HomeMy WebLinkAbout2000-03-29 - Minutes• • • MINUTES OF A MEETING OF TECHNICAL PLAT REVIEW A regular meeting of the Technical Plat Review Committee was held on Wednesday, March 29, 2000 at 9:00 a.m. in Room 111 of the City Administration Building, 113 West Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED LSD 00-7.O0:Indian Springs phase II, pp 372 LS 00-8.00: Betty Hayre, pp 398 LS 00-9.00: Ayecock, pp 368 LSD 00-8.O0:McDonald's, pp 401 MEMBERS PRESENT Mike Campbell, SWEPCO Robert Falk, Southwestern Bell Bill Smith, Southwestern Bell STAFF PRESENT Tim Conklin Sara Edwards Ron Petrie Kim Hesse Chuck Rutherford Eric Schuldt Perry Franklin ACTION TAKEN Forward w/revisions Forward w/revisions Forward w/revisions Forward w/revisions MEMBERS ABSENT Johney Boles, Ark. Western Gas Mike Phipps, Ozark Electric Kevin Lefler, Cox Communications STAFF ABSENT Mickey Jackson • • • Plat Review Minutes March 29, 2000 Page 2 LSD 00-7.00: LARGE SCALE DEVELOPMENT INDIAN SPRINGS P.U.D. PHASE II, PP 372 This item was submitted by Dave Jorgensen of Jorgensen & Associates on behalf of Sweetser Properties for property located south of Hwy 45 and west of Madison Drive. The property is zoned R -I, Low Density Residential and contains approximately 3.20 acres with 18 units proposed. Tom Henley was present on behalf of the request. Staff Reports Conklin. This is a meeting of the Technical Plat Committee, March 29, 2000. Before we get started I would request that when you make any comments you state your name for the record. We need to try to get our minutes complete, and we have someone new here with us today, and it will take her a minute. To start out, I'm Tim Conklin, City Planner for the city of Fayetteville, and I have Sara Edwards, our Development Coordinator. The first item on our agenda is a large scale development for Indian Springs, Phase II, a planned unit development and expansion of a planned unit development submitted by Dave Jorgensen of Jorgensen and Associates. It's located south of Hwy. 45 and west of Madison Drive. The property is zoned RI low density residential and contains 3.2 acres with 18 units - 3 buildings containing 6 units each. I'll start with Sara Edwards, our Development Coordinator with regard to Staff comments. Edwards: I'm going to start with our Traffic Superintendent and he had one comment to check the sight distance problems to the east - do you have anything to add to that? Franklin: The only thing 1 need some help on is the question of coming off the site. There could be a sight distance problem back further. Conklin: You're talking about coming off the site onto Starr Rd., Perry? Franklin: Yes. Edwards: Our Landscape Administrator, Kim Hesse, has comments. Kim Hesse, Landscape Administrator: Additional buffer plantings are required along the west property line. Additional buffer plantings are required between the detention ponds and Starr Road, and the buffer plantings along Starr Road are to include screening shrubs or berms to lessen the impact of this higher density use. • • • Plat Review Minutes March 29, 2000 Page 3 Chuck Rutherford, Sidewalk & Trails Coordinator: Arkansas Highway 45 is a Principal Arterial, Starr Drive is a Collector Street. This requires a minimum 6 -foot sidewalk with a minimum l0 -foot greenspace. The sidewalks shall be continuous through the driveway approaches. The curb and gutter needs to be removed through the sidewalk at the driveway approaches. Cheryl Zotti, Environmental Affairs Administrator: The plat should show solid waste service plans. Development should show dedicated space for at least three (3) solid waste containers. Henley: I think these are going to have individual trash pickup rather than dumpsters - probably Just need to talk to Cheryl about that. Conklin: Like purple bags, is that what we're talking about? Henley: Yes, I guess. I think that's the same thing they're doing over here, rather than dumpsters in phase I. I'll just need to check on that and I'll talk to everyone. Conklin: And you can get with the Solid Waste Division? Henley: Okay. Eric Schuldt, Parks Development Coordinator: The Parks and Recreation Advisory Board willl make a Park Land Ordinance recommendation for Indian Springs on April 3, 2000 at their scheduled monthly meeting. The Land Dedication requirement is .36 acres and the Money in Lieu requirement is $6,750. Mickey Jackson, Fire Chief: Add a fire hydrant at each entrance drive off Joe Fred Starr Road. Edwards. Our Planning comments include: Adding additional plat page 372 with zoning adjacent. Show the right of way dimensions from centerline on Stan Road. We will need a variance to reduce east and north setbacks. Conklin: The setback required under the planned unit development ordinance for anything other Plat Review Minutes March 29, 2000 Page 4 than a single family home is 250 feet. Because this project is approximately 215 feet in width or deep from Joe Fred Starr Road; Planning Commission will have to make a variance to allow these six-plexes - these 3 six-plexes - to be located in that area. Henley: Okay, and can we do that concurrently with it? Conklin: That's correct. Edwards: Additional comments from Planning, Starr Road is a collector which requires 35' dedication from centerline. All new utilities must be located underground. Petrie: I missed the Fire Chiefs comments on fire hydrants. Did he want an additional entrance? Conklin: Okay, he wanted fire hydrants at each additional entrance, but there's really only one entrance. The other one's to that telephone building - that's an existing drive. Is he talking about phase I also? Petrie: I'm not sure. Conklin: I can just read you what he said: "I require a hydrant at each entrance drive off Joe Fred Starr Road." Petrie: Okay, that's just one then, off Joe Fred. Any thought on how we plan on metering this? Conklin: I think they're going to be individually metered. Petrie: Will they have individual sewer services, too? Henley: Right, and I guess Fayetteville would have to do some taps on that existing line. Petrie: Okay, I don't think that will be a problem. The grading plan is acceptable as preliminary. I only ask that you guys show a standard mud abatement entrance on your final on the final grading plan. For drainage, if you can add a note that all the drainage outside the street right-of- way will be privately owned and maintained. Henley: Okay Petrie: Detention ponds are required to have a concrete trickle channel in the bottoms and are required to be sodded, and required to have the permission from SWEPCO. I assume that's their easement. Also add the location of the outlet structure on the northern detention pond. It's not • Plat Review Minutes March 29, 2000 Page 5 shown on your plan. Henley: Okay Petrie: Would like see some additional calculations for pipes going under Joe Fred Starr near the entrance of Hwy. 45. One thing, we may look at offsite improvements right there. Henley: Okay. Petrie: The ponds under final design - I would like to see those designed for your offsite existing conditions. The way you've got them designed is to have everything improved upstream which is going to change your outlet configuration a little bit because, you know, it will reduce that outflow. Henley: Okay. Petrie: I had a note that the north pond dimensions didn't match the calculations. Actually, in the calculations I believe it was smaller. • Henley: That shouldn't be a problem. Petrie: I also put a note that Starr Road is a collector - 70' of right-of-way - and we were unsure whether this is existing curb and gutter on the west side and that it is existing 28' back-to-back. Henley: It is. Petrie: Okay. We will probably have to make a determination before subdivision whether there will be an assessment on that road to widen it to collector street standards. We would not recommend it be widened at this time but there could be an assessment. Henley: Okay. Petrie: I've got the projected traffic at 119 vehicles per day which is not too large, but we will prepare an estimate on recommended offsite improvement assessment. Henley: Okay. Will you dispatch that to us? Petrie: Yes • Conklin: We did receive utility comments from Arkansas Western Gas, Johnny Boles, with regard to Indian Springs, phase II. He has no comment. Kevin Lefler, Cox Communications: • Plat Review Minutes March 29, 2000 Page 6 "We have aerial service along Hwy. 45 and until Fred Starr can circle either direction we'll follow electric and request same easements and conduits as electric company. Recommend your electrician contact me for wiring for video for future data service. Any relocation of aerial facilities would be at the owner's expense. If you have Co -ax fiber on Hwy. 45,and Co -ax only until Fred Starr. Edwards: Any further comments? Smith: Where is the sidewalk going to be in the front? Henley: Not where it's shown right now. It will be 10 feet behind where the back of the curb is going to be, Chuck, or where the back of the curb is? I'm trying to find out where we are going to put the sidewalk, where the back of the curb is going to be or where the back of the curb is actually located right now, based on this arterial upgrade? There's no sense building a sidewalk, I mean that big, 10 feet behind the existing back of the curb if the back of the curb is going to be extended — and then it won't be 10 feet behind the back of the curb, right? I mean you'll want the sidewalk where it's going to be when the street is upgraded to an arterial. Isn't that right? • Rutherford: Right. Henley: So it will be more than 10 feet behind the back of the curb. Rutherford: Right. It'll be 14 feet, or 15. Smith: I was just concerned with our pedestal now. • Falk: If any cables need to be lowered, it will be at the owner's expense. We do have buried fiber going out there. Joe Fred Starr serves that telephone building. There's a lot of stuff in there. Rutherford: On the sidewalk, too, Tom, however it's designed we'll want it designed where utilities are not under the sidewalk - go around. Henley: Not underneath the sidewalk? Rutherford: If you can gain access to it. Schuldt: I have one other comment. When I had talked to Dave about this development I mentioned to him that the land requirements were 5 acres I've corrected that now to .36 acre. You might want to tell Dave that. • Plat Review Minutes March 29, 2000 Page 7 Henley: Okay. Electric's not here? Michael Campbell, SWEPCO: Service for this facility would actually be in Ozark's service territory. We do have a transmission line that runs along Joe Fred Starr. Have you been in contact with anyone in our office about the detention ponds that are located in that right of way? Henley: Not yet. Campbell: Would you just address a letter to our office, and I'll forward that on through to the transmission group. It shouldn't be a problem, but I need something to make sure that they are aware of the access and transmission Henley: Okay. And the clearance - on the top of the bank? Campbell: Yes Conklin: Mike, what size line is that? • Campbell: It's 161 kv. Conklin: Is that the one that goes up through Covington and Savannah? Campbell: Yes. We'll double check that one this time and make sure everything's okay. • Conklin: Saw all you guys out there the other day - I'm not sure what you were all doing on top of that bank. Any other utility comments on this project? Staff? I would like to request that on your plan you state what percent open space you're providing. Henley: Green space? Conklin: Actually, our ordinance calls it open space. Call it open space. Henley: I can do that. Conklin: This is zoned R-1. It's limited to 4 units per acre. You have about 6 units per acre. The Planning Commission does have the option of allowing a greater density . At their option of allowing that if you provide 35% open space, the permitted to own use per acre is 7-112 units per acre. Henley: Okay; and you all won't have a problem with considering this as one site as far as the percentage of open space. Are calculations based on phase I and II? • Plat Review Minutes March 29, 2000 Page 8 Conklin: This project - how staff has worked it out is going to be tied in with Indian Springs phase I. For the record, I believe that was constructed 20 years ago. However, it is the same developer and the access road is going to be connected in to this development, so if we can show overall development the percentage of green space and density that you are proposing - that will be helpful. Henley: So 35% will give us 7-1/2? Conklin: 7-1/2 units per acre. And with regard to this lease area for the City of Fayetteville for 3 signs, I am not sure how that's going to impact the utility companies if you put that sign on that northwest comer of the project - and I wanted to bring that up also. Kim, are you working on those signs? Hesse: The idea was probably next spring Henley: To be constructed next spring? Conklin: So there will be a concrete rock structure within that cross -hatched (?) area • Falk: How much of the easement will that take up? Henley: Pretty much severs it - the easement around the perimeter anyway. Falk: How are we going to get in? Conklin: That's why I'm bringing this up right now. I want to make sure that we don't have a problem when we go out there to put up our sign. Henley: You can access from this direction to this point, and you've got easement coming up through here to access across here. Falk: 10 ft. easement - no you have 25 over there too, don't you? Henley: And there's a 20 ft. easement across the back. So you can approach it from both different directions. Falk: Can you put conduit under there to allow for the utilities? Henley: You bet. Regular quad? • Falk: Yes. Just put a quad and that'll take care of all the utilities. • • • Plat Review Minutes March 29, 2000 Page 9 Henley: Okay. Conklin: I don't want the utility companies stating to the city that we can't build their entryway sign at that location, so if the utilities are comfortable with the quad conduit underneath that, we need to put our sign on top of it until it's permanent if everybody is comfortable with that. That's all that Staff has on this project. Edwards. I would like to say that your revisions (37 copies) are due by 10:00 a.m. Wednesday, April 5, 2000 and that you are aware of that. • Plat Review Minutes March 29; 2000 Page 10 LS 00-8.00: LOT SPLIT BETTY HAYRE, pp 398 This item was submitted by Billy Moore on behalf of Betty Hayre for property located at 1187 N. 5Ist. The property is zoned A-1, Agricultural and contains approximately 3 acres. The request is to split into two tracts of 1 acre and 2 acres. Billy Moore and Betty Hayre were present. Conklin: The next item on our agenda is Lot Split 00-8 (Betty Hayre) and was submitted by Billy Moore on behalf of Betty Hayre. This item will also be going forward with a rezoning, currently zoned A-1, requires R-1 zoning for anything under 2 acres and it is a tandem lot. A tandem lot also requires conditional use approval. Sara? Staff Comments: Chuck Rutherford. Sidewalk & Trails Coordinator • 51st Avenue is a local street. The requirement is for a minimum 4 -foot sidewalk along 51st Avenue. • Eric Schuldt. Parks Development Coordinator: One unit at $470 per unit will make $470 due. Moore: And that's for what? Edwards: Parks Fee. Moore: Parks Fee - Okay. What is the Parks Fee? I'm not familiar with that. Schuldt. Any time a residence is built, a new unit, and a family has to be added to our city there is a Parks Fee that goes with that. That helps support the parks within that quadrant. Moore: Okay. Now, getting back to the sidewalk question. Since there are no sidewalks coming off of Wedington Road, do you still require that we put a sidewalk in there? Can we waive that? Rutherford: No, that is our strict standard. Moore: So the existing house - you have to have a sidewalk along the existing house north and • Plat Review Minutes March 29, 2000 Page 11 south -from the property line? Rutherford: Right, property line to property line. Moore: Okay. Sara Edwards, Development Coordinator Please label the easement as an access easement, please show adjacent zoning, please label plat page 398, please reference the July 21,1999 Flood Insurance Rate Map, show property line at the 45 -foot right-of-way line Building setback for a tandem lot is 20 feet from each property line. Please show this on the plat.The private drive to be used as an access easement is required to be paved for 25 feet into the property. Conklin: With regard to the paving of the access dnve it does need to be paved 25 feet in. You also need to provide some type of surface that a fire truck can drive on to get back to the house, SB2 is probably the minimum. I'm not sure if you're proposing to do anything more at present. Moore: We thought SB2 right now, maybe more later. Conklin: State Fire Code requires a 25 -foot access to the house. Our ordinance requires a 25 - foot easement. I wanted to be sure you know that it can't be just 25 feet in, paved, then go to dirt. That's unacceptable. Moore: Okay, 25 feet in and then continue for the rest of the way. Edwards. A masonry garbage can holder for each garbage can must be constructed with screening along the street prior to receiving a certificate of occupancy; and all utilities must be placed underground. As with all the projects today, 37 copies of the revised project must be submitted to the Planning Division no later than 10: 00 A.M. Wednesday, April 5th. Petrie: Have you given any thought on how you plan on servicing this with water and sewer - this back lot? Moore: It'll come off 51st. Petrie: It will be a public sewer that will be utilized? Moore: There's a public sewer there now. Petrie: One thing you will have to have is a private easement from the owners of Lot 9B to the • • • Plat Review Minutes March 29, 2000 Page 12 owners of Lot 9A - a private easement for your water service. It needs to be a private easement. You've got shown a public utility easement on your plan, so it needs to be out of that public utility easement. It'll be a private line. Moore: So, it'll be a private easement from here to where she plans to build the new house. Is that correct? Petrie: Right. It may have to be on your north side because of public easement. Moore: You mean when putting it down the road put it across the north side? Petrie: Right. You have the public easement along that road. You show a 30 -foot easement. I assume that utilities and access. Is that correct? Moore: I'm not that familiar with it - do you know, Betty? Hayre: I don't know. Petrie: I mean, that's what's shown on the plan. Moore: Yes. Okay. Conklin: What width of easement are you looking for, Ron - for that 10 foot private easement. Moore: So you need a 10 -foot private easement on the north side of the property instead of the south side? Petrie: It could be anywhere in the property. Moore: Okay. And that's for the water line. Petrie: Yes. The sewer line - you will have get special permission from the City Engineer without running a public main to that line. It may require you to run a public main to that line. Make sure you are aware of that. Moore: For one house? Petrie: Yes Sir. Moore: Do you think that they will just do it as a private since it's just one house? • • Plat Review Minutes March 29, 2000 Page 13 Petrie: I'm not sure. That's why you need to get with the City Engineer on that. There's some question on the State laws on that. Moore: Okay. Conklin: Johney Boles, Arkansas Western Gas: Please show the existing 2 -inch plastic gas line on the west side of 51st Street that is located within the 25 -foot utility easement. Lefler, Requests the same easement considerations as the electric company. Other utilities comments? Smith: Label that as access and utility easement. Show that as access and utility easement. Conklin: The entire 30 feet you requested? Smith: Depends on where you're going to put the drive is where we're going to go so it's going to be within that 30 feet somewhere. Conklin: Any other Staff comments? Utilities? Okay. Plat Review Minutes March 29, 2000 Page 14 LS 00-9.00: LOT SPLIT AYECOCK , pp 368 This item was submitted by Bob Hopmann of Lindsay and Associates on behalf of Terry & Dinah Ayecock for property located at 1953 N. Green Acres Road. The property is zoned R -O, Residential Office and contains approximately 1.06 acres. The request is split into two tracts of 0.45 acres and 0.62 acres. Conklin: The next item on the agenda is a Lot Split 00-9.00 for Ayecock submitted by Bob Hopmann of Lindsey and Associates on behalf of Terry and Dinah Ayecock for property located at 1953 North Green Acres Road. The property is zoned R -O, Residential Office and contains approximately 1.06 acres. The request is to split the two tracts of land into 0.45 acres and 0.62 acres. I'll have Sara go over the Staff Comments. Chuck Rutherford, Sidewalks & Trails Coordinator: • Poplar Street is a Collector Street. Green Acres Drive is a local street. The requirement is for a 6 -foot sidewalk on both streets. Sara Edwards, Development Coordinator: Please add the adjacent zoning, please add the plat page, please reference the July 21,1999 flood plain map. This property is in the 100 -year floodplain. The building setbacks in R -O are 30 feet from right-of-way, 25 in rear and 10 on the side. The existing building on that lot will have to go to the Board of Adjustment to seek a variance for setback on that existing building. The setback from right-of-way is 30 ft. Since Poplar Street is a collector with 70 feet of right-of-way required we need an extra 10 -foot dedication from from the center line. That will bring the entire measurement from center line to 35 feet. Please dimension that from the center line. The utilities will need to be placed underground. 37 copies of the revised project must be submitted to the Planning Division no later than 10:00 a.m. Wednesday, April 5th. Conklin: Okay. With regard to utilities, Johney Boles, Arkansas Western Gas, requests a 15 - foot utility easement on the south side of Poplar Street, along the north property line of Tract A. I would guess that would probably be to the side of the future right-of-way, some 15 feet south of the 35 ft. Kevin Lefler, Cox Communications "We do have aerial service along Green Acres Road - we would be able to serve from there. Request same easements and considerations at the electric company. Any relocation of aerial facilities along Green Acres Road would be at the • Plat Review Minutes March 29, 2000 Page 15 owner's expense." Campbell: Could we change the building setback that's 10 feet between the lots to also include utility easement - just in case we're asked to go into the rear underground service, both on the north and south of this property? Conklin: What kind of facilities do you currently have out there?: Campbell: We have an overhead line along Green Acres. Underground service to this building would be available for future development. Conklin: Are all the utilities above ground on those poles on Green Acres Road. Campbell: I think everything is. Conklin: It's overhead? Falk: We're buried. Conklin: So you're requesting 10 -foot setbacks shown on Lots A and B, separating the two lots -. 20 -foot easement to be shown as utilities? Campbell: Please. Conklin: This is the AQ parking lot - overflow parking lot to the south of this building. My understanding is that there are no plans to develop this site at this time. They're splitting the property to be able to sell this building on Tract A. I assume the building is already being served by all the utilities. Any other Utility comments? Smith: Yes, we'd like those building setbacks to be utility easements. Conklin: Including the south 10 -foot easement? Falk: Also, on Green Acres Road they could move that 15 -foot utility easement to a 25 -foot where they've got their setback. Make that a utility easement. Conklin: Are you looking at a large easement in case you have to? Campbell: No, we normally look for 20 -foot easements, and they've only allotted 15. Conklin: Your facilities that are underground. Are they currently in the right-of-way? Plat Review Minutes March 29, 2000 Page 16 Campbell: They're currently in the right-of-way. Conklin: So the utility people are going to relocate. Campbell: If we upgrade through there we'd rather go through the easement. Conklin: Any other Staff comments on this? Okay - thank you all very much. • Plat Review Minutes March 29, 2000 Page 17 LSD 00-8.00: LARGE SCALE DEVELOPMENT MCDONALDS RESTAUARANT/ FUEL, pp 401 This item was submitted by Ben Aguirre on behalf of McDonald's Corporation for property located on lot IR of Wedington Place Addition, Phase II. The property is zoned C-2 and contains approximately 1.996 acres. The request is to build a McDonald's. Ben Aguirre and Chris Fullerton were present for McDonald's. Conklin: The last item on our agenda today is a Large Scale Development 00-8.00, McDonald's, submitted by Ben Aguirre on behalf of McDonald's Corporation for property located on Lot IR of Wedington Place Addition Phase II. The property is zoned C-2 and contains approximately 1.996 acres. The request is to build a McDonald's. It also includes a gas station and car wash. I'll start with Sara Edwards, our Development Coordinator. Edwards: I'm going to start with Kim Hesse, our Landscape Administrator. • Kim Hesse, Landscape Administrator: • An 18 -inch water line exists along the south property line This water line must be located and the adjacent plantings placed 10 inches from the line. Bradford trees are to be replaced with a hardwood species. Some form of irrigation is required and shall be indicated on the plans. Automated irrigation is preferred; however, hose bibs, located within a 100 -foot radius from all plants are acceptable. Chuck Rutherford, Sidewalk and Trails Coordinator: Steamboat Drive is a local street This requires a minimum 6 -foot sidewalk with a minimum 6 -foot greenspace. The sidewalk shall be continuous through the drive- way approaches. The curb and gutter need to be removed through the sidewalk at the driveway approaches. Cheryl Zotti, Environmental Affairs Administrator: The dedicated space/pad for solid waste containers will have to b e relocated. As shown, we will not be able to provide solid waste collection services. Mickey Jackson, Fire Chief: I strongly recommends sprinkling this occupancy, although it is not required by code. • • Plat Review Minutes March 29, 2000 Page 18 Sara Edwards. Development Coordinator Please submit elevation of the monument sign, car wash and fueling islands. We need to have adjacent zoning and property owners added to the plat. We need Plat page 401 added. In the vicinity map please show the streets in the development, including Steamboat, & Colorado. Please reference the July 21, 1999 Flood Insurance Rate Map. Show your contours. Indicate right-of-way dimensions from centerline. Okay - now as far as curb cuts: The Design Overlay District Regulations mandate that there are no curb cuts within 250 feet of any intersection, and from that, all curb cuts must be 200 feet apart. So, your curb cuts too close to intersection and it doesn't look like they'll be able to fit within our regulations, so you might want to alert them to that. Conklin: We'd like you to see if you can possibly put one curb cut that meets the ordinance requirements further to the north. Aguirre: Okay - one question for clarification on that. Adjacent, on the property across the street to the west they have a similar cut at 179 feet from that same intersection. They were granted a waiver for that. Conklin: Does that line up with this one? Aguirre: Yes. Actually, ours is a little bit further north than theirs. Conklin: Can you show that on the plans? Aguirre: Yes. I have an exhibit I can get you in the revision of the plan. Conklin: Because the Planning Commission would like to see where that curb is that they granted The Bank of Fayetteville, when they consider that. Edwards. Do you intend to ask for a waiver? Chris Fullerton (McDonald's): Yes, we do. Edwards: Okay - regarding parking: We need to have you specify the amount of building square footage used for the restaurant and for the convenience store /gas station and we have parking ratios for each type of use. Restaurants are allowed 1 space for every 200 square feet, and retail (which is how we would classify this) is allowed 1 for every 200 square feet. • Conklin: With regard to your parking and restaurants, the staff attempted, probably 6 months ago, to get our Planning Commission to make recommendation providing additional parking for • Plat Review Minutes March 29, 2000 Page 19 restaurants. We were not able to get that change made. However, on a restaurant we realize that you need more than what our ordinance ratios allow. Typically, what we can ask for is for you to provide us information on what your restaurants typically need, provide evidence of how much of that parking is being used. Most corporations, like McDonald's, have pretty good data to show what kind of parking ratio they need to provide adequate service. If you can do that, we will review with our staff and then make a recommendation with whether we agree or disagree with the amount of parking you show on your plat. Aguirre: Okay. Edwards: All waivers with the parking and the driveway will need to be requested in writing. All utilities must be placed underground. The monument sign may not exceed 75 square feet in area. Parking lots must be screened when adjacent to greenspace, which bring us to the point that 25% greenspace must be provided in the overlay district, and I haven't figured what you've got devoted to meeting those specifiers. Conklin: The greenspace can be your landscaped islands, your 25 -foot screen space around the projects; basically anything outside of the right-of-way that's on your property that's not paved or a building counts toward your greenspace. Edwards: 1 tree per every 300 feet of landscaped area is required. With regards to lighting, it must be shielded and directed downward, cannot exceed 35 feet in height and must use sodium light fixtures. Finally, design must meet the architectural standards set forth in the approval of Wedington Place Addition. These are a prescribed set of building materials and an eyebrow arch. And I did include in what I gave you a letter and specifications as specified to the Planning Commission what materials would be used in this development. Conklin: Have you talked with Steve Clary? Aguirre: No Conklin: Are you aware of this information - that they have come up with a list? Aguirre: Yes, I am aware. We did make some efforts to match like block buff colors, but there are some price differences in certain types of light, different brand names, virtually the same color. Conklin: I did bring this, and I can make copies of this for you. If you want color copies I'll allow you to take them to Kinko's and make color copies. Bank of Fayetteville did an actual development in the colors we are using. I m concemed about your red on your roof panels that the color probably will not be acceptable, just based on what we have allowed with Sonic, Bank Plat Review Minutes March 29, 2000 Page 20 of Fayetteville, and the overall development itself. I think you probably need to get closer to a rust color. Aguirre: What color did they specify? I don't think my list showed what their metal roof color was. Conklin: I can get that for you. Is that a possibility? To use a similar color or something near? Aguirre: We can review that, although that is one of the distinctive elements that's unique to McDonald's Corporation. There's a brand name issue involved with the Mansard roof. Conklin: I think there's room where we can probably get a closer match. Aguirre: Yes. If it's a color issue, we've got some room there; but if it's a Mansard roof in general issue that's something that we feel strongly about. Conklin: For me, as the City Planner today I'm not looking at the actual design. I appreciate this Mansard roof. Edwards- I would like to make a suggestion. If you're saying your colors are similar to the other colors, you might just bring in a sample board showing what they are using as opposed to what you're using, and show that they are the same. Aguirre: Okay Conklin: It's my understanding that with regard to the submittal requirements with the stormwater, grading and drainage that the plans were not adequate, as we did not receive adequate information. This project will have to come back through Plat Review Meeting once we get those plans, and the City Staff Engineer has an opportunity to review. Aguirre: We generated an actual grading plan with existing topography and proposed topography and swale lines. Petrie: But you didn't submit any drainage. It's an engineering issue. If planning is not expecting any major revisions? Conklin: No major revisions. Petrie: What we talked about yesterday. If you can provide the requirements that we're about to discuss I don't have a problem with it then. I'll skip some of this General, but #3 under General. You've got some utility information shown on the Plat that's probably from a different job, it's Plat Review Minutes March 29, 2000 Page 21 incorrect such as sanitary sewer, water and storm sewer. You heard the Fire Chief had recommended a sprinkler system. Is there any plan for this project? Aguirre: To do sprinklers? No, we did not. Petrie: Not planning on that? Aguirre: No, no plans for it. Petrie: We have an existing 18 -inch water line that's located approximately 15 feet north of the Hwy. 16 right-of-way that your sign is shown to be over the top of. We would request that it be moved. I believe that there's plenty of space for you to move that. Aguirre: That water line runs east and west, correct? Petrie: There is also a 36 -inch water line up in here, so we need to get it out of the easement. Aguirre: What we may do is maybe lose one of those parking spaces up in the front corner. That would get it out of that area. Petrie: Okay. Under grading, I have included the check list. It's a couple of pages. There are a few fairly minor items that need to be added to the preliminary, particularly the erosion control, some of the things that Planning has asked - vicinity map, adjacent property owners, soil type under the Unified soils and Classification System. Show proposed ground cover, and you may have that on the landscape plan, which I didn't get a copy of. Oh, and let me reiterate what Kim said, we'd like your trees that you're planting for landscape to be 10 feet from our water/sewer line. Aguirre: Okay. Petrie: Those are fairly minor items under Grading. There is also a Permit Application that needs to be completed - a copy has been provided in that packet. Under Drainage, it is required to have a preliminary drainage report. Also included - what's required in the preliminary drainage report you'll see under Section 1.2, 7 requirements in that drainage report. I should point out to you on the final plat it specifically says the requirement for detention would be determined when this large scale is submitted. So it's a possibility there may be a detention pond which may require some changing the parking lot, etc. Aguirre: Okay - at what point in this process will that be determined. Do you know? • Petrie: Before we move on to subdivision. Plat Review Minutes March 29, 2000 Page 22 Conklin: That's why if we had the storm water plans Ron would have reviewed those plans and would have been able to tell you whether or not detention which could impact your development which would require it to come back through. Put that on the list right now - if you have to redesign it with detention, you need to come back through Plat Review. Petrie: They do show some plumes coming off back to the south and those plumes would Just discharge water straight on through the sidewalk. We couldn't accept that. Aguirre: Okay. Conklin: Johney Boles had no comment. Kevin Lefler, Cox Communications requests same easements and considerations as the electric company. Recommend conduits be placed for future data service. Contact him for exact placement. We will go ahead with other Utilities. Campbell: We have a line over on the east side of this property that runs north and south. New service for this facility will be underground. You need to coordinate with SWEPCO before the installation - inspects for conduit transformer pad, load voltage, those types of issues. Any relocation of existing facilities will be at the developer's expense. Existing easements are sufficient. Conklin: Is that line on this property, is that overhead? Campbell: I think it sits back in that easement - actually not shown on this plat. Conklin: We did a waiver of that overhead electric when this plat came through. Smith: There doesn't seem to a connecting easement between the south easement and the east easement, just looking at the way it's laid out. There's a utility easement for a water line, 30 ft. The 20 ft. going north appears to stop where that one starts. There's a 25ft. drain space and 30 ft. water line. Petrie: It could be that the utility companies should be aware that that's a 36 -inch water line in that easement. Conklin: Probably should get an additional easement off - west of that. Falk: What about using the green space there also as an easement? Smith: Isn't that shown as the easement - the 30 -foot? When we say 30 feet, are we talking to the property line? Where's your water line now? In the greenspace? • • • Plat Review Minutes March 29, 2000 Page 23 Petrie: There's quite a few connections in here so it's not just the standard off the right-of-way. Conklin. How much easement do you think you need? Smith: If we're the only utility in there 10 feet will be sufficient Conklin: Well, why don't we just make it separate from that 30 feet back towards the west - Connect that 30 -foot down to the 25. It'll cut that corner of the parking lot - the parking lot can be built over that easement. Aguirre: We need to consider the previous comment about sign location. Falk: If the sign is put in the easement, can you put conduit under the sign? Aguirre: Sure Conklin: So we're looking at a 10 -foot utility easement adjacent to that 30 -foot utility easement. Edwards. The deadline for both the revised plat and the colored elevations that I have requested will be 10:00 a.m. Wednesday, April 5th. I want to specify the elevations. Meeting adjourned at 10:30 a.m.