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HomeMy WebLinkAbout2000-02-02 - MinutesMINUTES OF A MEETING OF TECHNICAL PLAT REVIEW COMMITTEE A regular meeting of the Technical Plat Review Committee was held on Wednesday, February 2, 2000 at 9:00 a.m. in Room 111 of the City Administration Building, 113 W. Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED LSD00-1: Interface Computer Ctr, pp286 LS00-1. Candlewood, pp294 MEMBERS PRESENT Rick Evans, Ozarks Electric Bob Falk, Southwestern Bell Telephone Johney Boles, Arkansas Western Gas Kevin Lefler, Cox Communications STAFF PRESENT Tim Conklin Sara Edwards Perry Franklin Kim Hesse Janet Johns Ron Petrie Eric Schultz ACTION TAKEN Forward w/revisions Forward w/revisions MEMBERS ABSENT None STAFF ABSENT • • Technical Plat Review Minutes February 2, 2000 Page 2 LSD00-1: LARGE SCALE DEVELOPMENT INTERFACE COMPUTER CENTER, PP286 This item was submitted by Kevin Hodges of Carter and Hodges, P.A. on behalf of Jeremy Webb of Interface Computer Center for property located on lot 1 of the Research and Technology Park. The property is zoned I-1, Heavy Commercial/Light Industrial and contains approximately 2.50 acres. Kevin Hodges, Robert Sharp, and Jeremy Webb were present on behalf of the request. Staff Reports Kim Hesse, Landscape Administrator The site plan and landscape plan are not consistent. Prior to building permit approval, please resubmit the landscape plan showing finalized site design. Place tree protection fencing along the entire length of the sewer service trench as it transverses the wooded area. Place tree protection fencing along and adjacent to the limits of grading in the location of the wooded area. Conklin: On your landscape plan you are showing an area as parking. Hodges: That's an area for expanded parking in the future. They have enough parking to take care of the building that is there right now. The parking would be for additional square footage added to the building. It should be a dashed line for future development. That is the difference. Do you want us to take that out or clarify with a dashed line? Conklin: If you are proposing to remove any trees, you should show that now as future parking area so Kim Hesse will know that the trees you are removing are okay. Chuck Rutherford, Sidewalk & Trails Coordinator Sidewalks, driveway approaches and access ramps shall be constructed to Ordinance 4005. An inspection is required prior to the concrete pour. Driveway approaches shall be constructed of Portland Cement Concrete. The 6 foot sidewalk along Technology Blvd will be constructed at the time streets and sidewalks are installed by the City of Fayetteville. Eric Schuldt, Parks Development Coordinator This project is located in the NW park quadrant and is zoned I-1. The billing address is Carter & • Hodges, 2863 Old Missouri Rd., Suite 107-C, Fayetteville, AR 72703. No parks fees are due since this is zoned for industrial. • Technical Plat Review Minutes February 2, 2000 Page 3 Sara Edward, Planning Development Coordinator Submittal requirement were adequate but elevations for the south and west sides need to be resubmitted. Conklin: I'm concerned that when Technology Blvd is built in the future, you will be able to see the west side and you can see the south side from I 540. Sharp: Those can be in back and white? Conklin: Yes. Edwards: We will need 12 copies. Plat requirements were adequate except that plat page 286 needs to be indicated on the plat. Also, show the right of way dimension for Shiloh. Revise the plat to show a 30 foot utility easement along Shiloh • Conklin: You're showing the easement dimensioned at 25 feet. • Street requirements were adequate. Regarding parking requirements, please revise the plat to read 23 regular parking spaces and 2 handicap spaces. Lot requirements were adequate. In order for this project to continue in the current review cycle, all requested revisions and additional information must be added to the plat and 37 revised copies submitted to the Planning Division no later than 10 a.m. on Wednesday, February 9, 2000. 12 revised color rendered elevations must be also be submitted. Developers of all large scale developments are required by City ordinance to provide notification to all adjoining property owners of the upcoming public hearings. Proof of said notification is required with revision submittals. Ron Petrie, Engineering In general, all designs are subject to the City's latest design criteria. Review for plat approval is not approval of public improvements and all proposed improvements are subject to further review at the time constriction plans are submitted. The final lot pins have not been set for this • • • Technical Plat Review Minutes February 2, 2000 Page 4 lot by the City. If existing pins were used to establish the boundary for this lot, the boundary may change. The preliminary plat and the lot split for this lot both show the utility easement along Shiloh Drive to be thirty feet in width. Show and label all utility easements. Petrie: On your survey it appears that you have used a pin on the south end. We want to make sure that you understand we have not set the final pins for this lot yet. Hodges: We got this from a surveyor. Petrie: Those are not the final lot locations. Hodges: They can change but will they change drastically? Petrie: I would think 5 feet at the most. Make sure you're aware that hasn't been set. Hodges: Okay. Should I put something over in the legal description? Petrie: I don't think you can put a note on that. It might change on the north/south direction. I'm not sure how you established your centerline on Technology but your driveway doesn't match that pin. I'm trying to narrow down exactly where your problem is. It's a minor problem with the survey. Hodges: You'll contact us or we'll stay in touch with you. Petrie: You need to discuss all this with Wayne Ledbetter. He's the person designing the Research and Technology Park. You'll need to work with him on the grades of your driveway and utility line locations. There's a lot of things. Webb: Will that change the size of the lot? Petrie: No, just where it sits in the world. Regarding water and sewer, if a sprinkler system is planned it must be shown on the plat. The existing 8 inch water line that is shown along Shiloh Drive is actually a proposed 12 inch water line. Provide a 10 foot wide utility easement along Technology Boulevard for future maintenance of the water line. Regarding grading, clarify the contour lines 1276, 1278, and 1280 MSL. There is a 40% grade on the sidewalk leading to the front door. Regrade to meet ADA requirements. The driveway elevation should be coordinated with the City design engineer, Wayne Ledbetter. • Technical Plat Review Minutes February 2, 2000 Page 5 Petrie: Those contour lines aren't matching up and they need to clarified Make sure you nailed down what you're planning on grading within the easement since we'll be putting that water line in we'll need to know how deep to get it if you're going to be grading in that easement. Regarding drainage, determine the 10 year flow in the driveway. A drop inlet is planned to be located northwest of the driveway on Technology Boulevard. The flow in the driveway should be intercepted before it's connection with the Boulevard. A pipe will be stubbed out of this City drop inlet for this future connection. Petrie: For drainage, I'd like to have something final so I don't have to look at it again. You should plan on capturing that runoff in the driveway before it gets to the street. There's going to be a drop to the west of the driveway and we will provide a pipe stub out from that. We're asking that you extend the pipe and provide some type of drainage structure and install it on the driveway so all the parking lot runoff won't be shooting out in the street. Mickey Jackson, Fire Chief • This area does not have any fire hydrants. One hydrant needs to be added immediately in front of or very near to the entrance of this facility off Shiloh Drive. • Perry Franklin, Traffic Superintendent ADA parking spaces do not meet ADA access requirements which provide a 1:12 slope to the building with appropriate landings as required. Contact Steve Cattaneo at 575-8239 for assistance. Franklin: The problem is the grades for the parking lot. It has to be assessable all the way to the front door. There's a drop to the parking. What it's going to take is something like the Richardson Center where you have a 1:12 ramp for a number of feet then a flat landing. They can't Just climb all the way to the building. Hodges: I see the problem. It's from the building to where the sidewalks slopes. Franklin: They have to have the shortest route and the route can't be more than 1:12. If it's a long way to the building, they have to be able to have an area to stop and rest and then continue. The closest example is the Richardson Center. Steve has all kinds of drawings and he can get you the specifics. It's going to have to be changed. Technical Plat Review Minutes February 2, 2000 Page 6 Utility Comments Mike Phipps, Ozarks Electric We have an existing overhead power pole possibly 15 feet from your ground mounted sign. Our service will drop from that point to the building. I don't know where your panels are going to be in that building. At some time, we will need the total electric load to the building before the transformer is installed on that pole. Are the lights in? Franklin: Wayne Ledbetter is suppose to be working on the overall lighting plan. Phipps: I'm pretty sure we'll have to have one on Shiloh and Technology intersection. Franklin- That will be our responsibility to do that. Are we going to try and go underground? We have to don't we? Conklin: Those will be underground. Petrie: Direct all questions to Wayne Ledbetter. Webb: Will those lines up there be relocated underground? Phipps: That's over 12.5kv and it probably won't be underground. That's a main feeder line through there and it would be very expensive. If it was below 12.5, we could look at it. Conklin: Anything above l2kv can remain above ground. If the city thought it would be in everybody's best interest to look at doing that we could look at it and I have not heard any discussions about putting that line underground. Webb: We discussed it previously at a meeting with Alen. It was mainly about aesthetics. It's no big deal for me. Phipps: A decision like that would have to be made by the Board of Directors of the Coop and not by me. Kevin Lefler, Cox Communications At present, we don't have any service facilities at all along Shiloh. I would recommend for the future that you put a 4 inch conduit wherever that panel is to the pole where Ozarks is. Webb: We want your service. Technical Plat Review Minutes February 2, 2000 Page 7 Lefler. We will have to design something because we don't have anything on Shiloh because nothing has ever been built down there before. Hodges: A 2 inch conduit? Lefler: No, a 4 inch. Conklin: Will you provide service or will they have to pay for the service to be brought down there? Lefler: That will have to be worked out. This is the first service that is going to be in there and we don't know how fast the area will develop. It depends on what it costs to bring service in out there and how much we would pick up or if we would pass that on. Webb: I would be interested to know if there is any cost to us. Conklin: I can have Alett Little contact your office to discuss getting service. There's another tenant for lot 35. I believe that they are CMIS. Webb: I think there are 2 other companies that do business with us that are looking seriously at getting some lots right around ours. There's 2 others besides these 2 that Alett has been talking to. Bob Falk, Southwestern Bell I talked to Mr. Webb and we need to find out as soon as possible whether this building will be served by fiber or not. As soon as that determination is made then I will determine where I want conduits but I will need two 4 inch conduits. Webb: We have plans to use both fiber and copper. Falk: That's why I'm requesting 2 conduits. Johney Boles, Arkansas Western Gas At the present time, we don't have any facilities. We have not made the decision on how to serve this. We also need to get a line for future use from Dean Soloman Road to Truckers Drive. I will put an operations manager in touch with Alett and we'll see how they want to handle that. The easements will be adequate with 30 foot. Get with me at a later date on the load information. • Technical Plat Review Minutes February 2, 2000 Page 8 Webb: We're in a big hurry to get in this building. We've out grown where we're at. Will the utilities be available by June or July? We're planning on moving in very shortly after that. Our contractors have told us we can be in the building within 6 months. We don't know about utilities. Can we get a commitment for utilities? Falk: As soon as I get a contract, I can start designing this. I don't see a problem with the June/July time frame. I would like 90 days to design and build it. I'm assuming you want fiber. Webb: All my facilities have 21 TI size and we're going to need DS3. Falk: I can't design a Job until there is a signed contract. Boles: I don't have any problem with June/July. Conklin: I have a question on the design of the building. Could you described what materials will be used? • Sharp: Did you get our written description? Conklin: Yes, I did. Sharp: It will be split face concrete block. We're also talking about cement board. Conklin: The overlay district requirements talk about avoiding metal side walls and metal buildings. I wasn't sure if that was some time of panel but it's EFIS. Sharp: We'll bring samples to the next meeting. • • • Technical Plat Review Minutes February 2, 2000 Page 9 LS00-1: LOT SPLIT CANDLEWOOD DEVELOPMENT, PP294 This item was submitted by Dave Jorgensen of Jorgensen & Associates on behalf of Candlewood Development for property located at lot 45 of Candlewood Subdivision. The property is zoned R-1, Low Density Residential and contains approximately 3.19 acres. The request is to split the property into two tracts of approximately 1.96 acres and 1.23 acres. Dave Jorgensen was present on behalf of the request. Conklin• They will have to go before Planning Commission for approval of a conditional use for duplexes. They are proposing a total of 4 units. If the conditional use is not approved this will be 2 single family homes. Staff Reports Kim Hesse, Landscape Administrator No Comment Chuck Rutherford, Sidewalk & Trails Coordinator Sidewalk, driveway approaches and access ramps shall be constructed to Ordinance Number 4005. An inspection is required prior to the concrete pour. Driveway approaches shall be constructed of Portland Cement Concrete. The sidewalk along Township Street will be required at the time of lot development. Eric Schuldt, Parks Development Coordinator This is located in the NE park quadrant and zoned R-1. The billing address is Dave Jorgensen, Jorgensen & Assoc., 2013 Green Acres Rd, Fayetteville, AR 72703. The Parks and Recreation advisory board decided to accept money in lieu of land dedication in the amount of $470 for 1 unit These fees are based upon the present park land formula in accordance with the UDO. Ordinance 4068 requires the formula to be updated every two years to the current average market price. Therefore, the actual park land fee will be determined on the date of Planning Commission approval, unless it is approved at the Subdivision Committee level. If each lot is built containing two multi -family units, the fee will be $1,500 for 4 units at $375 per unit. A credit of $375 will be applied from fees already collected make the total due $1,125. • Schuldt: On the green space fee, it will be $470 for 2 single family homes but if you go with the 2 multi family units it will be different. • Technical Plat Review Minutes February 2, 2000 Page 10 Sara Edwards, Development Coordinator Submittal requirements were adequate. Regarding plat requirements, please provide the finished floor elevations. Please review the new detailed study. Please show contours in order to establish if there may be site difficulty with driveway placement. Provide an access easement for the 24 inch force main. Regarding street requirements, only one driveway was approved for the final plat. Therefore, this lot will be limited to one driveway. Conklin: With regard to flood plain, I did receive from the Corps a model. I'm not sure how much information you got from the Corp. I would like to see the base flood elevation to make sure the floor elevation is at least 2 feet above that detailed study. I'm concerned about separate accesses for each townhouse. Jorgensen: It will be a common drive. • Conklin: Will you put something on the plat showing that? What about if one person buys a townhouse and someone else buys the other? If you show the accesses it might help resolve problems in the future. • Lot requirements were adequate for frontage, bulk, and area. In order for this project to continue in the current review cycle, all requested revisions and additional information must be added to the plat and 37 revised copies submitted to the Planning Division no later than 10 a.m. on Wednesday, February 9. Ron Petrie, Engineering In general, all designs are subject to the City's latest design criteria. Review for plat approval is not approval of public improvements and all proposed improvements are subject to further review at the time construction plans are submitted. Regarding water and sewer, extend the sanitary sewer to Lot 45B and provide a minimum 20 foot utility easement. There is an existing 8 inch water line along Township Street. Regarding grading and drainage, in accordance with the grading ordinance, a formal grading plan is required for all residences larger than a duplex dwelling per lot or if any of the proposed grading is planned to be done within a FEMA flood plain In accordance with the drainage ordinance, a formal drainage study is required for all residences larger than a duplex dwelling per Technical Plat Review Minutes • February 2, 2000 Page 11 • • lot. Petrie: When I looked at this I wasn't sure how many townhouses were being proposed. You have 2 on each lot. Is that correct? Jorgensen: Yes. Petrie: The grading ordinance states that if residences are larger than duplex it is required to have a grading plan. Don't plan on cutting any over that force main. The formal drainage study will not be required. Perry Franklin, Traffic Superintendent Street lights are required every 300 feet on Township Street in front of the proposed lot split. There may be a possible sight distance problem to the east depending on the location of the proposed driveway. Franklin: I think this is something we should look at. If you would mark the place where the driveway comes out, I could take a look at it and see if it will be a problem. Utility Reports Mike Phipps, Ozarks Electric I've spoken to Tom and Gary Combs about this. They are going to provide us a conduit across this creek to get to these lots. I don't have my plat with me but between lots 42 and 43 or that general vicinity is where we're going to cross. We'll need an easement centered on that lot line. There is a private drive at Manny Terminella's property and we will need a 20 foot easement. When we looked at the creek, that looked to be the best and most shallow place and would be the least damage to the trees. We need to know where they want the transformer location because I will need an easement all the way to it. We'll need one from the existing 20 foot easement over to the 25 foot utility easement to tie something through there. I had originally planned to come around the front of this. It's almost like an island. Conklin: This crossing will be underground. Phipps: Yes. Jorgensen: We visited with Tom on site and he told us he had talked to Gary Combs and he had agreed to install all those casings but I don't know what their schedule is. • Technical Plat Review Minutes February 2, 2000 Page 12 Phipps: It shows a street light down there. Jorgensen: I think that street light is existing. Phipps: I don't have anything on this side of the creek. Franklin: It was supposed to have been put in. Phipps: The reason it's not there is because we couldn't cross that creek. It might be with SWEPCO. They have the other side of Township. Jorgensen: I don't know how that got on there. There must have been a proposed street. Conklin: We'll make the street light a part of this lot split. That way, we know it will get installed. Phipps: I'll need a 2 inch crossing then at the drive to get to that other street light. Jorgensen: Does anybody else need in there? Phipps: Just put four 4 inch in there. Jorgensen: A quad. Phipps: SWEPCO's right on the other side. They have an existing street light at the entrance to the school. Franklin: That property belongs to the school and they won't want to pay for all that underground down through there. Jorgensen: It still might be easier for Terminella to pay for all that and satisfy the light requirements. We need to look at that and I'll talk to him. Franklin: There's a big area between Candlewood and Covington with no lights. It's pretty dark. Conklin: We'll look back at our approval for Covington Park and see about the light requirements. Jorgensen: Covington was responsible for street lights but I don't recall any discussion about street lights on the Township extension. If this lot split didn't take place, is there power to serve • Technical Plat Review Minutes February 2, 2000 Page 13 a house off Highway 45? Phipps: We've got the same problem. We're not over there yet. Boles: There's no gas, either. Jorgensen: That needs to be taken care of anyway. Kevin Lefler, Cox Communications I think we've covered it. You're going to make it a quad and that's fine. Bob Falk, Southwestern Bell I'm fine with the proposed easements and crossing. I'll need to set a transformer. Phipps: If you set it deeper than 20 inches it will have to be encased in concrete. • Conklin: Let Mr. Terminella know he will have to have a permit for that work. • Johney Boles, Arkansas Western Gas I need the 25 foot building setback on the south side of the property changed to building setback and utility easement. Meeting adjourned at 9:50 a.m. Technical Plat Review Table of Contents 2000 Item Considered: LSD00-1 Interface Computer Ctr, pp 286 LSD00-1 Candlewood, pp 294 LSD00-2 Atlas Construction, pp 367 FP00-1 Barrington Parke, Ph II, pp 373 LSD00-3 City of Fayetteville -Airport, pp 795 LS00-2 Walker, pp 256 PP00-1 Yorktown, Ph III, pp 214 ISD00-4 Computer Management Information System, pp 214 LSD00-5 Steele Crossing, pp 212 LSD00-6 Globe CEO, pp 521 LS00-7 Yogi & BooBoo, pp 175 PP00-2 Quail Creek, Ph II, pp 250 LS00-6 Wedington Place, pp 401 LSD00-7 Indian Springs Ph II, pp 372 • LS00-8 Betty Hayre, pp 398 LS00-9 Ayecock, pp 368 LSD00-8 McDonald's, pp 401 LS00-10 Bonner, pp 490 LSD00-2.10 Atlas, pp 367 LS00-11 & 15 Hahn, pp 651 LS00-12 Southerland, pp 520 LS00-13 Nelson, pp 173 LS00-14 Hooker Construction, pp 209 LSD00-9 Hooker Construction, pp 209 LSD00-10 City of Fayetteville, Water & Sewer Operations Center, pp 638 LSD00-11 Ozark Electric Cooperative Corp., pp LS00-16 Gale, pp 60 LS00-17 Gladden, pp 167 LS00-18 Anders/Bryan, pp 141 LS00-19 Baggett, pp 529 LSD00-12 Gary Hampton Parking, pp 245 LSD00-13 State Fair Cinema, pp 209 LSD00-14 Trinity Temple, pp 252 LS00-16 Gale, pp 60 LS00-21 Palmer, pp572 LS00-22 Martin, pp 609 LS00-20 Eckles, pp 168 FP00-2 Millennium Place, pp 177 Date: 2/2/00 2/2/00 2/16/00 3/1/00 3/1/00 3/1/00 3/1/00 3/1/00 3/1/00 3/1/00 3/15/00 3/15/00 3/15/00 3/29/00 3/29/00 3/29/00 3/29/00 4/12/00 4/12/00 4/26/00 4/26/00 4/26/00 4/26/00 4/26/00 5/17/00 446/17/00 5/31/00 5/31/00 5/31/00 5/31/00 5/31/00 5/31/00 5/31/00 6/14/00 6/14/00 6/14/00 6/14/00 6/14/00 Action Taken: Forward w/ revisions Forward w/ revisions Must resubmit Forward to Subdivision Forward to Subdivision Forward to Subdivision Forward to Subdivision Forward to Subdivision Forward to Subdivision Forward to Subdivision Forward to Subdivision Forward to Subdivision Forward to Subdivision Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Moved to 6/14/00 PR Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Item Pulled Forward with revisions Forward with revisions Forward with revisions Item Considered: LSD 00-16 Keating Enterprises Inc., pp 289 LSD00-15 Lake Hills Church, pp 255 • LSD00-17 McDonald's, pp 134 LSD00-15 Lake Hills Church, pp 255 LSD00-17 McDonald's, pp 134 LS00-23 Maguire, pp 600 LS00-24 Middlebrook, pp 140 LS00-25 Krueger, pp 255 Date: 6/14/00 6/14/00 6/14/00 6/28/00 6/28/00 7/19/00 7/19/00 7/19/00 LSD00-18 L&E Equity Investments, LLC, pp 177 7/19/00 LSD00-19 Bradley, pp 177 7/19/00 LSD00-20 Cornerstone, pp 402 7/19/00 LSD00-21 First United Presbyterian Church, pp 407 7/19/00 PP00-3 Palmer, pp 572 7/19/00 LSD00-22 St. Joseph Catholic Church, pp 373 7/19/00 LSD00-18.10 L&E Equity Investments, LLC, pp 1773/16/00 LSD00-24 Stephens, pp 212 8/16/00 LSD00-25 Air BP, pp 795 8/16/00 LS00-26 Schmitt, pp 298 8/16/00 FP00-3 Summersby, pp 410 8/30/00 LS00-30 Palmer, pp 572 8/30/00 LS00-31 Hayes, pp 291 8/30/00 LS00-29 Pursley, pp 140 8/30/00 LSD00-27 Emad Damen Duplex Unit, pp 364 8/30/00 • LSD00-29 The Mill District LLC, pp 523 9/13/00 LS00-36 Tipton, pp 475 9/27/00 LSD00-26 Lewis Street Town Homes, 403 & 404 9/27/00 LSD00-31 Dixie Development, pp 176 9/27/00 FP00-4 Covington Park Phase IV, pp 295 9/27/00 LS00-38 Wilkins, pp 221 10/18/00 LS00-39 Wilkins, pp 221 10/18/00 FP00-5 Covington Park, Ph. III, pp 295 10/18/00 FP00-6 Bridgeport Ph. IV, pp 295 11/1/00 LSD00-30 St. Paul's Episcopal Church, pp 484 11/1/00 LSD00-31 Park Apartment, pp 175 11/1/00 LSD00-32 Lots 13-16 Millennium Place 11/1/00 LS00-41 Lot 5 Wedington Place, pp 401 11/15/00 LS00-42 Fazoh's, pp 213 11/15/00 LSD00-34 Fazoli's, pp 213 11/15/00 LSD00-35 Hooker, pp 209 11/15/00 LSD00-26 Lewis Street Town Homes, pp 403 & 4042/18/00 LSD00-27 Emad Damen Duplexes 12/18/00 • Action Taken: Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Item pulled Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Forward with revisions Pulled Forward with revisions Forward with revisions Forward with revisions Forwarded Tabled Forwarded Forwarded Forwarded Forwarded Forwarded Forwarded Forwarded Forwarded Forwarded Forwarded Forwarded Forwarded Forwarded Forwarded Forwarded