Loading...
HomeMy WebLinkAbout1999-09-29 - Minutes• MINUTES OF PLAT REVIEW MEETING A regular meeting of the Plat Review Committee was held on Wednesday, September 29, 1999 at 9:00 a.m. in Room 111 of the City Administration Building, 113 W. Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED FP99-6: Bridgeport Ph III, pp360 PP99-10: Bridgeport, Ph IV, V, VI, pp360 LSD99-24: Sonic, pp401 PP99-6.10: Silverthome, pp474 MEMBERS PRESENT Johney Boles, Arkansas Western Gas Michael Campbell, SWEPCO Bob Falk, Southwestern Bell Mike Phipps, Ozarks Electric • STAFF PRESENT Tim Conklin Perry Franklin Kim Hesse Janet Johns Ron Petrie Chuck Rutherford Eric Schuldt Dawn Warrick • ACTION TAKEN Forward w/revisions Forward w/revisions Forward w/revisions Postponed MEMBERS ABSENT Kevin Lefler, TCA Cable STAFF ABSENT • • Plat Review Minutes September 29, 1999 Page 2 FP99-6: FINAL PLAT BRIDGEPORT SUBDIVISION, PHASE III, PP360 This item was submitted by Richard Doyle of Creekwood Hills Development, Inc. for property located south of Mount Comfort Road and west of Rupple Road. The property is zoned R-1, Low Density Residential and contains approximately 6.61 acres with 14 lots proposed. Brock Hoskins of Garver + Garver Engineering, and Richard Doyle were present on behalf of the request. Staff Comments Kim Hesse, Landscape Administrator No comment. Kim Rogers, Parks Operations Coordinator This subdivision is in the northwest park quadrant and zoned R-1. The billing address for parks fees is Creekwood Hills Development, Richard Doyle, 2100 Freedom Place, Fayetteville, AR 72704. The Parks and Recreation Advisory Board recommended accepting park land for Phase I through III. The deed has been accepted and was received in 1995. All parks requirements have been met for Phase III. Chuck Rutherford, Sidewalk & Trails Coordinator Sidewalks, driveway approaches and access ramps shall be constructed to Ordinance Number 4005. An inspection is required prior to the concrete pour. Driveway approaches shall be constructed of Portland Cement Concrete. The sidewalk needs to be shown in the legend. The sidewalk needs to be shown on both sides of the streets. The sidewalk shall be a minimum 4 feet wide with a minimum 4 feet of green space between the curb and sidewalk. The preliminary plat was approved in July, 1996. Doyle: You want the sidewalks shown on this final plat? Rutherford: Yes. You had them shown on the preliminary plat. Perry Franklin, Traffic Superintendent • A copy of the street light agreement is on file in the Planning Division. • Plat Review Minutes September 29, 1999 Page 3 Dawn Warrick. Development Coordinator Submittal requirements were adequate. Add plat page 360 to the title block. The flood plain reference should indicate that the property is affected by the 100 year flood plain. Dimension each right of way from the centerline. Add the owner names or indicate whomever will be signing the final plat documents. Conklin: With regard to the 100 year flood plain, there is new FEMA data as of July 21, 1999, which you do need to show of the final plat. We have that available in digital format. If you need that information, please contact the Planning Division. Street requirements were adequate. Parking requirements were adequate. Lot requirements were adequate. Contact Jim Johnson the 911 Addressing Coordinator and add the addresses for each lot. All utilities shall be located underground. • Doyle: I've seen him and we have those addresses. • Warrick. Okay. We need you to shown them on the plat. That way, we don't have to contact Mr. Johnson every time a building permit comes through. In order for this project to continue in the current review cycle, all requested revisions and additional information must be added to the plat and 37 revised copies submitted to the Planning Division no later than 10 a.m. on Wednesday, October 6, 1999. Ron Petne, Engineering In general, the final inspection for this subdivision will have to be completed before the project can be forwarded to the Subdivision Committee meeting. Petrie: It's my understanding we have had the final inspection on this project. There are items that we lack including the as-builts, construction cost data, and maintenance bonds. Regarding water and sanitary sewer, a Planning Commission condition of approval stated: "Payment of $200 per lot toward sanitary sewer improvements to be due at the time of final plat." Show the existing 12 inch force main and 15 inch gravity main sanitary sewer on Lot 122 and the existing utility easement. Petrie: I question whether lot 122 should be assessed the sewer improvement fee. It was • Plat Review Minutes September 29, 1999 Page 4 an existing house. Was it there before this was divided? Doyle: Yes. It was an out lot. The assessment is not a factor. Petrie: I don't want to charge you $200 more than I have to. Were you already served? Doyle: I submitted a preliminary plat. I made that an out lot and then I built a house. That was really done at the same time the preliminary plat was submitted. They wouldn't let me build the house as part of phase III I had to make it an out lot. Warrick: We split that out so it would be a legal lot. Doyle: I didn't have sewer at the time the preliminary plat was submitted so it should be part of it. Petrie: My only comment on the flood plain is that it is labeled flood way. Let's make sure we can determine from the plat which is the flood way and which is the flood plain. • Conklin: You'll probably have both shown on the plat. You have 100 year flood plain and a flood way boundary. • Petrie: Any punch list items? If there is grading or revegetation to be done, we need that completed before we'll sign the final plat. Doyle: I have grass growing already. I will bond for sidewalks like I. always do. I'll put most of them in but some of them I'm not ready for yet. Is that $3 per foot? Sweetser charges $3 but the City said it should be $2.50. Warrick. Chuck, will you get him an estimate? Utility Comments Mike Phipps. Ozarks Electnc Rick, we talked about lots 116 through 121 and raising the existing utilities to grade. I don't know if they have been out there yet to do it. Doyle: They've come out and looked at it. He said he would get it scheduled. He didn't see any problems. Phipps: They won't be on the lot lines now. • Plat Review Minutes September 29, 1999 Page 5 Doyle: I realize that. I don't have a problem with that. When the utilities were done in this, they were done prior to any preliminary plat. Now that I have everything staked, we discovered that those utilities are on somebody else's property. Conklin: But, they are underground in an easement. Mike, on the preliminary plat, they are showing a 50 foot utility easement on the south side of lots 115 and 116. Phipps: They're showing 25 feet on each side. There is a transmission line. Those need to be Ozarks Electric's easements. Doyle: No structure of any type or anything should be built in there. Phipps: On lot 122, we have a transformer on the southeast corner of that lot. I'd like that shown as a utility easement. It shows a 25 foot building setback but we are in that easement there. I think telephone and gas are serving from that point, too. Doyle: The sewer line is right there. • Phipps: You have a 10 foot easement to the street light on the cul de sac between lots 113 and 114. I thought maybe the street light came off of lots 115 and 116 at the property line. • Doyle: I have a street light between 115 and 116. I also put a street light between lot 112 and lot 111. Conklin: Are you requesting a utility easement between lot 115 and 116 if the street light is located there? Phipps: We would need a 10 foot if it's coming through there. Warrick. You wouldn't need the one between lots 113 and 114. Doyle: There is not a street light between lots 113 and 114. Warrick: You don't show the easement between lot 112 and 111. You need to show that. Bob Falk. Southwestern Bell The easements look fine for me. I have not checked the depth of my pedestals out there yet, though. Doyle: You have 2 pedestrals between lots 117 and 118 and between lots 119 and 120. • • • Plat Review Minutes September 29, 1999 Page 6 All of the rest of them are in good shape. Falk: Between 117 and 118 and between 119 and 120. Okay. Doyle: What our problem there was is that we did not own that property at the time and the lots were only 135 feet deep so it didn't leave a back yard for any of these fellows. We tapered that into some other property and gradually sloped that in there. It's nothing that can't be fixed. We could put something around those and leave them like they are. It's your call. Falk: If it's a simple job to raise the pedestrals, I don't have a problem. The problem would be with the sheath opening just above the ground line and you can't get that to extend up unless you cut in another cable. Doyle: Let me know your decision after you've gone out there and looked at. We'll go out there and do whatever it takes. Johney Boles. Arkansas Western Gas The easements shown are fine. I visited with another gentlemen in our office as to what he thought happened on this project. He indicated to me that we made an effort to serve lot 122 and we operated off that existing preliminary plat that went through before this one and I guess a couple of lots were eliminated. Evidently, they operated off of property pins that were provided on site for lots 116 and 121 and were improperly placed and that is why we wound up with the gas line actually off site. I want to request that you have everything field located. All utilities and then we need to make sure that we have adequate offsite easements to cover all those facilities through there. That's on property that you now own. Doyle: Let's put in the minutes here that when we bring in the other property, we will add an additional easement in there to compensate for the utilities. We agree to do that. No problem. Boles: Rick Evans will be contacting you with adjustments we need to make on that. Kevin Lefler. Cox Cable Easement as shown are fine • Plat Review Minutes September 29, 1999 Page 7 PP99-10: PRELIMINARY PLAT BRIDGEPORT, PH IV, V & VI, PP360 This item was submitted by Michael Marie of Engineering Design Associates, P.A. on behalf of Richard Doyle, Creekwood Hills Development, Inc. for property located south of Mount Comfort and west of Trillium Lane. The property is zoned R-1, Low Density Residential and contains 36.24 acres with 99 lots proposed. Michael Marie and Steve Hesse of Engineering Design Associates and Richard Doyle were present on behalf of the request. Staff Reports Kim Hesse. Landscape Administrator Please contact the Landscape Administrator near the end of construction to determine location and species of replacement trees. • Chuck Rutherford. Sidewalk & Trails Coordinator • Sidewalks, driveway approaches and access ramps shall be constructed to Ordinance 4005. An inspection is required prior to the concrete pour. Driveway approaches shall be constructed of Portland Cement Concrete. A table showing street names, street right of way, street width, green space width and sidewalk width needs to be added to the plat. Rutherford: The construction drawing was excellent. It really needs to be on the front page of the plat. Kim Rogers. Parks & Recreation This is the northwest park quadrant. The billing address is Creekwood Hills Development, Richard Doyle, 2100 Freedom Place, Fayetteville, AR 72704. The Parks and Recreation Advisory Board recommended accepting the developers' proposal on September 13, 1999. The proposal was 0 69 acres to connect Bridgeport Subdivision park land with the park land within the Willow Springs and Fieldstone Subdivisions and $15,825 to complete the park land ordinance requirements. A total of 0.705 acres was banked for Bridgeport Phase I through III The 0.705 plus 0.69 acres equals 1.395 acres leaving a remaining balance of 1.055 acres divided by 0.25 equals 42.2 units multiplied by $375 equals $15,825 to fulfill park ordinance requirements. This is based on 98 buildable lots. This 0.69 acreage will have to be cleared of any and all debris. The driveway off Trillium Drive must be removed from the property, and a park boundary stake replaced by a surveyor before the final plat will be signed by the Parks • • Plat Review Minutes September 29, 1999 Page 8 Superintendent. This fee is based upon the present park land formula in accordance with UDO 166.03K. Also, Ordinance 4068 requires the formula base to be updated every two years to the current average market price. Therefore, the actual park land fee will be determined on the date of Planning Commission approval, unless it is approved at the Subdivision Committee level. Doyle: So, the cost could change? Conklin: If they recalculate. Warrick: I think they did the last adjustment in 1998. Schuldt: They do it every 2 years and it's coming up on the second year. Perry Franklin. Traffic Superintendent Should Colony Way and Colony Court have a common name for 911 purposes? A copy of the street light agreement is on file in the Planning Division. A copy of the proposed modification of the intersection at lots 164 and 165 and lots 174 and 175 is attached. Marie. We'll change Court to Way. We'll stay with the lights we have. Petrie: We discussed the street design and want this done at the construction phase. Doyle: That doesn't bother us but it bothers all the people who buy the lots. Hesse: What about striping it or putting some kind of edge along the gutter line where it would be if there was a normal curb. If we continued the gutter line along that curb but it was flattened out -- Franklin: We can work something out. Doyle: What is the problem here? Conklin: One of the issues is your eyebrow corners. Perry has received complaints from people who buy these lots and they back out into each other. It's not defined. There have been problems with parked cars. Franklin: They begin to believe that it belongs to them. • Doyle: You're asking for a deeper setback. • Plat Review Minutes September 29, 1999 Page 9 Petrie: We don't know what we want. We're going to work it out. Marie. I have put islands in them but we had a full street section around the island rather than what you are showing there. Doyle: I would really be against an island. I have 3 boulevards. Any time you put boulevards in or islands in with a green space in there, it susceptible to a failed street which I have right now. My boulevard has to be ripped out and changed. Petrie: Our current ordinance now provides that if you have any islands, you have to put in a french drain. I want to reserve the right to address this on the construction plans after the departments have had time to sit down and discuss options. Dawn Warrick, Development Coordinator Submittal requirements were adequate. Plat requirements were adequate. Street requirements were adequate. Parking requirements were adequate. Lot requirements were adequate All new utilities shall be located underground. In order for this project to continue in the current review cycle, all requested revisions and additional information must be added to the plat and diskette and 37 revised copies must be submitted to the Planning Division no later than 10 a.m., Wednesday, October 6, 1999. Developers of all preliminary plats are required by City ordinance to provide proof of notification to all adjoining property owners of the upcoming public hearings. Proof of said notification is required to be submitted with the revisions. Ron Petrie. Engineering Petrie: Most of these comments you have already seen. In general, all designs are subject to the City's latest design criteria. Review for plat approval is not approval of public improvements and all proposed improvements are subject to further review at the time construction plans are submitted All corrections and/or additional information are required to be provided no later than October 6 in order to continue in the review cycle. Regarding water, the minimum easement or combination of right of way and easement widths for water lines shall be 20 feet with the waterline centered. Wider easements shall be required if the easement contains any other utility. Fire protection and fire hydrant locations shall meet the more stringent of the published water standards or the Fire Chiefs request. Steel encasement will be required under box culverts and wingwalls. Gate valves are required on all lead tee and • • • Plat Review Minutes September 29, 1999 Page 10 cross fittings. Increase the waterline size to 8 inches for all lines. Revise the construction note. It is recommended that PVC DR -14 is used in lieu of ductile iron. If ductile iron is used it must be polyethylene encased. If requested by the Water & Sewer Superintendent, provisions for future irrigation lines for services that cross streets should be provided which include a 2 inch service main and 2 inch gate valve. Petrie: inch PVC. Hesse: Petrie: The note still says 6 inch ductile iron. We are in agreement that it will be an 8 Yes. Doesn't Springdale required ductile? Springdale does. Regarding sanitary sewer, provide truck access to all manholes to maintain and clean the system. Per EPA regulations, all manholes shall be truck accessible. Truck access must be provided to all of the manholes located offsite. This includes providing a surface that will support maintenance vehicles. The minimum easement or combination of right of way and easement widths for sanitary sewer lines shall be 20 feet with the sanitary sewer centered. The minimum distance from the edge of the sanitary sewer line to the easement will be 10 feet. Wider easements shall be required if the easement contains any other utility or if the depth of the sanitary sewer is greater than 10 feet. Additional easements will be needed for the sanitary sewer line on lots 171 and 173, lots 126 and 127, and lot 161. Show a 20 foot utility easement for the offsite lines. Utility easements and drainage easements are required to be separate. The top of the manholes along the creek to the east of the subdivision will be required to be higher than the 100 year water surface elevation. There is a $200 per residential lot assessment to new development in the Hamstring Creek basin. The assessment is for the construction of a force main existing from lift station number 7. For 98 lots at $200 per lot totals $19,600. Steel encasement will be required under box culverts and wingwalls. Contact Paul Hawkins at OMI to insure that the existing lift stations have the extra capacity for these additional lots. All manholes must have rain catchers. Petrie: A comment I overlooked the first time this came through and I should have made you aware of it, is the $200 assessment. Doyle: When I first brought this development forward, we spent quite a few thousand dollars upgrading that. The total cost was divided up between 3 different developments. I paid for it on the front end because I was the first one there. I got reimbursed by one of the entities and I did not get reimbursed for the other but we are researching that. Since we paid such a large amount on the front end, why am I paying for it twice? Petrie: Those improvements are basically to serve entirely your development or the two Plat Review Minutes September 29, 1999 Page 11 or three that you have worked an agreement with. The problem is that the existing lines which were in place prior to any of this being platted will not be sufficient very shortly. That force main is going to have to be replaced. Doyle: I have replaced some of them and paid for it myself. I changed that out from a 6 inch to an 8 inch and the offsite people never paid any of it. I bore the whole cost on that. The pump station when we first brought this in needed upgrading and I paid for that. Petrie. I don't know the history. We're going to do the fair thing. Doyle: I'm Just asking. Petrie: We'll set up a meeting with Jim Beavers, the City Engineer, and we'll discuss that. He's more familiar with the history. My guess is that if you had to pay it for phase III, it's going to be the same for the remainder of it. Doyle: I just want to bring up that point. I remember paying a lump sum for the pump station upgrade. Hesse: If we contact Paul Hawkins and he says the lines need to be replaced, does that $200 fee cover that? What is the assessment for? Petrie: I don't really know the answer to that question. Let's work that out before we get to the Planning Commission. Doyle: I'm not saying I won't pay it. I just want to have a conversation about it. You were not here when this came into effect and I want to look at those documents. When we brought Phase I through, we gave an overall contribution and I remember a conversation regarding the total number of lots when all the phases are done and I told them 235 lots and all those factors were taken into consideration then. Now, we're bringing it through and I feel like I'm having to pay twice. I want us to look at that. If I'm not, then I'm not. Petrie: That's fine. We'll be glad to meet with you and discuss that. We need something definite from Paul Hawkins. He'll be able to tell you yes or no. You may have to tell him the number of lots and where it's located. Regarding grading, additional items are needed in order to accept the preliminary grading plan. Provide a signed copy of the storm water, drainage and erosion control permit application sheet along with the appropriate review fee. The final grading plan should utilize temporary sediment ponds during construction. Plat Review Minutes September 29, 1999 Page 12 Petrie. I don't believe we have a copy of the application form. Hesse: We turned that in with a check. Warrick. Did that go to Planning or Engineering? Do you know? Let me look for that. Hesse: Call me if you can't find it. I know I kept a copy of it. Petrie: There will be fill on these lots and that is certainly no problem. The problem is the setback for cut and fill slopes between property lines. It shouldn't be a problem if you pull that back 5 feet. Regarding drainage, show and label all drainage easements. In general, all drainage easements should be separate from utility easements and be 20 feet in width. All swales and pipes not located in public street right of way shall be private and privately maintained by the property owners association, home owners association, or similar entity. The existing CMP under New Bridge Road was only for temporary use. This pipe was not reviewed by the Engineering Department nor inspected during construction. Because of these facts and the fact that CMP is not permitted under public streets, this pipe will have to be replaced with a structure that meets the requirements of the Drainage Criteria Manual. The preliminary drainage report that was submitted was only reviewed for general compliance with preliminary requirements and cannot be approved until the following items are addressed in sufficient detail. In accordance with the Drainage Criteria Manual, "If detention is not proposed, then supporting calculations and documentation of downstream conditions must be provided." Provide hydrographs for the pre and post -developed flow for the 2, 10, 25, and 100 year floods to determine the effects on the peak flow for the creek to the east Also, at the two offsite discharge points, determine how many property owners will be effected by the increased runoff. Will the increased runoff not effect the peak flows in the existing creeks? The offsite drainage agreements from all affected property owners will be a condition of approval by the Planning Commission These agreements should clearly state the increase in flows and that the City will not be responsible for maintenance to the offsite ditches. Consider realigning the lot lines for lots 192 through 196 for the storm sewer design. The drainage criteria manual requires that the 10 year flow be intercepted by a pipe and an overflow swale be provided for the 100 year runoff. This could pose a potential problem with the present lot configuration. It is recommended that the pipe that discharged onto the park be diverted to the north side of New Bridge Road. Petrie: We have the same comments as last time minus some. I still need some additional drainage calculations. I want you to take another look at the area between these 2 cul de sacs and how this drainage is going to be handled. You'll have to get the flow through there somewhere. It may be possible to reconfigure some of the lot lines. • Plat Review Minutes September 29, 1999 Page 13 Hesse: Are you talking about getting a straight shot where they're discharging? Petrie: You have to give the pipe a cleaner flow and then a swale for the 100 year flow. The way it is now won't work very well. Take a look at that and make sure that's really how you want to analyze that. You show a discharge point onto the driveway near the park property. We will look at that more. We can't accept it just discharging straight onto that driveway. We will have to look at some other options. That's more of a design comment. Regarding streets, staff will make a recommendation to the Planning Commission whether or not the City is interested in paying to widen New Bridge Road to collector street standard (from 28 feet to 36 feet) at this time. The City Council will make the final decision if the recommendation is to cost share. Petrie: I commend your hard work getting these streets redesigned. This is a much better layout as far as the street standard is concerned. One item staff will have to determine and make a recommendation is whether the City will be interested in paying to widen New Bridge Street to a 36 foot street at this time. Conklin: I have new information based on a conversation with Mr. Venable. At this time, the City will not look at participating in making New Bridge a collector street. We're looking for you to construct a 28 foot wide street. Doyle: Do you want to keep the 70 foot easement? Conklin: Yes. Ron, I didn't have a chance to get with you this morning. That will be our recommendation to the Planning Commission. They could request that it be a 36 foot wide street and if that is the recommendation from the Planning Commission, we will have to take it to City Council. Staff will not recommend that. Doyle: I would like to make you aware that water is draining off lots 67 and 68 in Fieldstone and is discharging onto my property. I never gave permission for that to happen. I was told the final plat would not be signed off on until a letter of agreement was submitted but it was signed off on and I never signed any agreement giving my permission for that water to discharge on my property. It has eroded and damaged my property and it will cost me additional funds out of my pocket to alleviate that problem since the engineer has died. Conklin: The engineer was Harry Gray. • Doyle: It's my understanding that he told you I had agreed to it. I never agreed to it. I called Mr. Beaver's and he said that he would not sign the final plat until he got a letter Plat Review Minutes September 29, 1999 Page 14 agreement with my signature. I never signed a letter and the plat has been filed of record. Petrie: on that. Bring that up at our meeting. We'll discuss it with Jim. I don't know the details Utility Comments Mike Phipps. Ozarks Electric The easements shown are fine. Is the crossing on lots 162 and 161 to lots 160 and 186 a quad? Marie: Yes. Bob Falk, Southwestern Bell Easements look good. Johney Boles, Arkansas Western Gas Easements shown are fine. I would like to request that all the lots be filled prior to installation of utilities. • • Plat Review Minutes September 29, 1999 Page 15 LSD99-24: LARGE SCALE DEVELOPMENT SONIC, PP401 This item was submitted by Roger Trotter of Development Consultants, Inc. on behalf of Kenny Smith for property located at Lot 7 Wedington Place. The property is zoned C-2, Thoroughfare Commercial and contains approximately 0.82 acres. Roger Trotter and Morgan Hooker were present on behalf of the request. Staff Reports Kim Rogers. Parks Operations Coordinator No comment since this is zoned C-1, it does not pertain to the Parks & Recreation Division. Cheryl Zotti. Environmental Affairs Administrator Dumpster location is inadequate for traffic flow. Conklin: They do not want to go against the flow of traffic on the site plan so this issue needs to be worked out. Please contact the Solid Waste Division. Chuck Rutherford. Sidewalk & Trails Coordinator Sidewalks, driveway approaches and access ramps shall be constructed to Ordinance No. 4005. An inspection is required prior to the concrete pour. Driveway approaches shall be constructed of Portland Cement Concrete. The sidewalks along Colorado Drive and Wedington Drive are in place. Conklin: If you have any questions, you can contact Chuck Rutherford. Perry Franklin. Traffic Superintendent How will a sanitation truck get to the dumpster with the one-way traffic flow? Stripe access aisle for an ADA van accessible space. A copy of the ITE parking layout standards are on file in the Planning Division. Conklin: Perry had some questions with regard to the parking lot and the circulation. These are basically the same as solid waste. We also have standards under the Unified Development Ordinance with regard to the aisle and space widths. I'll get you a copy of those so you can see what standards have been adopted by the City of Fayetteville. • • • Plat Review Minutes September 29, 1999 Page 16 Dawn Warrick, Development Coordinator Submittal requirements were adequate. Regarding plat requirements, the vicinity map needs to show Colorado, Tahoe, and Steamboat Drives. Dimension the right of way from the centerline on Wedington and Colorado. Regarding street requirements, the curb cuts and cross access points must be 24 feet. Conklin: You are showing larger than 24 feet in several locations. Parking requirements were adequate. Lot requirements were adequate. The sign must meet the Design Overlay District requirements as a condition of the final plat and elevations are required for Commercial Design Standards review All utilities shall be located underground. The building shall substantially comply with the previously submitted Commercial Design Standards elevations and elements which were approved for the entire development. In order for this project to continue in the current review cycle, all requested revisions and additional information must be added to the plat and 12 color rendered elevations and 37 revised plats must be submitted to the Planning Division no later than 10 a.m. on Wednesday, October 6, 1999. Developers of all large scale developments are required by City ordinance to provide notification to all adjoining property owners of the upcoming public hearing of the Subdivision Committee and Planning Commission meeting. Proof of said notification is required to be submitted with revisions. Kim I-Iesse. Landscape Administrator If the site has no rare or landmark trees existing, please note same on the grading plan. The final landscape plan is required prior to acceptance of the building permit. Please refer to Off -Street Parking Ordinance for the specific requirements. The interior landscape requirements that are noted on the plans are incorrect. Please revise this before Subdivision Committee. The width of the green space along the right of way does not meet the requirements. • • Plat Review Minutes September 29, 1999 Page 17 Ron Petrie Engineenng In general, all designs are subject to the City's latest design criteria. Review for plat approval is not approval of public improvements and all proposed improvements are subject to further review at the time construction plans are submitted All corrections and/or additional information are required to be provided no later than October 6 to continue to Subdivision Committee. Regarding water and sewer, has the 18 inch waterline as shown been field located? Will this building have a sprinkler system? Fire protection and fire hydrant locations must meet the published criteria or the Fire Chief's request All trees must be setback a minimum of 10 feet from the existing waterline. There is a $200 assessment for sanitary sewer improvements to a force main in the Hamstring Creek Basin. Trotter: We field located the waterline at one point. We went by the cuts that were in the streets. That's all we had to go by. Petrie: The cuts on Colorado Trotter: The cuts in Colorado and the cut in Tahoe. We intersected a line between them. Petrie: I'll go back and look at our 20 inch to make sure the line is alright. I just want to make sure the sign is not going to be on top of it and there won't be any problems with that. I made the same comments with the Bank of Fayetteville large scale development on the trees being 10 feet from that waterline. Regarding grading, the preliminary grading plan does not contain all of the information required by the ordinance. Refer to the attached grading plan checklist and revise plans accordingly. No cuts above the existing 18 inch waterline unless 3 feet of cover can be maintained. Submit a copy of the storm water management, drainage and erosion control permit application with the appropriate review fee. The proposed erosion control measures are required to be shown including a temporary drive during construction to prevent mud and debris onto public street. Show the finished grade for the slope between the eastern boundary and curb. Also, show the grading line in this area and outside of the parking lot. Cut and fill slopes are required to be setback 5 feet from the property lines where the slopes are greater than 4:1. Provide information regarding dust control, time schedule, and description of the fill and compaction material on the construction plans or at the preconstruction conference. Petrie: You're missing some grading lines on the east side. Are you going to have some • slope greater than 3:1? Have you looked at the slope corner and side? Plat Review Minutes September 29, 1999 Page 18 Trotter: We're working on the lot next to that. That won't be the case. Petrie: You're doing the engineering for Dandy Oil Company? Trotter: We're suppose to. Petrie: Remember what is required. If you have a slope greater than 4:1, it is required to be setback 5 feet unless you get approval from this adjacent property owner This will block the water. We need some correspondence from the adjoining property owners that all this will work together at one point. Regarding drainage, a preliminary drainage report must be submitted in compliance with Section 1.2 of the Drainage Criteria Manual. It appears that a private drainage easement will be needed from the owner of Lot 8 to the owners of Lots 6 and 7 in order to construct the proposed storm pipe on Lot 8. Should this proposed storm pipe be stubbed out to Lot 7? Should this pipe be designed for future connection to Lot 6? Petrie: I didn't receive any drainage numbers or anything. I need at least a letter stating how this matches with what was approved for the whole Wedington Place Subdivision. It should also address the drainage onto the site. With cut or fill, tell me what the effect on the drainage coming onto the site will be. It looks like you're going to have a private drainage easement off Lot 8 to the north and then to Lot 6 and 7 if you're going to put that pipe across the lot. It's all private drainage so we'll need some kind of agreement. It looks like the pipe should be stubbed out to Lot 7 so the whole parking lot has a place to drain. If you don't it won't have any place to drain except to sheet flow. If you include the stub out, everything can drain that way. It may be a 6 inch or greater diameter pipe. Utility Comments Michael Campbell, SWEPCO Right now, we have a 3 phase overhead line along the south side of Highway 16. We'll have to set a cross over pole running from the south to the north probably at the west corner of your property and go underground with the service from that point to the building. You need to coordinate with the us on the load and voltage for that. Also, there is no temporary service on site at this time, so when the contractor gets ready to move out there, we'll go ahead and set permanent service. You can take temporary off the permanent service. The utility easements look fine. Conklin: The pole that you'll be setting, will that be on the west side of Colorado? Plat Review Minutes September 29, 1999 Page 19 Campbell: Probably on the east side of Colorado near where the street light is to be installed. We'll probably hang the street light on that same pole. Conklin: Will there be a transformer or anything on the ground? Campbell: Probably an overhead transformer. Hooker: You don't need any kind of pad or anything there? Campbell: With this type of building and a typical load, we generally use an overhead bank and a secondary junction box at the base of the pole and then run your service from that point on to the building. Conklin: Is this a wood pole? Campbell: Yes. Conklin: Perry, we've had discussions in the past about what type of lighting we're going to have. Franklin: We'd like to have metal poles. Campbell: We can do that. That's what we talked about doing on Joyce Street. Franklin: I think one of the problems in doing that is the steel arm that supports the high pressure sodium light. It's a whole lot more to have a steel pole instead of a wood pole. Conklin: The developer is in agreement to provide street lights. Franklin: What will be the developers' contribution and what will be our contribution? What he's saying is that he can provide a wood pole with a metal arm. Campbell: The developer has to buy that with an up front contribution. Conklin: If we can get the developer to put this pole in right now -- Franklin: What we did out at the mall is had Clary put up some escrow money up front and we paid for the steel poles around Ryan's. It made their development look nice. Conklin: The agreement is to put steel pole street lights along Wedington. • • • Plat Review Minutes September 29, 1999 Page 20 Franklin. That's what it is and that's what we want. Conklin: All we need to do is contact Clary. They couldn't put them in because they didn't have the electricity out there right now. The electricity will be brought across the street to serve this development so we need to get Clary to install those. Franklin: I know we have talked about it but I didn't know we had an agreement. Conklin: Yes, we have an agreement that they will install the steel pole street lights. Trotter: I'm not sure if it is specific as to what kind. Campbell: Are they going to own those street lights? Will they pay SWEPCO? Conklin: My understanding is that they will put in the standard commercial development street light. That is not a wooden pole. Trotter: The ones along Wedington were different than the ones on Colorado and Steamboat. Conklin: Let's get together after this meeting and work this out. We're bringing the electricity across the street and placing a pole with a street light and then requiring Clary Development to put street lights in this development. So, we already have an agreement and we need to get uniform poles. Campbell: We don't have an objection to that at all. Conklin: Clary will have to pay for those himself. Franklin: We're not talking about metal poles like those down Colorado We need the metal pole with the 12 foot arm on it hanging out over the highway. Conklin: We'll work it out. Bob Falk. Southwestern Bell The easements look fine. I'lI need a 2 inch conduit into the building from the northwest property corner. Conklin: You don't need an easement for that? • • • Plat Review Minutes September 29, 1999 Page 21 Falk: No, not just to serve them. Johney Boles, Arkansas Western Gas The easements as shown are fine. I need load information at the time of construction to adequately provide service. If there is adequate green space out by the road, that is where the meter will be placed. Kevin Lefler. Cox Cable Provide one 2 inch conduit from the mechanical room to the building to a predetermined green space outside. Usually at the power location. Any cost to relocate our cable for construction will be at the owners expense. Further Staff Comments Conklin: I'd like to discuss the commercial design standards. Jeff Maxwell with Clary Development has met with the City and talked about commercial design standards for this entire development and then the Bank of Fayetteville came through. There is an eyebrow feature or arch type feature that the proposed grocery store is going to incorporate. What I need you to do is get with the architect and show or demonstrate to the Subdivision Committee how you are incorporating these architectural features that the Bank of Fayetteville has incorporated into their development and future development on this site. We do have commercial design standards which talks about themes for the entire development. We have some information in our office and Clary Development can provide you with the type of materials they are using including the colors and architectural features they are planning to tie these developments together. You need to demonstrate how this will meet the common theme. On your curb cut, the cross access is showing 20 feet and normally we like to see 24 feet width for the access on the southeast corner. • • • Plat Review Minutes September 29, 1999 Page 22 PP99-6.10: PRELIMINARY PLAT SILVERTHORNE SUBDIVISION, PP474 This item was submitted by Brian Moore of Engineering Services on behalf of John Deweese and Mike Schmidt for property located west of Double Springs Road. The property is zoned R- 1, Low Density Residential and contains 47.98 acres with 59 lots proposed. Conklin: This item has been postponed until the next review cycle. That is a result of the rezoning not being approved by the City Council and the park land decision is also before the Council. Meeting adjourned at 10:07 a.m.