I thought this? Yes. She talked about this one on the south end and possibly if you can look at your radius on the drive coming in. If you could make that turn not as sharp somehow so she can get a truck in there. We can cut this one here down a little bit. I would advise you to call her and go over that. I will do that. That's all I have. Dave, for the water, you show this water line to be existing along Futrall. From what our plans show, it ends at the fire hydrant just to the north of the Hank's driveway. The plans we have show that it ends at that fire hydrant. I think there was a question about where we thought it ended too. We show it going across Futrall. We have no as -built for water and sewer. The sewer is right there at the fire hydrant? That's what the construction plans show. We have no as -built. • • • Plat Review Minutes July 19, 2000 Page 38 Jorgensen: Petrie: Conklin: Jorgensen: Petrie: Conklin: Petrie: Jorgensen: Petrie: Edwards: Okay. We can find out. For sewer, we will need Corp. of Engineer approval for the sewer that is going to be constructed in the floodway. We need a 20 foot utility easement for the existing sewer along the south side of the site. You may have to shift the building a couple of feet. You don't need that building to be closer than 10 feet from the sewer lines. I don't know if you are going to shock that sewer in, how you located it or what. We don't have any record of that sewer line. This one down here? On the south side, I think we shot that in. That is actual location. All right, we need it 10 feet. Just that one corner there. On grading we had some minor revisions. Just real quickly, a construction entrance should be added. Cut and tail slopes are required to be setback five feet from the property line. I think they are right on it on the east side. You may want to look at that a little bit. You need to label your cut and fill slopes that you are proposing. These are the revisions we will need for preliminary plan. For drainage, the plan was acceptable at the preliminary. If you can just provide a summary table with the calculated flows in the report. For streets, as you are aware, Planning Commission will have to decide the required off site improvements to Futrall. What I've done is supplied you with information that we have on that Futrall existing right-of-way and also what was required of Hank's. We have projected traffic and I can provide you a copy of that. That projected traffic would require a local street. We are looking for street improvements to Futrall off site. The engineering department will have to make a recommendation to the Subdivision Committee and Planning Commission and the Planning Commission has to make the decision. I'm really giving you the information on the right-of- ways. If there are any outstanding issues or reasons why the 28 foot street can't be done, we really need to know that so we can make a recommendation to the Planning Commission. Okay. That's all I've got. Kim, did you have anything to add on this? • • • Plat Review Minutes July 19, 2000 Page 39 Hesse: Are you going to recalculate, Dave do you know when you recalculated the canopy percent, did you take into account the sewer main line running along the east property line? Jorgensen: I don't know that. I'll have to find that out. Hesse: Jorgensen: Hesse: Conklin: Hesse: Jorgensen: Conklin: Hesse: Conklin: Hesse: Jorgensen: Hesse: Hesse: If you would, find out about that. The tree protection fencing along the limits of that construction, have you checked the depth of that? I can't recall. It seems like it's about 7 feet. I'm just curious. Kim, if they did include it in the tree preservation calculations in the utility easement, we will not allow that, right? Because that has to be cleared') Right. I don't think that they did include those knowing those have to be cleared. And that 14 foot trail easement, I don't want to penalize you for giving us a trail easement, but is that included in the preservation calculations? What about the new planting? We've been there. I think we can make it work. Okay. That can work. Yes. I think we can leave that tree canopy. Certainly when they clear for that sewer there is no way. Show trees in the parking islands. Then our standard comments on the detailed landscape plan. I will get you written comments, Dave, later today. That's what I was looking for. They are not there. Screening, I don't see any screening along that south property line next to the houses. All of the cars are basically going to be driving right towards that house and lose a lot of privacy. It will require some evergreen screening along that road. • • • Plat Review Minutes July 19, 2000 Page 40 Conklin: Hesse: Jorgensen: Hesse: Jorgensen: Hesse: Conklin: Hesse: Jorgensen: Conklin: Jorgensen: Edwards. Jorgensen: Hesse: Is there a fence proposed? I see a wrought iron fence? It may be beneficial to put a privacy fence if you're going to be putting a fence up. What do you think Kim? They're showing a new wrought iron fence along that property line also. It may be more beneficial to put a wood board fence plus landscaping. That or, I think Lyndy likes to use pines. If you could put them in thick enough you would get a screen in a couple of years. The discussion I heard was the wrought iron fence with real closely spaced evergreen. You won't see who's in there. I have seen them do that. Like pines. Those work pretty good. That's basically the comments. I'll get them all to you. The standard irrigation installation. Kim, just so you are aware, I count 16 spaces in one of these group of parking spaces. The fourth building to the north on the east side of the project. I counted them there are 16. I'm not sure what you are going to recommend on that but what is the standard 1 through 12? 1 for 15 if they go with large species. If they have the room to provide for them. I don't know if they have the money to do that. This is where we show 22 spaces? No. Right up front. Oh. It says 14 but it counts out at 16. You need to revise your numbers right over here on the parking requirement. Yeah. Okay. So what you are saying is we ought to have an island in there with a tree? Yes. Plat Review Minutes July 19, 2000 Page 41 Conklin: Hesse: Conklin: Jorgensen: Conklin: Petrie: Conklin: Edwards: Campbell: Jorgensen: Campbell: Jorgensen: Campbell: Jorgensen: That's what I'm saying. I was asking Kim to make a statement on that. Kim they are showing, for the record, 20% tree preservation. That's the idea that they will meet the tree ordinance requirement at 20% canopy. That's what was in their application. Dave, you are going to recalculate that and make sure the utilities not in there? Yes. Okay. Ron, I'm not sure but from your comments, you mentioned the floodplain development permit? I think I did. I think I skipped over it. You go ahead. Okay. Floodplain development permit for any activity in the floodplain. With regard to your buildings, we would like you to put, I guess you do have your finished floor elevations in there. We'll check that. I think you have our most current data from FEMA on that. Those buildings will require floodplain development permits. We will only issue footing foundation permits first. You will have to establish a slab. Once the slab's poured, survey it, shoot it in, get us those elevations and bring it back and we will sign off on the rest of the permit. Then the new sewer line will need to be permitted also. Should we take utility comments now? Yes. Michael Campbell with SWEPCO. We have an overhead single phase line that stops at the edge of the pavement on the east side of the road. It's our intention to dig and go underground to this development so I'm going to need a crossing from that pole across the extension of asphalt. Is that Futrall? Yes sir. I think the other utilities are planning on using it too. An east -west crossing? Please Okay. • Plat Review Minutes July 19, 2000 Page 42 Campbell: Right now your hole is on the west side. Jorgensen: Conklin: Campbell: Conklin: Campbell: Conklin: Campbell: Conklin: Campbell: Phipps: Jorgensen: Phipps: Jorgensen: Phipps: Edwards: It's somewhere about where that big black dot at the end of 19th. On the east side. East side. The quad crossing you're looking for will be located on this property across that drive going east -west. That's 4"? Right. That's 4"? Yes. Street lights in the development. If you want us to put them in it will be at $1,100 plus tax. The city will pick up the labels on those. Not on the street light. That's right. It's a private street. What a bargain! We will need the information on someone to build the set up and maintenance on those lights. We can coordinate for you the locations with the engineering department for those buildings. There is a possibility the developer will have to pay a contribution to native construction to start this development underground. That will also need to be coordinated with the engineering department. Mike Phipps, Ozark Electric This is not in my service area but I'm just looking at the trees here. We have 25 foot utilities with setback and we are trying to preserve a walnut tree right in middle of it. How do we do that? Right back here in the back. This walnut tree right here. How do you do that? Well, yeah. You need to arm wrestle with Kim. That's what you need to do. That's going to be hard to do. Did you hear the question? Plat Review Minutes July 19, 2000 Page 43 Conklin: No. I didn't hear the question. Edwards. There is a 24 inch walnut right here in the middle of this area. Phipps: You said to preserve it, so? Conklin: I guess we can move the utilities around it. Phipps: You would have to bring it around it enough to get outside that canopy and then you are inside the sidewalk. You are putting trees in there..one, two, three or four trees existing there now that we would need to move those around. Conklin: Do you see that Kim9 Hesse: Yes. Conklin: Why don't we just get easements around them? Is that a problem? • Phipps: No. But you have to readjust the building, sidewalks, everything else. Conklin: Well the sidewalk can go over the easement. Right? Phipps: Yes. Conklin: You want a conduit underneath that sidewalk? Phipps: That would be up to SWEPCO. It's not my area. I'm just seeing this. Conklin: Okay. Boles: I think we need landscaping easements and utility easements separate. Conklin: You are not going to have anything left to develop. I think we can work together. Lefler: Kevin Lefler, Cox Communications. Same comments as the electric company. I guess I'm concerned about the new trees that are going to be planted too, Dave. It looks like they will be on top of all of our cables back there. Is there any way to bring them out of that. • Jorgensen: We are going to move those trees to the east but they will still be on the edge of that 25 foot setback in utilities. • • • Plat Review Minutes July 19, 2000 Page 44 Lefler: Jorgensen: Lefler: Boles: Conklin: Boles: If we could coordinate being on the west side as far as we can and all the trees be on this side to try to avoid growing into the cables. Yes. I guess that's all I have. Johney Boles, Arkansas Westem Gas. Dave I think we visited earlier about those existing lines coming down Futrall. They extend due north and go right through the middle of this complex and then it goes west underneath the Fullbright Expressway over to Giles Road. That will have to be relocated at the owner's expense. We would relocate it to this south and west utility easement. Where does it go under the expressway? Is that shown on this? I don't find on there anywhere where it's shown. If it's on there, I'm overlooking it. It connects right up past Hank's. Jorgensen: It kind of goes like this then it comes across Boles: Conklin: Boles: Conklin: Smith: Conklin: Phipps: It was intended to serve houses that were going to be built in the future and I guess they never did materialize. So we will have to tie on back here. You are going to come around this utility easement? And tie it back in where it goes under Fullbright. That's all I have. Does anybody have anything else? Bill Smith, Southwestern Bell. I think I'm going to have a hard time putting gas, electric, phone, and cable all on that easement will all those trees. May have to move those trees a little farther from the easement. Right. I think the agreement is to put all those trees on the eastern edge of the 25 foot utility easement and put the utilities towards the western edge. Will that work for everybody? It'll get around that walnut. • • • Plat Review Minutes July 19, 2000 Page 45 Smith: Conklin: Smith: Conklin: Smith: Conklin: Smith: Conklin: Smith: Conklin: Smith: Conklin: Rogers: Jorgensen: Rogers: Jorgensen: Rogers: Not only get around the walnut but then get down to the last building we have those three hackberry trees. I probably want a conduit under the comer of that parking lot going to that building. An easement going over toward the building. You want a conduit underneath the north parking lot? Yes. Because of that corner? Yes. Wherever that easement just take it directly to the building. Put a 4" conduit under that parking lot. Also need one down in front where SWEPCO is going to do a utility crossing at Futrall there. There's that quad going underneath there. We need more than a quad? No. A quad will work. A quad will work. Okay that is what has been proposed. We come bearing down that west edge and get to those hackberry trees. I need something to cut across that parking lot. Okay. The rest looks okay. Anything else? Kim? Kim Rogers, Parks and Recreation. Dave, I just want to confirm, is the number of units 120 still on those? Yes. Okay. Can you put that on the plat also Jorgensen's phone number and Lindsey's phone number? Okay. The basketball court is missing from the original thing that went to the parks board. I think Eric asked you about why that had been removed. • • • Plat Review Minutes July 19, 2000 Page 46 Jorgensen: I'm not sure. It's that or the fact that we were getting so close to that floodway. Conklin: It's in the floodway, I believe. Rutherford: What was the comment that Eric made yesterday? Rogers: Conklin: Jorgensen: Rogers: Conklin: Rogers: Jorgensen: Rogers: Jorgensen: Rogers: Jorgensen: Rogers: Rutherford: Rogers: I talked to him briefly about it this morning and he was saying they needed to save the trees and it was going to be under water when it floods. Floodway and tree issue. I think it was a combined problem right there. Do you want me to get with Eric on it? No. It was my question. Is that a problem, Kim? No. I just wanted to be able answer the question of the Parks Board, for why? If they did come back and ask. Because that is a Parks consideration on pouring the basketball court. They are going to still put the court in if they can somewhere but I'm not sure exactly where. As you can see the site is pretty well taken up. If it does come back or there is a possibility it would, I would appreciate it. Okay. Another thing, regarding putting the 120 units on there, also the dedication of the 14 foot access for a future trail, I have a question about the keystone wall. How would you get from one end to the other? What was that now? Chuck, did you two talk about that? No, we haven't discussed it. We are going to put a keystone wall here with a 14 foot access for a future trail. I'm just curious how you are going to get across that keystone wall. Plat Review Minutes July 19, 2000 Page 47 Conklin: I think that is something the City is going to have to design. Rogers: Okay. Also if you could put on the plat, I really need it to state that this 14 foot access easement for the future trail is dedicated to the Sidewalks and Trails Division please. That's all. Jorgensen: Do you have that on a comment sheet somewhere? Rogers: I can fax that to you. Jorgensen: Can you do that? I appreciate it. Conklin: Everybody done? Okay. Moving right along. Thank you Dave. • • • • Plat Review Minutes July 19, 2000 Page 48 LSD 00-21.00: Large Scale Development (First United Presbyterian Church, pp 407) was submitted by Carter & Hodges on behalf of First United Presbyterian Church for property located at 695 Calvin. The property is zoned R-1, Low Density Residential and contains approximately 10.33 acres. The request is to build a church. Conklin: Next is LSD 00-21.00 for First United Presbyterian Church submitted by Carter & Hodges on behalf of First United Presbyterian Church for property located at 695 Calvin. The property is zoned R-1, Low Density Residential and contains approximately 10.33 acres The request is to expand an existing church and parking lot. I'll start with Sara. Edwards. A four foot sidewalk exists along Knox Drive and I'm assuming we are not requesting any additional A detailed landscape plan is required prior to building permit approval by this office. By the Landscape Administrator's office. Please review off-street parking lot ordinance for landscape requirements. Some form of irrigation is required for new landscaping, water spigots placed at 100 foot radius intervals is the minimum requirement. Please include all applicable details and notes required for landscape installation, see off-street parking lot landscape ordinance. Please provide a written explanation for the rare trees that are to be removed based on the plans. Some type of buffer landscaping may be required between church and residential areas. Do you need to add anything? Hesse: When we get to Subdivision and we get comments from the public we'll determine if any buffer is needed. And Kevin, remember when we talked about some sort of written explanation? Hodges: Yes. Hesse: That's what I'm talking about. Hodges: Just put it on the plans itself or use a separate page? Hesse: A separate sheet to give to the Planning Commissioners. Hodges: Okay. Hesse: It's a diplomatic process deciding which trees have to be removed. We talked about which ones were unhealthy and could be removed. • Hodges: Okay. • • • Plat Review Minutes July 19, 2000 Page 49 Edwards: Just looking at this and she did make a comment to read our parking lot landscape ordinance, I see a couple of spots here you really need islands. Because it's such wide expanses. I need you to take a look at that. To meet our ordinance I think you will have to upgrade. Conklin: The entire parking lot. Edwards: Yes. Conklin: Anything over 45 percent? Edwards: Yes. Hodges: So the entire parking lot is going to have to be landscaped. Conklin: It looks like you are pretty close. Edwards: You are pretty close. We would like for you to move one ADA space to the new youth building up in here so we can access that building. At least one of your ADA spaces must be van accessible. Water supply and hydrant spacing are poor in this area. Owners should consider sprinkler protection. Water main would have to be extended and an additional hydrant added on the west drive parking area near the middle of the complex. Petrie: What the Fire Chief requested was to add a fire hydrant and extend that main to that island right there. He recommended it being sprinkled. Hodges: Does the main need to be extended under the parking lot or out of the parking lot? Petrie: To get to that additional fire hydrant, the Fire Chief has requested it be a public main. That's a 20 foot utility easement. Edwards: We researched our files and we do not have a conditional use for a church in a residential district so we are requiring that you go ahead and apply for one. That application is due Monday by 10.00 am. We are having some difficulty telling, I see where it's labeled existing and new, but we are having difficulty determining the boundaries of what is existing and what's new. If you could find a way to shade it. Please add adjacent zoning, add plat page 407. On Calvin, we need that dimensioned from centerline. Carter: It's 31.62 on the plat. Plat Review Minutes July 19, 2000 Page 50 Edwards: Conklin: Carter: Edwards: Conklin: Hodges: Edwards: Hodges: Carter: Hodges: Conklin: Carter: Conklin: Right here? I thought that might have been the another dimension. And the plat page, we put plat page 407 right there. Okay. That works. This parking is not going to work backing out into the public right-of-way. Also, besides that, you have to have 15 feet of landscaping between the parking and your property line on this side and over here. On this one, Sara, probably, since this is not a public street, we need just the 5 feet. On this one you will need 15 feet under the Commercial Design Standards. I'm very concerned about backing these parking spaces out onto Calvin Street and eliminating that tree area. You are using public property as your aisle to get your cars in and out. Is there any way? Because there is the church on one side, I had talked to my client about this and mentioned if there was any way we could not continue the street but somehow abandon it? Vacate? Vacate it. How far does the street go? To the property line. I'm assuming this is street right-of-way you are showing unless there is another property owner. We typically don't allow parking lots to back their cars out into public right-of-way. You have to figure it out, as you just mentioned. You say that street is not needed and you vacate it and the church gets half of it and this property owner gets half of it. Even in that case we would have to take a look at how you are designing that. Under state law they would get half. Typically you would have your parking lot all contained on your property with landscaping 15 feet in-between that curb and your parking lot. 15 feet of greenspace? Yes. Landscaped area. It's not your typical situation up there either. I'm aware of that. • • • Plat Review Minutes July 19, 2000 Page 51 Hodges: If we do that, that's going to really mess up the parking right there. Conklin: You would lose this row of parking. Hodges: We will have to look at it more. Conklin: 14 spaces. Carter: We didn't want to put parking extending over the sewer line down there. Although I guess it could be. Conklin: You are going to write that letter about the trees? That 24 inch post oak apparently has some health issues that you are eliminating? These existing trees in this landscaped area need to be taken out? I'm not the landscape administrator. I'm Just concerned that you have a house right here and now you have cars. Am I reading this right? This is your edge of pavement, correct? I'm trying to figure out if this is all asphalt out to the street? Carter: No. That's existing. This is all green up to here. Conklin: Then you are going to do a 20 foot aisle coming around this and back up to, what's this thing? Carter: I see. What we had was the curb going like this. This is an island right here. Conklin: And this is all pavement out here. Edwards: I drew in the lot split line. Conklin: I really think you need to get your landscaping in there. We need to redesign this comer, in my opinion. Carter: What about the abandonment of Calvin? Conklin: I can look at it. I can't give you a recommendation at this time. I can tell you that the street vacations that I've brought through in the past year, none of them have been approved. Hodges: That's a pretty good indication. Plat Review Minutes July 19, 2000 Page 52 Conklin: Hodges: Edwards: Hodges: Edwards: Conklin: Edwards: Conklin: Carter: Conklin: Carter: Conklin: Edwards: You know I have made recommendations for approval and they haven't approved so I can't, I don't have a good track record or vacating a right-of-way. I think it would be beneficial to the neighborhood. I think it would be a nice as well to save those trees up in there instead of taking those out. Keep the appearance. Your dumpster location, I know Cheryl Zotti has some issues to face with you. She says she is not going to able to get in and back out for that so she needs it relocated. I just suggest you call her. I don't remember right now what exactly she suggested but I think you need to contact her on that. Is it because of the angle? Or do I need to just get with Cheryl? I think it's because it's too far for them to drive. Is this an entrance drive? No. They are eliminating that. It's not right? Getting rid of that? She is going to want it closer. Like she was thinking off here somewhere? Something she can head directly straight into it. That's our line, the edge of pavement coming down. If we can just turn it around so it lines up with that they can pull straight into it and then they can probably back up into here and here. Let's put your dumpster further back away from those residences. I don't know for sure what time they pick up that trash but I would like to just see it back not across the street from a house. Five in the morning. You have got a lot of room. If you can look at a different location. We might be able to square this up and put it right in here. You are on private property up in here and this is back out of the way, away from this residence up here. A lot better than this I would say. I think it would be beneficial to look into working something out with Cheryl on that. And I'm seeing some overhead electric. • Plat Review Minutes July 19, 2000 Page 53 Hodges: That's existing. Edwards: Do we require it underground? Conklin: If it's under 12KB we require it to be placed underground. Who's is that? Campbell: It's ours. Conklin: Mike's? SWEPCO's? Campbell: Are you talking about the portion that's affected by the expansion itself? Conklin: How much do we have on this site? Campbell: Basically, it extended all the way up to right here where it dead -ends then it comes across. Which this piece here will have to come out anyway because the service that's existing now is inside the expanded area of the new expansion. • Conklin: Okay. • Campbell: We will have to at least go to here which is on the edge of the street depending on where that street is, they go underground and serve both the existing and the new facilities. Conklin: Okay. That would be a requirement. Edwards: We have got one down here as well. Campbell: That's a light in the parking lot and I'm not sure at this time what their plans are to do with lighting in the parking lot, if they want us to maintain that or.. Conklin: The light in the parking lot? What parking lot? Hodges: This pole here? Conklin: We'll have to figure out what that is. If you could let us know what you find out on that. Hodges: Which? Conklin: Southeast pole. • • • Plat Review Minutes July 19, 2000 Page 54 Campbell: More than likely it's a light also. Conklin: There's nothing out there. Maybe a playground. Carter. The playground is back over here. I don't know if there is lights up there or not. Edwards. That's all I have for them. Petrie. Real quick. Under water I have a note about fabrications. You got the Fire Chief's comments with that additional fire hydrant. Number 2, there is an existing 2 1/4 inch high pressure water line along Cox that will be located under this proposed parking lot and very near this entrance. I think I have included a copy of what our records show. You don't show it on your plan. Last page. That's that 2/14 inch. Really cuts back to the width. Actually may have a conflict with this drive-through or whatever it is that your planning. Hodges: So it goes right up here across this parking lot here in front of the church? Okay. Petrie: You may have some conflicts with one, your grading proposed for that parking lot and also that drive-through entrance or whatever you want to call it. You need to look into that. If you have got to relocate it, of course that's a possibility, there shouldn't be any problems. That will be completely at their expense to relocate it. That's the high pressure line. Hodges: Okay. Can we get that located? Petrie: Should be able to. Hodges: We'll get that located and see what we need to do. Petrie: Are there any plans for new water meters, new sewer connections or anything at this time? Hodges: I mean the service from the buildings to that existing sewer line over there that's where they have been. Carter: So we will have to show a service. Hodges: Yes. Petrie: You will have new? • • • Plat Review Minutes July 19, 2000 Page 55 Carter: Petrie: Carter: Hodges: Carter: Petrie: Carter: Petrie: Carter: Petrie: Carter: Petrie: There is a service going from this manhole going somewhere to the church. There is a new building right here so obviously there will be a new service. Yes. Connect to it. My next comment is, is this sewer line a public line? Is that their private line? I guess it is. It's not on your map that I have from the City but it's a main. I don't know if it's private or public. I don't know. I guess we need to research that a little bit to find out if.. I assumed it was public. I assumed it was public too. They cleared a right-of-way and ran a line down through it. I need to do a little bit more research. It's not showing on our maps. I have been seeing when the original. We have files for when this originally came in. It could possibly be in those files We need to look into that. If it is public we want to get it up to code now and get the additional easements. 20 foot typical easements need to be covered on that and dedicated. Looks like it's recent. It's just now grass on that right-of-way. Looks like it may have been done within the last year. You won't want to make a separate connection to the public line, if it's public? No we would just tie it to our service that runs into it. The same thing would apply for the water. If you have a meter, of course, you will have to pave all that over your grading. You have a copy of the checklist. Real quickly, need to complete the application form. The one you submitted and you signed, Glen. Yes. The owner has to sign this. Plus I have a new copy. This is now our new permanent application. • Plat Review Minutes July 19, 2000 Page 56 Carter: Okay. Petrie: It's both permits together. No questions. One other thing, I need you to add the erosion control. If you could label your cuts and slopes on the plan. Wherever you propose treatments of slopes and ditches etcetera. I'll let you go through that. It's fairly modern. You can label your elevations contour line on your proposed grade plan. It's really hard to see that and find out why the contour line and how that's all working together. They are not labeled. The grading adjacent to the new youth building. Under drainage. I need some additional information. When I looked at the amount of added impervious areas on 1 and 2, I compared them to what you got added and I went through and highlighted my copy so I could tell. I didn't agree with the amount of impervious areas. I think one of them have next to no additional. I think it's this one in the corner and all this. I'm asking you to go back and recheck your numbers on impervious added areas. Plus you may add or change this parking lot around. Add some parking lot space. Make sure you are aware there could be some detention in this, this going back to the west. I've looked at too many today. There could be some small detention problem for this going back to the west. We need to see those re -computed flows before we can make any kind of decision. Any questions or comments? That's all. Conklin: Utilities? Campbell: Michael Campbell with SWEPCO. We talked about earlier the electrical service to this facility is in the planned expansion. We will need to work with the electrical contractor up front to get that relocated and reestablish the service point from the church before you can start the expansion. In doing that the service will need to be underground so we will have to establish a place for a pad mount transformer. They will need a utility easement to protect our cable from the dip pole which will be on the north side of Calvin up to where that transformer is located at. Carter: Wherever it's going to be? Campbell: Yes sir. Just need to coordinate that with our insulation department. Carter: There entire service will have to be shut down and moved? Campbell: That's correct. Carter: Okay. • • • Plat Review Minutes July 19, 2000 Page 57 Campbell: Lefler: Boles: Conklin: Edwards: Hodges: Conklin: Just coordinate that with us. You will have to supply the conduit, the ditch and the transformer pad and we will supply the transformer and the line. That's all. Kevin Lefler, Cox Communications. I don't know if they have service with us now or not. I know we have service out here on Calvin that comes up and stops. But for future I would recommend that they do put some conduits in for us, for data or modem service or whatever. We would just need to coordinate something and get some conduits placed from wherever transformer we could come in there and branch off there to the separate buildings. I would Just recommend that some conduits be placed to those buildings out to wherever they are going to mount that transformer. Johney Boles, Arkansas Western Gas. No comment. Anybody else? I'll be interested to get Kim's recommendation with regard to these 2 24 inch post oaks that are planned to be removed from this parking lot. Make sure you coordinate that with her and get her recommendation. Just wanted to point that out. Are we adding any metal anywhere? Is it going to all be brick matching? I believe it's all brick. I don't think there is any metal at all. I'll verify it. Okay. The same color brick to match what's existing out there. Thank you very much. • • • Plat Review Minutes July 19, 2000 Page 58 PP 00-3.00: Preliminary Plat (Palmer, pp 572) was submitted by Carter & Hodges on behalf of Larry Palmer for property located at 6290 Danita. The property is zoned R-1, Low Density Residential and contains approximately 1.29 acres. The request is to build 3 lots. Conklin: The next item is a preliminary plat 00-3.00 submitted by Carter & Hodges for Larry Palmer 6290 Danita. Zoned R-1 contains 1.29. The request is to split the property into a total of three lots. Edwards: Okay. Sidewalks will be required through the driveways on Tots 2 and 3 at the time of development. We are requiring a street light at the intersection of Danita and Lewis Wood and 300' back on Danita. Hodges: What back on Danita? Edwards: 300 feet. Hodges: Two street lights? Edwards: Yes. There are parks fees are set at $940. A fire hydrant must also be placed at Lewis Woods and Danita. Be sure and correct me if I'm wrong, if it's already on here. Hodges: It's already a fire hydrant at the intersection of Highway 16 and Lewis Woods. I don't know the distance of that. Petrie: You just need to contact the Fire Chief. That's his comment. If you can convince him otherwise, feel free too. Conklin: What's the distance again, for residential? Edwards. 800 Hodges: Okay we will talk to him and see if he's aware of that. Edwards. I need you to add the adjacent zoning and plat page Is it on there? Conklin: You had that on there? Okay. Edwards. All the utilities will be required to be placed underground. Plat Review Minutes July 19, 2000 Page 59 Conklin: Carter: Petrie: Carter: Petrie: Hodges: Petrie: Edwards: Conklin: Phipps: Carter: Phipps: Carter. I would like to make one comment regarding Danita Street. You are showing 16.5 feet with recently paved saying that the City overlaid that. Staff is not recommending any improvements to widen that just for these two lots. It's an existing area that's been developed and these two additional Tots should be able to adequately function using that street. It's two additional single family homes so at this time we are not making any recommendations to widen that out 14 feet from center line. Which typically we would in a developing area but since this is pretty much developed out, this one street, we are not asking for that improvement. Appreciate that.. On the sewer you show a 6" sewer pipe that's going to be extended. The minimum is 8" in Fayetteville. Will there be any grading associated with these lot splits, I didn't see any on the grading plan. We need to refund that $200 fee that was paid. There is Just no sense in charging that when the grading would not apply to these. Okay. On the sewer line, isn't that an existing six inch? We are going to tie in an 8 inch to it? Okay. Yes. The minimum size is 8 inch. That happened in Springdale too. Putting an 8 inch into a 6 inch, but I understand. That's all I've got. Do I need to refund that or are you going to do that? We will take care of it. Mike Phipps, Ozark Electric. Glenn, I didn't make it out to this site. Is that overhead power line on Danita? I don't think it is. I think the services are underground in the back. The telephone pole is in the back. Yes I see the telephone pole in the back. I was just scratching my memory trying to remember. Phipps: I was too. Plat Review Minutes July 19, 2000 Page 60 Carter: I really don't but I think it's in the back. I will check that and see. I believe there is easements back there anyway. We got a 20 foot setback. Phipps: Yeah I saw the 20 foot building setback. Carter: I know there is telephone poles because they. There's a gas meter in the front of it. I'm not sure about electric. I don't remember seeing any overhead lines. Phipps: If it is existing rear service I'm going to need a 10 foot easement on the west side of lot 3 to access that streetlight and also on the east side of 1 to access the streetlight at the entrance off of Lewis Woods and Danita. Carter: Okay. If there is power right there at the intersection of Danita and Lewis do you still need the easement? Phipps. No. Not if I have a clear. I don't need it then. Just want to make a note that trenches to the streetlights is $1.25 a foot plus $393 for each light. We might look at making that utility easement in the back if it's. I probably already have one there now since the telephones been put there. If we are through there I'm sure it's probably a 15 foot easement. I have no other comments. Lefler: Kevin Lefler, Cox Communications. No comments. Boles: Johney Boles, Arkansas Western Gas. Our existing distribution on this easement is on the south side of the meter we can make a crossing at no charge to serve those customers on the north side That's all I have Carter: Appreciate it. Edwards: I would like to say Kim did not get her comments in for this project. I believe a new subdivision will have preservation requirements so you will need to get with her about that. Conklin: Is that it? Okay. Thank you very much. Plat Review Minutes July 19, 2000 Page 61 LSD 00-22.00: Large Scale Development (St. Joseph Catholic Church, pp 373) was submitted by Cory Phillips of Freeland -Kauffman & Fredeen on behalf of St Joseph Catholic Church located on north Starr Road The property is zoned A-1, Agricultural and contains approximately 18.08 acres. The request is to build a church and school. Conklin: Good morning Cory. Phillips: Barely. Edwards: I will start off first with Kim did not have a chance to do her comments on this one either. Phillips: I met with her already. Edwards: Okay. She may just fax it to you. Phillips: She is going to. Edwards: Okay. Starr Road is a collector street requiring a minimum 10 foot green space with a minimum 6 foot sidewalk. The sidewalk needs to be shown continuous through the driveways, it needs to be shown in the legend and the driveway purchase shall be Portland cement concrete. Phillips: Conklin: Rutherford: Conklin: Phillips: Conklin: Phillips: • Conklin: We met that requirement. You are not showing the sidewalks going through the drives though. You show continuous in your curb and gutter lines starts and stops on this side of the sidewalk. When you are on the sidewalk you are never going to leave it. The driveway is going to come up to the sidewalk. The sidewalk is going to have to come up over the top. Okay? Okay. So eliminate the curbs and show continuous. Okay. That would be on all three. • • • Plat Review Minutes July 19, 2000 Page 62 Phillips: Rutherford: Phillips: Rutherford: Philips: Rutherford: Edwards: Phillips: Petrie: Edwards. Conklin: Edwards. Petrie: We show accessible ramps are you saying negate those? That would be your choice or the contractors choice based on construction. If you would like to remove the ramps, we require 2% above the curb line on through. But many times that is not allowed to happen because of the elevation of the parking lot or the driveway or whatever. The sidewalk can go down but it's still continuous. But we have the ramps in there is that fine? Is that what you are saying? You still need to show the sidewalk continuous through the driveway. Okay. Not greater than 2 % cross -load. Okay. Street lights are required every 300 feet. Move ADA spaced to align with the ADA access ramp and paint access aisle. Check sight distance to the north for the first entrance to the parking lot. Church and complex should be splinklered. A hydrant must be added near the main entrance to the church in the nearest parking lot island. Is that one hydrant not close enough, right across the street? If you have to put in the sprinklers, and this is the fire chief's comments. Does it say it has to be sprinkled? Per code? Should be. Per code. Should be. Yes. Usually he puts recommended if he doesn't require it but he is saying it's required To put in the sprinkler system, run a fire line, you have to have a fire hydrant on that fire line. I guess that is where he is coming from. • • • Plat Review Minutes July 19, 2000 Page 63 Edwards: I will require color elevations of all four sides of the building. You have one for the front. Add adjacent zoning. Please reference the correct FIRM map and you got the number and the date there. We need a corrected legal from that provided. I believe it was on the plan somewhere. Just wanted to remind you about that. And Starr Road needs to be dimension from center line. You have got 60 feet so I believe it's 30 feet from center line is what I'm assuming. And we require 35 feet from center line to be dedicated. Phillips: Yes. That's shown. Conklin: You think that's shown on there? Edwards. You think that's shown? Okay. Conklin: I apologize. There's so many notes it gets lost. Reiterate it up and down through there. Okay I get it. Interesting. If you measure that right-of-way from this property line, Ron, you will get 70 feet total. But he went to center line 35 feet out. Petrie: Center line to the existing road. Conklin: So we are not going to be able to achieve a total of 70 on this one because we don't have it on this side. Petrie: Right. Edwards. Isn't this sidewalk usually moved out to the edge of the roadway like that though? Phillips: I thought it was still 10 feet and then the 6. Petrie: You get a wider section of street in there. Conklin: We would request that the sidewalk be pushed up to the right-of-way line. Edwards: Yes. Then you just have extra green space. Conklin: Extra green space. Petrie: Since you are not putting in a full width collector street. • • Plat Review Minutes July 19, 2000 Page 64 Edwards: Okay. You are way, way, way over on the parking as I'm sure you can tell from Ron's note. Phillips: Yes. Edwards: That requires a conditional use. I know you have already got one but 1 need you to come in and apply for another one. We need the application by Monday at 10 a.m. Conklin: Did you talk to Janet? Edwards: For the parking. Conklin: Yes. I think in her description she put for both. Edwards: Really? Okay. Conklin: I've talked to Cory about this. Edwards: Did you remember? Phillips: I wrote a letter. Conklin: Yes. I talked to Cory on the phone about it and we are going to try to put it together. After this meeting lets all walk over there and take care of it. Phillips: Okay. Edwards: So we let him have one for two conditional uses? Conklin: Yes. Edwards: Okay. All of your parking aisles should be 24 feet in width. I only see these two that are extra. Phillips: Those are main thorough -fairs is there. This one is 30 here. Conklin: Typically our ordinance is trying to minimize the amount of paving. 24 feet is typically acceptable. • Phillips: Okay. Plat Review Minutes July 19, 2000 Page 65 Edwards: And your driveways should also be 24. Will you have any monument signs on any part of the property along the street? Phillips: None that I am aware of right now. What I have been told is that they are going to mount a sign on the wall. Edwards: Really? Philips: That's the only thing I know of that they are thinking about doing. That's all I know of what they are thinking about doing. I have no idea. They have not clued me in on that. Edwards: All utilities to be placed underground. I can't remember if she had a comment on dumpster location. Phillips: Perry was saying he thought she did. Edwards- Yes. Here is where I think she was suggesting. I would recommend calling her. Conklin: Get with Cheryl Zotti on it. Phillips: Not a large enough turn radius? Edwards: Yes. I think that's it. Conklin: She told me she can't get her dump truck in. Face it directly into that and back out. Edwards: Here is what she wrote, "Container pad moved to corner to container 20 feet wide about 15 feet wide with a 40 foot turning radius total. So you need 20 more feet to make the turning radius for that. Conklin: Why is this patch shaded like this? Phillips: Heavy duty pavement. It was for the trucks that would be coming in there and turning. Conklin: This is a drop-off area for people? Phillips: I'm sorry, sir? Plat Review Minutes July 19, 2000 Page 66 Conklin: Phillips: Conklin: Phillips: Conklin: Edwards: Conklin: Phillips: Phipps: Phillips: Phipps: Phillips: This is to drop people off up front of the church. What is this designed for? Just strictly for more additional parking and for that dumpster right there. It's purely client driven. That's a lot of pavement for a few parking spaces and a dumpster. And it's also, as I understand it, there is going to be church offices here and this allows them to just.. People can just come here without having to park and walk all the way through the church and just come in and go there. Okay. Okay. Contact Cheryl Zotti in Solid Waste. That's all I have. Let me just make one other comment with regard to planning. With regard to Arapaho Drive up there, I am going to bring that to the attention of the Planning Commission Subdivision Committee. It does not directly adjoin this property. There is a stub -out. Because there is a stub -out I don't believe it necessarily mean that that street was going to connect directly to the west Starr Drive. They put stub -outs there for future subdivisions to tie them in together. I will bring this up at this time I haven't requested that it be brought further to the south and dedicate any right-of-way but I do need to make the Subdivision Committee aware of that there is a stub -out there and make a final decision on that. Okay. Mike Phipps, Ozark Electric. Street lighting these entrances, I'm going to need three lights down through there. And I don't have any power on the east side of Starr Road it's all on the west side. So I'm going to need crossings at these entrances. One four inch crossing at each entrance. Can we bring that off of the power we are showing from back here. Bring that up and around. Yes. It would have to come through here. I would have to locate a transformer somewhere down here but it's 900 feet from one side of the other property. That's too far to run that. If I have to go from this point up to here to this set of transformers to start a light. That would be fine. • Plat Review Minutes July 19, 2000 Page 67 Conklin: Which way are you going to come now? Phipps: We are coming from the back of Barrington. Conklin: The back of Barrington? Phipps: Yes. We are coming all down that south side. Conklin: All underground? Phipps: Yes. All underground to the church. Conklin: To the church. You are going to service the streetlights from this property. Phipps: I would have to have a transformer up in front somewhere to access it. Conklin: From across the road Okay. • Phipps: See everything we have is across the road here. SWEPCO's transmission line, all the cable, telephone, gas I believe is over there. Conklin: Do you think it's going to be the typical residential subdivision streetlights on the metal poles? Phipps: Yes. It will be that nicer light. Whether they want black or silver. I'm going to take my underground all the way through to Joe Fred access. A little piece we need to tie in to kind of upgrade Highland Park a little bit. I will access that utility easement all the way out. Phillips: You want us to provide the line all the way down? Phipps: No. Phillips: Okay. Phipps: The only thing that we require the contractors do is supply a 42 inch deep ditch, trench, from the southeast corner of the property, that lot 31 Barrington all the way to this transformer location. • Phillips: Okay. • • • Plat Review Minutes July 19, 2000 Page 68 Conklin: And they are showing those conduits under the road Telephone, gas, everyone. Phipps: Yes. Conklin: They are a little hard to read isn't it? I'm not sure are there three conduits shown? Phillips: Yes. Going across Starr Road Phipps: Are those what you requested Johney? Conklin: He's Just showing them on there. I'm pointing them out to you guys. Boles: I had the existing gas on the east side of Starr Road also. It's shown. Conklin: Is that something you are proposing to put in? Phillips: No. I was under the impression from the survey that all the utilities were on the west side so I prefer to not go across the road. Conklin: 1 see it now. Boles: What are the conduits for? Do we need them? Phipps: 4 inch. Phillips: Not a problem. Conklin: Get that in the minutes? Okay. Phipps: Through there we are showing a 35 foot setback. We would need a 20 foot utility easement outside of the right-of-way. Conklin: Outside of the new dedicated right-of-way. Boles: Well I'm the only utility that legally within our policy cannot lay a street right-of- way. I have to lay on private property so every time you increase the street right- of-way that kind of backs me up a little bit. • • • Plat Review Minutes July 19, 2000 Page 69 Phipps: We will set a light at 79 and 80. Put the lights on the west side of this road. 79 and 80 then I could come down to 82 and 83. If I can access the light from the west side. Edwards: I don't think that matters. Phipps: Probably would be a lot easier than digging all in through here and setting them on this side when I've already got four side connection on the other side. Edwards: 1 requirement is every 300 feet. It doesn't matter what side of the road it's on. Phipps: I may look at that. Conklin: That might work. Phipps The future chapel. I'd like to talk to you about it. It will come back through large scale though. Edwards: Yes Conklin : Yes Phipps: I will need an easement to get to it. Conklin: Sure. Phipps: I have no other comments. Lefler. Kevin Lefler, Cox Communications. For future service I don't know what they are going to want or need but we would come with the electric company. Bring everything down the south side and probably come in through this telephone service. Then from there I would recommend their electrician get with me and we will talk about in-house wiring and getting that over to there. That's all I will need. Boles: Johney Boles, Arkansas Western Gas. Our service location would be out at the road if it's not installed at the service at the building. And if they were planning on serving that future chapel also set one service, you need to make sure to add it to that side, the initial yard line with the capacity to serve all that in the future. That's all I have Plat Review Minutes July 19, 2000 Page 70 Phipps: Phillips: Phipps: Lefler: Phillips: Conklin: Petrie: Philips: Petrie: Phillips: Petrie: Phillips: Petrie: Those utility crossings that I requested across Joe Fred at these entrances will need to be 42 inches deep. Are you still going to need those even if you put the light on the other side? Yes. Well I'll call and let you know if I can do that. I don't want to have to dig too many yards. I don't want to disturb the landscape and everything like that. I will get with the contractor before he does this. Let me add one thing to my comments on the cable service. I will probably need a 2 inch conduit out of that room somewhere to the outside of that building close to where we are going to where Ozark is going to mount a transformer there. I just need a conduit come out of this building somewhere out here where I can tie in to it. Okay. Thank you very much. Appreciate it. I will go over this real quickly. Just feel free to stop me if you have any questions on any questions. My name is Ron Petrie. Water and sewer, I think we already covered those two items. Sprinkler systems are a request from the fire chief. For grading you have a checklist that's included a couple sheets back. Very few comments. One comment is all cut and fill slopes required to be set back 5 feet from the property line. Okay. I think you have got it a little close on the north end. So you may want to look at that. Sure. If you can add the proposed cut and fill slopes onto the plan. And there are some additional items that we'll need before you can begin construction but not necessarily at this time. So you can go back and go through that checklist. Yes sir. There is also a copy of the new grading and storm -water permit. We need to make sure that is signed by the owner. Plat Review Minutes July 19, 2000 Page 71 Phillips: Okay. Petrie: It should be included in there. Phillips: I thought we did this one last week? Petrie: You have got a grading permit that is signed by the owner? Phillips: Yes sir. Petrie: Then you have a storm -water management permit. It wasn't completed. Phillips: Okay. Petrie: I knew you would like to get that anyway. Phillips: Alright. We will get that taken care of. Petrie: You can do it all on that one sheet. Phillips: No problem. Is there an additional fee? Petrie: No. That's all been taken care of. Phillips: Okay. Petrie: For drainage what I have in your report concerning detention and whether it's needed or not. I can't accept that. The reasons why you need a different method used to compute your flows it's over 25 acres the rational method I can't accept. There are plenty of other methods. I think you can use that Tellsall software to compute those. I think that SCS on it too so that can be done. The basins, taken in as two separate basins. I can't accept that. Because it's not really two complete separate basins. There is really one basin. If you can provide all of the supporting hydro -graphs and worksheets and summaries in there so we can fully review. The bottom line is the location of this site in this area typically would require detention. Phillips: Okay. Plat Review Minutes July 19, 2000 Page 72 Petrie: Phillips: Petrie: Philips: Petrie: Phillips: Petrie: Phillips: Petrie: Phillips: Conklin: Phillips: And I just can't accept that how it was submitted. We can discuss that later if you want to. We'll move on right now. Will the storm -water enter the site at any other location than what was stated in the report? I was referring to right there is a ditch comes down and enters the site along this boundary. You can look into that. Okay. And the last problem. It appears you have all this draining off the parking lot at one location. Actually, the grading that is shown never enters this ditch on this site. A couple of hundred feet back to the west of that ditch will actually go onto the Stanbury's property and then go up to this ditch. That's something else. You couldn't increase that flow onto his property. Okay. The streets. As you know the Planning Commission makes the determination for off-site improvements. We will make a recommendation to the Subdivision Committee. I would like to go out and be able to spend the amount of time to really see what's out there and see what you are proposing. I know you are proposing to widen it in front of the development. Yes. To local street standards at curb and gutter. And then widen to County standards the rest of the way to Starr drive. I think that is going to be what we recommend so I think we are okay but I think we will go out and look at that other side of the street to make sure. The west side? Yes. Okay. Cory, just north of this property of the part that is in the County, just off the top of your head, do you know what the narrowest width is that you will be widening to? I know it varies throughout. It varies, I think the narrowest it ever gets down through there right now is like 14 feet. • Plat Review Minutes July 19, 2000 Page 73 Conklin: But after your improvements? Phillips: I think we have 22.2 Edwards: It's the second site plan. Petrie: It looks like 22.2. That is above the minimum County standards. Phillips: Every 50 feet station. Conklin: Last night, at City Council, the annexation was approved. There was quite a bit of discussion with regard to street improvements and City Council did request that Public Works Director talk to the County about doing additional improvements south of the church and cooperate with the County trying to get Starr Road improved. Planning Commission mentioned it and City Council mentioned it now. Phillips: South of us? • Conklin: Yes. But as a City project. Also, with regard to..sorry Ron, taking over your report here but, with regard to the 14 foot from center line curb gutter storm drainage in front of the church. On the church property. About taking forward some type of cost share too to look at the other side on that street. Phillips: Is the other side in the City? Conklin: No. It would be with the church. To take a look at that portion across the street from the church. Ron, once you look at this and we can go out there and we can have a more better defined recommendation. I think what you are showing is pretty close to what we will be recommending. Petrie: Right. I don't disagree with that. Just looking at this, I did have some concern we are showing to relocate some fences and I have a comment. Do we know if there is any right-of-way there? Phillips: Nothing that I have seen shows up as being in the right-of-way. Does the County even have any right-of-ways on their street? Petrie: They have a right-of-way easements. • Conklin: Easements kept with the property owners on the property underneath. Plat Review Minutes July 19, 2000 Page 74 Petrie: I just need you to research that a little bit to make sure you have the right to widen that and move that fence. Last comment plus all those road improvements, also located in the County. It's going to have to be approved by the County. Phillips: I have already been in touch with them and sounds like this was a first step before I go to them with anything to make sure we are square here. Petrie: We have had some meetings with the County, with the Public Works Director. They know that some improvements need to be done to the street. We are all trying to get together and find out what the extent of those improvements are going to be. The County may want a cost -share to have both sides paved or something. To have both sides widened, I don't know. We are all trying to just get together and try to extend it a little further. Conklin: Ben Israel spoke last night regarding the street situation out there. He did bring up the current situation out there where part of the street in City is higher than the other part. It's lower 2 or 3 inches and if you are not paying attention and get your wheel off of it, your car can somewhat get out of control. Something you probably want to take a look at Ron, before Subdivision Committee and see with regard to these improvements that you are planning that it's not going to make the road more hazardous just with the cross-section improvements. I would think that any swells would have to be redesigned along side of that road. Because if you widen that road out you may be most likely impacting any existing drainage swell or ditch along side of that road. It would have to be taken into account also. Phillips: Right. Conklin: Do you agree with that, Ron? Petrie: Yes. Driveways. Conklin: Just trying to get everything on the record. Anything else, Ron? Petrie: No. Edwards: I'm not finished. We would just like for you to submit a list of materials like this is this color .... this is this color brick. What this big building behind is made out of. Stuff like that. That's it. Conklin: Do you know what this tower is going to be, right here? What the purpose of that is? • • • Plat Review Minutes July 19, 2000 Page 75 Phillips: No. I think it's just for aesthetics. I don't think it serves any functional purpose. Conklin: This elevation that we have, is this elevation? Phillips: Yes. Conklin: Okay. We will need elevations on the upper end. Edwards: I already mentioned that. Conklin: Oh you got that. Okay. This meeting is over.