HomeMy WebLinkAbout1999-06-16 - Minutes•
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MINUTES OF A MEETING OF
TECHNICAL PLAT REVIEW
A regular meeting of the Technical Plat Review Committee was held on June 16, 1999 at 9:00
a.m. in Room 111, of the City Administration Building, 113 W. Mountain, Fayetteville,
Arkansas.
ITEMS CONSIDERED
LSD99-18: Bronson, pp175
PP99-6: Silverthome, pp474
LSD99-19: Fairview Mausoleum, pp370
MEMBERS PRESENT
Johney Boles, Arkansas Western Gas
Michael Campbell, Southwestern Electric
Bob Falk, Southwestern Bell Telephone
Mike Phipps, Ozarks Electric
STAFF PRESENT
Tim Conklin
Perry Franklin
Kim Hesse
Mickey Jackson
Janet Johns
Chuck Rutherford
Dawn Warrick
ACTION TAKEN
SC 07/01/99
SC 07/01/99
SC 07/01/99
MEMBERS ABSENT
None
STAFF ABSENT
Ron Petrie
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Plat Review Minutes
June 16, 1999
Page 2
LSD99-18: LARGE SCALE DEVELOPMENT
BRONSON, pp175
This item was submitted by Kurt Jones of Crafton, Tull and Associates on behalf of Phil Bronson
of Yogi & Booboo Properties, LLC for property located in Lot 3 of Vantage Square, north of
Joyce Street and West of Park View Drive. The property is zoned R -O, Residential Office, and
contains approximately 2 acres.
Kurt Jones was present on behalf of the applicant.
Staff Comments
Kim Besse. Landscape Administrator
There are two additional trees that will be required along Joyce Blvd. per the Commercial Design
Standards and parking lot landscaping requirements. A final landscape and irrigation plan will
be required at the time of building permit application. The final plans are to meet all landscaping
requirements as noted in the Off -Street Parking Lot Ordinance.
Chuck Rutherford. Sidewalk & Trails Coordinator
This section of Joyce Boulevard is on the city's Trail System. Therefore, a 10 foot wide trail will
be required along Joyce Boulevard. Sidewalks, driveway approaches and access ramps shall be
constructed to Ordinance. An inspection is required prior to the concrete pour. Driveway
approaches shall be constructed of Portland cement concrete.
Jones: There is some existing 5 foot concrete sidewalks there. We can do the 10 foot
trail but is it in lieu of the 5 foot sidewalks?
Rutherford: Right.
Warrick: Will that narrow the green space between the curb and trail?
Rutherford: Yes.
Warrick: It will all be on the public side of the right of way.
Conklin: Will that be asphalt or concrete?
Rutherford: Concrete.
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Plat Review Minutes
June 16, 1999
Page 3
Jones: 10 feet of concrete? I thought the trails were asphalt.
Rutherford: Not all trails are.
Perry Franklin. Traffic Superintendent
Street lights are required every 300 feet on Joyce Blvd. Trip generation report is on file in the
Planning Division. One space must be marked Van Accessible.
Warrick: We were confused on how to measure for the street light.
Franklin: It depends on how it lands and whether or not one lands in this property.
Jones: We'll look at that and we'll add one if we need to.
Warrick: We request that you extend the handicap striping to the sidewalk for access.
Jones: Okay. You want it on both?
Warrick: Yes, please.
Kim Rogers, Parks Operations Coordinator
This project is zoned R -O, Residential Office and no parks fees are required.
Dawn Warrick. Development Coordinator
Label and dimension all existing and requested easements. The building setback from the street
right of way in an R -O zone without parking in front is 30 feet. Joyce Blvd is classified as a
principle arterial on the Master Street which requires a dedication of 55 feet from the centerline
which is reflected on the site plan. What signage is proposed? All utilities shall be located
underground.
Jones: R -O requires very restrictive signage. I haven't been told anything by the owners
or the architect.
Warrick: Will it have O# address? Check with them and let us know.
Jones: There is an overhead pole that comes across the street and that is the only
overhead we've got.
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• Jackson: They'll let you tap it if it's not concrete. I don't think it is right there.
Plat Review Minutes
June 16, 1999
Page 4
Conklin: The City Council, last night, passed an ordinance limiting all existing lines 12kv
and above from being placed underground. Is that pole a 12kv line?
Phipps: It's a big line.
Warrick: That pole can stay there and service to this facility will be underground from that
pole.
Conklin: They also passed an amendment to allow the underground service to be dipped
underground on the property.
Phipps: We have existing power on the east side of this building which is serving Dr.
Ginger's office and other businesses. We'll just come out of that.
Wan -ick: We'll need the ownership and zoning to the north.
Jones:
Post Office
The Post Office property wraps around. We didn't make that clear but it is the
In order for this project to continue in the current review cycle, all requested revisions and
additional information must be added to the plat and diskette and 37 copies of the revised project
must be submitted to the Planning Division no later than 10 a.m. on Wednesday, June 23, 1999.
Developers of all preliminary plats and large scale developments are required to provide
notification to adjoining property owners of the upcoming public hearing of the Subdivision
Committee and Planning Commission meetings. Proof of said notification is required to be
submitted with revisions.
Mickey Jackson, Fire Chief
Add one hydrant between the north building and the next building south of it.
Warrick: We assumed you would tap off the 8 inch line and take it up between the
buildings.
Jones: I'll work it out on the east side somewhere I'm trying to avoid some of the other
utilities.
Conklin: Does the city normally allow you to tap onto a 36 inch water line?
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Plat Review Minutes
June 16, 1999
Page 5
Jones: It's too expensive. We'll work it on the east side.
Jackson: These are all single story buildings?
Jones: All single story office space.
Jackson: Will they be sprinklered?
Jones: No.
Ron Petne. Enemeering
In general, all designs are subject to the City's latest design criteria. Review for plat approval is
not approval of public improvements and all proposed improvements are subject to further
review at the time construction plans are submitted. All corrections and/or additional
information are required to be provided no later than the standard deadline to continue to
Subdivision Committee on June 23, 1999.
Regarding water and sewer, extend the sanitary sewer southward to the southernmost building.
Extend the 8 inch water line onto the site and provide fire hydrants as requested by the Fire
Chief. A minimum of a 20 foot utility easement is required for both the water and sewer
extensions.
Conklin: With regard to the extension of those lines. We will need an easement. In order
to get the landscaping in there, you will need to center it because of the parking lot.
Jones: We'll put in the parking lot to stay out of the trees.
Regarding grading, add the information that is lacking on the preliminary grading plan as
follows: submit a copy of the storm water management, drainage, and erosion control permit
application form, show provisions for the removal of dirt and debris on public streets; show the
required setback of cuts and fills from easements at 5 feet. Where no utilities are present in an
easement or where utilities are planned to be relocated, and where such action is approved by all
utilities, the easement may fall. within a cut or fill section; show the proposed revegetation
measures; and, prior to construction plans or preconstruction conference, provide a time
schedule, described the quantity, source, and composition of imported fill and compaction and
note the destination of excavation materials. A minimum of 36 inches of cover must be
maintained on top of the existing 36 inch water main. The existing depth of cover must be
determined before any cut will be allowed.
Jones: I will try to avoid any cut at all in that area I think the line has about 5 or 6 feet
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Plat Review Minutes
June 16, 1999
Page 6
of cover.
Regarding drainage, the preliminary drainage report was only reviewed for general compliance
and cannot be accepted until the following items have been addressed in sufficient detail: this site
does not discharge directly into Mud Creek but will discharge directly onto the Post Office site
that is presently under construction; since the U.S. Post Office is a federal facility, the City of
Fayetteville did not review the storm drainage that is being constructed on their site. This
discharge location and flow amount must be agreed upon by the U.S. Post Office or an
authorized representative. If an agreement cannot be reached by both parties, detention must be
provided for this site in accordance with the Drainage Criteria Manual.
Utility Comments
Kevin Lefler - TCA Cable
We have service on the east side. We need a 4 inch conduit to each building in the green space.
Johney Boles, ArkWestern Gas
We also have existing facilities on the east side. Do you have any idea how many tenants you
will have in each one of these buildings?
Jones: No, I don't. I can get that information from the architect and the owner.
Boles:
Joyce.
I'm also going to need a 20 foot easement across the frontage on the north side of
Jones: In the building setback area?
Conklin: Over the 36 inch water line?
Boles: In the building setback, I guess, in the 24 feet. We don't have a lot left.
Conklin: We'll be landscaping in the front.
Phipps: When we did the Post Office, there was an existing 20 foot utility easement along
Joyce Street all the way through there.
Jones: There is an existing easement. We didn't show it. Part of it will be in the right of
way, all but 5 feet of it. There is another easement that we don't have shown. The water line
was originally shown in that easement. We had the water line located and when we adjusted the
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Plat Review Minutes
June 16, 1999
Page 7
easement to center the other easement was taken off. You have an existing 20 foot easement.
Conklin: Do you need something more? We're asking for an additional 15 feet of right of
way to be dedicated. You have the franchise agreement to locate your facilities in the right of
way.
Boles: 10 foot of that is going to be a trail, isn't it?
Warrick: Yes.
Boles: Here we go again with the space that we can't use.
Conklin: We have to comply with all our ordinances. We need to work it out.
Jones: There is an existing 20 foot easement.
Mike Phipps - Ozarks Electric
You don't want the existing power pole moved back to the new right of way.
Conklin: I'm not asking you to move it.
Phipps: We have a long set of anchors off the back of the pole that goes over the sidewalk.
Jones: I was going to ask Chuck about that. There's a guy wire that crosses the sidewalk.
Phipps: What I would like to do is move that pole to the east where the sidewalk makes
it's corner.
Jones: Chuck, do you like what we did as far as moving the sidewalk down and tying it
into the existing? Is that what you want?
Rutherford: That's adequate for what you're showing but if we need to do something different
to make it work -- we'll make it somehow.
Jones: Where do you want the pole?
Phipps: I would like to move it east but I can leave it where it's at. The thing is, I'm
going to have to set a pole on the other side of the sidewalk and then guy down from it
• Conklin: You can put that on the north side of the sidewalk? That would look better.
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Plat Review Minutes
June 16, 1999
Page 8
Jones: Over in the southeast corner somewhere?
Phipps: Yes.
Conklin: The developer is paying for this relocation?
Phipps: If I can do it the way I'd like to do here, I wouldn't charge for it.
Warrick: You've the option of having that pole somewhere on site and where it's going to
work best for the project itself.
Jones: I don't think the owner would have any problems with that. Getting it over to the
east would definitely enhance the site.
Phipps: We show the off site utility easement and I know it's 20 feet.
Jones: We just don't have dimensions on it. We'll label it. I'm assuming you'll serve it
off -- you have lines running?
Phipps: We have single phase.
Jones: Will you need conduit under the parking lot?
Phipps: Yes. The electrical contractor will bring those out to the transformers.
Franklin: If this does space out where a light lands on this property, you might want to take
a look at what kind of lighting you want there. We want them uniform all through there. On the
other end of Joyce Street, we pretty much required all of those to use those steel overhead 250
watt high pressure sodium type lighting. I'll go out there and see where that lands and I'll call
you.
Jones: If you'll just let me know, we'll get that added.
Warrick: Okay.
Bob Falk, Southwestern Bell Telephone
We have an existing fiber optic line. What type of grading are you going to do on top of that
fiber?
111 Jones: On that east end of the property, we're showing 5 to 6 inches of cut.
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Plat Review Minutes
June 16, 1999
Page 9
Falk: Call me prior to doing any cut and we'll dig down and expose the pipe and see
how deep it is. We'll determine what needs to be done with it, if anything. I'll need 4 inch
conduits brought out to the utility easement for each building. I'll probably need somebody out
there showing exactly where I need to cross here.
Conklin: Kurt, it looks like part of that line is outside that easement. Have you located it
correctly?
Falk: When they locate those lines in the field, they only say they are within 18 inches.
Conklin: Okay, it's not an issue.
Jones: We're not planning on disturbing that fiber optic line. We'll adjust if necessary
when we get out in the field. It's no problem.
Falk: When you get to it, just give me a holler.
Lefler. We're on the pole that you're talking about relocating and we cross Joyce.
Jones: We're showing TV, telephone, and electric.
Lefler: Depending on where that is relocated, there may be some cost for it.
Falk: I'm not on that pole.
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Plat Review Minutes
June 16, 1999
Page 10
PP99-6: PRELIMINARY PLAT
SILVERTHORNE SUBDIVISION, PP474
This item was submitted by Brian Moore of Engineering Services, Inc. on behalf of John
Deweese and Mike Schmidt for property located west of Double Springs Road The property is
in the planning growth area and contains approximately 47.98 acres with 39 lots proposed.
Brian Moore was present on behalf of the project.
Staff Comments
Kim Hesse - Landscape Administrator
No Comment
Chuck Rutherford - Sidewalk & Trails Coordinator
This is outside the city limits where sidewalks are not required.
Perry Franklin - Traffic Superintendent
We recommend that one street light be provided every 300 feet and at intersections and at the end
of streets.
Kim Rogers - Parks Operations Coordinator
No comment since this is in the planning growth area.
Dawn Warrick - Development Coordinator
Regarding plat requirements, add plat page 474 to the title block Add panel number for flood
plain note. Dimension all rights of way from centerline. Vicinity map needs to be more clear.
You must show the Master Street Plan streets.
Regarding street requirements, Double Springs Road is classified as a minor arterial on the
Master Street Plan which requires a dedication of 45 feet from the centerline of the street for this
project.
Regarding lot requirements, city bulk and area requirements do not apply to county project.
Each lot must perc and be able to support a septic system and must also meet country
requirements for frontage and land area.
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Plat Review Minutes
June 16, 1999
Page 11
Please provide a copy of the Washington County Planning Board approval for our record.
In order for this project to continue in the current review cycle, all requested revisions and
additional information must be added to the plat and 37 revised copies must be submitted to the
Planning Division no later than 10 a.m. on Wednesday, June 23, 1999.
Developers of all preliminary plats and large scale developments are required by ordinance to
provide notification to all adjoining property owners of the upcoming public hearings and proof
of notification is required to be submitted with revisions.
Mickey Jackson, Fire Chief
Move all proposed hydrants one lot further west. The hydrant on Lot 8 should line up with
centerline of Durango Place.
Ron Petrie, Staff Engineer
In general, all designs are subject to the City's latest design criteria. Review for plat approval is
not approval of public improvements and all proposed improvements are subject to further
review at the time construction plans are submitted. All corrections and/or additional
information are required to be provided no later than June 23 at 10 a.m.
Regarding water, the minimum easement or combination of right of way and easement widths for
water lines shall be 20 feet. Wider easements shall be required if the easement contains any
other utility. Fire protection and fire hydrant locations shall meet the more stringent of the
published water standards or the Fire Chief's request. Steel encasement will be required under
box culverts and wingwalls. The existing 4 inch waterline along Double Springs adjacent to this
site is insufficient for this Subdivision. Therefore, the existing 8 inch waterline that is located
just to the north of Owl Creek must be extended to this site for domestic use and fire protection.
This new 8 inch waterline is required to be extended to the subdivision's south boundary for
future extensions and connected for the 4 inch line to provide a looped system. Label the
proposed water line sizes and show gate valves on all leads from tees and crosses. The offsite
utility easement for this proposed water line connection will have to be a condition of approval of
this plat. The offsite easement must be a minimum of 20 feet and must be obtained from the
offsite property owner before construction plans can be approved
Regarding sanitary sewer, there is existing sanitary sewer on the north side of Owl Creek. It is
recommended that sanitary sewer be extended to this site and utilized instead of the individual
septic systems.
Regarding grading, drainage, and street, these items are regulated by Washington County.
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Plat Review Minutes
June 16, 1999
Page 12
If the developer chooses to pursue sewer connection then the property would need to be annex:-
Is
nnex:Is that a possibility?
Moore: I doubt it.
Conklin: We're recommending annexation.
Moore: You're recommending and not requiring.
Conklin: There are some additional requirements under the UDO. What type of streets s:.
proposed within this?
Moore: County standard.
Conklin: We do have requirements for suburban subdivision. It says:
"The following improvements shall not be required in a suburban subdivision which i>
not adjacent to the City's corporate land."
I believe this is adjacent.
"Street paving according to city standards as adopted by the City Council...Curbs and
gutter according to city standards as adopted by the City Council...Storm drainage
facilities provided where storm drainage facilities are not provided. The subdivider shal
(be required to) install stablizing shoulders at least 4 feet wide and if not a drainage
Swale, at least 5 feet wide and 12 inches deep."
We're looking at street paving, storm drainage, and curbs and gutters because you are adjacent
corporate city limits.
Moore: We'll talk about this. I don't think -- we have county approval
Conklin: I'm just reading the ordinance and it says --
Moore: I don't think the city can require a development within the county to meet the cif
ordinance.
Warrick: This is the growth area
• Moore: We can check on it.
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Plat Review Minutes
June 16, 1999
Page 13
Conklin: I'm reading from § 166.04. Street grading and base pavement according to
existing city street standards and specifications as adopted by the City Council. Curbs and
Gutters. Curbs and gutters according to existing city standards and specifications as adopted by
the City Council. Storm drainage.
Moore: We'll check on it and get back to you on that.
Franklin: Under Arkansas state law, property touching the city limits of Fayetteville which
is this type of development has the right to request and require annexation because of future
liability of septic fields and lots that we are going to have to take over. This will be annexed in
the future.
Conklin: If the city annexes, it will have to be put to a vote. If the landowner wants to
annex then they go to the county and get an Order of Annexation.
Franklin: It doesn't make any difference whether it's touching or not.
Conklin: It does make a difference with what's required with regard to street standards,
• curb and gutter. It's clear in the suburban subdivision regulations and right after that there is an
exemption which says if you don't touch the city limits, we're not going to require you to meet
city street paving standards or curb and gutter standards and our storm water. If you are adjacent
to the city limits, you are going to have to do more than if you are out a couple of miles from the
city limits. We'll need that information by subdivision committee.
Utility Comments
Mike Phipps - Ozarks Electric
For street lights, we need a 10 foot utility easement. I'm showing 9. Just uniform it where it's
going to look good. They're roughly about 280 feet apart. I can show you what I've got later.
We have an existing overhead line on the south side of the property. If I run underground
through there, I would like to take that overhead line out and serve the other property owners on
that south side from the underground. The easements and crossings look good. I will have to
adjust some poles in the front, you've got them in the streets. We will not charge for that at this
time but that could change.
Franklin: In rural subdivisions like this, when you go in and put these overhead streets, who
pays the electric bill?
• Phipps: If the have a property owners association, we bill for them. Sometimes, they just
don't want any lights. Then the property owners will come in and we put up lights after the fact
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Plat Review Minutes
June 16, 1999
Page 14
and bill them individually. Provide 4 inch quad on the Silverthorne Road at the very end because
we'll cross right in there.
Kevin Lefler. TCA Cable
The same crossing at Silverthorne and the easements are fine. Depending on where the poles are,
any relocation will be at the developer's expense.
Johney Boles Arkansas Western Gas
Our facilities are on the east side of Double Springs Road. All easements shown are fine. With
the size of the lots, there will be charges assessed.
Bob Falk. Southwestern Bell
I also need the crossing on Silverthome Road. That you for showing the utility ducts.
Warrick: Would you show the location of the septic tank and field for the existing structure.
We need to verify that it is all within lot 26.
Conklin: Did the county address that?
Moore: No.
Conklin: Do you know if it's all on lot 26?
Moore: I do not. I would say the house will be demolished.
Warrick: Why don't you find out one way or the other? If it's going to be taken out then
that's not an issue.
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Plat Review Minutes
June 16, 1999
Page 15
LSD99-19: LARGE SCALE DEVELOPMENT
FAIRVIEW MEMORIAL MAUSOLEUM, PP370
This item was submitted by Dave Jorgensen or Jorgensen and Associates on behalf of David
Reynolds of SCI Management Corporation for property located at 1728 Mission Boulevard. The
property is zoned A-1, Agricultural, and contains approximately 22.95 acres.
Andy Davis and Dave Jorgensen were present on behalf of the project.
Staff Comments
Chuck Rutherford, Sidewalk & Trails Coordinator
A 4 foot sidewalk is already existing along this property on Mission Boulevard. However, a 30
foot section at the east end and adjacent to Winwood Drive needs to be removed and replaced.
This section is in an unsafe condition.
Kim Hesse, Landscape Coordinator
As a condition of Commercial Design Standards, I suggest that 3 trees be planted between the
proposed structure and Mission Blvd. There will be no disturbance allowed within the canopy
area on the tree indicated for preservation. Please provide the Landscape Administrator with a
grading plan as a requirement for grading permit approval.
Perry Franklin, Traffic Superintendent
No Comment
Kim Rogers, Parks Operations Coordinator
No Comment
Dawn Warrick, Development Coordinator
Label the adjacent zoning and provide a correct legal description which closes. Regarding right
of way, is the 55 feet from centerline existing or proposed? This is a Master Street Plan
requirement. Therefore, if it is not currently existing, dedication by warranty deed is required.
In order for this project to continue in the current review cycle, all requested revisions and
additional information must be added and 37 revised copies of the plat must be submitted to the
Planning Division no later than 10 a.m. on Wednesday, June 23, 1999.
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Plat Review Minutes
June 16, 1999
Page 16
Developers of all preliminary plat and large scale development are required by ordinance to
provide notification to all adjoining property owners of the upcoming public hearing. Proof of
said notification is required to be submitted with revisions.
Ron Petrie, Engineering
Water and sanitary sewer are existing and no improvements are requested nor required.
Grading and drainage can be approved as a final submittal with the following conditions: verify
that the existing pond is located on the Fairview Memorial Cemetery property and is maintained
by them; a preconstruction conference is required prior to beginning construction; provide signs
and sealed copies of the grading plan; and, all required information not included as shown on the
attached grading plan checklist to be provided at the preconstruction conference.
Utility Comments
None