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Home My WebLink About2000-05-17 - Minutes• • • MINUTES OF A MEETING OF TECHNICAL PLAT REVIEW A regular meeting of the Technical Plat Review Committee was held on Wednesday, May 17, 2000 at 9:00 a.m. in Room 111 of the City Administration Building, 113 West Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED LSD 00-10.00: City of Fayetteville Water and Sewer Operations Center, pp638 LSD 00-11.00: Ozark Electric Cooperative Corp., pp 440 STAFF PRESENT Tim Conklin Sara Edwards Ron Petrie Kim Hesse Perry Franklin Chuck Rutherford UTILITIES PRESENT Mike Phipps, Ozark Electric Mike Pehosh, Ozark electric ACTION TAKEN Forward w/revisions Forward w/revisions STAFF ABSENT Mickey Jackson Cheryl Zotti Kim Rogers UTILITIES ABSENT Kevin Lefler, Cox Communications Michael Campbell, SWEPCO Bill Smith, Southwestern Bell Johney Boles, AR Western Gas Robert Faulk, Southwestern Bell • • Plat Review Minutes May 17, 2000 Page 2 LSD 00-10.00: Large Scale Development (City of Fayetteville Water & Sewer Operations Center, pp 638) Item submitted by Thad Kelly of Cromwell Architects Engineers on behalf of the City of Fayetteville for property located at 2150 South Razorback Road. The property is zoned I-1, Heavy Commercial/Light Industrial and contains approximately 19.47 acres This is the Technical Plat Review Committee meeting of May 17, 2000. Conklin: The first item is LSD00-10 for the City of Fayetteville Water & Sewer Operation Center submitted by Thad Kelly of Cromwell Architects Engineers on behalf of the City of Fayetteville for property located at 2150 South Razorback Road. The property is zoned I-1, Heavy Commercial, Light Industrial and contains approximately 19.47 acres I'd like to start out by asking Cromwell Architects to introduce yourselves and go over the proposed project as part of this large scale development. Kelly: I'm Thad Kelly and Lance Weatherton is here with me also. Basically this is the existing water and sewer operation that we are adding onto. The existing was built in 1963 and they have overrun themselves. On the existing site, we are preserving all but three trees. We are putting in new trees that we need. The right-of-way is going to change over here since you have changed this to a minor arterial. It was a highway and I think it changed. Conklin: It's part of our master street plan and that's why it's changing. The master street plan requires 90 feet of right-of-way. Kelly: These are the pipe guys and gals that really take care of the infrastructure of the city and without them there is no growth. They have a current pipe yard and they need a covered pipe storage. With the restraints of their budget they will be able to get a new building. It will be a renovated building, we are hoping to add onto the existing warehouse. We master planned it for the future needs of city growth so we could have the whole 19 acres master planned for grading and drainage. There are two drainage basins on the existing property. We have taken care of the detention basins. Conklin: I dust want you to review. We are talking about a new building here that will contain classrooms and offices. A new warehouse building that will be part of the existing renovated warehouse building. • Kelly: That's correct. • • Plat Review Minutes May 17, 2000 Page 3 Conklin: A dock covered storage area. New 90 car parking lot. A new shared entrance. Kelly: We will be making it new to beef it up. Conklin: This is what we are considering as part of this Targe scale development. The dash lines are future phases that will come back through this process. Kelly: At a future time as they are needed. We even planned it so they could add onto the building in the future. Some of the questions from our rendering were if this is a quonset hut? No, it's not. It's a curved roof but it's definitely not a quonset hut. It's an industrial building and it has industrial forms and materials. They are being used in a very creative way. It will be a good entrance to the City of Fayetteville. We've mimicked the City of Fayetteville's entry signs to identify the facility that will need to go up here. Although, our grade is so deep down there that we may have to come for a variance to get it up where you can see it. Otherwise, it's hidden below the crest of the highway. This is a very fast highway. I know because I got the very first speeding ticket I've ever gotten here. It's a 40 mph zone but it's a 50 mph type road, so you all be careful when you go by there. And so, as a real quick look, what people are going to see is a wink at the building. There are various roof heights and when you look over it's going to kind of wink at you as you go by. Mostly you are looking down on the existing site. If you have ever ridden out there and looked at the existing site the two buildings are very low. We are proposing to tie the new building to it with some covered hallways. In fact, I even brought a model. This is one of the existing buildings and this is the other. This is our proposed building that will tie the two together. That is to scale. This is 1/40, but you get the idea of how we are going to tie the buildings and the scale. Conklin: At this time I'll ask our Development Coordinator, Sara Edwards, to go over our comments that you have a copy of. Edwards. First of all from our Landscape Administrator, tree protection fencing will be required around all existing trees near limits of construction. Some form of irrigation is required for new landscaping, water spigots placed at 100 foot radius intervals is the minimum requirements. Please see her about placement of trees around parking area. Please include all applicable details and notes required for landscape installation. See Off -Street Parking Lot Landscape Ordinance. Next is from Chuck Rutherford, Sidewalk and Trails Coordinator. Cato Springs Road is a Minor Arterial. This requires a minimum 10 foot green space with a minimum 6 foot sidewalk. The sidewalk shall be continuous through the driveways. The curb and gutter needs to be removed through the sidewalk at the driveway approach on • Plat Review Minutes May 17, 2000 Page 4 Cato Springs Road. From the Traffic Superintendent, street lights are required every 300 feet at intersections and at the end of streets. One ADA space must be van accessible. We would like you to submit color elevations of the north and west sides of the buildings. We need 12 copies for our Commissioners and to have in our files. Conklin: Let's stop a minute. With regard to street lights, are you showing the street lights on this plan or do you have street lights out there already? Kelly: No. Jurgens: We have some on the current facility but I don't remember if there are any at the intersection or not. Conklin: If there are existing wooden poles, you can hang fixtures on those wooden poles. Jurgens: I don't know that there is anything there. • Kelly: It's underground telephone there and I think the overhead electric just is right here. • Jurgens: We've got a pole right in here now. And I think there is a light on that pole. I don't think there is anything up here at all. Franklin: Somehow we are going to have to get a light there. Conklin: Where are you talking about? Franklin: On this corner. Jurgens: That would be a good place to have a light actually. Franklin: That is so wide, even if there is one over here, we still need one over there. Somehow we need to get a light over there. Jurgens: How about at the driveway entrance? Kelly: Well, we can put one there if you want to. We need one every 300 feet but if we want one there, we can go ahead while we are at it and put it there. That probably works out about right if you have one on the corner. • Plat Review Minutes May 17, 2000 Page 5 Jurgens: It would probably be a safe place to have one. Conklin: The driveway on Razorback Road? Jurgens: Yes. Conklin: And then at the intersection of Cato Springs and Razorback. Franklin: I'll get with Mike on those. Conklin: We do require that all utility lines be underground so you will not be able to put poles with overhead electric here. Kelly: How many lights did we decide we needed? Conklin: You need one at this intersection. Kelly: And one at each entrance? • Conklin: One at each entrance. Yes. Jurgens: If there is not already one at the Cato Springs entrance. I'm thinking there is one there. Conklin: I just wanted to clarify that street light issue. I just wanted to make sure this is approved and wanted to make sure who is constructing these poles and putting the lights on the poles. Go ahead Sara. Edwards: You have labeled the zoning incorrectly on the east side. It should be R-2. We would like you to add plat page 638 to the title block. Please reference the July 21, 1999 flood map. Kelly: I don't think the flood plain changed any. Edwards: We just need the right date. The side setback when adjoining an R-2 district is 50 feet. I'd like you to go ahead and leave the new property line and take out the old property line. We do require the right-of-way dedication at the time this is approved. • Kelly: Okay. Go ahead and add this as arterial? Plat Review Minutes May 17, 2000 Page 6 Edwards: Kelly: Conklin: Kelly: Conklin: Edwards: Kelly: Conklin: Edwards. Kelly: Edwards: Kelly: Edwards. Kelly: Yes. And that dedication along Arkansas Highway 112 must be by warranty deed. We decided this is Hwy 112, not Hwy 265, by looking at our Arkansas highway map. That came from the surveyors. I'm sorry. I'II go back and research these because we took the current map from the assessor's office. Those are not zoning maps. Just so you know the county assessor maps have codes when they assess property. Those codes are not zoning designations. Every week we run into this. Your instructions say to use her map. Not to designate zoning. What is the square footage of the new warehouse? I'm not sure. It depends on his budget. He told me two days ago that he has $200,000 less so it may not be there. We are looking at wanting the square footage of this new warehouse building and if you can put the square footage for this building. I have that. It's labeled. I'm trying to figure how much parking is allowed. You are requesting extra which is fine, but I need to know how much extra. This isn't really a typical office building in that the employees will park here and will use the city vehicles as they go. It's not like there are people in the facility. The parking lot ordinance allows a maximum aisle width of 24 feet. You will need to state why you would need it wider. For trucks or something like that. We are going to try to limit the big trucks coming through there. The other issue is that your parking area here is encroaching into the 15 feet of landscaped area. You are required to have 15 feet all along the front. You will need to move that back a little bit. This was deeded to the highway when you did Razorback Road, or Hwy 112. Are we now deeding more? • • Plat Review Minutes May 17, 2000 Page 7 Conklin: Kelly: Conklin: Edwards. Kelly: Conklin: Edwards: Kelly: Conklin: Petrie: Kelly: Petrie: Kelly: Petrie: • Kelly: Our master street plan requires a total of 90 feet right-of-way, 45 feet from center line. That allows us to get the setback 10 feet off the curb when it's a four lane road. So, we want to make sure our parking lots, landscape and everything fits in there once the road is widened. This here at the intersection, we're much wider than the 45 feet. Do you do 45 feet from this turn lane? Forty five feet from the center line. So, if you have 45 feet, you are okay. At every point. Okay. Just check that. The Fire Chief had a comment that though not required it would be a good idea to bring a hydrant in on the west side of the new building and he would like for you to consider sprinkling the new building. That's going to happen. Okay. We will tum to Engineering Division. I'll go over this real quickly. Fire Chief had no comment on fire hydrant spacing so that should be adequate. On grading, I included the check list of several items that will have to be added to the final. Several items that need to be addressed at this time are a copy of the storm water management permit. It should have been included in the package. Did you not see what I got on Monday? I've got the drainage report but not the permit. Okay. On grading, there is a 5 foot minimum setback from the retaining walls to property lines unless you get specific approval from the adjacent property owner. Okay. • • • Plat Review Minutes May 17, 2000 Page 8 Petrie: Kelly: Jurgens: Petrie: Kelly: Petrie: Jurgens: Petrie: Kelly: Petrie: Edwards: Phipps: Conklin: Kelly: Phipps: On drainage, I did have a few questions on your detention calculations. I don't know how involved you want me to get here at this meeting. Not very detailed. I'll get my engineer to get with you on that. Are we over designed or under designed? I don't have enough information. I think the flows were over designed. Usually I don't comment on that. If someone over designs from our ordinances that's not something I can comment on. We can revisit that then. Did you want to comment on that concrete pond? Yes. Let's figure out a way to make this grass. Per Ron's suggestions to me yesterday I think there is a way to shift this concrete pond into a larger, wider actually grass. You said yesterday, Ron, you think a 4 foot or so expansion in two directions would be enough? I figured 30 feet. We could use some of this piece of triangle area With this piping you are using you could discharge into this area and have another short piece go through here. If you want your engineer to get with me that's fine. Okay. We've talked about this. In fact we've looked at using larger pipe and use the pipe itself as a retention. You are doing some of that already. That's all I have. Any utility comments? First I would like that 25 foot building setback also shown as the utility easement around the entire project. The entire project to have a 25 foot utility easement. We have trees planted in that area. We have existing trees in a lot of that too. That's Just really speaking for gas and all. Are we going to put this overhead underground? • Plat Review Minutes May 17, 2000 Page 9 Conklin: What size is the overhead9 Phipps: 7,200. Conklin: Then it needs to go underground. Is that your's? Phipps: Yes. Conklin: And what kind of cost is involved in that? Phipps: You will have to supply the trench. Jurgens: I can dig a hole. Phipps: Conduit is 70 cents a foot. Jurgens: 1 can probably get the conduit if I can get it cheaper. • Phipps: If you can that's fine with us Jurgens: Two inch PVC? Phipps: Yes. We have single phase there now. That's what is serving the existing office building. The new building, will it require three phase or do you know at this time? Kelly: We haven't got that deep yet. Jurgens: It would be a basic office structure. We aren't going to have any motors or anything in there. Phipps: The site has overhead so we will need underground transformers somewhere around the new office building. We will need about a 20 foot easement to it. Wherever they want to locate it. I don't have it on this plan. It does not show transformer location. Conklin: For the record, we are talking about the overhead that is coming across Razorback Road, putting all this underground right here? • Phipps: You can see it better on this one. The red will be the primary lines. • Plat Review Minutes May 17, 2000 Page 10 Conklin: So, we are putting this from Razorback Road? Phipps: I cant' do this stretch here. Conklin: You can't? Phipps: This is above the 12 KV Conklin: Okay. Phipps: It will be from here. Conklin: Along the south property line is where it comes back? Phipps: It goes through Cornucopia Foods. I'll have to leave this overhead here. Conklin: Okay. • Phipps: It's not on the property. Jurgens: So where we will go underground will be that stretch right there? Conklin: This stretch and this stretch. Phipps: Yes. And this stretch here. We can put this in the 25 foot setback, the new easement through here. Then from here to get to this power pole, this line that serves the Cornucopia Foods, and I also have that signal light down at the rail road served off that pole. Jurgens: This will be underground to here then it will break and come back up to the pole? Phipps: Yes. This pole will stay. Conklin: Our ordinance allows a pole to be on site. You can actually have a pole right there too. There is a pole right there. Phipps: Now we can move that pole if you want to transfer from around here to that pole. I can put that little overhead underground there. • Conklin: That's just a single line right? • Plat Review Minutes May 17, 2000 Page 11 Phipps: Yes. That's also your lights into your pipe yard. That's overhead. Jurgens: Will that stay as overhead? Conklin: It can't be overhead because there is no pole down on that corner. That probably needs to go underground. Is that the only light you are going to have out there? Jurgens: That's the only one we have right now. We can live with it. We have headlights. Conklin: You can take this underground out to this pole? Phipps: Yes. Conklin: Why don't you just do that. Set an example for the community. Phipps: At some point we need to find out where we need to set this transformer. Conklin: Is that going to cross steel and pavement? • Phipps: These are your beds right? Kelly: Right. Conklin: It's going to be safer to put that underground with your equipment. Kelly: Absolutely. But I'm just suggesting. We really haven't addressed how Dave wants to change this site line. • Jurgens: We can pull back, that won't be a problem. If it goes three phase, how much would you need? Phipps: Twenty two inch conduit. Jurgens: Twenty two inch conduit. Kelly: Same trench? Phipps: Yes. Kelly: How do you feed that little house? • Plat Review Minutes May 17, 2000 Page 12 Phipps: This red overhead right here. Kelly: So, are we going to have to change their service? Phipps: No, what we will do is move that over. Jurgens: Would it be possible to run it this way and follow the driveway? Phipps: Yes. We can do that. Kelly: Or you could move it overhead to here. Jurgens: We are treating that as a second lot. If you come in and trench your electric over to here and follow under the driveway here we'll be in the front yard but that's not that big a deal, follow there and at this point come right in here. Even if we had to three phase it with conduit we could three phase it to there and to there and this would be a single conduit back here. • Phipps: Yes. It will have to go all the way across. Jurgens: It will have to come all the way over to here and it will have to come up to here or over to here to tie into that. It will probably be better just to follow the drive and avoid the trees that are in here already. Bring it up just right at the driveway or maybe even relocate that pole to somewhere else over here. I'm not good at planting poles though. Kelly: Well, we are going to have some site lighting out here in the parking lot that will be separate. Phipps: It will be fed off of this. Kelly: Now is this like a non metered charge? Jurgens: This will be non metered here. I assume that is metered. Phipps: This has a monthly charge on them. Conklin: How much easement do you need for all of that? • Phipps: 1 need 20 foot for that. • • Plat Review Minutes May 17, 2000 Page 13 Kelly: For this one light? Phipps: Ten foot for that light. 20 foot following the driveway. Conklin: Do you still want this setback as utility easement? Phipps: No, not if I'm not going to use it I don't. There is an existing easement along Razorback and Cato Springs because you have got telephone and all. Conklin: To summarize, this is over 12 KV that's going to be left. This piece is in the back and serves Head Start and it would be more trouble to put underground since you are redoing the service and this is not part of the overall project really. Put the new line following the new access drive back around to the east side of the property. Jurgens: I recognize what we are doing here is we are giving an easement that does not follow the property line. But in the grand scheme of things, it's reasonable in this case. Conklin: Now you have this future covered vehicle storage right here, is that going to be a problem building over that? Phipps: That won't be a problem. We won't have anything there, we will be underground, under the asphalt. Conklin: We normally don't allow buildings over utilities, even canopies. Jurgens: And I would rather not have one. Kelly: What we were going to do, this was going to limit access from the front parking lot to the back. There was going to be an overhead door there that would be controlled access to the pipe yard when these two were to be built. Jurgens: I didn't even consider that. Conklin: I really don't like breaking my own rules. I don't want to put a building on top of a power line. Jurgens: It could be in the road though, right? • Conklin: As long as it's not on me. • • • Plat Review Minutes May 17, 2000 Page 14 Kelly: Conklin: Kelly: Phipps: Pehosh: Jurgens: Pehosh: Jurgens: Pehosh: Jurgens: Pehosh: Phipps: Kelly: Phipps: Kelly: Phipps: Jurgens: Kelly: It will have a covered, it will be a structure over it with overhead door. But Pehosh is saying that you could make your easement part of this access drive, one in the same. That's a solution. It can run along side of it rather than have it in the road. That's correct. If you wanted to encase that in concrete you could. If you want to put it under the building, as far as we are concerned, you can do it. Weather it needs to be encased in concrete or anything... Encased in concrete or encased in pipe or PVC or steel encasing? Encased in pipe. Where it could physically be damaged, protect it and we can pull the cable in and out of there if we need to. Okay. We can do that. They make the stuff that is ready if you want to use it or you can make your own. Just like my water pipes, I want to encase them. We can pull the conduit right through that casing. At some point we need to see the transformer location where this building is. Right. I can set it up better if I know where that's at. This one is on the power pole that's in the back, is that correct? Yes. It Just drops down. More than likely, it will be between the two, the new and the old. You have a 20 foot space between those two buildings, actually 25 foot. That would be the logical place. That way we can use that as the easement for you in and out. • • • Plat Review Minutes May 17, 2000 Page 15 Phipps: I'll get with Perry on the lighting. Conklin: Any other comments from Ozark? Phipps: No. Jurgens: So this is your pole here? Phipps: Yes. Conklin: From Southwestern Bell, place a 4" PVC out to the street right-of-way from buildings communications room. And from Cox Communications, we have aerial service along Cato Springs Road and along Hwy 265. We have partial underground service along Hwy 265 with service facilities in either direction. Will follow electric service in. Request same easements and conduits as electric company. Recommend electrician contact me for wiring for video and future data service. Any relocation of aerial or underground facilities will be at the owner's expense. Conklin: I'm not sure that aerial service is on your poles? Phipps: Yes. But I think what Kevin would rather do is the same thing you are doing with the telephone. Jurgens: That makes more sense. Kelly: We will come in here and feed in so we have room. Jurgens: How far apart do we lay those conduits for telephone and cable TV? Can they go in the same ditch? Phipps: I don't believe, well, you better get with Southwestern Bell. I know the Cable doesn't mind but Bell may have a problem with it. Kelly: We could bring one in the front and one in the other side to the same room of the building. Conklin: Any other staff comments? Utilities? With regard to the building, if you will go over the materials planned for the project. The classrooms, offices and new warehouse materials, colors, roof and all. • • • Plat Review Minutes May 17, 2000 Page 16 Kelly: Conklin: Kelly: Conklin: Kelly: It is an industrial building. You can see from the drawing. It's going to be a white metal roof. It will be corrugated gray metal siding. It will have a corrugated steel wall which is a translucent energy panel that allows light in. There will be some punched clear glass that you can see out. The gutters are copper and the symbolism is that the gutter has the water in it and it drops down and just like in your sink, it drains and hits a drain. The base is a masonry base with tara cotta color. What we are trying to do is emphasize everything that was on site from the old tara cotta, the old orange pipe. The structure is pipe that will be painted. The corrugated metal on the building, is that everything except the windows and that's what we are looking at? Right. It will be the real small inch and a half. It will be nicely detailed. This is used on a lot of high end housing now a days. It's an off the shelf item that because of our budget we needed to use. The overall look of the building, you are not going to see just corrugated siding. You are going to see the structure that's expressed on the building is leaning out a little bit to catch the eaves and so the structure is going to wink at you a little bit. The structure you see on the outside with the pipes is similar to the structure we have on the inside. We have center columns and three pipes that come off one way, one way, and another way. So what it will do is the pipes will wave as you go down through the building. The building is going to be exposed inside. We are going to expose all utilities inside. You are going to see the pipes come up and come out. You are going to see the back flow prevention and sprinkler system there. When they have back flow prevention classes they are going to be able to see how they all look. The irrigation system will be in there with it's back flow system and we can say here's what the lawn irrigation back flow looks like. This will be a teaching lab for the water guys. Everything that's in the building is part of the pipe culture. The structure is pipe bolted together with flanges. Once you walk into the building you are going to have an idea just from seeing the outside of the structure. This model is a slice between this and this. The roof is painted? It's a white. You'll have white, a little gray and tara cotta band at the bottom. We will use some type of blue for the structural system and there is copper gutters here. On the back of the building where the city buildings are, it will just be a real plain gutter, not the copper. The gutter is just going to hang down and drain into the drain. • Plat Review Minutes May 17, 2000 Page 17 Conklin: You are not going to be able to see this back side? Kelly: You will see some of it but you won't have a very good look at it. Conklin: The Planning Commission is going to look at what you can see from the street right-of-way. Kelly: That will be the west elevation and the front elevation. Conklin: And possibly the east too? Kelly: You will get a real small wink at it. It will be similar. What we have is windows between the roof and roof. These on the north side will be clear glass. On the south side it will be corrugated steel wall, translucent. You'll get the light but it insulates. Conklin: The one thing 1 would request is a rough estimate of what percentage you think of the facade has corrugated metal on it. That will be important. Our ordinance talks about metal siding that dominates the main facade. 1 want to make sure I can get past that term dominates. Thank you. • • • Plat Review Minutes May 17, 2000 Page 18 LSD 00-11.00: Large Scale Development (Ozark Electric Cooperative Corporation, pp 440) Item submitted by David Powers of McGoodwin, Williams & Yates, Inc. on behalf of Ozark Electric Cooperative Corporation for property located at 3641 Wedington Drive. The property is zoned A-1, Agricultural and contains approximately 44.36 acres. Conklin: Our next item is LS 00-11 Ozark Electric Cooperative submitted by David Powers of McGoodwin, Williams & Yates on behalf of Ozark Electric Cooperative Corporation for property located at 3641 Wedington Drive. The property is zoned A-1, Agricultural and contains approximately 44.36 acres. I would like to do the same thing, give a brief overview of what's existing and what is planned for this site and then we will have staff comment when you are done. Powers. The overall site is 44 acres The portion being developed is from this line forward. This project is located on Wedington. There is a sports park with a driving range to the east of this location. So approximately just over 16 acres is actually the area being developed. There is a small extension of the development area for drainage purposes. About 1000 feet down this side that goes into natural existing drainage features. This is the existing office and warehouse facility for Ozark Electric now. There is one existing building, a wire warehouse, that will remain. There is an existing structure that is hatched here. The east third of that will be removed and demolished. The remainder is a metal building canopy structure that will be relocated to this portion of the site. This is a new service center facility and a new parking canopy. These are support structures for their operations and maintenance facilities. The existing office and warehouse, the new addition will be to the east of that with additional employee and public parking. Parking for operations personnel will be in a segregated separate lot on the south. All of this parking will be controlled by an electrical gate. Another gate over at this point. In order to try to segregate traffic the public and employees, in terms of their personal vehicles will move through the new divided drive. We have been told we have to get approval of Arkansas Highway Department, but we understand that's not a problem if Ozark is willing to stipulate, which they are, that the two drives will be sufficient for now and in the immediate future. That is anticipated to be the case. The existing driveway is right here and the new drive will be moved a little farther to the east. The operations personnel will enter and leave the site using the west drive. The only conflict in terms of passenger vehicles will be the exit portion of the drive-thru, trying to avoid doubling back scenario. This seemed to be the simplest. Their trucks and employees leave out normally at an earlier hour than the drive-thru window opens. Most of their traffic is more those returning throughout the course of the day than outgoing traffic. Very minimal conflict there. This parking is designated for the Plat Review Minutes May 17, 2000 Page 19 Conklin: • Edwards: Powers: Seaverson: • Conklin: Seaverson: Hesse: Seaverson: community room on this northwest corner. As it turns out the number of spaces in the existing lot satisfies the need for that. We have this immediate area is being used for pole racks and storage. Most of this will be moved into this area for pole racks and equipment storage being primarily provided down here. We do have some concrete pads for transformer storage which will occur in that area. We have a system of drives that come in and loop around. There is an existing dock facility on the south side. We will be extending the warehouse and some additional dock space there. This portion immediately to the south of the warehouse remains pretty well unchanged. From here on there is extensive site development. We have removed some trees primarily up to this area in order to accommodate the drive. We are constructing a retaining wall at this point to preserve two or three larger trees over here. We have done our analysis on our trees. There are a lot of large really nice trees here, several on down here and a nice grove of trees that exist down there that will remain unchanged. With the additional landscaping and trees for the commercial district requirements, we are in good shape. Again, subject to any comment Kim may have in that regard. Thank you very much. Go ahead Sara. Tree protection details shall include applicable notes. One rare tree is shown to be removed due to the overall health of the tree. Grading shown will effect the health of the adjacent Hackberry to the east of this site Measures must be taken to preserve this off site tree. Please include all applicable details and notes required for landscape installation. See Off -Street Parking Lot Landscape Ordinance. Which tree? On the Hackberry? This one here. We would probably put a retaining wall structure around that like we are doing here. This one? Yes, here. The actual wall would penetrate the canopy here. Somehow deal with it where we are not damaging it. The grading plan does show that it is graded down to the extent we are getting into the canopy. We could use the concrete landscape units to contain the root structure for that tree • • Plat Review Minutes May 17, 2000 Page 20 Hesse: There are more trees on the existing property Seaverson: Yes. That's right. There are a lot of existing trees but we tried not to bring that into the calculations because it will give it imbalance. But it's critical Kim, do you know what the ordinance requires for A -I? A-1? This is A-1. Do you know the percentage? Hesse: Conklin: Hesse: Conklin: Hesse: No. Seaverson: There is probably no stipulation for A-1. Hesse: Powers: Conklin: Seaverson: Hesse: Conklin: Hesse: Edwards: Seaverson: Edwards: Seaverson: What I might do is, just in your files take an aerial photo and figure the canopy. The tree canopies are located on the portion of the site not included in the project. There is no tree preservation requirement in A-1. Not to say that you don't have a preservation requirement. I didn't think so. There are no other rare trees on the site, just the one decease tree. So are you in agreement, Kim, with the trees they are removing? Yes. We have been out there a couple times to check it out. Street lights are required every 300 feet at intersections and at the end of the street. We have street lights shown. One mounted here on existing power poles and another one here. Every power pole has a street light on it. One ADA space must be van accessible. We've got this universal stall. • • • Plat Review Minutes May 17, 2000 Page 21 Franklin: Seaverson: Powers: Seaverson: Powers. Franklin: Edwards. Seaverson: Edwards: Seaverson: Edwards: Seaverson: Edwards: Seaverson: Edwards: Seaverson: Powers: The universal stalls are okay. That's what all of ours are. That's the only way to go. It's easier to do that than it is to try and segregate spots. Then you don't need to provide separate van spots. They will be signed. Okay. I see it. I'm used to looking at stalls and stripes. The aisle wasn't wide enough for van accessible but I didn't catch the universal. That works. On solid waste, she says the plat does not indicate solid waste container locations. She needs to look again. I see here. It's a concrete pad for a dumpster. If I get what Cheryl is saying she says we might need additional facility because of the size of the expansion. You can just call her and explain what you will need. We can designate another space along this canopy or somewhere else for different containers. We have down here the metal recycling bins and it's part of the recycling system and there may be some need for another dumpster down there or close to these buildings here. We need you to submit thirteen color elevations. Tape turned over. We need you to add plat page 440. Is that it down there? Yes. That's fine. We have a problem with the legal description and I attached on the back of this what the problems were. This should be west. And that west should be east. Okay. While we are on that, we didn't have our parcel numbers. They will be faxed into • • • Plat Review Minutes May 17, 2000 Page 22 Edwards: Conklin: Powers: Conklin: Seaverson: Powers: Seaverson: Powers: Conklin: Seaverson: Conklin: Seaverson: Powers: Conklin: Powers: you. All right. Internal aisle width for the parking can not exceed 24 feet. You have it as 26 feet. The Planning Commission, three or four years ago when we amended our parking lot ordinance, they wanted to reduce the amount of pavement. So, we have standards of 24 foot aisles and 19 foot stalls to try to eliminate excess pavement unless there is a reason you need a wider aisle. What's the maximum depth of the stall itself? Nineteen feet. We were trying to provide a bit more space. With pick-ups, suburbans and that kind of thing we would like to have a little extra in there. Likewise down here. Especially back in the back lot. The majority of that is all pick-ups. You just need to write us a letter indicating why you need more space. Especially back here if it's all trucks. Mainly for the customers, it makes it easier to have more maneuvering space. Otherwise it gets tight. I understand. The other thing is this is sort of a thoroughfare to this area and we wanted to maximize it. Is that something we can do? You can request it. Typically on shopping centers they have allowed wider aisles where you have a lot of traffic coming and going. John makes a good point because this is kind of a thoroughfare here and while it's primarily employees on both sides, public parking is over here. We're trying to • • • Plat Review Minutes May 17, 2000 Page 23 Conklin: Powers: Seaverson: Edwards: Seaverson: Edwards: Seaverson. Powers: Seaverson: Conklin: Powers: Edwards: give a little more maneuvering room. You can request it. I'm not sure what will happen. Okay. I understand. We can always save some money for you if you don't get it. All utilities must be placed underground. All utility equipment must be screened, like air conditioning units. We require 15 feet of landscaped area up here which you have got. In the landscaped area we require one tree every 30 feet. Have you talked to Kim on that? Do you know if she's worked it out? I have not talked to her about it. The way Kim looked at the requirement of the 15 feet and the trees, that 15 feet is a minimum and here we have a lot more than that. She considered this site from a tree point of view, a developer's point of view from here to here. We looked at this as 600 feet long and every 30 feet needs 20 trees, so she just went one, two, three and so on. I believe the ordinance allows for grouping to a point. Yes. And so she said these additional trees would go right in here, met the requirements. We do rely on Kim Hesse's opinions and it's in the record now and we know how that was calculated. We Just wanted to know how it's being met. I'm comfortable with that. One other thing, from the standpoint of the building setback line, we could have brought the building forward but it was one of the requirements of the owner and their board, there is the building setback line right there, but one of the parameters we had from a design standpoint was that we could not infringe upon that yard area. They have maintained, there is the setback line and we are three times the normal setback in Lawn and our only infringement on that lawn area has been that drive-thru and the drive itself with additional landscaping. They have a pretty massive lawn in comparison with others. Okay. Our Fire Chief did say an 8" water line should be extended and a fire • • • Plat Review Minutes May 17, 2000 Page 24 Powers: Edwards: Conklin: Petrie: Powers: Conklin: hydrant installed in one of the islands in the southeast employee's parking lot. Depending on construction, this building may require sprinkling. We are going to do that. Okay. Ron, do you know where that fire hydrant needs to go? No I don't. The Fire Chief said the southeast corner of the employee's parking lot. We can get with him on that. I'm sure he's worried about these buildings out here. Seaverson: There is a hydrant right here. Petrie: Powers: Petrie: Edwards: Conklin: Petrie: Seaverson: Petrie: Powers: If you are going to sprinkle the building, one of his requirements is having a fire hydrant within 100 feet so this will all tie in together, I'm sure. We will get with him and make sure. Can you read his comment one more time? Yes. An 8" water line should be extended and a fire hydrant installed in one of the islands in the southeast employee's parking lot. Is that a public line? Yes. It would be a public line to the fire hydrant and more than likely, from the fire hydrant to the building would be private. So, we would require the 20 foot utility easement for the public portion of that water line. So it's going to have to come down through here. And keep in mind we have a requirement of having trees planted 10 feet from all water lines. You would not want that to go through a landscaped area. We can run that down the middle. • • • Plat Review Minutes May 17, 2000 Page 25 Petrie: Seaverson: Johnson: Powers: Pehosh: Seaverson. Conklin: Pehosh: Conklin: Petrie: Powers: Seaverson: Petrie: Seaverson: Petrie: Seaverson: Through the parking lot is fine. That my be the only way to do it because of the trees everywhere here. So, which portion is ours? From here down No, this is yours. We probably don't have any choice but to come down that primary travel lane there and turn it. We'll have an easement there anyway. It will be a public utility easement of 20 foot. For maintenance purposes so we can get into it. In other words, here in the middle of the parking lot it doesn't give the right to go ahead and extend it on somewhere else though without having to grant another easement, right? Mainly the pipe will be there and it's for maintenance purposes only? Right. If your neighbor wanted to connect onto you and there is property in between the easement then they can't cross over. My first comment in my report is on fire protection and we have all heard that. I was unsure if any of these other buildings would have to have water or sewer services? Yes. Yes, this one will. Okay. Would that be extended from your existing services? I don't know. At the moment the main connection is down here. The only point coming out of the building comes out here across there. We are going to have to make another run. You will have new meter. This is sewer I'm talking about. • • Plat Review Minutes May 17, 2000 Page 26 Petrie: Okay. Conklin: Your question, Ron, is how you are going to get water to this building? Seaverson: Water or sewer? Conklin: Both water and sewer. Petrie: It's possible you can bring it from this building from the main meter. Seaverson: Right. The water will come from Wedington I would imagine. Petrie: Or would it come from this new line? Seaverson: May be. Powers: Now that it's there, that may be possible. Seaverson: We could possibly come across from there and be metered. Powers: With all the site work that's going to go on in that area, it would be just as easy as trying to come out and through the new building. Petrie: That's the only building that would require water and sewer? Powers: That's correct. Seaverson: The sewer that comes out of here, I haven't really looked at this in detail, it seems like you could head that way down to that manhole. Petrie: If you would, when you show all the water and sewer lines, go ahead and show the preliminary locations of the services. Powers: When we amend these and send them back, we will have that on there. Petrie: For easements, we request 10 feet additional easement along the highway frontage and also existing sewer easements, in order to bring them into regulation at this time we would ask that they be extended to 20 feet in width instead of 15 feet. • Seaverson: That's no problem. They are already there and we are just widening them. • • Plat Review Minutes May 17, 2000 Page 27 Powers: Petrie: Pehosh: Petrie: Will you go over this again up here. Just an additional 10 feet. On most thoroughfares and other roads we and the other utility companies would require 20 to 25 foot, just like Mike Phipps required 25 foot around the city water and sewer property. There is already an existing 30 foot easement there currently for the power line that's there now. It's Just showing 10 foot. Seaverson: What has happened is the right-of-way being widened. You said that easement is 10 foot, is that right? From the center line it would be 15 foot. We are right on the boarder of the road. From the street right of way back you get 20 foot. That wouldn't cause any problems anyway. Why is there a widening on the back easement necessary? Those are 15 foot now. Pehosh: Powers: Seaverson: Pehosh: Petrie: Seaverson: Petrie. Conklin: Seaverson: Cowdry: Any new development that comes in we require 20 foot. 10 foot from our utility lines to the edge of the easement. Those, since they are older and they are constructed in what is now a pasture that will have development around them, we need a wider easement. 20 feet is what city requires. So those easements are recorded as being 15 feet and we are going to change the records to 20 feet? Twenty feet. That's correct. And this is done, not just by the city, but all utilities. So, all the utility companies, including the City of Fayetteville, feel like 20 feet is what you need to get in there. If you turn back to the old site plan because it is showing a part of that easement and this is on the boundary survey here, now we need to go back on the survey and change this to 20 feet all the way down? That's shows existing and he is asking for a new dedication. • • Plat Review Minutes May 17, 2000 Page 28 Petrie: Seaverson: Petrie: Powers: Seaverson. Cowdry: Petrie: Edwards: Powers: Cowdry: Seaverson: Edwards. I'm not that concerned with some of the easements that are not in this construction area When that comes through we can look at widening those. Mainly these two here are your main concern? Yes. Actually that one is off the property. Yes. So we will address these two. I think on your boundary survey if you showed anything, you would show that 15 feet plus any additional, but that is supposed to reflect dust the existing. Moving onto the grading, there are a few items that will need to be added to the plan. We need the application form and review fee. Plus there is a checklist on the next page. They did bring the fee in. We didn't do the application but we brought the additional fee for everything. So we still need the application. What was the other fee? For the landscaping plan. Seaverson: Did we fill out an application for that? Conklin: Petrie: Johnson: Petrie: • Cowdry: I don't think she has an application for that. She didn't comment on it so I don't believe so. We want to keep your fees to a minimum. Real quick to finish up going down the check list, the soil type should be added and treatment of slopes and benches. The other items would have to be shown on the final grading plan. Just a few minor items there. You show the treatment of the slopes, you were going to do that under the • • • Plat Review Minutes May 17, 2000 Page 29 landscape plan I thought. Seaverson: Say that again? Petrie: It's all your disturbed areas. If you can just label them if you are going to sod it, seed, mulch, or whatever you are going to do. It just needs to be labeled. Seaverson: We have nominated the areas as lawn areas or existing lawn areas and new lawn areas. Cowdry. He's talking about where you make the cuts and everything, the revegetation requirements. Seaverson: Do you have a typical detail you want us to put on there? Cowdry: He's just talking about seed, sod and what not. Seaverson: Okay. Petrie: For drainage, all the drainage within this site will be privately owned and maintained. We do need additional information for the flows coming through here and how this is going to affect the major flows in that creek. We still need to see pre built and post built flows in that creek in order to not have detention. Powers. The creek across here? Cowdry: The big 82 acres. Because we are taking this water to it we weren't affecting that drainage. We were trying to make the corner and turn it loose and dissipate it and we did not include those calculations that Ron's wanting to make sure we don't we need detention. Petrie: If it's going to increase the peak flows we may need to have a small detention pond in that area. We need that before Subdivision. If detention is required 1 would have to have those calculations. Powers: Is now the time to ask about that situation along the side of the wire warehouse? Cowdry: What David is talking about, Ron, you and I talked at one time about maintaining a foot, pre -board 100 year storm on this building right here. That is what we were hoping for. Right now I've done that but it might work better if you look at this plan. This is the low area between these two buildings and the high point is there. • • • Plat Review Minutes May 17, 2000 Page 30 Petrie: It is draining that way and that way with an area drain. If Ozark would rather do something like that in this area, we are basically picking up everything in here with these area drains. I have about a foot and a half here that I might be able to change. And the reason you are doing that is for the one foot requirement for 100 year? I'm not concerned when it's parking lot flow like we are talking about, that's not something I would look at. If there were some type of open ditch or overflow swell or something like that it would be a different situation. Cowdry: We could change that on the construction drawings or leave it like this? Petrie: Yes. Conklin: I have Southwestern Bell request placing a 4" PC out to the street to allow for building the communications room. From Cox Communications they recommend Ozark contact them for wiring of internal cable and future video or data. Edwards: Revisions are due by May 24. Conklin: Let's come back to you with regard to building materials and give us an overview of what the building will be constructed of. Powers: Primarily we have a split face block face. Right here is the dividing line between the existing building and the new building All of the existing building will be renovated in terms of it's exterior. All of this will use a warm tone split face block with a brick ribbon band. We are using a larger utility brick for an upper band all the way across and using a dry-vit or synthetic stucco E.F.I.S. fascia that will carry all the way across. Starting there we have the new drive-thru that actually projects out. We have masonry pillars that will be a combination of brick and split face block with the E.F.I.S canopy over the top. We have made one change here. We will have a revised drawing to you before our next meeting. Everything over here basically stays the same. The majority of the front with the exception of a major glass area here at the entrance from the east side and the lobby with all the glass here. I will mention that you just barley do see the tip of the service building right here. It has a higher section across the back fourth of it there which would be that height but again we are looking at it in true elevations. That point of the higher roof is 600 feet from that point to the center line of Wedington. So there is a pretty good cut off line. However, we do intend before we come back to Subdivision, we are going to use one of the bucket trucks and do a little experimenting and make sure what our situation is with those peaks. • • Plat Review Minutes May 17, 2000 Page 31 Jackson: Conklin: Powers: Conklin: Powers: Conklin: Powers: Conklin: Seaverson: Conklin: We do not want that to be shown. I appreciate that. That's a good idea with the bucket truck. We don't anticipate you are going to be able to see any of that. When you go from front to back of this building, there is a 4 foot elevation change. The grade has already dropped it. There is not a lot of grade change from the front of this building. I'll show you the revision here then talk about the other buildings. This shows we have added a metal standing seam roof that will be over that lobby area. We retained the glass. Probably in a green standing seam roof with a canopy that extends out this way over towards that walk and the public parking lot. The split face block with brick bands. We will probably incorporate this roof over the community room more back in the rest of the vinacular of the rest of the fascia and that being the E.F.I.S or the dry-vit rather than trying to accent it with a metal roof. We want to focus on this. Right now the focus of the existing building is the meeting room and not the entrance. We want to try and change that. I think it looks good. I think it meets out standards. I'll say we are probably going to be in more of the brown ranges than what is shown here. I think your colors are fine. On the buildings out here, this will be a metal building however there will be some masonry. The center core of that building is an office and a meter repair area with service bays for vehicles on one end and a large work bay for transformer repair on the other end. In between we have broken up the metal siding with some split face block and an extended canopy at a lower elevation so people coming and going in that part of the building have some cover over them. We aren't really going to see this because we are landscaping in this area and the existing trees. So, the appearance of these buildings is not an issue? I don't think it's an issue. Seaverson: Could it become an issue? • Conklin: For the record I personally don't have a problem with these buildings being back • • Plat Review Minutes May 17, 2000 Page 32 behind this and the landscaping that is being proposed. That's it. We are adjourned.