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HomeMy WebLinkAbout1998-06-17 - Minutes• MINUTES OF A MEETING OF TECHNICAL PLAT REVIEW A meeting of the Technical Plat Review Committee was held on Tuesday, 1998 at 9:00 a.m. in room 111 of the City Administration Building, 113 W. Mountain, Fayetteville, Arkansas. UTILITY REPRESENTATIVES PRESENT: Dennis Burrack - SWEPCO, Mike Phipps - Ozarks Electric, Andy Calloway - SW Bell, Kevin Lefler - TCA Cable, Rick Evans - Arkansas Western Gas STAFF PRESENT: Dawn Warrick, Jim Beavers, Chuck Rutherford, Beth Sandeen, Nancy Dugwyler, and Debra Humphrey Item: LSD 98-21.00: LARGE SCALE DEVELOPMENT (LIOUOR TO GO) This item was submitted by Carter Engineering on behalf of Donna Masterson for property located at 2831 N. Hwy 112. The property is zoned C-2, Thoroughfare Commercial, and contains approximately .98 acres. This project is located within the Design Overlay District. Comments from the following were presented: STAFF: Solid Waste Division- Cheryl Zotti-443-3400 Will need to work with our office on container placement to ensure we can provide service as shown If gates are used, it will be owner's responsibility to open gates. Warrick: The requirement was to have screening on three sides. This would not require a gate completely enclosing the structure. Landscape Administrator- Beth Sandeen-575-8308 City has received a waiver for trees. Sidewalk and Trails Coordinator- Chuck Rutherford -575-8291 1. A sidewalk exists along Hwy 112. However, the broken sections need to be removed and replaced. 2. At this location Drake Street is a collector. The requirement is for a minimum 6 ft. sidewalk with a minimum 10 ft. greenspace. The sidewalk shall be continuous through the driveway. The sidewalk shall from property line to property line on Drake Street frontage. Traffic -Perry Franklin- 575-8228 1. Show street lights at 300' intervals on Drake if none are existing. 2. ADA space ok as shown (must be signed as "Van Accessible). 134 • Technical Plat ReviewMinutes June 17, 1998 Page -2- Carter: They have visited with the power company. Depending on what the developer does with the electric they could install a light on the existing pole. If they have to install new poles, they would put a light on the new pole. Warrick: She noted the engineer may want to note on the plat that lighting will be located at one location. Planning -Dawn Warrick -575-8262 1. A revised diskette is needed for re -submittal. This may be submitted with revisions after Plat Review. 2. Elevations have been received Revisions will be necessary with plat revisions from Plat Review. 3. Legal description exceeds allowable amount of closure error. Please revise. 4. Label building setbacks 50' from any street right of way (Hwy 112, Drake Street) 5. Curb cut along Hwy 112 shall be reduced to 24' max to meet current standards. Carter: He will request a waiver of this requirement. 6. This project is subject to Commercial Design Standards and it is located within the Design Overlay District and subject to those requirements. 7. With the cars backing out from the existing parking spaces on the North side of the convenience store, they will be backing into the access lane. Carter: The developer will cut the concrete out and will be installing curb cuts and greenspace. 8. Regarding the elevation submitted it appears applicant is requesting a wall sign on the rear of the building facing west. Signage allowed by ordinance is sign on any frontage which would be Drake or Hwy 112. Carter: They would request a waiver for this item before the Planning Commission and would be a variance. 9. The ground -mounted sign would need to be a minimum of 10' back from the ROW and is an Overlay District requirement. 10. A waiver of underground utilities has been requested. 11. Trash enclosure is required to be screened on three sides. Call out type of screening proposed. Carter: He inquired how far back would the developer need to go to install the screening? Warrick: She responded there was no requirement. It would just need to be properly screened. 12. South elevation fronts Drake Street. This side needs to be treated as a "front". It is currently shown to be very plain with no visible articulation except the accent color band running on all sides of the building. Warrick: She stated the applicant would need to revise the elevations due to the Overlay District Requirement. She noted "any metal on wall of a building must match natural -looking material such as wood or masonry". Planning Commission would be very concerned concerning the look of the metal. She inquired if the applicant could utilize the split -place block for the whole building. She stated the overhead utility electric ordinance would take precedence over the Overlay District ordinance. I •S • Technical Plat ReviewMinutes June 17, 1998 Page -3- She noted everything has been received except for the screening elevation. The screening elevation would show the front of the building and how screening would show from the parking lot. Engineering- Jim Beavers- 444-3418 1. All designs are subject to the City's latest design criteria (water, sewer, streets and drainage). Review for plat approval is not approval of public improvements and all improvements are subject to further review at the time construction plans are submitted. 2. All corrections and/or additional information are required to be provided no later than the standard deadline (June 24 this cycle) to continue to subdivision committee. 3. Fire protection and hydrant locations to meet the Fire Chief's request. 4. Clarify the service line and the main. Does the plat show the service line extending 292 feet off-site? Yes. Will have to extend sewer to property line. Cannot use an existing sewer. Jurgens: The developer's responsibility would only be to his property line. He requests a manhole on the east corner of the property line. City would be able to do a cost share to facilitate this. A vehicular safety rail will be required on the retaining wall. Has drainage fee been paid? No record found. Engineer: He stated the fee had not been paid and will be paid prior to Subdivision Committee. 7. The street has 175 feet of frontage on Drake Street The Planning Commission may assess approximately $6,000 for widening or require the developer to widen this section of Drake. Refer to 159.33 C.2. 8. In accordance with 159.33 E....improvements to state highways....the developer must contact the AHTD and determine if any improvements to Highway 112 are required. UTILITIES Ozark Electric Cooperatives- Mike Phipps- 521-2900 1. Request a 15' easement where the existing overhead line is to Air Products. 2. Will set a service point on the SW/comer to service Liquor Store. Will bury the secondary drop. SW Bell- Andy Calloway442 3170 I. Will work with the customer to the new building. TCA Cable- Kevin Lefler- 521-7730 1. They currently have cable in the area. 2. They will install a 2" conduit to stub out to. They will work with the applicant to service them. Arkansas Western Gas- Rick Evans- 521-1141 • 1. He requests a 20' easement along Hwy 112 and also on Drake Street. Technical Plat ReviewMinutes June 17, 1998 Page -4- 2. Along Drake Street the applicant reflects an existing gas meter on the new driveway. Carter: He noted on the plat there was a dash line coming from the gas meter to the old trench. Ms. Warrick requested the applicant provide public notification and revisions will be due on June 24, 1998, to include 37 copies, copies of elevations and diskette with revisions. (37 • Technical Plat ReviewMinutes June 17, 1998 Page -5- LS 98-21.00: LOT SPLIT (CITY OF FAYETTVILLEI This item was submitted by Edward D. Connell on behalf of the City of Fayetteville for property located at lot 16 in the Fayetteville Industrial Park, north of Borick Drive and east of Armstrong Avenue. The property is zoned I- 2, General Industrial and contains approximately 46.74 acres. The proposed split will create a lot 16A containing approximately 20 acres and a lot 16B containing approximately 26.74 acres. Mr. Ed Connell appeared on behalf of the City of Fayetteville. Comments from the following were presented: STAFF: Sidewalk and Trails Coordinator- Chuck Rutherford -575-8291 Sidewalks will be required at the time of development. Planning -Dawn Warrick -575-8262 1. Label adjacent zoning. 2. Add plat page 643 to title block. • 3. Show layout of adjacent property. 4. Add vicinity map showing all nearby streets platted or proposed including MSP streets. 5. Add flood plain reference to plat. 6. Dimension all rights of way from center lines, label building setbacks for each created tract. 7. Label adjacent park property - Combs park. 8. Industrial property - exempt from Overhead Utility Electric ordinance. • Engineering- Jim Beavers- 444-3418 Comments are reserved for the future LSDs. UTILITIES SWEPCO- Dennis Burrack-973-2308 1. Have existing overhead major circuits serving Superior. Therefore, they would not have any problem serving this lot. 2. Request on the final plat the section, range, and township information. This is how they locate their sites in their current filing system. Arkansas Western Gas- Rick Evans- 521-1141 They have existing lines on the north side of Bord going to Superior. If there is any digging in this area they request they be notified so they can uncover the utility line which would be on the north side of the property line. Ms. Warrick requested revisions by 10:00 a.m. June 24, 1998. 135 • Technical Plat ReviewMinutes June 17, 1998 Page -6- J 98-22.00. 23.00 & 24.00: LOT SPLITS (HINKLE & FITZGERALDI This item was submitted by Terri Lynne McNaughton of McNaughton Realtors, Inc. on behalf of Wayne Hinkle, James Hinkle and Helene Fitzgerald for property located south of Wyman Road (WC #48) and west of Vaughn Road (WC 338). The property is in the City Planning Area and contains approximately 19.35 acres. The proposed lot splits will create four tracts containing 4.50 acres, 4.25 acres, 4.17 acres and 6.41 acre. Ms. McNaughton of McNaughton Realtors, Inc. appeared on behalf of the applicant. Comments from the following were presented: STAFF: Sidewalk and Trails Coordinator- Chuck Rutherford -575-8291 This is outside the City limits where sidewalks are not required. Planning -Dawn Warrick -575-8262 1. Label zoning property adjacent to City property. 2. Label property owner to the east. • 3. 4. Add Master Street Plan to vicinity map. Add plat page 529 to title block. 5. To file as lot splits as requested certification block is not required. Plat must show legal description for parent tract and individual legals for each created tract. 6. Wyman Road is classified as a collector on the Master Street Plan. 40 feet from centerline is shown to be dedicated which meets the MSP requirements. 7. Note - by going through the lot split process, none of these tracts may be further divided without processing a preliminary plat and a final plat per City Subdivision Regulations. 8. A note shall be added to the plat pertaining to this condition. • Engineering- Jim Beavers- 444-3418 1. "City" water available in Wyman Road. 2. County Health Department to approve septic design. UTILITIES Arkansas Western Gas- Rick Evans- 521-1141 1. Easements shown are fine. 2. If any digging or any lines need to be relocated, this would be at owner's expense. Warrick: She inquired concerning whether the owners of this property own property to the west of subject property and whether this was deeded in a separate tract. McNaughton: She responded, yes. Warrick: She wanted to know if the property owners own property to the east. McNaughton: She responded, no, they do not. Ms. Warrick requested 37 copies of the revised plat by 10:00 a.m. June 24, 1998. 139 • Technical Plat ReviewMinutes June 17, 1998 Page -7- LS 98-25.00: LOT SPLIT (ROBERT MCANARNEYj 4045 NORTH HILLSIDE TERRACE This item was submitted by Jorgensen & Assoc. on behalf of the applicant for property located at 4045 North Hillside Terrace. The property is zoned R-1, Low Density Residential, and contains approximately 3.5 acres. The proposed lot split will create a tandem lot containing approximately 2.64 acres and the remaining tract will contain approximately 0.82 acres. A conditional use request for a tandem lot has been submitted for the new lot. Mr. McAnarney appeared before the plat review committee. Comments from the following were presented: STAFF: Sidewalk and Trails Coordinator- Chuck Rutherford -575-8291 A sidewalk is not required at this location. Parks -Nancy Dugwyler- 444-3472 $375 parks fee for one additional lot. • Planning -Dawn Warrick -575-8262 1. Label adjacent zoning. 2. Add plat page 138 to title block. 3. Improve vicinity map to show all streets including MSP and label. 4. Label building setbacks for each tract - tandem lot setbacks. 20 feet from all property lines, 25 feet from all right of way lines. 5. Show street right of way on east property line. 6. Tract 2 must be approved by the Planning Commission as a tandem lot. This lot split request will be contingent upon CU approval. 7. All utilities shall be located underground. 8. Parks fees for one new residential lot - $375.00 Engineering- Jim Beavers- 444-3418 1. The DMS should be south moved to the property line (tract 'h). 2. Provide an access to the proposed manhole suitable for sanitary sewer wash trucks. Provide "rain catchers" in the new manhole. Need a way for the truck to be able to access the manhole. McAnarney: Beavers: He inquired concerning if the lot is never developed and whether it would matter. Whoever may buy his lot may want to keep screening. He stated they would still need to provide access. • 3. 4. Show sanitary sewer for existing house. Did they abandon septic and tie into the apartments9 Show on the plat this information for information 140 • Technical Plat ReviewMinutes June 17, 1998 Page -8- purposes. UTILITIES Ozark Electric Cooperatives- Mike Phipps- 521-2900 1. There is an existing overhead power line on the east side along Robbins property. 2. There is existing underground power on the northwest comer of Tract 1 and can use this to service this lot. SW Bell- Andy Calloway -442-3170 1. There is an existing 40' easement which continues to the lot line and Rollins has another 20' on his property for a total 60' easement. 2. He request a 10' utility easement without getting into the property line for tract 1 and 2. Arkansas Western Gas- Rick Evans- 521-1141 1. There is currently a big main line which runs on the east side of the property line. 2. Request Dave Jorgensen contact him to locate the main line. 3. There is 25' easement on both sides of property line. • Ms. Warrick requested 37 copies of revisions by 10:00 a.m. June 24, 1998. • (41 • Technical Plat ReviewMinutes June 17, 1998 Page -9- PP 98-4.00: PRELIMINARY PLAT (CMN BUSINESS PARK H - PHASE D This item was submitted by Milholland Engineering on behalf of CMN Properties for property located north Hwy 71 Bypass and east of Gregg Avenue. The property is zoned C-1, Neighborhood Commercial, and C-2, Thoroughfare Commercial, and contains approximately 170.89 acres with 11 lots proposed. Mr. Bob Milholland appeared on behalf of the applicant. He introduced Mickey Harrington, attorney at law, and Jim Ervin with Ervin Company in Little Rock. Comments from the following were presented: STAFF: Solid Waste Division- Cheryl Zotti-443-3400 All dead end streets or none-thru streets should have a temporary cul-de-sac with 40 degree turning radius. Landscape Administrator- Beth Sandeen-575-8308 1. Tree protection fencing must be inspected before any land disturbance activity begins. Contact Landscaping administrator at 575-8308 for inspection. • 2. Tree replacements will be deferred to Large Scale Development plans for individual lots. 3. Proposed tree preservation is 20%. 4. Note: Tree replacement is less than 3%. • Sidewalk and Trails Coordinator- Chuck Rutherford -575-8291 1. A minimum 6 ft. sidewalk with a minimum 10 ft. greenspace will be required on both sides of Steele Blvd & Van Asche Drive. 2. The same requirement will be for the north side of Shiloh Drive. 3. The sidewalks and greenspace need to be shown on the plat. 4. Sidewalks need to be shown in the legend. 5. The sidewalks will be required at the time of development. 6. The ROW needed for multi -use trails along Mud Creek has yet to be resolved. Milholland: He has no objection to any of the above requirements. Traffic -Perry Franklin- 575-8228 1. Show a street light at the bridge. 2. Show street light spacing on Van Asche Drive east of Steele Blvd. Milholland: He stated they were not proposing to develop this property at this time. Warrick: She responded when a subdivision is developed they do not defer street requirements as far as construction of streets. Staff recommends the streets be built at this time. She noted the plat reflects future construction. Staff's recommendation will be Planning Commission consider the building of the streets when this project comes before them. (4Z • Technical Plat ReviewMinutes June 17, 1998 Page -10- 3. Request 4" pvc conduits under three legs of each intersection (Joyce Blvd. & Steele Blvd., Steele Blvd & Van Ashe Drive for future traffic signal installations if warranted. Milholland: He stated they have paid for Joyce Street and installed quads in this area. Warrick: She suggested applicant check with Mr. Franklin regarding this requirement. 4. Traffic Study. Milholland: He inquired when the traffic study was required to be completed. Warrick: She responded at staff review this information would need to be available for Planning Commission prior to Subdivision Committee. The deadline for this meeting would be June 24, 1998. Milholland: He inquired if they do not have the traffic study at the Subdivision committee could they go ahead and proceed and provide the study to the Planning Commission. Warrick: She responded, no. Subdivision committee would table this project if the information requested was not provided. She suggested the applicant be able to provide all information requested prior to Subdivision Committee. • Milholland: He inquired if the traffic study was for the perimeter of the area Beavers He stated he thought the applicant had previously prepared a study. Milholland: He responded a study was prepared at the time of the rezoning of this property. Beavers: He noted the study was for the concern on the impact on Shiloh and Wilkerson and any impact on Joyce and 71B. Milholland: He stated a study was performed in the past. Another study was prepared for the rezoning by Ernie Peters. Warrick: The concern was regarding Shiloh intersection and Shiloh and the bypass. Beavers: He further noted this information would be requested by the Planning Commissioners in order to discuss off-site assessments. Milholland: He stated someone in the City should have the study they prepared for the rezoning process. Harrington: She inquired if there would be a requirement for a more recent update on the traffic study or would the one they have be adequate. Beavers: He responded if it was several years old it would probably necessitate updating. He stated the street layout did not match the MSP. Planning Commission may ask why the street layout does not match the MSP. For instance, Shiloh extending to the east. They may need more current information. 143 • Technical Plat ReviewMinutes June 17, 1998 Page -11- Warrick: She noted the MSP reflects Shiloh continuing all the way to the east. The applicant's plat reflects Shiloh running to the center of the property and intersecting with Steele Blvd. to the north. 5. Traffic Signal contribution (Joyce Street and Steele Street). Planning -Dawn Warrick -575-8262 1. An overall design theme for this commercial subdivision must be developed and presented to PC for approval prior to final plat approval. 2. Label adjacent zoning. 3. Tracts to the east and to the west of this particular layout owned by the same developer. Staff requests these be labeled as lots for future phases. Harrington: She inquired if staff was requesting more land included in the plat. Warrick: She responded, yes. The applicant may label large tract either as a tract or a lot with "future phase I" or "future phase II". Planning Commission would want to see how this relates with the whole tract. Milholland: He stated he had discussed this with Ms. Little and she stated it was okay. • Warrick: She responded staff was requesting that it be labeled and that they see the whole property and how it connects. Milholland: He inquired if they were requesting all proposed streets or all the land. Warrick: She noted not necessarily the streets. At this time staff is requesting the land. Milholland: He stated he would not want to put the streets on the plat due to the fact he does not know how the property will be developed. Warrick: She responded this would be the applicant's prerogative. She was informing the applicant what subdivision may require and did not want the applicant to go before the committee and this item be tabled due to them not having enough information. Harrington: She inquired if "future phase" would be okay vs. stating Lot _. Warrick: She responded for the time being this would be okay. However, this may change. Milholland: He inquired if they could provide color maps for the Planning Commissioners. Warrick: She responded this would be good. She requested they provide 12 copies. 4. Generally commercial lots are allowed one curb cut onto each street frontage. 5. Van Asche shall be built from property line to property line with a temporary cul-de-sac off-site. • 6. Screening is required between commercial and residential properties. There have been some agreements made between the developer and adjoining property owners as noted on the plat. 111 Technical Plat ReviewMinutes • June 17, 1998 Page -12- • 7. Two of these lots are located within the Design Overlay District. 8. Applicant has requested a waiver of the OHE ordinance. 9. Property to the east needs to be designated as a part of this phase. 10. Based on the MSP it is recommended that Shiloh be extended all the way to the east property line. 11. Request the vicinity map reflect the proposed streets in order to relate to the MSP. Milholland: He inquired about the requirement of the property to the east needs to be designated as part of the plat. Warrick: She responded this was part of the "furore phase" requirement. Fire- Mickey Jackson -575-8364 1. Extend 8" water main at least to Shiloh. 2. Add hydrants on Lot 6 beginning at Shiloh/Steele Blvd. intersection at maximum 600 foot intervals. 3. Move hydrant shown at end of 8" line to intersection of Steele/Van Asche (S.W. Corner). 4. Move hydrant shown on NW corner of this intersection northward to midway between hydrant on SW corner and next hydrant north. 5. Add hydrant and 8" waterline on Lot 7 not more than 600 feet from hydrant on SW corner of Steele/Van Asche. 6. Can the 8" main be looped to the existing main feeding Centerbrooke Subdivision be moved? Milholland: He stated they had intended to meet requirement 6. Engineering- Jim Beavers- 444-3418 General: 1. All designs are subject to the City's latest design criteria (water, sewer, streets and drainage). Review for plat approval and the Planning Commission process is not approval of any public or private improvements and all improvements are subject to further review at the time construction plans are submitted. All corrections and/or additional information are required to be provided no later than the standard deadline (June 24 this cycle) to continue to subdivision committee. If the complete and correct information is not received by this deadline then the plat will be taken out of the process. Water: 1. The proposed 8 inch water system must be looped to the south toward Shiloh and to the north to the Mall. 2. Fire protection and hydrant locations to meet the Fire Chief's request. 3. The Master Water Study recommends a 18 inch line to tie this area to the south (to Sycamore Street) The City will further consider this and may, or may not, desire to participate in an upgrade from 8 to 18 • inch. 145 • • • Technical Plat ReviewMinutes June 17, 1998 Page -13- 4. Minimum easement, or combination of ROW and easement, for water lines shall be 20 feet. Sanitary Sewer: 1. Provide 8 inch stub outs under the proposed street to allow for 8 inch main extensions into the proposed lots. 2. All new manholes shall include "rain catchers". Vehicular access must be provided to all manholes. 4. Public sewer easements shall be a minimum of 20 ft. in width and wider as necessary for sewers deeper than 10 feet, or sewers offset in the easement, to provide a 1:1 trench slope. (New and Existing) Jurgens needs 15' beyond each outside line. Milholland: He noted this is in the floodway and would not have any problem with this. He inquired on Item 3 for manholes and whether staff would consider a 10' easement adjacent to the street right of way without putting any drive through it. He further stated they normally put in 10' parallel with the driveway. When the tracts come in as LSD. At that time would staff need additional access. Beavers: He responded they may receive access through the large scale. The final plat should have a note on it so people that purchase the lots would be aware. Milholland: He stated they would agree to put a note on the plat reflecting the easement. 5. The choice of existing line to be tapped must be determined at the time of construction plans. Grading and drainage: 1. The grading plan does not comply with the ordinance requirements. a. Section 160.07.A.3.c prohibits cuts within 25 feet of public right-of-way except for access drives. The proposed cuts and grading for lots 2 and 10 violate this requirement. b. Section 161.07.B.1 states "Terraces shall be required for cut and fill slopes greater than 15 feet in height." The proposed 32 to 46 ft. vertical cuts are not acceptable. Provide terracing at a 1:1 ratio. c. Section 161.11 defines the appeal process to the Planning Commission. Either revise the grading plan to conform to the ordinance or provide a written appeal to the Planning Commission. Milholland: He stated there was a note that if it was rock it would be shear and if it was not rock it would be tapered. Beavers: He responded the applicant may need to write a letter. f4( Technical Plat ReviewMinutes • June 17, 1998 Page -14- • Milholland: He commented the ordinance states if you divert the water flow. Beavers: He responded the ordinance states "terraces shall be required." d. Provide a geotechnical study to demonstrate the stability of the proposed cuts prior to the subdivision committee meeting for Planning Commission consideration. e. The proposed grading for the bridge is optimistic. You show a bridge span of approximately 100 feet. The floodway is over 400 feet. Even with channel improvements, the City's bridge located approximately 1/4 mile downstream on the same creek, had to span 220 feet. The preliminary plat must show the grading required to make the overall drainage scheme work. You cannot place the grading for drainage requirements upon the individual lots. The actual grading of lots 3,4,5,6,7,8,and 9 may, or may not be necessary for plat approval but the requirements, design and method of compliance are required. 2. The preliminary drainage report is not acceptable. My concerns were shared with Ron Petrie on June 11, 1998 (Q's for Mud Creek, ultimate "C", "CN" and Q for the development, "fmal" scheme ...). The requested information must be provided by the June 24 deadline. Streets: 1. The hydraulic calculations and the structural calculations for the proposed bridge shall be submitted to the City for review. Who is the hydraulic engineer? the structural engineer? 2. The Planning Commission must determine the Master Street Plan issues. 3. The City Council alone may obligate funds for the proposed boulevard and widening of the bridge. 4. The radius of the proposed street at Shiloh does not comply with the Street Standards. 5. Should the street at Shiloh be a "T" intersection to extend Shiloh to the east? 6. Should the internal street be three lane, in lieu of two lane? If so, this should be at the developer's expense. Milholland: He stated it was his understanding it was the City's policy the developer would provide a two- lane residential street and the City could add an additional lane at their option. Beaver: He responded this policy was traditional and usually for residential. He stated if the developer requires three lanes, it would be at the developer's expense. This requirement would be voted on by Planning Commission. Milholland: He stated based on his past four years experience with City staff, it has always been the developer's requirement for a boulevard for a two-lane 24' wide. Harrington: She inquired what the recommendation would officially be from staff in order to know what staffs recommendation would be to Planning Commission. 147 • • • Technical Plat ReviewMinutes June 17, 1998 Page -15- Beavers. He responded if the developer desires three lanes it would be at developer's expense. 7. You must contact the AHTD and determine the need for off-site improvements (and or contributions) to Shiloh and/or Gregg and/or Wilkerson and/or Clear Creek Bridge. 8. Provide a traffic study (don't you already have one?) for the impact of the proposed development on Gregg, Shiloh, Joyce.... Rutherford: He noted on Item 12(b) the City Council would have to make this determination for the assessment of the road widening. Harrington: She inquired if the applicant would have to take this bid to the City Council or would staff forward it. Beavers: He affirmed this was correct. Milholland: He noted an agreement letter went out during the rezoning stage. Staff requested dedication 20 feet in the flood way for the trail. Warrick: She noted this was not how the agreement was written. She noted the agreement stated "designated flood areas" and was not specifically flood way. Milholland: He stated it was specifically stated in the minutes and this was how he remembered it. Warrick: She referred to the agreement which was signed by the owners and stated "flood areas." They will review this closer and will let the parks and sidewalks and trails work with the developer on this issue. Milholland: He stated it was not discussed in the "flood plain" but in the "flood way". Beavers: He noted the trail could be placed over the sewer easement. He further noted Ms. Little commented she wanted the back path under the bridge. UTILITIES SWEPCO- Dennis Burrack-973-2308 1. He wanted to correct the terminology on the waiver which states "transmission line" and should be "distribution main feeder". Transmission is higher voltage than distribution voltage. He stated the divet line was a 12 kv 1200 amp circuit. 2. As shown across the plat, they do go underground 100 feet each side of the center of the right of way of Steele Blvd. as per agreement with CMN. He cautions everyone they do have underground wire in this area. 3. He would work with Perry Franklin concerning street lighting. He inquired if they wanted similar street lights on Joyce Street. Warrick: She noted the traffic superintendent requested street lights for every 300'. • 4. He stated it was requested that Joyce Street have a higher level of illumination upon this street. • • Technical Plat ReviewMinutes June 17, 1998 Page -16- Milholland: He noted they reflect street lights on the side of the street.. A good portion of Steele Blvd. would be in the fill area. He had talked to Ms. Little and staff regarding the location of the street lights. He stated unless the City participates the developer proposes to build the East half of the two lane street. Warrick: Beavers: She stated staff was in support of placing the street lights in what would eventually be in the middle of the street. She stated she did not remember City's participation in the cost of placement of street lights. She further noted street requirement requires the developer to grade the entire right of way. He responded, yes, this was correct. He further noted the developer had an agreement with the council as part of the rezoning. He noted Planning Commission may revisit the participation in the boulevard and this may be discussed further. Milholland: He noted the ordinance states "grading" and not "subgrading". He noted if they built a two-lane street with a sidewalk they would not be to the middle of the median before they were to start tapering. He further stated if you add another 10 feet subgrade out, then you could terrace it and install the lights and it would be the same elevation in the future. Warrick: She noted if contribution would be necessary for the developer to place the lights where they are proposed the applicant would need to submit a letter to Planning Commission. Milholland: He inquired if Ozarks electric would want to place their transformer down the middle since they would have to serve power to each side. 5. He stated he would prefer to review this whole layout and ask for placement of conduits such as what was done on Millsap on Phase I. The developer provided conduits to the different locations where they could serve two points off one main line. This main line would have to be off the existing overhead. He would work with Mr. Milholland regarding this at a later time. Milholland: He inquired if Mr. Burrack would be able to anticipate what size power to run through this property at this time or ask for a waiver until the developer puts in the tracts. 6. He stated the main circuit going through this property would require 4 6" pipes and a number of places to bring it up. Until he can get a better grasp of future development on the east side of the property they would have to work through this. 7. He requests conduits along Steele Blvd. off of the circuit to points where he could bring it up above ground to switch cabinets to serve the different lots. This could be worked out accordingly. 8. He would prepare an estimate of materials to install the lights and the contribution would be made by the developer rather than the City. City will assume the monthly charges of the lights after the installation costs have been paid. 9. He stated residential require 100 watt lights and commercial they install 250 high pressure watts. Milholland: He stated two plans would have to be worked out. One for lights and one for conduits for future power to serve. • 10. He stated they would make an estimate for installation of street lighting based upon Perry Franklin's recommendations. 11. He stated according to the contracts signed between Ozarks and the developer, this contract would cover 149 • • • Technical Plat ReviewMinutes June 17, 1998 Page -17- installation of all their facilities. Milholland: He stated they were not sure if Lot 9 would be developed as five facilities or one major facility. Calloway: He noted some of the lots already reflect easements around the perimeter and inquired why the developer should not be required to reflect a perimeter easement around the other lots. Milholland: He responded the setback for property zoned C-2 on the side is 0'. This is why they were requesting not to add the perimeter easement. He also noted on Lots 3 and 4 if someone purchased both lots, then they would build across the easement. Therefore, he asks that the three lot lines that do not contain a perimeter easement remain as is. Calloway: He stated for example if Lot 3 and 4 were to sell as designed per the plat and someone purchased Lot 3, that person would be giving all the easement vs. part of the easement. Milholland: He referred to Spring Creek and due to the easements required the developer had to request vacation of easements. Burrack: He stated as far as installation of service conduits for power this would have to be covered and could be worked out with the developer. SW Bell- Andy Calloway -442-3170 1. He requested an 20' utility easement on the outside of the entire perimeter of the property. 2. He noticed on Lot 6 the plan reflects a 20' utility and drainage easement and is not acceptable. 3. Along the front of street on either side a minimum 20' utility easement. 4. The crossings he knows he would need at the present time would be along the southern portion of this project across Shiloh Drive, Lot 57. 5. A crossing between the lots 7 and 8 going up the east side across Van Asche. 6. A crossing across Joyce Boulevard between Lots 9 and 10. 7. A crossing across the upper end of Steele Blvd. between Lots 11 and 1. 8. On the west side he requests a crossing between Lots 2 and 3 across Joyce. 9. A crossing between Lots 5 and 8. 10. A crossing between Lots 2 and 10 on the north side of Joyce Blvd. TCA Cable- Kevin Lefler- 521-7730 They will build in as the power company does. Any place the developer installs conduits they will request conduits as well. As the individual lots develop they will have a turn up for them and build in as the lots develop. Arkansas Western Gas- Rick Evans- 521-1141 1. He will reserve comments pending Large Scale. 2. He noted the main line gas line would be running through this area and will want to uncover this before any work is started Beavers: He stated they would require the utility and drainage easements not be combined. He further noted he did not feel the developer and architect could make the required revisions by 150 • Technical Plat ReviewMinutes June 17, 1998 Page -18- Warrick: the deadline date for the upcoming Subdivision meeting. She noted if they could not meet the deadline they would not be able to go to the upcoming subdivision committee. They could go to the next subdivision committee. She requested they provide a revised diskette with the revisions. She also asked the developer to notify her if they would not be able to meet the June 24 deadline. 15 1 Technical Plat ReviewMinutes June 17, 1998 Page -19- PLA 98-15.00: PROPERTY LINE ADJUSTMENT (A.R.C.. INC.) This item was submitted by Copelin Land Surveying on behalf of A.R.C., Inc. for property located at 1332 and 3731 Gardenia Drive, lots 13 and 14, Magnolia Crossing. The property is zoned R-2 Medium Density Residential. This item was tabled due to applicant not appearing. 157 Technical Plat Review Minutes • June 17, 1998 Page -20- • • LSD 98-22.00: LARGE SCALE DEVELOPMENT (WATER & SEWER OPERATIONS This item was submitted by Cromwell Architects Engineers on behalf of the City of Fayetteville for property located at 2830 South City Lake Road. The property is zoned I-1, Heavy Commercial/Light Industrial, and 1-2 General Industrial and contains approximately 20.71 acres. Thad Kelly with Cromwell Architect Engineers, Dave Jurgens with the City of Fayetteville, and Andrew Bodron with Cromwell Architect Engineers appeared before the committee. Comments from the following were presented: STAFF: Landscape Administrator- Beth Sandeen-575-8308 Need tree protection specifications and statement regarding ' rare trees (if existing on site). Sidewalk and Trails Coordinator- Chuck Rutherford -575-8291 City Lake Road is a Collector Street which requires a minimum 6 ft. sidewalk with a minimum 10 ft. greenspace. The sidewalk shall be continuous through the driveway. This needs to be shown on the plat and sidewalks need to be shown in the legend. Traffic -Perry Franklin- 575-8228 Show ADA parking space locations and access aisles on the drawing. Planning -Dawn Warrick -575-8262 1. Label adjacent zoning. 2. Add plat page 681 to title block. 3. Improve vicinity map to show all built and proposed streets including MSP streets. 4. Add flood plain reference to plat. 5. Dimension right of way from centerline. 6. City Lake Road is classified as a collector on the Master Street Plan in this location. A total of 70' of right of way is necessary. 35' from centerline is the required dedication for this project. 7. There is no calculation for this type of facility in the zoning ordinance parking ratios. Therefore, they request backup information to facilitate their parking request. 8. She stated the trees need to be shown where they would break up the pavement. Request the landscaping meet the zoning code under the parking lot ordinance. Jurgens: Warrick: He stated they may request a waiver of Item No. 8. She noted if the developer requests a waiver they may propose an alternative. 8. Is fencing proposed? No barbed wire permitted per City ordinances. 9. Check compliance with Sign Ordinance. This sign appears to be too close to the right of way. Fire- Mickey Jackson -575-8364 Ise • 1. Add a hydrant at entrance to property off city lake road and near entrance to pipe yard area. 2. 8" dead end main okay for this. Engineering- Jim Beavers- 444-3418 General: 1. All designs are subject to the City's latest design criteria (water, sewer, streets and drainage). Review for plat approval and the Planning Commission process is not approval of any public or private improvements and all improvements are subject to further review at the time construction plans are submitted. 2. All corrections and/or additional information are required to be provided no later than the standard deadline (June 24 this cycle) to continue to subdivision committee. If the complete and correct information is not received by this deadline then the plat will be taken out of the process. Water: 1. Show the existing and proposed water lines. 2. Fire protection and hydrant locations to meet the Fire Chief's request. Sanitary Sewer: • 1. Show the location of the nearest existing sanitary sewer. 2. Show the proposed sanitary sewer extension. 3. All new manholes shall include "rain catchers". • Vehicular access must be provided to the "backyard" or offsite manholes. Clearly show on the proposed plat drawing how this will be accomplished. 5. Public sewer easements shall be a minimum of 20 ft. in width and wider as necessary for sewers deeper than 10 feet, or sewers offset in the easement, to provide a 1:1 trench slope. Grading and drainage: The grading plan does not comply with the ordinance requirements for a preliminary grading plan. Refer to the attached checklist taken from a photocopy of the ordinance section 161.08. Provide all of the required information in the format required by the ordinance to stay in the process. 2. The preliminary drainage report must include the information required by the criteria manual - amendment no. 2. This includes a description of the downstream conveyance system, refer to pp 3 page 1-2. This includes the flows coming onto site, the flows generated on site and the total flows leaving the site, refer to pp 2 page I-2 and pp 5 page 1-3. This includes the design of the detention facility - refer to pp 6 page 1-3. • Streets: Contact the State AHTD and determine if any improvements, such as a turn lane is necessary. UTILITIES SWEPCO- Dennis Burrack-973-2308 Ozark Electric Cooperatives- Mike Phipps- 521-2900 1. On the south property line the developer reflects a 25' building setback. This does not show a utility easement. In order to access the warehouse they would like to run their lines along the south property line. 2. They will set a transformer along the south property line to serve the building. Jurgens: Burrack: He inquired if this property was within Ozarks Electric because the poles reflect SWEPCO. He looked at the drawing and indicated where their service area was located. 3. He inquired if the City would not have any problem with the easement being in the setback area. Warrick: She responded the City would not have any problem with the easement being in the setback. 4. He requested to locate the transformer on the south property line. Jurgens: He stated in order to save project funds he would have his crew lay the lines according to Ozarks needs since they would be digging water/sewer lines in this area. SW Bell- Andy Calloway -442-3170 No comments. TCA Cable- Kevin Lefler- 521-7730 He stated they would be in agreement with Mr. Jurgens laying the lines and conduits. He stated if they do have a line there they would work with the developer to lay lines and install power. Arkansas Western Gas- Rick Evans- 521-1141 He stated he would contact the applicant regarding his comments. Jurgens: He noted this project was contingent on the sale of the land by Cato Springs Road and they have received a letter stating they were backing out on the purchase. Therefore, this project may be canceled due to funding. Warrick: She stated revisions would be required by 10:00 a.m. on June 24, 1998. There being no further business, the meeting was adjourned at 11:45 a.m. cs5