HomeMy WebLinkAbout1998-12-30 - MinutesMINUTES OF A MEETING OF THE
TECHNICAL PLAT REVIEW COMMITTEE
A regular meeting of the Technical Plat Review Committee was held on Wednesday, December
30, 1998 at 9:00 a.m. in Room 111 of the City Administration Building located at 113 W.
Mountain, Fayetteville, Arkansas.
ITEMS CONSIDERED
LS98-47- Wolfenbargerpp 140
LS98-50 & 51: Gershner pp143
LS98-52: Benard pp 717
LS98-53: Oates pp138
• FP98-7: Heritage Village, Ph II pp397
LSD98-37: Krauft pp290
MEMBERS PRESENT
Dennis Burrack, SWEPCO
David Chance, Southwestern Bell
STAFF PRESENT
Jim Beavers
Kim Hesse
Janet Johns
Alett Little
Ron Petrie
Kim Rogers
Brent Vinson
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ACTION TAKEN
Forward to SC after revisions
Forward to SC after revisions
Forward to SC after revisions
Forward to SC after revisions
Forward to SC after revisions
Forward to SC after revisions
MEMBER ABSENT
Mike Phipps, Ozarks Electric
Kevin Lefler, TCA
STAFF ABSENT
Perry Franklin
Mickey Jackson
Chuck Rutherford
Dawn Warrick
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Plat Review Minutes
December 30, 1998
Page 2
LS98-47: LOT SPLIT
WOLFENBARGER PP143
This lot split was submitted by Dan Wolfenbarger for property located on Gulley Road The
property is in the planning growth area and contains approximately 5.05 acres. The request is to
split the property into two tracts of 4.03 acres and 1.02 acres.
Dan Wolfenbarger was present on behalf of the project.
Kim Rogers - Parks & Recreation
No Comment
Kim Hesse - Landscape Administrator
No Comment
Chuck Rutherford - Sidewalk and Trail Coordinator
This is outside the city limits where sidewalks are not required.
Dawn Warrick - Development Coordinator
The plat should reflect plat page 140 to the title block. The flood plain reference must be added
to the plat. The vicinity map needs to be larger and more clear. A correction is needed to the
Tract A legal description. There is a wrong call. Your surveyor will need to fix that. Gulley
Road is classified as a collector on the Master Street Plan; therefore, a total of 70 feet of right of
way is required which necessitates a right of way dedication of 35 feet from the centerline from
this project. This request was approved by Washington County Planning on November 24, 1998
and a copy of same is on file in the Planning Office. Finally, septic sewer should be shown on
the plat.
Little: All corrections will be due by Thursday, January 7, 1999 at 10 a.m. Where is the
septic tank and the septic field?
Wolfenbarger: The septic tank is behind the house to the north and all the lines run to the north
and east
Little: What we are concerned about is to make sure all the septic is 100% contained. I
want to make sure that none of the septic is out in what is to be deeded over. How do we know
that?
Wolfenbarger: You don't.
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Plat Review Minutes
December 30, 1998
Page 3
Little: Did your surveyor take any measurements?
Wolfenbarger: I don't know.
Little: We need to know that so your deed reflects septic system containment. What is
this 30 feet road easement?
Wolfenbarger: We have given easement to the property behind us because my sister in law lives
there.
Little: She also has access to the east
Utility Comments
David Chance - Southwestern Bell
No comment.
Little: We don't have any representatives from the electric companies or the cable
• companies but we do have a representative from the telephone company. If you have any
questions about getting utilities since all these are existing structures I'm going to assume those
questions are answered.
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Wolfenbarger: It has all utilities.
Little: You don't have to contact them. You must get the above notedchanges made and
get this back to us.
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Plat Review Minutes
December 30, 1998
Page 4
LS98-50, 51: LOT SPLIT
GERSHNER, PP 143
This lot split request was submitted by Greg and Janet Gershner for property located east of Co.
Road 355 and north of Co. Road 92. The property is in the planning growth area and contains
approximately 20.65 acres. The request is to split the property into three tracts of 7.18 acres,
6.26 acres and 7.2 acres
Janet and Greg Gershner were present on behalf of the project.
Staff Comments
Kim Rogers - Parks & Recreation
No comments.
Kim Hesse - Landscape Administrator
No comments.
• Chuck Rutherford - Sidewalk & Trail Coordinator
This is outside the city limits where sidewalks are not required.
•
Dawn Warrick - Development Coordinator
The legal description is erroneous and does not close. This must be corrected by your surveyor.
There will be no further lot splits permissible on this tract of land.
Ron Petrie - Engineering
They have recently put in a water line in this area. This line has not been approved by the State
or the City. We do not have the as builts or a final inspection. You cannot tie in until that is
done. Milholland Engineering did the project and you may contact him to coordinate when you
will be able to make a connection. You need to ask him when it will be complete and when will
the final inspection be done.
Utility Comments
David Chance - Southwestern Bell
No comment.
Little: This is Ozarks Electric territory. You will need to contact Mike Phipps, and make
sure that they have the easements that they need. You will need 37 revised copies by Thursday,
January 7, 1999 at 10 a.m.
Plat Review Minutes
December 30, 1998
Page 5
LS98-52: LOT SPLIT
BENARD PP 717
This lot split request was submitted by Al Benard for property located at 708 West Whillock
Street. The property is zoned R-1, Low Density Residential, and contains approximately 0.47
acres. The request is to split the tract into two tracts contains 0.24 acres and 0.23 acres.
Staff Comments
Kim Rogers - Parks and Recreation
There are two parks fees due. One is for the new tract 1 and one for the new tract 2. The fee is
$375 per lot and the fee is based upon the present park land formula in accordance with
Ordinance 159.30(k). The Ordinance requires the formula base to be updated every two years to
the current average market price. Therefore, the actual park land fee will be determined on the
date of Planning Commission approval, unless it is approved at the Subdivision Committee level.
Kim Hesse - Landscape Administrator
No comment.
Chuck Rutherford - Sidewalk and Trail Coordinator
Sidewalk, driveway approaches and access ramps shall be constructed to Ordinance. An
inspection is required prior to the concrete pour. Driveway approaches shall be constructed of
Portland Cement Concrete. The terrain along the north side of Whillock Street will not allow for
a continuous sidewalk at this time. However, at the time the concrete approach is put in, the
sidewalk will need to be continuous through the driveway approach. An inspection is required
prior to the concrete pour.
Little: Call Rutherford if you have questions about that.
Ron Petrie - Engineering
All designs are subject to the City's latest design criteria. Review for plat approval is not
approval of public improvements and all proposed improvements are subject to further review at
the time construction plans are submitted. Separate service lines will have to be provided for
each new lot. These service lines will not be allowed to cross over adjacent lots An overall
Grading Plan and Drainage Study will be required before a building permit will be issued
because of the adjacent drainage.
Dawn Warrick - Development Coordinator
The plat must reflect the adjacent zoning and property owners. Add plat page 717 to the title
block. Add a floodplain reference to the plat. The property line needs to be moved to reflect the
right of way dedication by deed to be 20 feet from the centerline of the road. There was a split
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Plat Review Minutes
December 30, 1998
Page 6
creating Lot 1 which recently occurred as well as approval of a conditional use request.
Little: Your survey does not reflect a parent tract but we went through the file and found
one and that is being checked now.
Utility Comments
Dennis Burrack - SWEPCO
There is existing underground service and the easements as shown are adequate.
David Chance - Southwestern Bell
No comments
Further Staff Comments
Little: You need to show the adjacent property owners and your surveyor doesn't need to
do that if you come in to our office and write in the adjacent property owners then provide us
with 37 revised copies.
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Plat Review Minutes
December 30, 1998
Page 7
LS98-53: LOT SPLIT
OATES PP138
This lot split request was submitted by Rozan Oates for property located at 3061 Valerie Drive.
The property is zoned R-1, Low Density Residential and contains approximately 2.83 acres. The
request is to split the property into tracts of 1 acre and 1 83 acres.
Staff Comments
Kim Rogers - Parks & Recreation
Parks fees are due in the amount of $375 This fee is based upon the present park land formula
in accordance with Ordinance 159.30(k). The Ordinance requires the formula base to be updated
every two years to the current average market price. Therefore, the actual park land fee will be
determined on the date of Planning Commission approval, unless it is approved at the
Subdivision Committee level.
Kim Hesse - Landscape Administrator
No comments.
Chuck Rutherford - Sidewalk & Trails Coordinator
Sidewalks, driveway approaches and access ramps shall be constructed to Ordinance An
inspection is required prior to the concrete pour. Driveway approaches shall be constructed of
Portland Cement Concrete. A sidewalk will not be required at 3061 Valerie Drive because of the
existing drainage ditch, trees, and the steep terrain.
Ron Petrie - Engineering
All designs are subject to the City's latest design criteria. Review for plat approval is not
approval of public improvements and all proposed improvements are subject to further review at
the time construction plans are submitted. An individual Grading Plan will be required before a
building permit will be issued because of the existing grade of the lot.
Dawn Warrick - Development Coordinator
The plat needs to reflect the adjacent zoning. Add plat page 138 to the title block on the plat.
Add the floodplain reference to the title block. Corrections are needed to the legal description.
Utility Comments
This is in Ozarks Electric territory and they must be contacted to ensure adequate easements for
service.
Plat Review Minutes
December 30, 1998
Page 8
David Chance - Southwestern Bell
No comment
Further Staff Comment
Little:
10 a.m.
You will need to provide 37 revised copies no later than Thursday, January 7, by
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Plat Review Minutes
December 30, 1998
Page 9
FP98-7: FINAL PLAT
HERITAGE VILLAGE, PHASE II PP 397
This final plat was submitted by Roger Trotter of Development Consultants Incorporated on
behalf of C & B Land and Cattle Company, Inc. for property located north of Chattel Street and
east of Heritage Avenue. The property is zoned R-1.5, Moderate Density Residential, and Phase
II contains approximately 17 36 acres.
Roger Trotter was present on behalf of the project.
Staff Comments
Cheryl Zotti - Solid Waste
The Solid Waste Division will not provide collection services in the alley.
Kim Rogers - Park & Recreation
All requirements have been met for Phase I and Phase II. The deed has been received for 4.25
acres dedicated as park land.
Kim Hesse - Landscape Administrator
No comments
Chuck Rutherford - Sidewalk & Trail Coordinator
Sidewalks, driveway approaches and access ramps shall be constructed to Ordinance An
inspection is required prior to the concrete pour. Driveway approaches shall be constructed of
Portland Cement Concrete. The 4 feet sidewalk and 4 feet green space needs to be shown on the
plat. The sidewalks shall be completely around all cul de sacs. The sidewalk needs to be added
to the plat's legend.
Ron Petrie - Engineering
The final inspection for the subdivision has been held and the developer is working on the punch
list items. The following were conditions of approval of the preliminary plat by the Planning
Commission.
A. Add a note to the plat that lot 105 shall not be built on. Provide the City a letter
explaining how lot 105 will be maintained.
Provide a copy of the protective covenants. The covenants must include the duplex units
and the single family homes.
Requirement that the applicant pay off site sewer improvements costs in an amount to be
Plat Review Minutes
December 30, 1998
Page 10
determined by the City Engineer (approximately $200 per lot.)
The construction plans for this project were approved subject to the following: the method of
showing the required final floor elevations, one foot above your calculated 100 year WSE needs
to be further evaluated prior to the final plat Because there are several of these lots that have
swales in between, we will have to rectify that. Due to the slope of the lots in the drainage area it
may be better to give spot elevations and not the finished floor elevations Show the water and
sewer on the final plat. A bond of guarantee will be required for the sanitary sewer pump station
which must be deeded separately and be approved by the Planning Commission prior to sign off
of the final plat. Also, a final inspect for this pump station will be required before the bond or
cash guarantee is returned. Prior to the City Engineer signing the final plat the following is
required:
A. Resolution of the comments listed above.
B. All items noted on the punch list and final inspect notes must be completed and approved
by the City.
C. In accordance with the Grading Ordinance all disturbed area shall be revegetated.
D. As built drawing, construction cost data and maintenance bonds must be provided to the
Engineering Department.
E. The survey requirements and concrete monument should be checked by Jim Petty.
The applicant must also pay off site sewer improvement cost in an amount to be determined by
the City Engineer. There must be an estimate for the lift station submitted prior to sign off on
the final plat.
Dawn Warrick - Development Coordinator
There are a total of 48 units with 25 single family and 23 duplex unit. Planning must be
provided a draft copy of the Protective Covenants. (These are on file.) Plat page 397 must be
added to the title block. The vicinity map must be oriented in the same direction as the project
on the plat. You can get approval of a final plat at the Subdivision Committee if all the revisions
are done. The sidewalks need to be designated more clearly. Add the setbacks on all the lots and
signatures must be on the plat. Lot 105 must be designated as an unbuildable lot.
Trotter: I'll correct that. We will have a lot 105 but it will be reduced in size
Little: The graveyard will be lot 105. You need to add the following note: "Lot 105 -
Cemetery - not a buildable lot."
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Plat Review Minutes
December 30, 1998
Page 11
Utility Comments
Dennis Burrack - SWEPCO
This is Ozarks and they will have to determine the delivery bay on the transformer.
David Chance - Southwestern Bell
We have conduit in the alley
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Plat Review Minutes
December 30, 1998
Page 12
LSD98-37: LARGE SCALE DEVELOPMENT
KRAUFT PP 290
This large scale development was submitted by Neal Albright on behalf of Virginia Krauft for
property located at 118 East Sunbridge Drive. The property is zoned R -O, Residential Office,
and contains approximately 1.24 acres
Mr. Neal Albright was present on behalf of the project.
Staff Comments
Cheryl Zotti - Solid Waste
Plat should indicate solid waste container location.
Albright: They told me they don't generate much trash and they would like curb side pick
up.
Vinson: You will need to talk to Solid Waste about that.
Kim Rogers - Park & Recreation
No comments.
Kim Hesse - Landscape Administrator
Commercial design standards require that one tree shall be planted every 30 feet along Sunbridge
Drive. Please indicate on the plans which existing trees you plan to preserve. No grading is
permitted within the drip -line of any trees to be preserved. The 24 inch Oak and the 36 inch Oak
shown on the plans shall be preserved and tree protection fencing shall be shown on the grading
plan in the location of the drip line of those trees. A detail of tree protection fencing shall also be
shown on the grading plan.
Chuck Rutherford - Sidewalk & Trails Coordinator
Sidewalks, driveway approaches and access ramps shall be constructed to Ordinance. An
inspection is required prior to the concrete pour. Driveway approaches shall be constructed of
Portland Cement Concrete. The 5 feet sidewalk needs to be shown continuous through the
driveway. The curb radius lines need to be removed through the sidewalk. The 4 feet green
space between the curb and sidewalk needs to be shown. The sidewalk needs to be added to the
legend.
Albright: I would like to request that the sidewalk requirement be waived since there is a
• sidewalk on the other side of the street. I believe the ordinance only requires sidewalk on one
side.
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Plat Review Minutes
December 30, 1998
Page 13
Little: We have changed the ordinance to include sidewalks on both sides but they may
request a waiver from the Planning Commission. That would cause this large scale to go before
the full Planning Commission to ask for the waiver but if they don't ask for the waiver it can be
approved at the Subdivision Committee.
Ron Petrie - Engineering
All designs are subject to the City's latest design criteria. Review for plat approval is not
approval of public improvements and all proposed improvements are subject to further review at
the time construction plans are submitted. All corrections and/or additional information are
required to be provided no later than 10 a.m. January 7, 1999 to continue to Subdivision
Committee meeting. Fire protection and fire hydrant locations shall meet the more stringent of
the published water standards or the Fire Chief's request. Is an additional hydrant needed for this
proposed LSD? A minimum easement or combination of right of way and easement width for
sanitary sewer lines shall be 20 feet with the sanitary sewer centered. The minimum distance
from the edge of the sanitary sewer line to the easement will be 10 feet. Therefore, additional
utility easements are needed to be dedicated. Further, the easements must be usable and
coordinated with the setbacks required in the Grading Ordinance. The preliminary grading plan
does not contain all of the information required by the ordinance and the grading plan check list
was included with the staff report. A preliminary drainage report is required to be submitted for
large scale development in accordance with Section 1.2 of the Drainage Manual.
Petrie: Call me later if you have any questions.
Little: The preliminary drainage report will be required by Thursday, January 7, 1999.
There is a fee that goes along with that in the amount of $200. We need a tree preservation plan
and the fee that goes along with that is $120. This plat needs to show the trees that are going to
be preserved.
Dawn Warrick - Development Coordinator
The property owners must sign original project application and this must be returned to the
Planning Office. (Original application page provided to Mr. Albright and copy without
signature is on file.) This project was hand drawn and therefore no disc was submitted. Label
the adjacent zoning and add plat page 290 to the title block. Add the flood plain reference to
plat. Add legal description to plat - even if it is a lot/block description, dimension all right of
way from centerline. The code requires a 30 feet setback in R-0 therefore, the 40 feet setback
will only be enforced by covenants. Seven parking spaces are required by ordinance; therefore,
if 8 parking spaces are shown a parking waiver must be requested and determined by the
Planning Commission. Zoning to the north is A-1. Will the existing vegetation provide the
required screening? No signage is shown on the plat or on the walls of the elevations. What
signage is proposed, if any? Please provide signage information. All utilities will located
underground. In accordance with design standards, landscaped areas require one tree every 30
Plat Review Minutes
December 30, 1998
Page 14
feet along the front property line. The plat must locate and show screening for all
mechanical/utility equipment including the dumpster. The plat needs to reflect the amount of site
coverage using calculations to verify that no more than 85% of the site is built on or paved over.
Cross access is required and must be reflected on the plat.
Albright: We are showing 10 parking spaces.
Little: You can have 8 without that waiver request. If you want 10 then you will have to
go the full Planning Commission and ask for a waiver. Just ask the owner whether she wants 8
parking spaces or whether she wants to go to Planning Commission and request a parking waiver
for 10 spaces. Regarding the screening to the north, how much vegetation is there at that
location?
Albright: There are brambles and it's a drainage area Also, there is a hedge row.
Little: We'll look at that Monday. Under Commercial Design Standards we have a
requirement for cross access. The site needs to be graded in such a way that cross access could
be provided to both of the lots on the sides. Please have a look at that and designate an area that
would be allowed for cross access.
Albright: I have a swale area in there and I'll take that out.
Little: Try not to cut down any trees when you make that designation.
Albright: They want to save those trees.
Utility Comments
Dennis Burrack - SWEPCO
We have underground service serving the Sunbridge Development. Our service ends right beside
Dr. Ryan's lot which is Lot 2 as you have noted here on the east side. We do have conduit under
the road and I've got the plan on how to serve the rest of this development. I would appreciate
getting with your electrical contractors when this building is built. We have a limited number of
voltage that will be available because it is an underground loop in this situation. I also would
like to have an additional easement on the east side measuring 7.5 feet so that we would have 15
feet when the next lot develops. We have the 7.5 feet easement on the west already. On the
north, as I was listening, what did the City ask for in additional easement? The bottom
underneath that line is solid rock. That is why the drainage couldn't go back in there and we
have to try and go across. As you come further south it becomes more dirt. I would like to have
an easement on the south side of whatever the City is requiring.
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Plat Review Minutes
December 30, 1998
Page 15
Petrie: I would request that five feet be added to the easement.
Little: We need the easement 15 feet from the center of the sewer line.
Burrack: Street lighting is existing. Did Perry make any comments?
Little: Mr. Franklin is out of town. Please contact Mr. Franklin at the Street Department
for his comments.
Burrack: Have the electrical contractor contact us because of the limited number of
voltages that are available. There is an underground 3 phase loop that I have established to
service all of Sunbridge and there is a very limited number of voltages available on 3 phase
underground. If they use single phase for this and the building is that size, we would require
some additional switch gears and that would be an additional expense on the part of the
developer or owner. Contact us on that.
David Chance - Southwestern Bell
I haven't checked to see how we are going to serve this. Please have your electrical contractor
contact us, we will work it out. We probably will require 2 inch conduit at the owner's expense
in one of the easements.
Albright: There is a telephone pedestal at the northwest corner.
Chance: Normally, we place the cable in there but require the owner to furnish us conduit
to where the power goes in.
Kevin Lefler - TCA
Please contact Mr. Lefler if you will require cable service and provide the planning office with
their requirements.
Rick Evans - Arkansas Western Gas
Please contact Mr Evans if you will require gas service and provide the planning office with
their requirements.
Vinson: We need these 37 revised copies by 10 a.m. on Thursday, January 7, 1998.