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HomeMy WebLinkAbout2000-03-15 - Minutes• • MINUTES OF A MEETING OF TECHNICAL PLAT REVIEW A regular meeting of the Technical Plat Review Committee was held on Wednesday, March 15, 2000 at 9:00 a.m. in Room 111 of the City Administration Building, 113 W. Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED LS00-7: Yogi & BooBoo, pp175 PP00-2: Quail Creek, Ph II, pp250 LS00-6: Wellington Place, pp401 MEMBERS PRESENT Johney Boles, Arkansas Western Gas Michael Campbell, SWEPCO Bob Falk, Southwestern Bell Kevin Lefler, Cox Communications STAFF PRESENT Tim Conklin Sara Edwards Ron Petrie Kim Hesse Chuck Rutherford Eric Schuldt Perry Franklin ACTION TAKEN Forward to SC Forward to SC Forward to SC MEMBERS ABSENT STAFF ABSENT Plat Review Minutes March 15, 2000 Page 2 LS00-7: LOT SPLIT YOGI & BOOBOO PROPERTIES, PP175 This item was submitted by Phil Bronson for property located on east Joyce in Vantage Square. The property is zoned C-1, Neighborhood Commercial and contains approximately 2 acres. The request is to split the property into three tracts containing 0.936 acres and 0.665 acres Phil Bronson was present on behalf of the request. Staff Reports Kim Hesse, Landscape Administrator No comment Chuck Rutherford, Sidewalk & Trails Coordinator Sidewalks, driveway approaches and access ramps shall be constructed to Ordinance 4005. An inspection is required prior to the concrete pour. Driveway approaches shall be constructed of Portland Cement Concrete. The 10 foot wide trail needs to be shown in the legend and on the drawing. The curb and gutter lines need to be removed through the trail at the driveway approach. Perry Franklin, Traffic Superintendent No comment Sara Edwards, Development Coordinator Submittal requirements were adequate. Regarding plat requirements, add the adjacent zoning and property owners to the plat. Add plat page 175. Include a flood plain reference. Provide a separate legal description for the original parcel and the newly created parcels. Dimension the right of way from the centerline of the street. Include easement dimensions. Conklin: Are you going to hire a surveyor? Bronson. Yes. There are a total of three lots. There is one lot in the back with two buildings and two more lots. I have three banks that are going to be mortgaging property and they want to be able to sell it if I go under. We have a mutual access easement already prepared for the whole property. • • Plat Review Minutes March 15, 2000 Page 3 Street requirements were adequate. Parking requirements were adequate. Lot requirements were adequate. Large scale development approval is required on each lot if they are developed independently. Conklin: I have spoken to Roger Trotter and I don't have any problem permitting if these match the building footprint and you have the parking. A year from now, if you don't start construction you will have to come back through. In order for this project to continue in the current review cycle, all requested revisions must be added to the plat and 37 revised copies submitted to the Planning Division no later than 10 a.m. on Wednesday, March 22, 2000. Ron Petrie, Engineering In general, all designs are subject to the City's latest design criteria. Review for plat approval is not approval of public improvements and all proposed improvements are subject to further review at the time construction plans are submitted. The comments and conditions from all previous meetings for this large scale development are still applicable. Regarding water and sewer, from previous review letters, the proposed sanitary sewer is required to be a minimum distance of 10 feet from the easement line. Therefore, revise the plan to meet this previous requirement or provide an additional offsite utility easement to meet this requirement. Extend the sewer to the proposed southern lot line approximately 10 feet. Extend the waterline and fire hydrant approximately 10 feet to the north to prevent service lines from crossing through adjacent lots. Petrie: They were suppose to have resubmitted their drawing and I don't have that. Eric Schuldt, Parks Development Coordinator No comment Utility Comments Kevin Lefler, Cox Communications Will this come back through? • Conklin: The large scale has been through the process. • Plat Review Minutes March 15, 2000 Page 4 Lefler: I need one 2 inch conduit from each building out to this green space. Bob Falk, Southwestern Bell Telephone I need to get with you to determine if you want our service. Bronson: I have received a letter from you for a project that I am doing in Bentonville. Falk: If you want our service, I need two conduits in case somebody wants another service later on. The easements on the east side, are they general utility easements? Bronson. Yes, sir. Falk: Note those as utility easements. I can not locate in a water easement. Johney Boles, Arkansas Western Gas • I don't know what is going on in the eastern utility easement. Petrie: It will probably end up being 10 feet from that water line. Boles: I'd like to see something easier to understand and showing those easements more clearly. Will the easement be in green space or a parking lot? Conklin: Part of it will be in the parking lot and part of it won't. Boles: What is immediately east of this lot? Bronson: Butterfield Trail Professional Park. I'm between the post office and the professional park. Boles: How many proposed tenants for each of these buildings? Bronson: I don't know yet. The buildings are 6,500 square feet each. The first one has 3 tenants. The second one has one tenant. The last two, I don't know about yet. • • Plat Review Minutes March 15, 2000 Page 5 PP00-2: PRELIMINARY PLAT QUAIL CREEK, PHASE III, PP250 This item was submitted by Dave Jorgensen of Jorgensen & Associates on behalf of Sam Mathis & Bleaux Barnes for property located west of Quail Creek Drive. The property is zoned R-1.5, Moderate Density Residential and contains approximately 6.65 acres with 13 lots proposed. Staff Reports Kim Hesse, Landscape Administrator Some tree replacement will be required for the percentage of existing canopy lost. Additional tree protection fencing will be required for the construction of the proposed drainage improvements along lot 13. Please indicate fencing along the north and south boundary of the proposed drainage. No utilities shall be installed within the front setback of the lot due to tree preservation. Water and sewer services for lot 9 shall be located along the north boundary of the lot and along the south boundary of lot 8 due to tree preservation. • Chuck Rutherford, Sidewalk & Trails Coordinator Sidewalks, driveway approaches, and access ramps shall be constructed to Ordinance 4005 An inspection is required prior to the concrete pour. Driveway approaches shall be constructed of Portland Cement Concrete. The sidewalk on the south side of Ripple Creek Drive needs to be shown extending to the northeast property line of lot 2. The sidewalk on the west side of Dorchester Drive needs to be shown extending to the southeast corner of lot 6. Perry Franklin, Traffic Superintendent Check the street light location between lots 3 and 4 with street locations in phase II. A street light is required every 300 feet. Sara Edwards, Development Coordinator Submittal requirements were adequate. Plat requirements were adequate. Street requirements were adequate. Parking requirements were adequate. Lot requirements were adequate. All new utilities are to be placed underground. Eric Schuldt, Parks Development Coordinator • The parks and Recreation Advisory Board approved money in lieu of land on March 6, 2000 for Quail Creek Subdivision Phase III. At the current rate with 13 lots, the amount due is $6,110.00. • • • Plat Review Minutes March 15, 2000 Page 6 These fees are based upon the present park land formula in accordance with U.D.O. 166.03 K, 166.03 K6, 16604.49 A9, and 166.05 C7. Also, Ordinance 4068 requires the formula base to be updated every two years to the current average market price. Therefore, the actual park fee will be determined on the date of Planning Commission approval, unless it is approved at the Final Subdivision Committee level In order for this project to continue in the current review cycle, all requested revisions and additional information must be added to the plat and 37 revised copies submitted to the Planning Division no later than 10 a.m. on Wednesday, March 22, 2000. Developers of preliminary plats are required by ordinance to provide notification to all adjoining property owners of the upcoming public hearings of the Subdivision Committee and Planning Commission and proof of said notification is required to be submitted with revisions. Ron Petrie, Engineering In general, all designs are subject to the City's latest design criteria. Review for plat approval is not approval of public improvements and all proposed improvements are subject to further review at the time construction plans are submitted. All corrections and/or additional information are required to be provided no later than March 22 in order to continue in this cycle. Regarding water, the minimum easement widths for water lines shall be 20 feet. Wider easement shall be required if the easement contains any other utility. The proposed waterline along Ripple Creek Drive can be reduced to 6 inches in diameter. Fire protection and fire hydrant locations shall meet the more stringent of the published water standards or the Fire Chiefs request. Steel encasement will be required under box culverts and wing walls. Petrie: We discussed the water line on Ripple Creek. Regarding sanitary sewer, increase the easements along the south sides of lots 5 and 6 to be 10 feet from the sewer line. A note should be added to the plat that no fences will be allowed to be constructed across the 25 foot utility easement on lots 6 through 13. Should the proposed sewer line end between lots 3 and 4 instead of between lots 4 and 5? Steel encasement will be required under box culverts and wing walls. "Raincatchers" are required for all new sewer manholes. Regarding grading, the preliminary grading plan is acceptable. A final grading plan is required to be submitted and approved prior to beginning construction. Regarding drainage, all pipes, open swales and channels outside of the street right of way are private and will be privately maintained. The preliminary drainage report was reviewed for general compliance and is acceptable as a preliminary report. A final drainage report is required • • Plat Review Minutes March 15, 2000 Page 7 to be submitted and approved. Utility Reports Michael Campbell, SWEPCO We have underground power tied through a portion of this development from phase two. We're going to tie the underground loop together. On lot number one, show a 10 foot utility easement on the north. Also on lot 13, you show a drainage easement. Change that to a utility easement. Brackett: Actually, we would like to show a 15 foot on the north side We switched the pipe from the south side to the north side of the creek. We'll make a 15 foot UE on lot nine. Conklin: Okay. That will do. Okay. Campbell: We'll need a crossing between lots 1 and 13 and also between lots 8 and 9 and 3 and 4. Brackett: Okay. We'll do a 15 foot easement between lots 8 and 9 and lots 3 and 4. Conklin: There is a 48 inch oak tree at the crossing. Campbell: You can put it down on lot 8. We have to get back over to tie in to a transform over between 2, 3, and 4 to tie this loop together. Brackett: Could we go between 9 and 10? It's more of an angle. Is that too much? Campbell: We can do that. The developer will have to pay for the extension cost and the cost of the one street light. Kevin Lefler, Cox Communications We'll follow the electric in the same easements and crossings. Bob Falk, Southwestern Bell Will Appleby Estates constructed first? • Brackett: Yes. We are working on the construction plans for Appleby. • • • Plat Review Minutes March 15, 2000 Page 8 Falk: To feed these lots, I'm going to have to come through Appleby. Johney Boles, Arkansas Western Gas The easements shown are fine. There is a drainage line running east and west on the north side of lot 13, can you tell me how much cover is going to be over the top of that? Brackett: I haven't worked it out. We're shooting the profile today. Boles: If there isn't adequate coverage, I'll need casing across that. I need to be at least 30 inches deep at the rear lot line in the 25 foot utility easement. Plat Review Minutes March 15, 2000 Page 9 LS00-6: LOT SPLIT WEDINGTON PLACE LOT 3R, PP401 This item was submitted by Robert Brown of Development Consultants on behalf of Clary Development Corporation for property located at Wedington Place. The property is zoned C-2, Thoroughfare Commercial and contains approximately 7.15 acres. The request is to split the property into two tracts containing 5.9 acres and 1.25 acres. Robert Brown was present on behalf of the request. Staff Reports Kim Hesse, Landscape Administrator No comment Chuck Rutherford, Sidewalk & Trails Coordinator Sidewalks, driveway approaches and access ramps shall be constructed to Ordinance 4005. An inspection is required prior to the concrete pour. Driveway approaches shall be constructed of Portland Cement Concrete. The minimum 6 foot sidewalk will be required on Colorado Drive and Steamboat Drive at the time of development. Perry Franklin, Traffic Superintendent I recommend that you do not name Tahoe Drive since it is not public right of way. Sara Edwards, Development Coordinator Submittal requirements were adequate. Regarding plat requirements, we will not require a new site plan; however, with regard to the easement plat, include plat page 401 and add a flood plain reference. Street requirements were adequate. Parking requirements were adequate. Lot requirements were adequate. Provide a shared parking agreement and an access easement. Conklin: How do you propose to do parking? Brown: Mr. Clary did Spring Creek and he will have a master document that covers all these people on these three lots. I will get you a copy of that. Is that satisfactory? Conklin: Yes. That will work. Plat Review Minutes March 15, 2000 Page 10 Ron Petrie, Engineering_ In general, all designs are subject to the City's latest design criteria. Review for plat approval is not approval of public improvements and all proposed improvements are subject to further review at the time construction plans are submitted. The comments and conditions from all previous meetings are still applicable. Regarding water and sewer, because of the lot split, the waterline on the north side of the proposed buildings will have to be extended to Lot 3RB The service line and fire protection lines are required to be on the lot and not crossing adjacent lots. Contact Don Osburn (575-8384) for preferred meter locations. There may need to be a separate line from the main for both the fire line and domestic service. The sanitary sewer service line is also required to be completely on the lot on which it is serving. Eric Schulds, Parks Development Coordinator No comment. Utility Comments Michael Campbell, SWEPCO No comment. Kevin Lefler, Cox Communications Easements are fine as shown. Bob Falk, Southwestern Bell Do we know what's going in here? Brown: Clary Development and Consumer's Thrift Way will be developing properties. We'll develop the grocery store in the first phase Falk: I'll need to have contact with them if they need Southwestern Bell service. If they want us to service each customer, do I need to send a letter to Mr. Clary? Brown: I will have him or his construction manager, Jeff Maxwell, contact you. Falk: 442-3170. If we are going to serve it, I'll need two 4 inch conduits to each • • to • Plat Review Minutes March 15, 2000 Page 11 demarche location. I'll have to have a signed letter from him. Johney Boles, Arkansas Western Gas The easements shown are fine. No other comment. Meeting adjourned at 10:05 a.m..