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HomeMy WebLinkAbout1999-08-18 - Minutes1 • • • MINUTES OF A MEETING OF THE TECHNICAL PLAT REVIEW COMMITTEE A regular meeting of the Technical Plat Review Committee was held on August 18, 1999 at 9:00 a.m. in Room 111 of the City Administration Building located at 113 W. Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED LS99-18: Warren pp217 LSD99-22: Butterfield Trail Village pp175 PP99-7: Millennium Place pp177 LSD99-23: Life Covenant Church pp363 FP99-4: Covington Park, Ph I pp295 MEMBERS PRESENT Johney Boles, Arkansas Bob Falk, Southwestern Bell Kevin Lefler, Cox Cable Mike Phipps, Ozarks Electric Jack Regal, SWEPCO STAFF PRESENT Tim Conklin Perry Franklin Kim Hesse Janet Johns Ron Petrie Kim Rogers Chuck Rutherford Dawn Warrick ACTION TAKEN Forward to Subdivision Hold pending CC decision Revisions due then forward Revisions due then forward Revisions due then forward MEMBERS ABSENT None STAFF ABSENT Mickey Jackson • • Minutes of Technical Plat Review August 18, 1999 Page 2 LS99-18: LOT SPLIT WARREN, PP217 This item was submitted by Lloyd & Ruby Warren for property located at 4333 Bridgewater Road The property is in the planning growth area and contains approximately 7.12 acres. The request is to split the property into two tracts of approximately 1.5 acres and 5.62 acres. Greg Jones was present on behalf of the request. Staff Reports Kim Hesse. Landscape Administrator No Comment Chuck Rutherford. Sidewalk & Trails Coordinator This is outside the city limits where sidewalks are not required. Perry Franklin Traffic Superintendent No Comment Kim Rogers. Parks Operations Coordinator No comment since this property is in the planning growth area. Dawn Warrick. Development Coordinator Submittal requirements were adequate. Plat requirements were adequate but the right of way along Bridgewater does not scale accurately and the name of the current property owner needs to be added to the plat. Regarding street requirements, Bridgewater Lane is classified as a collector on the Master Street Plan and the requirement is for this project to have a dedication of 35 feet of right of way from the centerline. The area called out to be dedicated is shown to be 35 feet however, it scales at 30 feet. • There were no parking requirements for this project. • Minutes of Technical Plat Review August 18, 1999 Page 3 Lot requirements were adequate. This lot split was reviewed and approved by Washington County Planning on July 23, 1999. In order for this project to continue in the current review cycle, all requested revisions and additional information must be added to the plat and 37 copies of the revised project must be submitted to the Planning Division no later than 10 a.m. on Wednesday, August 25, 1999. This can probably be approved by the Subdivision Committee. Ron Petne, Engineering Regarding water, our records show a 6 inch waterline along the west side of Oakland -Zion Road and a 3 inch line is shown on the south side of Bridgewater Lane. Sanitary sewer is not available. Confirm that the septic system for the existing house is located entirely on the 1.50 acre tract. • Utility Comments • Bob Falk, Southwestern Bell The 20 foot building setback on the south side of the large lot, could that also be a utility easement? Warrick: Are you talking about the south side of tract A? Falk: Jones: Yes. Yes -- a utility easement on the south side of tract A. Falk: That's a 20 foot building setback currently and I don't feel like it's a utility easement. I don't know what you have going in that large tract and what I'll need to service with utilities. Jones: We don't have anything going in. that is probably going to be -- my client is seeking to purchase the tract due south of this tract so he can ride horses. No development or improvement is anticipated. Falk• Then I won't need an easement across there at all. • • • Minutes of Technical Plat Review August 18, 1999 Page 4 Mike Phipps. Ozarks Electric The easements as shown are fine. No other comments. Kevin Lefler, Cox Cable No Comment Johney Boles. Arkansas Western Gas No Comment • • Minutes of Technical Plat Review August 18, 1999 Page 5 LSD99-22: LARGE SCALE DEVELOPMENT BUTTERFIELD TRAIL VILLAGE, PP175 This item was submitted by David Norman of McClelland Engineers on behalf of Butterfield Trail Village Inc. for property located at 1923 East Joyce Blvd. The property is zoned R-2, Medium Density Residential, and contains approximately 25 99 acres. David Norman and Don Honeycutt were present on behalf of the request. Staff Reports JCim Hesse. Landscape Administrator Individual rare or landmark trees are to be identified in the area of construction. If there are no rare trees existing within the limits of construction a note stating that is required. Indicate tree protection fencing limits on the grading plan and include notes and details for tree protection. Chuck Rutherford. Sidewalk & Trail Coordinator Sidewalks, driveway approaches and access ramps shall be constructed to Ordinance Number 4005. An inspection is required prior to the concrete pour. Driveway approaches shall be constructed of Portland Cement Concrete. The 24 foot street is a residential street and has 40 feet of right of way. This requires a minimum 4 foot sidewalk with a minimum 5 feet green space on one side of the street. The sidewalk needs to be shown in the legend and the sidewalk and green space need to be shown on the plat. The 30 foot trail easement along Mud Creek will be accepted by the City. Warrick: Chuck, am I correct that you are going to work with them on locating that easement? Rutherford: Yes. Warrick: We're asking that a floodway line be shown. That may help a little in locating it. Norman: What do you think about your department just constructing it and we would provide the easement around it? Conklin: We were just concerned about the floodway area. • Honeycutt: We don't have any plans for that. • • • Minutes of Technical Plat Review August 18, 1999 Page 6 Conklin: Is this a force main? Norman: Yes. Honeycutt: There are some trees along there. They're scrub trees. Norman: We thought you were going along the creek. It's cleared out and it's kind of flat. Honeycutt: We'll dedicate the easement you need for it. We'd like to discuss whether there will be screening depending on the location if it's behind those residences. We're going to have a security fence nght along that trail on our side. We don't want people encroaching into our property. You can use the whole thing all the way to the creek. Conklin: Are residents going to have access to the trail? Honeycutt: Yes. We're planning a limited access. The reason for that is there was discussion that the city wanted the trail all the way through at some time and we didn't know if it had been connected in on that end. Rutherford: It's not constructed but there is land dedication. Norman: The reason we had the sidewalks up against the back of the curb is because of the existing development. These units are within 20 to 25 feet of the roadway. We would prefer to have those sidewalks against the back of the curb This is a planned unit development and it kind of fits in with the whole scheme. Honeycutt: There's not a very big front yard on those units. Norman: That would split the front yard. Rutherford: I'll come out and visit with you about that. Norman: I understand what the requirements are. Since this is planned unit development, my understanding was that we could work around these ordinances. We'd be happy to discuss that with you if you willing to work with us. Warrick: We have a proposal for large scale development that has private streets. Norman: It is specifically for the residents of this development. Conklin: It makes a safer sidewalk if you step it back from the curb. People feel safer • • • Minutes of Technical Plat Review August 18, 1999 Page 7 walking. Honeycutt: We don't have a lot of traffic on that though. Norman: And it's very slow. Honeycutt: We'll just have to take a look at our front yard to see how it's going to split it up plus the irrigation. We'll have to get the irrigation under those walks and in that space, too. We'll look at it. Conklin: Chuck, correct me if I am wrong. You have the driveway ramp and if you set back your sidewalk then it doesn't have to dip down through the driveway cut. Then you have a continuous sidewalk that is level. Rutherford: Sidewalks are required to be continuous through the driveway. It doesn't matter if it's adjacent to the curb or not. Tim is exactly right. It's easier to construct it with a green space. Honeycutt: We can also hook it around the curb and back across. Rutherford: I have talked with the residents out there and sidewalks are very important to them. Norman: With private streets, there's not nght of way and there are easements along both sides. Utilities are going to be going in those easements. If we move the sidewalk over in the middle, it creates some positioning problems. Conklin: I realize that. Rutherford: One thing I noticed, you show your sidewalk stops short of your private ambulance drive. You might want to consider sidewalk along there. Honeycutt: That's going to be a gated entrance used for service vehicles and emergency vehicles only. We won't have pedestrians accessing. It's strictly because of the traffic and there are no sidewalks on Old Missouri Road. It could be put in later. We want the main entrance for the residents to come in off Joyce. That way we have security at night. We have one guard gate coming off Joyce that is there all night. We'll close the other entrance and leave that one open. Conklin: We need to discuss whether or not we need additional access to Old Missouri Road. I know you're proposing to put a gate across it and not allow access but when we met with other city staff yesterday, we thought that it would be good idea to provide another way in and out. Especially with Joyce Blvd and all the traffic on that street right now, people are having • • • Minutes of Technical Plat Review August 18, 1999 Page 8 a difficult time turning out onto Joyce Blvd. This would allow them another way out. Warrick: We've actually gotten several calls from residents -- Perry and I both have gotten quite a few calls . The residents are very upset about their access on Joyce. They're scared to use it. It's dangerous and they don't want to pull out into that traffic, so they sit there and they get frustrated and they call us. Coming out at Old Missouri, they could access Joyce at a signal. We feel like that's a safer situation for the residents of this development to have that access open instead of it being just for emergencies. We understand the purpose of having it for emergencies. It's absolutely valid but we support those residents being able to use the access on an everyday basis. Honeycutt: We also don't want people cutting through. Franklin: With that traffic signal there's not any need to do that anymore. Before the signal, I could see that happening. Now that there is a traffic signal out there, why would you want to wind your way all the way through that when you have a traffic light right there to get onto Joyce Street. I really feel like you're doing a disservice to your people by not allowing access over there. I get calls all the time. Honeycutt: We'll look at doing that but if we get too much traffic through there -- it's a private street. Conklin. The city is concerned about the residents living in here and having the ability to get to Joyce by using the signal. We'll be recommending for access to be open to Old Missouri. Perry Frankhn. Traffic Supenntendent Street lights are recommended at 300 foot intervals, at intersections and culdesacs. Trip generation is included in the project file and indicated there is a volume equal to 209 vehicles in a 24 hour period. Kim Rogers, Parks Operations Coordinator This is the northwest park quadrant This project will need to be pulled from the current review process pending resolution with the Parks Board. This is an expansion of the previously approved development. The Butterfield Trail Village development came through the Parks & Recreation Advisory Board in 1984. The decision at that time was to waive parks fees and park land requirements. The Parks & Recreation Division requested the City Attorney to review the minutes of 1984 and the 1999 plans. The City Attorney's decision was that the expansion is a new development. Therefore, this new expansion development would need to go through the Parks & Recreation Advisory Board. The parks staff has a meeting set up with the developer's Minutes of Technical Plat Review • August 18, 1999 Page 9 representative, David Norman of McClelland Engineering, on August 24, 1999 to discuss the issue of money in lieu or land requirements. The next Parks Board meeting is on September 13, 1999. Warrick: Kim, do you have any other comments? Rogers: For the meeting bring with you 15 copies of the plat showing the floodway. Norman: Bring those to the meeting? Rogers: Yes. Conklin: I want to clarify what you're requesting from Parks. Are you asking a waiver of both? No land or no money? Honeycutt: We're just offering that land down there. We didn't discuss any fees or anything. Conklin: So your idea is to offer some land adjacent to the trail to meet the requirements. • Rogers: That's why we want the floodway line shown on there. Conklin: You're not asking to not pay the fee or not to dedicate land. So, you're going to do one or the other or a combination. The ordinance requires one or the other. • Rogers: The Parks Board can require either money or land or you can ask for a waiver. Honeycutt: I think there's about 3 acres down there. Dawn Warrick. Development Coordinator Submittal requirements were adequate. Regarding plat requirements, the floodway needs to be shown. Add the ownership information for the property north of the access to Old Missouri Road. Dimension the right of way from centerline of Old Missouri Road. Show the property lines for all property owned by Butterfield Trail east of this site. Warrick: Does the Butterfield property go all the way north to the corner? Honeycutt: Yes. • Minutes of Technical Plat Review August 18, 1999 Page 10 Warrick: Is this tract that we're looking at under a separate deed? Norman: This is an individual piece of land. Conklin: That's why you're showing this separate? Norman: This is just the access and we do include that in the project boundary. Warrick: Okay. Norman: Do you want us to modify the project boundary? Warrick: No. This looked like an individual tract of land because it had a separate parcel number. Norman: It is. Do you want me to add bearing and distance calls to these lines? Is that what you're asking for? • Warrick: Just over there on this property line. Regarding street requirements, Old Missouri Road is classified as a collector on the Master Street Plan which requires 35 feet from the centerline at the access point for this project. Staff recommends that the access to Old Missouri is open and available for the residents of the development with the first phase of this addition. Warrick: If 35 feet is not currently existing, then a dedication is going to be necessary. Norman: Here's the right of way line existing. It's not 35 feet. Conklin: We're trying to figure out what does Butterfield Trail own all together. Typically, if we have this part of this project on this piece of property. You're looking at additional 35 feet from centerline. Norman: Within the access point? Warrick: What are your future plans for this? Honeycutt: We don't have any all the way to the corner. We're just holding that property. • Conklin: Based on your property line, you're saying that this project is all contained with this access, right? • Minutes of Technical Plat Review August 18, 1999 Page 11 Norman: This is something that was agreed to for access and emergency services and that sort of thing. Honeycutt: And would be needed for construction because we can't come through Joyce. Norman: We don't want to come through that way. Conklin. Would you be opposed to dedicating 35 feet from centerline along the entire length of Old Missouri Road? Warrick: We may already have it in some locations Norman: We do here. We don't there. Honeycutt: I can't speak for the board. Warrick: Could you find out for us on that? • Conklin: That would meet our master street plan right of way requirement. • Honeycutt: 35 feet? Warrick: 35 feet from centerline. Norman: I think it would be an additional 15 feet. Warrick: I think that's probably right in that particular area Honeycutt: You would want that all the way through to Joyce? Warrick: Yes. Conklin. To meet our master street plan. We're not asking at this time for any improvements on Old Missouri Road as a result of this development. Warrick. The staff made the recommendation that the access to Old Missouri be open and available for residents use. Regarding parking requirements, is parking for the units provided in garages? Norman: That's correct. One 2 car garage per unit. • • Minutes of Technical Plat Review August 18, 1999 Page 12 Wamck: You've got a couple of units that it looks like your overhangs overlap your easement in the front. Those are going to have to be pushed back. Lot requirements were adequate. All new utilities shall be located underground. What is the proposed timing for the various phases of this addition? Honeycutt: We'll probably do the site work all at the same time and then put the street in. We'll take the utilities as far as we have to get the first phase connected because we're using these on a presale basis. We're going to get that lined out and that depends on sales as to when we get started. Warrick: Will all the streets go in at the same time? Honeycutt: No. They're just down to that phase one. There are 16 units. Norman: We will dedicate the easements in stages. Warrick. So we're looking for 3 easement plats. One for each phase. Is there a possibility of this road being built with phase 1? Norman: It will be built with phase 1. Honeycutt: That gets us in to the paved part of the old development and then we can cut off and get our construction crews over here. Developers of large scale developments are required by City ordinance to provide notification to all adjoining property owners of the upcoming public hearings of the Subdivision Committee and the Planning Commission and proof of said notification is required to be submitted with revisions. Mickey Jackson. Fire Chief Add one hydrant at the northwest comer of the intersection of "A" and "C" streets. Move the hydrant shown near the building between 53 and 54 to the other side of `B" street around or near the building on lots 57 and 58. • Warrick: Regarding lettered streets, you'll need to select names and get them approved by Jim Johnson for 911 purposes. • Minutes of Technical Plat Review August 18, 1999 Page 13 • Ron Petrie, Engineering In general, all designs are subject to the City's latest design criteria. Review for plat approval is not approval of public improvements and all proposed improvements are subject to further review at the time construction plans are submitted. Several of the buildings and roof overhangs protrude into the utility easements. Revise your plan to reflect no encroachment into easements. There is a closing error in the legal description from the end point of last call back to the point of beginning is 14.90 feet N22 °47'31 "W. There is encroachment or conflict with the Brookhaven Subdivision survey by Milholland Company along Mud Creek. Provide the State Plan Coordinates at two points on the property line. Regarding water, the minimum easement or combination of right of way and easement widths for water lines shall be 20 feet. The minimum distance from the water line to the easement line is 10 feet. Wider easements shall be required if the easement contains any other utility. The waterline will have to be moved in several locations to meet this requirement. The water line adjacent to "C" street will need to be extended to the north and connected to the existing waterline to avoid stagnation. This line can be reduced from 8 inches to 6 inches because of the fact that no services will be connected. Private water lines are not permitted in public utility easement. The master meter location and sizes must be reviewed and approved by Don Osbum. Fire protection and fire hydrant locations shall meet the more stringent of the published water standards or the Fire Chief's request. Steel encasement will be required under box culverts, wingwalls, retaining walls. Also, the water line should be constructed 10 feet from any retaining wall or house footing. Regarding sanitary sewer, the minimum easement or combination of nght of way and easement widths for sanitary sewer lines shall be 20 feet if the sanitary sewer is centered. The minimum distance from the edge of the sanitary sewer line to the easement will be 10 feet. Wider easements shall be required if the easement contains any other utility or the depth of the sewer line is greater than 10 feet. The sewer line will have to moved at several locations to meet this requirement. Will the club house be served by sanitary sewer? Steel encasement will be required under box culverts, wingwalls and retaining walls. Also, the sewer line should be constructed 10 feet from any retaining wall footing. Norman: We didn't show service to the club house but it will be served. Petrie: Will 1 and 2 will be served off that? Norman: 1 and 2 will go off the existing to the west. • Regarding grading, the preliminary grading plan is acceptable as a preliminary submittal. Additional information may be needed on the final plan. Contact Tim Conklin to determine if • • • Minutes of Technical Plat Review August 18, 1999 Page 14 the revised FEMA floodplain maps are available for this area. If so, revise the plan accordingly. Petrie: I don't need any revisions to the grading plan but there are some things I'll need on the construction plans. You've shown retaining walls behind some of these buildings. Norman: There are 2. Petrie: We'll be looking for safety railings. Regarding drainage, additional information will need to be submitted in order to accept the preliminary drainage report. In accordance with Section 1.2 of the Drainage Criteria Manual, the preliminary calculated predevelopment and postdevelopment flows and runoff for the 2-, 10-, 25- , 50- and 100 year storm events. Include the preliminary calculation for the flow entering the site, the flow generated on the site and the total flow leaving the site. In accordance with Section 1.2 of the Drainage Criteria Manual, if detention is not proposed, then supporting calculations and documentation of downstream conditions must be provided. The internal storm pipe design will not be reviewed until the final construction plans are submitted. Show concrete swales from the discharge points across the existing sanitary sewer easement for future truck access. Petrie: I discussed the floodplain with Tim. We're getting revised flood plain maps from FEMA of this area in the fall. Conklin: It may increase the base flood elevation height or it may reduce it. I don't know at this time Keep in mind these units right here -- I'm not sure what the grade is or how much height you have -- if it's fairly flat, that boundary could move over into the units. That would require them to be elevated 2 feet above that new, base flood elevation. Norman: We've got them sitting up pretty good. There are finished floors on the next sheet. Conklin: Are you filling in that area? Norman: We're staying out of the flood plain but we are building that up to set those units. Conklin- Okay. In accordance with Section 169.06 of the Grading Ordinance, any retaining wall more than 4 feet in height shall be designed by a registered professional engineer and shall be field inspected by the design engineer. Also, all retaining walls greater than 2.5 feet are required to have safety railings. At the preconstruction conference, dust control measures and a time schedule must be provided. • • • Minutes of Technical Plat Review August 18, 1999 Page 15 Petrie: You gave me a lot of information on grading and I appreciate it. The pipes you have shown, I need some additional information. Particularly, now we have flow going off right back over to the west. If you revise that, I need to know what's going there now and what's going to be going there to make sure the adjacent property owners are covered. That's really what 1.A. is talking about 1 B 's requirement is that if you're not proposing detention, you basically support that it's not needed and it's not going to affect this creek. That's the requirement and that's going to affect peak flow on that. Norman: On Mud Creek? Petrie: I need some supporting numbers on that before I say it's acceptable not to provide detention. Lastly, showing these pipes discharging basically on top of these easements, we'd just need to look at something to go across these easements. Norman: The sewer specifically? Petrie: Right. It needs to show that a truck can get across it. Norman: Can we use the rip rap to disperse flow and go back to how it normally is. Petrie: You can do that on the other side of the easement. If we do that, then we'll never be able to get a truck through that easement. Norman: You mean from a washout or something? Petrie: It will be soggy all the time. If you want to get with me on that drainage later, we can discuss that. Norman: Okay. Conklin: On your building separation on 16/17 here, it looks like about 5 feet. Just make sure you understand what the building codes are with the wall to wall separation so you don't get into any trouble. It may not be an issue but we have about 5 feet from wall to wall and the overhangs -- Norman: It should be 10, is it not scaling that way? Warrick: It looks a little bit less. Norman: We intend to provide 10 foot minimum between. This is actually the largest unit There a real good chance a lot of these will be smaller than that. • Minutes of Technical Plat Review August 18, 1999 Page 16 Utility Comments Bob Falk. Southwestern Bell Phase one, I need to get a utility easement extended further north so I can be able to access phase one without having to go through phase two to get to phase one. The easement stops, it appears to me, at the water crossing there. Norman: We have an easement that goes along "A" Street to the north that connects to -- Falk. Does that go all the way through? Norman: I think it does. This is intended to be the easement line here. Falk: How wide is that? Norman: It's 20 feet. • Falk• Okay, I can do that. I'll be using one of the conduits at the crossings. What size conduit are you placing? Norman: 4 inch. Falk: That will work for me. That's all I've got. Jack Regal. SWEPCO Electric distribution is kind of a split service. Part of it is SWEPCO and part of it's Ozarks. The line, for your reference, is approximately 420 feet south of your northeast point of beginning. Then it runs through and gets back over to line up with that quarter section on the west side It splits between building 5 and 6. Are you going to end up with an easement plat for all 3 of the separate phases. Norman: We will dedicate the easements in phases. Regal: That will require some off site easements. The power line that I have to work with is over on Oldenberry Road. I'll need to sit down with you and show you what my future plans are that portion of SWEPCO service territory in phase 2 and phase 3. I guess you could dedicate an off site easement to cover those power lines and that would allow me to get over here • to your 2 buildings of phase 1 that SWEPCO has -- building 7 and 8 and 53 and 54. • Minutes of Technical Plat Review August 18, 1999 Page 17 Norman: How do you adjust the service line so we can take this development into Ozarks instead of splitting it? Regal: You would have to make a request of the public service commission for that. Honeycutt: We could master meter everything. Norman: We worked it out where it would be better to have a meter for each 2 buildings. Regal: I would expect that is what you would want to do. I don't think the Public Service Commission goes for that very much anymore. Mike Phipps and I have agreed to not split building 5/6 if that's any consolation. Any further adjustments is beyond mine and Mike's powers to do so. These were the 1929 boundaries which were put up on quarter section lines for reference. They didn't plan ahead for development. Warrick: If you need to vacate an easement outside of phase 1 on an easement plat, I think we can probably work that out if we need to show it on that instead of preparing an instrument. • Regal: That will tie you down to a specific boundary for your phase 2 and 3 or you can pay a relocation fee. • Norman: Butterfield may decide to stop it, depending on the market, at phase 1 or phase 2 and we wouldn't want utility easements through the other property. Regal: That's going to be unavoidable at this process. Now, if at some point in the future, they sell off that property or you adjust your lot boundaries, there would still be the option of relocating those lines but the cost would be solely at the owner's expense. Warrick: And you would be looking at an easement vacation process. Norman: Right. Okay. Regal: Do I just need to address comments to phase 1 at this point? Warrick: I need you to go ahead and look at the whole thing as a package. Regal: I will require some additional crossings which you are not showing. On the south end of Street "A", if you'll supply a crossing in front of building 7/8 all the way down at the south end at the southwest corner. We'll run from 7/8 over to the south side of Street "B" with a crossing. Then a crossing just north of "A" Street where your "C" Street comes into it on the south side -- kind of the south central part of the plat. We need to run east and west across there • Minutes of Technical Plat Review August 18, 1999 Page 18 on the north side of "A". Norman: Across "C" Street? Regal: Across "C" Street. Norman: There is an easement crossing already for the water and -- Regal: Right. You have water crossing there. You're not showing any cross ties. We'll require a conduit crossing there. Norman: Right. Regal: It will require one last conduit crossing over by building 21/22 at the southeast corner from the north side of "B" Street back over to the -- I guess I should say the corner of building 34. All these crossings will need to be 4 inch, schedule 40, 40 inches deep. I would request a separate meeting with you to discuss an off site easement so that can be done. • Honeycutt: Is that overhead? Regal: The city requires that it be underground. It will be primary voltage, 7,000 volts. We probably need to work out your street light plan also. The city is not going to require it since it's a private street. Warrick: They're proposing some. Norman: They've got a lot of lines so that shouldn't be a problem. Regal: We're probably going to discuss that because I only have a limited style of fixtures available. Now whether or not that matches what you've got up at the north end, I don't know. If you completely do your own, we'll want to discuss that also. We would end up just providing a meter at the end point and letting you run your own wire and set your own street light poles. That could be what you did before. The other is outside our territory boundary. Norman: We'll want to match what's out there now. Phipps: The distance looks like it's 128 feet, so I'm sure it's just a POA type. Regal: That's all I've got. • Minutes of Technical Plat Review August 18, 1999 Page 19 Mike Phipps Ozarks Electnc On "A" Street you have a quad crossing for utilities, I'll need a 6 inch crossing in there. Schedule 40, 40 inches subgrade. Coming out into phase 2, between buildings 49 and 48, I think we've got about 15 foot there. We need a 15 foot easement to tie back into that 20 foot. That's on the territory line and I'm going to come straight through there. I need a 6 inch crossing over toward building 37. Then coming up between buildings 32 and 33, I'll need a 15 foot utility easement there tying back into the existing one. I'll need a 6 inch crossing there, east and west across "A" Street. I'll need a 6 inch crossing across "E" Street north and south. And to the north on "A" Street, you show another quad crossing there. I'll need a 6 inch. That will tie the 3 phase in from the west side all the way through there. When you're ready to discuss the lighting, contact me and I'll show you what we've got. I have no other comment. Kevin Lefler. Cox Cable I'll need the same utility easements and quad crossings that the electric company asked for. 4 inch is fine. That's all Johney Boles, Arkansas Western Gas I'm sure that you're aware the existing buildings out there now are presently master metered. Is that what you want to continue for this phase? Norman: I worked with Tom Sager on that and we decided to put in 6 meters and group some homes. Boles: Let me get with you at a later time and we'll discuss that. That's all I have. Further Discussion Warrick: I have questions about processing the large scale. Whatever format the Planning Commission approves, that will be valid for 1 calendar year. We would expect construction on any part of it to have begun within that 1 calendar year. We can consider extension but we don't want to necessarily have to do that. Norman: I kind of doubt the alt 3 phases will be started in a year We'll just have to come back for phase 2 and 3. Conklin: It sounds like you don't have a time frame. Honeycutt: It depends on how the first phase sells. If it fills up than we'll go ahead. • • • Minutes of Technical Plat Review August 18, 1999 Page 20 Warrick: We'll look at it if the second and third phases aren't begun within the year and get a determination. Conklin: Is that a security fence back there or a board fence? Honeycutt: Either. It's just something to keep pedestrian from coming in from the rear. Warrick: Are you going to allow some type of access for the residents to use the trail? Honeycutt: We'll do a trail and maybe a gate. Warrick: Once you get a determination on the parks issues, give me call and we'll get you back in process after you get us the revisions. • • Minutes of Technical Plat Review August 18, 1999 Page 21 PP99-7: PRELIMINARY PLAT MILLENNIUM PLACE, PP177 This item was submitted by Kurt Jones of Crafton, Tull & Associates, Inc. on behalf of Kirk Elsass with property owners Martha & Spencer Albright for property located at the northwest corner of State Highway 265 and Joyce Street. The property is zoned C-1, Neighborhood Commercial and R -O, Residential Office and contains approximately 12.65 acres. Chris Parton was present on behalf of the applicant. Staff Reports Kim Hesse, Landscape Administrator Individual rare or landmark trees are to be identified in the area of construction. If there are no rare trees existing in the limits of construction, a note stating so is required. Indicate tree protection fencing limits on the grading plan and include notes and details for tree protection. The minimum tree canopy required to be preserved in R -O and C-1 zoning is 20%. Please change the note on the plan to reflect that you are required to preserve or replace the existing 17% canopy coverage on the site. Parton: If it's less than what's required, then we just have to go back to what the existing percent is on the site. Warrick: Is Kim here? Conklin: Kim had to leave. The question is you only have 17% on site existing at the time of development and you are proposing to protect and replace that 17%. Parton: Our proposal is preserve what we can and replace what we can't to bring it back to 17%. Perry Franklin. Traffic Supenntendent Millennium is misspelled on the plat. Move the street light from Lot 17 to the lot line between 4 and 5. Chuck Rutherford. Sidewalk & Trails Coordinator • Sidewalks, driveway approaches and access ramps shall be constructed to Ordinance Number 4005. An inspection is required prior to the concrete pour. Driveway approaches shall be • • • Minutes of Technical Plat Review August 18, 1999 Page 22 constructed of Portland Cement Concrete. The 10 foot asphalt trails exists along Joyce Boulevard. Hwy 265 is a principal arterial and the requirement is for a minimum 6 foot sidewalk with a minimum 10 foot green space. Millennium Drive is a local street which requires a minimum 6 foot sidewalk with a minimum 6 foot green space. Kim Rogers. Parks Operations Coordinator No comment since this property is zoned C-1 and R -O, this does not require parks fees. Dawn Warnck, Development Coordinator Regarding submittal requirements, commercial design standards will require that this development have a unified design theme. If a theme is not presented at the time of final plat, he first large scale development will set the theme. All lots shall be subject to large scale development review. Regarding plat requirements, label the adjacent zoning. The vicinity map needs to be revised to remove properties at the corner not included in this project. Dimension the right of way from the centerline. 30 foot setbacks in R -O are only applicable if no parking is between the street and the building otherwise it's a 50 foot setback. There needs to be some kind of note on the plat to that affect. Corner lots have 2 front and 2 side setbacks. The rear setback for lot 3 is actually a side setback. Lot 11's northern setback is 20 feet. Regarding street requirements, Joyce Boulevard is classified as a principle arterial on the master street plan. The requirement for this project is a dedication of 55 feet from centerline. Revise the spelling of Millennium Drive. Lots 11, 12, 2 and 3 shall access Millennium Drive only. No curb cuts to Joyce or Crossover will be allowed. A shared curb cut for lots 1 and 2 is recommended. Parking requirements were adequate. Lot requirements were adequate. At the time of large scale development, any commercial project adjacent to residential properties will be required to provide appropriate screening as required by ordinance All new utilities shall be located underground In order for this project to continue in the current review cycle, 37 revised copies must be submitted to the Planning Division no later than 10 a.m. on Wednesday, August 25, 1999. All developers of preliminary plat are required by ordinance to provide notification to all • • • Minutes of Technical Plat Review August 18, 1999 Page 23 adjoining property owners of the upcoming Subdivision and Planning Commission meetings and proof of notification is required with submittal of revisions. Mickey Jackson. Fire Chief Add hydrants at the corner of Joyce and Millennium Drive and between lots 8 and 9 on Millennium Drive. Ron Petrie. Engineenne In general, all designs are subject to the City's latest design criteria. Review for plat approval is not approval of public improvements and all proposed improvements are subject to further review at the time construction plans are submitted. All corrections and/or additional information are required to be provided no later than the standard deadline to continue to subdivision committee. There is a closing error in the legal description. From the end point of the last call back to POB is 6.74' S00°23'19"W. Provide the new state plane coordinates at two points on the subdivision boundary. Regarding water, contact Dave Jurgens prior to submitting the construction plans to determine if the 36 inch water line can be tapped. If not, revise the water line size to 8 inches. The elevation of the 36 inch water line must be verified at the proposed entrance prior to the submittal of the construction plans to determine if the minimum cover will be provided. Fire protection and fire hydrant locations shall meet the more stringent of the published water standards or the Fire Chief's request. Steel encasement will be required under box culverts, wingwall, retaining walls, etc. Regarding sanitary sewer, the minimum easement or combination of right of way and easement widths for sanitary sewer lines shall be 20 feet with the sanitary sewer centered. The minimum distance from the edge of the sanitary sewer line to the easement will be 10 feet. Wider easements shall be required if the easement contains any other utility or depth of the sewer line is greater than 10 feet. Show the utility easement for the sanitary sewer line on the north side of lot 12 through 17 and the south side of lot 1. Extend the sanitary sewer to the north property line between lot 10 and 11. Steel encasement will be required under box culverts, wingwalls, retaining, walls, etc. Regarding grading, the preliminary grading plan is acceptable as a preliminary submittal. Additional information may be needed on the final plan. Regarding drainage, additional information is required to be submitted in order to accept the preliminary drainage report. What is the flow entering lot 5? Is a pipe needed to intercept this runoff? If this lot is not filled for the construction, then the developer will fill the lot. The • • • Minutes of Technical Plat Review August 18, 1999 Page 24 preliminary drainage layout shows the major discharge to be directed onto the adjacent property owner by Ginger Construction This is not acceptable unless a written agreement is provided by the property owner. You must prove that the Joyce Boulevard/Highway 265 drainage was designed to accommodate future development. Prior to submitting the construction plans, thought must be given to how the drainage for the individual developments within this subdivision will be handled. Petrie: I don't have information on what's coming onto the site and that is required. Provide me information on what you're doing with the flow on lot 5 You may not plan on doing anything but at some point, somebody will have to. You need to address that now. You show all this storm water being discharged onto this carwash You'll need to get their permission. Parton: Do I need to get an easement? Petrie: Not necessarily an easement but an agreement would be fine. We also have a problem on Joyce Blvd. We don't know what was built out there. You made an assumption it was built to handle this. We don't know that. You need to prove that. You get to this ditch on Highway 265. We'll need that information before subdivision committee to make sure we don't need detention. Parton: Okay. Petrie: You really need to think about how this is going to be done. When we get these individual large scales and we have parking lots on these things, how are we going to drain those parking lots. All these 14s and 17s, are just going to discharge them back behind? You need to think about that before some of the construction in there. Regarding streets, revise the Hwy 265 intersection to have a perpendicular tangent at least to the 30 foot radius point of curvature. Petrie: You need to set up a meeting to discuss drainage before the deadline. We need to make sure we have that correct before subdivision. At the preconstruction conference provide measures for minimum erosion control, a construction time schedule, description of the fill or compaction materials, and dust control. Utility Comments Bob Falk Southwestern Bell I need some utility easements. I assume that you are going to want this rear fed. I need • Minutes of Technical Plat Review August 18, 1999 Page 25 easements basically through the circle. I need an easement that runs behind the car wash and gas station there to extend across there. Conklin: What size easements are you looking for? Falk: 20 foot would be good. Parton: You're saying east/west -- are you talking about between -- Falk: South of lots 17, 16, 15, 14 -- Parton: And north of lots 1 and 2. Warrick. I think there maybe something there at the rear of these other lots which can be combined. The lots that are Petromark and Ginger Construction -- it would be off site. Falk: It would be nice to see that. Then we could utilize anything that is out there. • Warrick. So, if there's one there, you wouldn't have to have that entire easement back there. • Phipps: Paradise Valley Center has an off site easement up there on the west side. Conklin: If they're off site, you're saying you don't need that total 20. Phipps: 10, yes. Conklin. That will help with that building setback on that corner lot. Falk: It would be helpful to show the off site easements on there. Mike Phipps. Ozarks Electric Same easement with Southwestem Bell. You have a street light up here between lots 9 and 10, and I'll need a 10 foot easement to it. At lot 13 and lot 2 over to lot 4 and lot 3, I'll need a 6 inch crossing there. That 20 foot with the 10 foot building setback each side, could we make that 10 foot building setback and utility easement down that lot line because I'll tie in back through there? Parton: I'd like to keep those easements between the lot lines as few as possible because it may be a possibility that someone might come in and what to buy 2 or 3 lots and if there is an • • • Minutes of Technical Plat Review August 18, 1999 Page 26 existing easement there, that means we have to come back to vacate that easement. Would it be a possibility to maybe utilize the existing 30 along Joyce Street? Phipps: Yes, I could. I just need to tie that together there so I don't have a radial feed out in the middle that goes nowhere. I could tie that back into Joyce Street. Conklin: Is that your same comments over here at 9 and 10? Phipps: I need that for the street light. Warrick: We do have the option from 3 and 4 not putting utilities in -- Conklin: And Just go along the front. Phipps: Yes, go along the front and then I could come back down to Joyce Street here. That's an option. Parton: Do you still need a crossing there? Phipps: No. I would like a crossing here at 265 -- a 6 inch there. You need a quad in there and make one of them 6 inch and the others 4 inches. That's all I've got. Conklin: When do you install the electric? Phipps: When they get the roads built. Warrick: On this one, I think what we'll see a combination of lots coming through for development. That's part of the reason for trying to eliminate easements between lot lines up front so we don't have to vacate them in the future. I have talked to the developer and he expects that some of them will combine. Phipps: I have lots 1 and 2 already served. I can serve 3, 4, 5, and 6. The only thing I can do is this interior right now. That's all Kevin Lefler. Cox Cable We'll generally follow the electric in. The easements that electric and Southwestern Bell asked for we'll use the same ones. For the crossings, I only need a 4 inch. That's all • • • Minutes of Technical Plat Review August 18, 1999 Page 27 Johney Boles, Arkansas Western Gas I need a 4 inch crossing here on Millennium Street. I also need a utility easement up the west side of lot 2 out along the frontage to serve the lots behind. Label the building setback area on 265 as utility easement as well. That'll do it Minutes of Technical Plat Review August 18, 1999 Page 28 LSD99-23: LARGE SCALE DEVELOPMENT LIFE COVENANT CHURCH, PP363 This item was submitted by Dave Jorgensen on behalf of Jorgensen and Associates on behalf of Tony Quinn, pastor of Life Covenant Church for property located at 1855 Porter Road. The property is located in the overlay district and zoned A-1, Agricultural and contains approximately 4.98 acres. Tom Hennelly and Kirby Estes were present on behalf of the project. Staff Reports Kim Hesse. Landscape Administrator The landscape plan is adequate but will need the following additions prior to building permit acceptance: notes or details describing proper preparation of landscape beds; notes or details describing proper installation of plants; some means of irrigation is required; and, listing of species and size of plants to be installed. Chuck Rutherford. Sidewalk & Trails Coordinator Sidewalks, driveway approaches and access ramps shall be constructed to Ordinance 4005. An inspection is required prior to the concrete pour. Driveway approaches shall be constructed of Portland Cement Concrete. At this location Porter Road is a minor arterial which required a minimum 6 foot sidewalk with a minimum 10 foot green space. The sidewalk on the south side of the existing driveway has recently been completed. The remaining section, going to the north property line when complete will meet the sidewalk requirement. Perry Franklin. Traffic Superintendent The ADA spaces are okay as shown. Kim Rogers. Parks Operations Coordinator No Comment Dawn Warrick. Development Coordinator Submittal requirements were adequate. Regarding plat requirements, the adjacent zoning must be labeled. Minutes of Technical Plat Review August 18, 1999 Page 29 Regarding streets, the master street plan requirements are reflected on the project plat showing 45 feet from centerline to accommodate minor arterial on Porter Road The curb cut is less than 250 feet from the intersection with Deane Street and a written request for waiver has been submitted. Parking requirements were adequate. Lot requirements were adequate. The property is within the design overlay district and that boundary should be included on the plat. All new utilities shall be located underground. Warrick: Do you know how this is currently served? Regal: I didn't have a chance to go out and look at this one either. I'm not sure exactly. It looks like from their plat, they're showing it coming up from the north. Warrick: It may be straight off that pole. Regal: It's probably straight off that pole with an overhead transformer. Warrick: Anything that's going to be new is required to be underground. Regal. What is the requirement for the overlay district? Warrick: It's just that ordinance concerning overhead electric. The overlay district ordinance used to address overhead electric but that part has been eliminated so you fall back on the other ordinance that is in place. Conklin: We did that back last December. Warrick: There is an existing barbed wire fence shown? It's right on the lot line. Does that serve a purpose for the church? Hennelly: I think it's the adjacent property's. Warrick: What about the one that's up to the north? It looks like there's one at the north property line and then down the side. Barbed wire fencing is only permitted for agricultural purposes so we need to know it's for agricultural purposes. • In order for this project to continue in the cycle, 37 revised copies must be submitted to the Planning Division no later than 10 a.m. on Wednesday, August 25, 1999. • • Minutes of Technical Plat Review August 18, 1999 Page 30 Developers of large scale developments are required by ordinance to provide notification to adjoining property owners of the Subdivision and Planning Commission meeting dates. Mickey Jackson, Fire Chief Add a hydrant on the south side of the entrance drive to the property. Ron Petne. Engmeenng In general, all designs are subject to the City's latest design criteria. Review for plat approval is not approval of public improvements and all proposed improvements are subject to further review at the time construction plans are submitted. Provide state plane coordinates at 2 points on the property line. Regarding water and sanitary sewer, are additional water and sewer services necessary? Petrie: Do you want 2 water meters for this piece of property? There's an existing meter now. Is that what they're going to want? Hennelly: I'll need to check into that. To be honest with you, I'm Just receiving comments on this one. Dave's the one that did this. Petrie. We've got water service and sanitary sewer existing. Regarding grading, the preliminary grading plan can be accepted as a final grading plan when the following items are provided: signed and sealed copy; copy of the plan with all revision from various meeting; and, a preconstruction conference is required prior to beginning the construction. Regarding drainage, the drainage report can be approved as a final drainage report when the following item is provided: either provide a written agreement with the adjacent property owner concerning this drainage or provide a swale along the south property line to the Middle Fork of Hamestring Creek. If the swale is chosen, provide drainage calculations. Petrie: You have one place to discharge the water at the corner. Either provide an agreement with the adjoining property owner that it is acceptable or provide a swale east of the creek. At the preconstruction conference, you must provide a time schedule for construction and a • description of the fill or compaction material. • • • Minutes of Technical Plat Review August 18, 1999 Page 31 Further Discussion Hennelly: Do you have a standard agreement form for anything like that? Petrie: Usually, it's pretty site specific and everything is a little different as to what they are agreeing to. It can be fairly simple and just a letter from that property owner saying they've seen the plan and it's agreeable to them. That's what I'm looking for. It doesn't have to be recorded at the courthouse or anything. Utility Comments Bob Falk. Southwestern Bell Any existing phone lines that are in there that have to be relocated for this would be at the church's expense. We'd like at least 30 days notice. If somebody will get a hold of me, I can make a cost estimate. That's all the comments I have. Jack Regal. SWEPCO I'll need some load and voltage information on the new building. I imagine you'll probably end up looking at 2 separate meters for the 2 separate buildings. It would be nice to try and get you on one meter but you would probably have to rework the other service to do so. Which if we do end up having to rework some of the existing service, we'll bill the expenses for reconfiguring that existing distribution network. That would be at the church's expense. It's possible I might require an easement. It depends on what type of load you anticipate in that building. It's possible I might have to set a transformer in there closer to the building and I'd have to have some sort of easement to cover an underground line. I'm not really prepared at this time to say until you get me some information on the building. We'll need to get with you on your AC units. Kevin Lefler. Cox Cable No Comment ,Tohney Boles. Arkansas Western Gaa The easements shown are fine. I'II also need a load on the proposed building. Just out of courtesy to the church, we have plans next year to replace all our existing facilities on the west side of Porter Road. Further Discussion • Minutes of Technical Plat Review August 18, 1999 Page 32 Warrick: The project is subject to commercial design standards and we do have elevations. We would like a run down of the materials. Estes: The fascia is going to be smooth metal panel. Warrick: Is that just the dark at the top? Estes: The dark at the top and then also at the porch line. From the porch line on up will be metal panel that will be smooth and run horizontally. Then below that porch line will be split face. The main structure will be split face block with a metal fascia. Warrick: So the top third of the structure is metal? Estes: Right. Conklin: The Planning Commission, in the past, has approved a combination of split face block and metal. • Warrick: We need a predominance of nonmetal material. I wrote down a balance of one- third to two -third balance of materials. Is that close to accurate? Estes: Yes. Conklin: Are we going to get a revised elevation drawing that indicates that? Estes: Yes, we can do that. Warrick: Next Wednesday, we'll need 12 copies of the elevations with the 37 revised copies of the plan. • • Minutes of Technical Plat Review August 18, 1999 Page 33 FP99-4: FINAL PLAT COVINGTON PARK PHASE 1, PP295 This item was submitted by Dave Jorgensen of Jorgensen and Associates on behalf of Gary Atha for property located north of Highway 45 and east of Blue Mesa Drive. The property is zoned R- 1, Low Density Residential and contains approximately 37.95 acres with 85 lots proposed. Tom Hennelly was present on behalf of the request. Warrick: This used to be called Easton Park. Staff Reports Kim Hesse. Landscape Administrator Relocate the street light and utility easement between lots 43 and 44. The proposed new location for the street light is between lots 51 and 50. • Warrick: That will require the easement to be flip flopped. • Regal: I have that transmission line. Hennelly: Mike, can you guys come up the easement between 49 and 50 and cross or can we move it in between 49 and 50? Phipps: We've got 20 foot there. Is anybody utilizing the 20 foot between 49 and 50? Hennelly: I guess what I'm wondering is can you come up from the back property line and cut across lot 50 to service that light in between 50 and 51? Phipps: Yes, I can do that. Hennelly: As opposed to dedicating another easement between 50 and 51 is what I'm getting at. Phipps: Oh, yeah. If you could do away with that 20 foot and give a 10 foot between 50 and 51, you'll really cut down. Warrick: Between 49 and 50, we could eliminate all together. Is that what we're talking about? Minutes of Technical Plat Review August 18, 1999 Page 34 Phipps: Yes. Hennelly: Now that we moved that, can we eliminate the 15 foot on 43 and 44? Phipps: Yes. Chuck Rutherford. Sidewalk & Trail Coordinator Sidewalks, driveway approaches and access ramps shall be constructed to Ordinance. An inspection is required prior to the concrete pour. Driveway approaches shall be constructed of Portland Cement Concrete. The sidewalks and the green space between the curb and sidewalk are shown appropriately on the plat. Rutherford: Tom, are there plans to have sidewalk in by August 31? Hennelly: That's already constructed. Rutherford: I've been working with the people out there and I don't think we're quite that far. Hennelly: You probably need to go out and take a look at it then. I know I saw them framing that up the other day and I'm pretty sure that it is in. Rutherford: He must have called for an inspection and someone else did it. I didn't do that inspection. Hennelly: The park's already done too, with the exception of right here where these tiles are. They have to do some adjusting. Perry Pranklm. Traffic Supenntendent Indicate the street name in front of lots 14, 15, and 16 on the plat. Relocate the street light from lot 43 to the lot line between 50 and 51 in order to avoid the tree. Warrick: We need to be clear where those 2 streets change from Chatsworth to Norwich. Hennelly: I'm sure the change takes place at the P.I. in front of lot 17. That may create some confusion as to what the address of lot 17 will be. Warrick: We're going to ask that you put the addresses on the plat, that should eliminate • the confusion. You'll need to work with Jim Johnson to do that and show us where the differentiation is there. • Minutes of Technical Plat Review August 18, 1999 Page 35 Kim Rogers. Parks Operation Coordinator This subdivision is in the northeast park quadrant. The Parks and Recreation Division accepts the 2.48 acre parcel of park land dedication. The acreage due for phase I is 2.1 acres and the excess will be applied to phase II. Resolution 58.98 states that we will take partial land and partial cash contribution. This will be concluded after all development has been completed. Conklin: Are we getting a deed for that? Rogers: We need that. Conklin: We need that from the developer. Warrick: That will be due and will need to be filed before Park's will sign off on the final plat. Hennelly: So, the actual plat does not dedicate that. • Conklin: No. Hennelly: There shouldn't be a hold up on that. We're banking this can be approved at Subdivision Committee. Dawn T. Warrick. Development Coordinator Submittal requirements were adequate. • Regarding plat requirements, please change the plat page to 295. It currently reflects 294. A floodplain note must reference the current maps which were effective July 21, 1999. Also, submit a document stating that no raise greater than 1 foot above the based flood elevation at both Township crossings. Check and revise the legal description. Conklin: I need a certification that the culvert has been put in and the Zone A has not increased the water surface elevation by more than 1 foot. Hennelly: That was designed off of information on the old maps. Street requirements were adequate. Parking requirements were adequate. • Minutes of Technical Plat Review August 18, 1999 Page 36 • • Regarding lot requirements, please verify that the lots 12, 26 and 27 have a minimum of 70 feet of frontage at the front setback line. The final plat must reflect addresses for each proposed lot. All utilities shall be located underground with the exception being that within the 100 foot utility easement for SWEPCO on the west. Remove the setback lines for lot 1 and add the note that this lot is unbuildable. In order for this project to continue in the cycle, 37 revised copies must be submitted to the Planning Division no later than 10 a.m., Wednesday, August 25, 1999. Mickey Jackson, Fire Chief Add a hydrant at lots 64 and 65. The spacing is too great between the hydrants on lots 58 and 59. Ron Petrie, Engineering In general, the final inspection for this subdivision has not been held as of today's date. Water, sewer and streets with the exception of final pavement have been constructed. Petrie: The final inspection is scheduled for August 31. Regarding water and sewer, label the waterline between lot 78 and 79 and revise the utility easement south of lot 78. Provide an offsite easement for the waterline on the east side of Middleton Way. Label the offsite easement and the instrument number for the sanitary sewer line at the southwest corner of the subdivision. Hennelly: Do you want us to provide a note with the book and page number of that recorded easement? Petrie: Right. Not shown but noted. Regarding drainage, add a note on the final plat that states. "All drainage outside of the street right of way, including all swales, open channels, storm pipes, and detention ponds shall be privately maintained by the property owners association, home owners association or similar entity." Add drainage easements for the detention ponds that provide a minimum 10 foot drainage easement within the detention pond connecting the tributary pipes and the discharge system. Add a drainage easement between lot 13 and 14 for the double pipes. This easement should be a minimum of 10 feet from the pipes. Combine the drainage easement with the utility easements on the north side of lots 47 and 69. Regarding streets, label the instrument number for the offsite right of way on Township Street. Minutes of Technical Plat Review August 18, 1999 Page 37 Provide an access easement for the connection to Highway 45. Label the recorded instrument number on the plat. Add a note that all street islands or medians will be maintained by the property owners association, home owners association, or similar entity. Prior to the City Engineer signing the final plat, the following are required: resolution of the comments listed above; all items noted on the punch list and final inspection notes must be completed and approved by the City; in accordance with the grading ordinance, all disturbed areas shall be revegetated; as built drawings, construction cost data and maintenance bonds must be provided to the Engineering Department; and, the survey requirement and concrete monuments should be checked by Jim Petty. Provide state plan coordinates at 2 points on the subdivision boundary. Conklin: Does the developer own the property for the Township Street extension? Hennelly: No. Starting from where Township used to end, until you get just past the second box culvert, is all City property. At the comer, it's Hershey Gamer's property and they negotiated that right of way through Hershey's property for the connection there. Conklin: Are we going to get a warranty deed? Hennelly: You have the warranty deed. Warrick. The preliminary plat approval had about 20 conditions of approval. I've given you a copy of that you. Utility Comments Bob Falk. Southwestern Bell My intention was to serve this off of Highway 45. Where is the rest of this? It's only about half of the project. Warrick: This is phase I. Falk: Will I be able to get cable placed out to Highway 45? Hennelly: It's under construction, as far as getting down to grade. There's a temporary road that's been built. Falk: What about getting a permanent cable in place where it won't be cut? • • Minutes of Technical Plat Review August 18, 1999 Page 38 Hennelly: When they found out where they intend on making that connection -- is Highway 45 the only location you can do that from? Falk: If I go back to Township, I probably won't be able to give people in there the service that they're going to want. They're wanting ISDN and they can't get that off of Township. I can go either way. Conklin: What about Timbercrest Subdivision that backs up to this Falk: The cables aren't sized adequately and I hate to go into it. Hennelly: Same way with Savannah. Falk: The cables aren't size to handle this subdivision and I hate to go in and tear up those existing back yards. Hennelly: We can bnng an easement up -- what they'll have to do is treat it as an existing utility and call for it to be marked just like anything else while they're in there putting in the detention pond. We'll dedicate easements for that up the west side of this leg coming up from 45 and then all the pipes and then everything else is going in the south boundary and that's already in. Falk: If I have to feed off Township -- 1 in 10 houses are requesting ISDN and I don't have a facility on Township to give it to them. I'm going to need some conduit and crossings. I'll go with my partners over here and where they want the conduit. I need schedule 40 PVC. Hennelly: I guess they left the original UTX's that were shown on here off when they drew this. Falk: Also, it shows taking that 20 foot utility easement down to the SWEPCO 100 foot easement. Is that okay? Hennelly: I think that is something they have worked out. Regal: We've agreed that they can use the outside 20 feet of the 100 foot easement. Falk: Along there, just north of that south detention pond, they have a 10 foot utility easement, can that be modified to a 20 foot? • Phipps: We wanted on the west side of that. • • Minutes of Technical Plat Review August 18, 1999 Page 39 Falk: Either way other than trying to pinch us all into a 10 foot easement. Regal: I was looking to come between 34 across the street between 3 and 4 and back down to eliminate that detention pond. Falk: I've got the same problem up north Somehow, I need more than 10 foot. Regal: If you end up looking to try and come down that west side, we probably want to get you to locate exactly where those power poles are on that plat, because it might not be sitting squarely in that 100 foot easement. I'm not exactly sure where that 100 foot easement information came from either. It's 161,000 volts. The reason that we're trying to keep any construction on the outer edges is for safety. Boles: I met with Gary Atha a couple of times a few weeks ago and discussed the problem about the detention pond and the easements. What I discussed with Gary was the more I have to loop around, the more it's going to cost him to get the facilities in. If we can resolve the issues related to easements around these detention ponds, it will either be cheaper or I'm going to have to run additional footage or put a couple of facilities out in front which I don't think they're going to want. It really makes no difference to me. The ideal situation is for us to loop around but this 40 foot being at the eastern edge of this utility easement -- I want that 20 feet staked all the way down through there. Hennelly: There is a utility crossing that was called for between 3 and 4 and 33 and 34. Would a quad suffice for everybody? I heard electric asking for 6 inch. Is that a new deal? Phipps: That's just for commercial. Residential, I use 4 inch. Hennelly: But, those are all quad 4 inch. All the UTX's are. Boles: What I was looking at rather than trying to come from 70 and 71 and trying to get around 1 was maybe coming off between 33 and that easement then over and back down. You know? Make my loop here rather than around to totally eliminate -- Phipps: That 10 foot easement I requested was for that street light. When I was coming from the back, which if I come through here now at that front -- Boles: Where are you going to put the facilities for 2 and 3? Are you going to run a leg? Phipps: Yes. It will still lead to the transformer. • Boles: Tom, I'll work my problem out around that detention pond. I think I'll just come • Minutes of Technical Plat Review August 18, 1999 Page 40 across here. Hennelly: With those crossing, you'll be able to work with that. Boles: Yes. Hennelly: Okay. Falk: Lots 23 and 24, what is the utility easement for those lots? Boles: 23 and 24 or 22 and 23? Hennelly: There is an additional 20 foot easement on the south side of that 15 foot drainage easement. I'll need to check the configuration because of isolating that drainage area. Phipps: We show that 20 foot easement going north and south on the lot line of 22 and 23. Hennelly: It also shows the UTX through there. • Phipps: We don't need an easement between 24 and 93. Boles: You might need to show a crossing between 78 and 79 to 81 and 82. Phipps: These numbers that I've got on preliminary don't jive with this. Warrick: They haven't added any lots, they just changed the numbers. Hennelly: We'll get into all that in phase III. Jack Regal. SWEPCO I would like to have 2 sign off blocks. The other comment is that the other utilities try to located in that outer 20 foot of the 100 foot SWEPCO utility easement. As I stated previously, if you could locate where those power lines are in relation to the easement. If it worked out where that 20 foot was better for everybody else along the west side, we wouldn't have an objection to that as opposed to the east side. Hennelly: That's no problem. We just didn't show them. • Regal: It might work better on west side otherwise you're going to have boxes and meters set half way back on those lot lines. I would be quite agreeable to going to that western • • • Minutes of Technical Plat Review August 18, 1999 Page 41 edge if in deed that power line will permit. Phipps: It's going to cost more to get to the house. Boles: That's where I would prefer to be also. Hennelly: When you say we can locate the poles on there, the lines extend -- how much distance do we have to have between the edge of that easement and say the outermost line? Regal: Basically, I'd be trying to determine the centerline of that transmission line. I'm not sure how it's configured I think they're post top or side insulators on a single pole. I don't think it's an "H" frame structure. I think it's single pole. Hennelly: They are double poles all the way down. Regal: A line of double poles? Okay. I know that's under 51,000. If you can locate those double poles and then that center phase -- the 3 low wires and the center wire is basically what I'd be trying to locate. Hennelly: It's how far from that centerline? Regal: 50 foot on either side. Hennelly: When you say you're willing to give them -- I'm trying to find out is what's going to dictate whether you are going to allow them to have that 20 foot. Regal: Is that 100 feet something you picked up from deeds? Hennelly: Yes, from the warranty deed with the previous owners. Regal: Obviously, if the existing overhead power line is more over on the western edge of this 100 foot easement, then I would say that would preclude being able to dedicate that. I wouldn't want to say until we show the centerline on it. I'll be glad to meet out there with you, too. Hennelly: I'll give you call and we'll sit down. Regal: We'll take a field trip. I'm sure you've got your monument corners on the property corners? Hennelly: Yes, but they're not poured yet. • Minutes of Technical Plat Review August 18, 1999 Page 42 Regal: But it's something that can be located. We can measure off that and get it pretty quick. That's all I've got. Mike Phipps, Ozarks Electnc I want to get these street lights right because we've already built them. Between lots 65 and 66, we have a street light at that corner and a 10 foot easement along the lot line of 65 and 66. Warrick: It says 20 feet. Phipps: Don't need that. It's only a 10 foot for a street light. Hennelly: Is anybody else in that? Phipps: No. Hennelly: We're just increasing lot sizes all over the place. • Phipps: Up on 61 and 62, I have a light there. You're showing them on the east side of the street. I don't have any power on that east side, so I know you want the lights in when the road is done. I'll have to serve them from this side and that's why I'm moving them. Hennelly: So, 62/63 -- Phipps: 62/61 and a 10 foot easement there. Boles: We better leave that one. The reason being, all my facilities lots 70 through 80 are existing on site. Hennelly: That's no problem. Phipps: On 82 and 83, that street light would be at the southeast corner of 58. They're all on the same side up there. Warrick: There's one up at the corner of 69? Phipps: Yes. Hennelly: Switch that one over, also? • Phipps: Yes, it would be the northeast corner of 69. Minutes of Technical Plat Review August 18, 1999 Page 43 Hennelly: So, basically everyone that was on the east side of the street, just switch it straight over to the west. Phipps: Yes. For street lights, I only need a 10 foot easement unless somebody else wants to go in there. The only one I can see that we still need is between 11 and 12. That will have to remain a 20 foot easement. Warrick: What about the street light that was proposed at the southwest corner of 57? Does it switch sides, too? Hennelly: They're all over on the other side. We'll move it over there and put it at the southeast. Phipps: I've got it at the southwest corner. It's a good stagger now. I have no other comments Kevin Lefler. Cox Cable I going to assume we have everything worked out with the quads. No other comments. Johney Boles, Arkansas Western Gas I don't guess I have any other comments, either. Meeting adjourned at 11:15 a.m.