HomeMy WebLinkAbout1999-09-15 - Minutes•
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MINUTES OF A MEETING OF
TECHNICAL PLAT REVIEW
A regular meeting of the Technical Plat Review Committee was held on Wednesday, September
15, 1999 in Room 111 of the City Administration Building, 113 W Mountain, Fayetteville,
Arkansas.
ITEMS CONSIDERED
LS99-19: Davis, pp180
FP99-5: Candlewood Dev pp294
PP99-10: Bridgeport IV, V, & VI, pp360
MEMBERS PRESENT
Johney Boles, Arkansas Western Gas
Bob Falk, Southwestern Bell
Kevin Lefler, Cox Cable
Mike Phipps, Ozarks Electric
STAFF PRESENT
Tim Conklin
Perry Franklin
Kim Hesse
Janet Johns
Ron Petrie
Kim Rogers
Chuck Rutherford
Dawn Warrick
ACTION TAKEN
Pulled -bad legal description
Forward to SC-w/revisions
Forward to SC-w/revisions
MEMBERS ABSENT
Michael Campbell, SWEPCO
STAFF ABSENT
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Technical Plat Review Minutes
September 15, 1999
Page 2
FP99-5.00 FINAL PLAT
CANDLEWOOD DEVELOPMENT, LLC, PP294
This item was submitted by Dave Jorgensen of Jorgensen and Associates on behalf of David
Chapman of Candlewood Development, LLC for property located north of Township and east of
Highway 265. The property is zoned R-1, Low Density Residential and contains 45.60 acres.
The proposal is for 53 lots.
Staff Reports
Kim Rogers, Parks Operations Coordinator
This project is in the northeast park quadrant and the billing address is Tom Terminella, 1301 E.
Robinson Bldg., Springdale, AR 72764. The Parks and Recreation Advisory Board
recommended money in lieu of land. City Council approved a waiver from Ordinance 3793 to
accept money in lieu through Resolution 138.98 on October 20, 1998. The park land fee is
$22,125 based on 59 lots. This fee is based upon the present park land formula in accordance
with UDO 166.03K. Also, Ordinance 4068 requires the formula base to be updated every 2 years
to the current average market price. Therefore, the actual park land fee will be determined on the
date of Planning Commission approval, unless it is approved at the Subdivision Committee level.
Kim Hesse. Landscape Administrator
Some of the trees on site may require post development care such as aeration and mulching. The
Landscape Administrator will inspect the individual trees that were targeted for preservation after
all construction is complete.
Chuck Rutherford. Sidewalk & Trails Coordinator
Sidewalks, driveway approaches and access ramps shall be constructed to Ordinance 4005,
Section 98.67. An inspection is required prior to the concrete pour. Driveway approaches shall
be constructed of Portland Cement Concrete. The sidewalks and green space meet the
requirements and are shown under Street and Sidewalk Notes.
Perry Franklin. Traffic Supenntendent
If street lights are not standard, Ozarks Electric fixtures will be owned and maintained by Ozarks
Electric. We need a street light agreement with the POA before final plat approval. Show a
street light on Township Road at Lot 45, 300 feet from the Candlewood and Township Road
intersection.
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Technical Plat Review Minutes
September 15, 1999
Page 3
Dawn Warrick, Development Coordinator
Regarding submittal requirements, the application needs to be signed.
Regarding plat requirements, the flood plain information needs to be more complete. Add the
name of the owner or whoever will be signing.the final plat documents to the plat.
Street requirements, parking requirements, and lot requirements were adequate.
Regarding other requirements, add addresses for each lot. See Jim Johnson, the 911 Addressing
Coordinator, for those addresses. All utilities shall be located underground.
In order for this project to continue in the current review cycle, all requested revisions and
additional information must be added to the plat and 37 revised copies submitted to the Planning
Division no later than 10 a.m. on Wednesday, September 22, 1999.
Ron Petrie Engineenng
• In general, the final inspection for this subdivision will have to be completed before the project
can be forwarded to the Subdivision Committee meeting.
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Regarding water and sanitary sewer, the Planning Commission condition of approval no. 5 states:
"The existing 25 foot utility easement to be vacated must be processed as a separate application
prior to the approval of a final plat for this development."
Regarding drainage, show the revised FEMA 100 year flood plain and flood plain with water
surface elevations. If these maps are not available, a determination must be provided by the
design Engineer. If a minimum of 6,000 square feet of buildable area is not located in the flood
plain for each lot, the lot must be increased to one acre or a letter of map amendment (LOMA)
must be accepted by FEMA. This item must be addressed before the plat can be forwarded to the
Subdivision Committee The easement between Lot 20 and 21 should be labeled a drainage
easement. Add a drainage easement to the existing utility easement between lots 50 and 51 and
between lots 53 and 54. Add a note to the plat that all open swales and ditches not located within
the street right of way shall be maintained by the POA.
Show the existing Highway 265 right of way and show the area that will be dedicated. This nght
of way is required by warranty deed. Prior to the City Engineer signing the final plat, the
following are required: resolution of the comments listed above; all items noted on the punch list
and final inspection notes must be completed and approved by the City; in accordance with the
Grading Ordinance all disturbed areas shall be revegetated; as built drawings, construction cost
data and maintenance bonds must be provided to the Engineering Department; and, the survey
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Technical Plat Review Minutes
September 15, 1999
Page 4
requirements and concrete monuments should be checked by Jim Petty.
Utility Reports
Mike Phipps, Ozarks Electric
The lights and wire maintenance will be at the owners expense.
Mr. Franklin requested a signed agreement on the lights. There was discussion of the type of
fixtures proposed for the subdivision.
Mr. Phipps stated they could have the lights in within 2 weeks.
Johney Boles, Arkansas Western Gas
The easements and crossing as shown were adequate.
Kevin Lefler, Cox Cable
The easements and crossings as shown were adequate.
Bob Falk, Southwestern Bell
The easements and crossings as shown were adequate.
Technical Plat Review Minutes
September 15, 1999 -
Page 5
PP99-10: PRELIMINARY PLAT
BRIDGEPORT, PHASE IV, V & VI, PP360
This item was submitted by Michael Marie of Engineering Design Associates, P.A. on behalf of
Richard Doyle, Creekwood Hills Development, Inc. for property located south of Mount
Comfort and west of Trillium Lane. The property is zoned R-1, Low Density Residential and
contains 36.24 acres with 99 lots proposed.
Steve Hesse, Michael Marie, and Richard Doyle were present on behalf of the request.
Staff Reports
Kim Hesse. Landscape Administrator
The size and species of individual rare or landmark trees are to be noted on the plans.
Chuck Rutherford. Sidewalk & Trails Coordinator
Sidewalks, driveway approaches and access ramps shall be constructed to Ordinance 4005. An
inspection is required prior to the concrete pour. Driveway approaches shall be constructed of
Portland Cement Concrete. Sidewalks need to be shown in the legend. A table giving the street
name, street right of way, street width, and green space width need to be added to the plat.
Jim Johnson. 911 Coordinator
The street name Constitution is okay but the suffix "Avenue" needs to be changed to "Drive" or
"Street." The names "Liberty" and "Arlington" are already in use. "Plymouth Rock" should be
either "Place" or "Court " The words "East" and "West" should be removed from "Mayflower"
and the suffix "Court" should be changed to "Crossing."
Perry Franklin. Traffic Supenntendent
Arlington Trace needs a new name (Arlington Terrace is south of Mission Boulevard off of
Kings Drive.) Liberty needs a new name (Liberty is north of Huntsville off of Jamagan at
Falcon.) Where is the transition from Desarc Way to New Bridge Road? A trip generation
report is on file in the Planning office
Dawn Wamck. Development Coordinator
Submittal requirements were adequate. Phasing needs to be addressed.
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Technical Plat Review Minutes
September 15, 1999
Page 6
Regarding plat requirements, label the adjacent zoning. Add plat page 360 to the title block.
Dimension all rights of way from the centerline. The corner lots have two fronts and two sides.
There are no rear setbacks on these lots. Add the name of the owner to the plat.
Regarding street requirements, stub outs to the north and west need to be 28 feet streets with 50
foot right of way.
Parking requirements were adequate.
Regarding lot requirements, show the frontage dimensions at the setback lines for lots within cul
de sacs
All utilities shall be located underground.
In order for this project to continue in the current review cycle, all requested revisions and
additional information must be added to the plat and 37 revised copies must be submitted to the
Planning Division no later than 10 a.m. on Wednesday, September 22, 1999.
Developers of preliminary plats are required by City ordinance to provide notification to all
adjoining property owners of the upcoming public hearings. Proof of said notification is required
to be submitted with the revisions.
Mickey Jackson. Fire Chief
Relocated the hydrant shown between lots 134 and 135 to lots 131 and 132. The hydrant shown
between lots 173 and 174 should be relocated to lots 176 and 177; the hydrant shown between
lots 183 and 184 should be relocated to between lots 180 and 181 All water mains supplying
fire hydrants should be 8 inches.
Ron Petrie. Staff Engineer
In general, all designs are subject to the City's latest design criteria. Review for plat approval is
not approval of public improvements and all proposed improvements are subject to further
review at the time construction plans are submitted.
All corrections and/or additional information are required to be provided no later than the
standard deadline which is September 22 in order for this to continue in cycle.
Regarding water, the minimum easement or combination of right of way or easement widths for
water lines shall be 20 feet with the waterline centered. Wider easements shall be required if the
easement contains any other utility. Fire protection and fire hydrant locations shall meet the
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Technical Plat Review Minutes
September 15, 1999
Page 7
more stringent of the published water standards or the Fire Chiefs request. Steel encasement
will be required under box culverts and wingwalls. Gate valves are required on all leads and at
tee and cross fittings. Eliminate as many bends as possible by keeping the waterline on the east
side of New Bridge Road. Also, the configuration of the water/sewer to the east of Lot 137 will
have to be revised to eliminate the two long crossings. The City does not have a Water Utilities.
Increase the waterline size to 8 inches for all lines. The waterline along Plymouth Rock Lane
and Mayflower Court may be reduced to 6 inches if they are connected to create a looped system.
It is recommended that PVC DR -14 is used inlieu of ductile iron. If ductile iron is used it must
be polethylene encased. If requested by the Water & Sewer Superintendent, provisions for future
imgation lines for services that cross streets should be provided which include a 2 inch service
main and 2 inch gate valve.
Regarding sanitary sewer, provide truck access to all manholes to maintain and clean the system.
Per EPA regulations all manholes shall be truck accessible. Truck access must be provided to all
of the manholes located offsite. This includes providing a surface that will support maintenance
vehicles. The minimum easement or combination of right of way and easement widths for
sanitary sewer lines shall be 20 feet with the sanitary sewer centered. The minimum distance
from the edge of the sanitary sewer line to the easement will be 10 feet. Wider easements shall
be required if the easement contains any other utility or if the depth of the sanitary sewer is
greater than 10 feet. Show a 20 foot utility easement for the offsite lines. Utility easements and
drainage easements are required to be separate. The top of the manholes along the creek to the
east of the subdivision will be required to be higher than the 100 year water surface elevation.
Steel encasement will be required under box culverts and wingwalls. Contact Paul Hawkins at
OMI to insure that the existing lift stations have the extra capacity for these additional lots. All
manholes must have "rain catchers."
Regarding grading, the additional items are needed on the preliminary grading plan in order to
comply with the grading ordinance.
Regarding drainage, show and label all the drainage easements. In general, all drainage
easements should be separate from utility easements and be 20 foot in width. All swales and
pipes not located in public street right of way shall be private and privately maintained by the
property owners association, home owners association, or similar entity. The existing 60 inch
CMP under New Bridge Road was only for temporary use This pipe was not reviewed by the
Engineering Department nor inspected during construction. Because of these facts and the fact
that CMP is not permitted under public streets, this pipe will have to be replaced with a structure
that meets the requirements of the Drainage Criteria Manual. The preliminary drainage report
that was submitted was only reviewed for general compliance with preliminary requirements and
cannot be approved until the following items are addressed in sufficient detail. Are the pre- &
post -developed drainage areas the same for the three basins? In accordance with the Drainage
Criteria Manual, "If detention is not proposed, then supporting calculations and documentation
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Techmcal Plat Review Minutes
September 15, 1999
Page 8
of downstream conditions must be provided." Provide hydrographs for the pre- and post -
developed flows (2, 10, 25, 100) to determine the effects on the peak flow for the creek to the
east. Also, at the two offsite discharge point, determine how many property owners will be
effected by the increased runoff. Will the increased runoff not effect the peak flows in the
existing creeks? The offsite drainage agreements from all affected property owners will be a
condition of approval by the Planning Commission. These agreements should clearly state the
increase in flows and that the City will not be responsible for maintenance to the offsite ditches.
In accordance with the Drainage Criteria Manual, a multiplier is required to be used when the
rational method is utilized in calculating flows greater than a 10 year frequency.
Regarding streets, it appears that Colony Way, Arlington Trace, Constitution Avenue, Liberty
Lane, and Roanoke Place will be classified as a local street not a residential street. The street
widths, right of way widths, sidewalks and green space must be revised to meet these standards.
To be classified as a residential street, the projected traffic must be less than 500 vpd. The
intersection spacing between the Plymouth Rock Lane/Independence Drive intersection and the
New Bridge Road/Independence Dnve intersection does not meet minimum street standards
requirement of 150 feet. The street curve on Independence Drive and East Mayflower Court
does not meet the minimum street standards requirement of a 150 feet centerline curve radius
The Mayflower Court/New Bridge Road intersection is not recommended. The intersection
should be redesigned to intersect at 90 degrees and meet all other minimum street standards. The
Engineenng Department recommendation to the Planning Commission will be to connect the
New Bridge Road to the existing subdivision to the south as a part of the phase 4 construction.
Provide a signed copy of the stone water, drainage and erosion control permit application sheet
along with the appropriate review fee. The proposed placement of the erosion control items are
required to be shown including a mud abatement entrance during construction. The following
items need to be provided at a later date on the construction plans or by the contractor at the
preconstruction conference: construction time schedule, and a description of quantity in cubic
yards, source, and composition of imported fill material and compaction specifications. Also,
note the quantity and destination of excavation materials to be removed from the site.
Utility Reports
Johney Boles. Arkansas Western Gas
Provide a quad crossing at the following lots: between lots 206 and 207 on Liberty; between lots
209 and 210 at Arlington Terrace; between lots 194 and 195, between lots 203 and 204, between
lots 201 and 202, between lots 154 and 155, between lots 145 and 144 on Independence, between
lots 149 and 150; between lots 141 and 142 at New Bridge, between lots 126 and 127, between
lots 140 and 188; between lots 220 and 223. Provide 20 foot easements between lots 148, 149
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between lots 144 and 145, between lots 203 and 204, between lots 201 and 202, between lots 209
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Technical Plat Review Minutes
September 15, 1999
Page 9
and 210, between lots 194 and 195, and between lots 149 and 150.
Kevin Lefler, Cox Cable
He requested the same easements as Arkansas Western Gas.
Bob Falk, Southwestern Bell
He requested the same easements as Arkansas Western Gas.
Mike Phipps, Ozarks Electric
He requested the same easements as Arkansas Western Gas and he requested four 4 inch
crossings schedule 40.
Meeting adjourned at 10:30 a.m.