HomeMy WebLinkAbout1998-10-28 - MinutesMINUTES OF A REGULAR MEETING OF THE
PLAT REVIEW COMMITTEE
A regular meeting of the Plat Review Committee was held on Wednesday, October 28, 1998 at
9:00 a.m.
Agenda Items
FP98-6: Final Plat (Bois d'Arc, pp442)
PLA98-20: Property Line Add (Ellen Smith, pp445)
PLA98-21: Property Line Add (Schaefer, pp255)
PP98-10: Preliminary Plat (Robinwood Est, pp 298)
LSD98-31: Large Scale Dev (Lindsey -Green, pp212)
LSD98-28.10: Large Scale Dev (Plainview Ave. Fire Sta., pp213)
Members Present
Mike Evans, Ark Western
Kevin Lefler, TCA
Mike Phipps, Ozarks
Action Taken
Revisions -on to Subdivision
Administrative approval
Administrative approval
Out of process -info missing
Revisions -on to Subdivision
Revisions -on to Subdivision
Members Absent Staff Present
Dennis Burrack, SWEPCO
Andy Calloway, SWB
Jim Beavers
Perry Franklin
Kim Hesse
Janet Johns
Alett Little
Kim Rogers
Chuck Rutherford
Brent Vinson
Dawn Warrick
Staff Absent
Mickey Jackson
Cheryl Zotti
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Minutes of a meeting of the
Plat Review Committee
October 28, 1998
Page 2
FP98-6.00: FINAL PLAT (BOIS D'ARC SUBDIVISION, PP 442)
E OF SANG AND S OF CLEVELAND
The final plat for Bois d'Arc Subdivision was submitted by Julian and Jane Archer for property
located east of Sang Avenue and south of Cleveland Street. The property is zoned R-1, Low
Density Residential, and contains approximately 19.60 acres with 19 lots proposed.
Present representing the final plat was Ron Petrie from Milholland Engineers.
Staff Requirements
Kim Hesse Landscape Administrator
Stated that prior to signing the Final Plat, she would need to meet with the owners or contractors
concerning dead or dying trees within the right of way. All tress that have died will need to be
removed prior to the acceptance of the right of way by the City. All trees noted in letter from
Prior landscape administrator will be the responsibility of the owners.
Mr. Beavers stated he would not sign the final plat until the tree issues were resolved and moved
out of the right of way.
• Chuck Rutherford. Sidewalk & Trails Coordinator
The sidewalks have been constructed and inspected.
Perry Franklin. Traffic Superintendent
No comments.
Kim Rogers. Administrative Operative Asst. for Park
Parks and Recreation Advisory Board voted to accept money in lieu on November 6, 1995, for
19 units @ $300 for a total of $5,700.
Dawn Warrick. Development Coordinator for Planning
Stated the City would only enforce a 25' front setback in the R-1 zone. Covenants should
enforce the additional setback and a draft copy was on file with the Planning Department. The
plat should reflect the entrance wall or fence. The plat must show addresses for each lot and Mr.
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Plat Review Committee
October 28, 1998
Page 3
Petrie should contact Jim Johnson, 911 Addressing Coordinator. Lastly, the signature block
needs to be corrected to reflect Landscape Administrator instead of Secretary.
Jim Beavers, City Engineer
The final inspection for the subdivision has been held and the developer is working on the punch
list items. We must also review the covenants to see how the POA will be able to maintain the
drainage facilities. The newly planted trees must be removed because they are in the right of
way and easement containing water and sewer mains. He suggested that the new trees either be
removed and replanted on private property or that the property owners' association make the
street private drives requiring the property owners' association to maintain them. He requested
that the swales and drainage ditches (maintained by the POA) be shown on the plat. He stated
that prior to final plat signing all the above items must be resolved. He stated the punch list item
and final inspection notes must be completed and approved by the City. In accordance with the
Grading Ordinance all disturbed area shall be revegetated. As -built drawings, construction cost
data and maintenance bonds must be provided to Engineering Department. The survey
requirements and concrete monuments should be checked by Jim Petty.
Utility Requirements
Rick Evans, Arkansas Western Gas
- The easements as shown were fine. No other comments.
Kevin Lefler, TCA Cable
No comments.
Andy Calloway, Southwestern Bell
Dawn Warrick stated Andy had contacted her and had no comments.
Dennis Burrack, SWEPCO
Was not present. The applicant should contact SWEPCO for their requirements.
Action Taken
The final plat would be forwarded to Subdivision if the above revisions were made and the
Planning Office received 37 revised copies and a revised diskette before 10:00 a.m.Wednesday,
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Plat Review Committee
October 28, 1998
Page 4
November 4, 1998.
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October 28, 1998
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PLA98-20: PROPERTY LINE ADJUSTMENT (pp422)
ELLEN SMITH
This request was submitted by Constance G. Clark of Davis, Cox and Wright on behalf of Ellen
Smith for property located at 824 Park Avenue. The property is zoned, R-1, Low Density
Residential, and contains approximately 0.29 acres. The request is to adjust the north property
line by 5 30 feet to the north.
Ms. Clark was present on behalf of this request.
Staff Requirements
Kim Rogers, Administrative Operations Asst. for Parks and Recreation
No`parks fees are due:
Dawn Warrick, Development Coordinator for Planning
BA98-29 also applies to this request and will be further addressed at the meeting of the Board
Adjustments on November 2, 1998. The neighbors agree to adjust the lot line to move the
stricture off of it, however, the adjustment will not accommodate all the required setbacks. The
structure will still be non -conforming until approval from the Board of Adjustments.
The plat must be revised to reflect the adjacent zoning of R-1. Label all existing and requested
easements. Label building setbacks from proposed property lines.
Jim Beavers P.E. Engineering
No comments...
Utility Requirements
Rick Evans, Arkansas Western Gas
No comments.
Kevin Lefler, TCA Cable
No comments.
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Plat Review Committee
October 28, 1998
Page 6
Andy Calloway. Southwestern Bell
Ms. Warrick stated that Andy had contacted her and stated that he had no comments.
Dennis Burrack. SWEPCO
Ms. Warrick stated that Dennis had contacted her and stated that he had no comments.
Action Taken
Ms. Warrick stated this was to be completed administratively and the applicant was on their own
time frame to get the revisions completed and provide the Planning Office with 3 revised copies.
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Plat Review Committee
October 28, 1998
Page 7
PLA98-21: PROPERTY LINE ADJUSTMENT (PP255)
SCHAEFER
This request was submitted by Brian Irwin of Heritage Title on behalf of Mark A. Schaefer for
property located at 3212 Summershade Drive. The property is zoned R-1, Low Density
Residential, and contains approximately 0.29 acres. The request is to adjust a 321.12 square foot
area from lot 37 to lot 36.
Dave Jorgenson was present for another project and since he had completed this survey he stated
he would -make the applicant aware of what needs to be done.
Staff Requirements
Perry Franklin, Traffic Superintendent
No comments.
Kim Rogers, Administrative Operations Asst. for Parks and Recreation
No park fees were assessed.
Dawn Warrick, Development Coordinator for Planning Department
Planning requested that the adjacent zoning be labeled as well as adjacent property owners. Add
plat page 255 to title block and add vicinity map and flood plain reference as plat notes.
Jim Beavers P.E. Engineering
Engineering noted there are existing drainage problems in the area resulting from adjustment due
to the grading and the construction of fencing which prevent flow in the drainage ditches
between lot 35 and 37. Beavers stated there had been complaints and the Engineer and Public
Works Director had been on site in 1997. He stated the final plat did not dedicate a drainage
easement but a utility easement. Therefore, the City position is that drainage problem is private
and should be resolved between the neighbors and developer.
Utility Requirements
Rick Evans, Arkansas Western Gas
No comments.
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October 28, 1998
Page 8
Mike Phipps. Ozarks Electric
No comment.
Kevin Lefler, TCA
No comment.
Andy Calloway, Southwestern Bell
Ms. Warrick stated she had been contacted and there were no comments.
Action Taken
- Ms Warrick requested 3 revised copies. She stated that this would be approved administratively
and that the applicant was on their own time frame.
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October 28, 1998
Page 9
PP98-10: PRELIMINARY PLAT, PP 298
ROBINWOOD ESTATES
This project was submitted by Jorgensen and Associates on behalf of RNS Enterprises for
property located south of Highway 45 and west of Fox Trail Road. The property is in the
planning area and contains approximately 33.55 acres with 17 lots proposed.
Dave Jorgensen was present on behalf of the project.
Staff Requirements
Cheryl Zotti. Environmental Affairs Administrator
Ms. Zotti requested the turning radius of the cul de sac be revised to a minimum of 40 feet.
Chuck Rutherford. Sidewalk & Trail Coordinator
Mr. Rutherford had no comments since the project was outside the City.
Perry Franklin. Traffic Superintendent
Mr. Franklin requested that the street names be approved by the 911 coordinate, Jim Johnson
- Further, he recommended that street lights be spaced every 300 feet at cul de sacs and
intersections.
Kim Rogers Administrative Operations Asst. for Park and Recreation
Ms. Rogers stated there was no park fee assessment.
Dawn Warrick. Development Coordinator for Planning Department
Ms. Warrick stated the project cannot proceed without the property owner's signature on the
application. Further she requested that plat page 298 be added to the title block. She requested
that the flood plain boundaries and Master Street Plan rights of ways be added to the vicinity
map. Additionally, she requested that the plat and vicinity map show more configuration of
adjoining properties so the Commission could more easily locate the subject piece of property.
She requested that the right of ways be dimensioned from the centerline. She requested that the
building setbacks reflecting the County's requirements be labeled. She stated the developer
listed on the plat is not the property owner and both the property owner and the developer must
be noted on the plat. Ms. Warrick reflected that the access easement be clarified to include who
Minutes of a meeting of the
Plat Review Committee
October 28, 1998
Page 10
owns the easement and if it is filed for record. Further she stated this was the only way in or out
of the development.
Ms. Little requested a file marked copy of the easement deed for the file so that the record would
be complete.
Ms Warrick stated the Master Street Plan requirements needed to be reflected on the vicinity
map and she expressed concern that this property appears to be greatly affected by the proposed
Eastern Bypass route. She also stated that additional information on the adjoining properties
needed to provided in order to discuss connectivity issues. Ms. Warrick stated that the lots must
meet county requirements in regard to bulk and area but that the project had been approved on
September 3, 1998 by the Washington County Planning Board and confirmation of that approval
had been provided by letter on file. She stated a written request for a waiver of cul de sac length
is required.
Jim Beavers. P.E. Engineering
Mr. Beavers requested that requirements under Section 159.31 and 159.32 - Suburban
Subdivisions be referred to in designing and constructing this project. He stated the final design
should be in compliance with the City's latest design criteria. He stated that review of plat
approval is not approval of public improvements and all improvements are subject to further
review at the time construction plans are submitted. He requested a copy of all reports and
calculations required by the County such as the final traffic and street designs and a final
drainage report. With regard to water, he requested they refer to the City's as -built No. 868 by
MW&Y 7/27/98 which shows the new 12 inch water line on the south side of Highway 45 east.
He stated the County may require a split encasement placed around the new 12 inch water line
per their road policy. He stated the City may also require the encasement if deemed necessary at
the final design. He stated valves and bends would be reviewed at the final design stage. He
stated the proposed fire hydrants must have a minimum flow of 500 gpm and must be approved
by the Fire Chief. He stated that unless specifically waived by a letter from the Fire Chief and
other approval authority, a formal contract is required with the City of Fayetteville and a rural
Fire Department. He stated the septic would need to be approved by the County and State and
Ms. Warrick noted copies of the approval documents were on file. Regarding grading and
drainage, Mr. Beavers requested that the developer needed to verify that downstream property
would not be negatively affected. Further he stated that the City would not be responsible to
approve the facility or accept it for maintenance and he was of the opinion that the County's
drainage requirements along with the legal rights of the downstream property should apply.
Regarding the streets, he stated the County would review and approve the street widths and
pavement sections.
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October 28, 1998
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Utility Requirements
Rick Evans, Arkansas Western ('as
Mr. Evans inquired if the easement was an access easement or was it owned. He stated they
would provide service from the front and requested the following crossings: From Lot 1 to Lots 4
and 5; from Lot 2 to Lots 6 and 7; from Lot 17 to Lot 8; from Lot 17 to Lots 9 and 10; and, from
Lot 17 to Lots 9 and 12.
Mike Phipps, Ozarks Electric
Mr. Phipps stated they would go with the crossing requested by Arkansas Western Gas.
Kevin Lefler, TCA Cable
Mr. Leflar inquired regarding the stub out and stated they would go with the crossing previously
requested.
Andv Calloway, Southwestern Bell
Ms. Warrick stated that Mr. Calloway had contact her and requested a 20 feet access easement.
_ Action Taken
Ms. Warrick stated there was Master Street Plan conflict and that Mr. Jorgensen should schedule
a meeting with staff and Bob Schmidt for further discussion. Ms. Little stated the whole design
may need to be changed and based on the fact that the application submitted was incomplete the
plat would be out of process pending completion of the application. She stated this plat would
come back to this committee for further review.
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October 28, 1998
Page 12
LSD98-31: LARGE SCALE DEVELOPMENT (pp 212)
LINDSEY-GREEN DEVELOPMENT
This project was submitted by Crafton, Tull and Associates on behalf of Lindsey -Green
Properties for property located in Lots 5 and 6 of CMN Business Park. The property is zoned C-
2, Thoroughfare Commercial, and contains approximately 3.77 acres.
Chris Parton was present on behalf of the project.
Cheryl Zotti, Environmental Affairs Administrator
Ms. Zotti requested that the plat reflect dedicated spaces for solid waste and recycling services.
Chuck Rutherford. Sidewalk and Trail Coordinator
Mr. Rutherford stated that Millsap Road is a collector street which requires a minimum 10 feet
greenspace and a minimum 6 feet sidewalk. The greenspace and width need to be shown on the
plat and the sidewalks should be shown continuous through the driveway and all curbing to be
removed through the sidewalks
Perry Franklin, Traffic Superintendent
- Mr. Franklin required that street lights should be shown every 300 feet is not existing. He stated
the ADA parking spaces as shown were adequate.
Kim Rogers, Administrative Operations Asst for Parks and Recreation
No fees were assessed for this project.
Dawn Warrick, Development Coordinator
Ms. Warrick requested the right of ways be dimensioned from the centerline. Further she
requested that the "proposed" be removed from the dedication note on the plat. Ms. Warrick
stated that staff would only support a maximum of 2 curb cuts for this two lot development.
Parking spaces shown are adequate and reflect an average of the required parking ratio for the
proposed use. Further she stated the cross access to the east would be required She requested
that all utilities should be located underground. Ms. Warrick requested that the adjoining
property owners be rechecked. Regarding Commercial Design Standards Review, she stated a 15
feet landscaped area exclusive of right of way must be provided along the entire frontage. She
noted that no information had been provided concerning placement and screening of mechanical
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Plat Review Committee
October 28, 1998
Page 13
and utility equipment. She inquired as to the material proposed for screening the dumpster.
Ms. Little stated the elevations that were submitted were inaccurate and must be revised to reflect
what will be built and it must be site specific. She requested the spelling of Millsap be corrected.
She stated the project would be out of process until the elevations were corrected.
Ms. Warrick requested the flood plain determination be rechecked. City plats shown flood plain
in the northwest corner. She stated that water and fire hydrants were not shown and she
questioned whether or not the structures would be sprinklered.
Ms. Warrick requested an elevation of the monument sign. Further she noted that the current
proposed location of the monument sign may require a variance from the Board of Adjustment
and Sign Appeals.
Jim Beavers; P.E. Engineering
Mr. Beavers stated that all designs are subject to the City's latest design criteria. Review for plat
approval is not approval of public improvements and all proposed improvements are subject to
further review at the time construction plans are submitted. Regarding water, he stated that the
proposed meter locations were subject to approval from Don Osbum. The meters may be
required to be placed at the street. This also depends upon the fire protection needs and
requirements. Further he stated the minimum easement or combination of right of way and
easement widths for water lines shall be 20 feet. Wider easements shall be required if the
easement contains any other utility. He stated fire protection and fire hydrant locations shall
meet the more stringent of the published water standards or the Fire Chiefs request. Regarding
sewer, he stated that service was existing and any conflicts with the proposed grading will be the
developer's responsibility to correct. Regarding drainage, he stated the report labeled as final did
not meet the requirements for preliminary or final drainage reports. He requested revisions and
resubmittal prior to November 4 deadline. He stated the report must determine the 100 year
WSE for the adjacent channel and the finished floor elevations must be two feet above the WSE
He stated a drainage report was performed by Milholland and McClelland for overall and
adjacent development and that this developer may want to contact the above mentioned parties.
Regarding streets, Mr. Beavers stated they were existing but the proposed new right of way must
be dedicated by separate warranty deed, not just an easement plat.
Kim Hesse. Landscape Administrator
Ms. Hesse stated the grading plat failed to show adequate tree protection fencing and appropriate
detail. Tree along the east property line cannot be preserved with the proposed grading unless a
retaining wall is proposed for the east property line. Arrangements should be made with the
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October 28, 1998
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adjacent property owner concerning the replacement of those trees. A 15 feet landscaping area is
required adjacent to the right of way per the commercial design standards requirement instead of
the 10 feet average depth as shown. Additional trees will be required within the park area.
Utility Requirements
Rick Evans, Arkansas Western Gas
Mr. Evans stated the plat needed to reflect the location of the dumpster pad and that same must
not be within the easement. He requested that Mr. Lindsey contact them regarding the number of
meters. He stated the easement shown were fine.
Kevin Lefler, TCA Cable
• Restated cable service was existing. He requested conduit for future cable and fiber optic in the
same location as SWEPCO.
- Andy Calloway, Southwestern Bell
Ms. Warrick stated Mr. Calloway did not have any comments regarding this project and further
she stated that the developer would need to contact SWEPCO regarding their requirements.
Action Taken
- Ms. Little stated revisions would be due by Wednesday, November 4 at 10:00 and if the
revisions and submittal were still incomplete the project would be out of process. Ms. Warrick
stated they would need to submit proof of notification to adjoining property owners.
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Minutes of a meeting of the
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October 28, 1998
Page 15
LSD98.28-10 LARGE SCALE DEVELOPMENT (pp213)
PLAINVIEW AVE. FIRE STATION
This project was submitted by Wes Burgess of Wittenburg, Delony & Davidson on behalf of the
City of Fayetteville for property located south of Millsap Rd. and west of Plainview Ave. The
property is zoned C-2, Thoroughfare Commercial and contains approximately 1 acre
Staff Requirements
Kim Hesse, Landscape Administrator
Ms Hesse requested that tree protection fencing be shown on the grading plan. Further she
stated that some screening would be required along the west property line between zones C-2 and
A-1. She requested that a different type of shrub be considered and that landscaping should be as
close to the property line as possible.
Ms:Little suggested that the barbed wire fence be removed and replaced with something like
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Open block.
Chuck Rutherford, Sidewalk & Trails Coordinator
• Mr. Rutherford requested the plat reflect 6 feet minimum greenspace and 6 feet minimum
- -- sidewalks be shown on the plat.
Perry Franklin, Traffic Superintendent
Mr. Franklin stated street lights would be required every 300 feet along Plainview.
Dawn Warrick, Development Coordinator
Ms. Warrick stated that the plat needed to reflect the flood plain reference. She requested that
utilities should be located underground as per the lot split requirement. Ms. Warrick stated that
cross access would be unnecessary because of the traffic flow that the fire trucks would have to
make.
Ms. Little stated cross access must be decided by the Planning Commission but staff would
recommend that no access be provided.
• Ms. Warrick noted that adjoining developments include John Cole's Single Tree Plaza and
Proctor & Gamble. She requested that the street name be included on the plat.
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October 28, 1998
Page 16
Jim Beavers. P.E.. Engineering
In general, Mr. Beavers stated that all designs are subject to the City's latest design criteria and
that review of the plat is approval of public improvements which are subject to further review at
the time construction plans are submitted. He stated all corrections and additions were required
to be provided by November 4, 1998 in order to continue in process. Regarding water, Mr.
Beavers stated that meter locations would be subject to approval of Don Osburn and the fire
protection requirements. He stated the minimum easement width would be 20 feet unless other
utilities would be located in them and that would require additional widths. Fire protection and
fire hydrant locations shall meet the more stringent of the published water standards or the Fire
Chief's request. He stated the City would provide the water main on Plainview. Regarding
sewer, he further stated the City would provide the main along Plainview. Regarding the grading
and drainage, he stated the preliminary plat was acceptable but was subject to further review at
the time construction plans were submitted. He stated the 12 inch culvert referenced in the report
weeds to meet the City's minimum standard of 18 inches. Regarding streets, he stated they were
under construction.
Kini Rogers. Administrative Operations Asst for Park and Recreation
Ms. Rogers noted that no park fees were required.
Discussion ensued regarding the curb cuts and the turning radius required for the trucks as well
as the amount of paving.
Utility Requirements
Rick Evans, Arkansas Western Gas
He stated there was an existing 2 inch line which would need to be relocation. UJe requested the
load of the building and stated that the dumpster pad needed to be removed from the easement.
JCevin Lefler. TCA Cable
He stated that they would require future cable or fiber optics that two 2 inch conduits be provided
along the power route.
Action Taken.
37 revised plats and 12 revised elevations were required by November 4, 1998 before 10:00 a.m.
• Further, staff requested proof of notification of adjoining property owners.
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October 28, 1998
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Meeting adjourned at 10:45.
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