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HomeMy WebLinkAbout1998-02-25 - Minutes• MINUTES OF A MEETING OF TECHNICAL PLAT REVIEW A meeting of the Technical Plat Review Committee was held on Tuesday, February 25, 1998 at 9:00 a.m. in room 111 of the City Administration Building, 113 W. Mountain, Fayetteville, Arkansas. UTILITY REPRESENTATIVES PRESENT: Mike Phipps, Dennis Burrack and Andy Calloway. STAFF PRESENT: Alett Little, Jim Beavers, Tim Conklin, Dawn Warrick, Chuck Rutherford, Beth Sandeen, Perry Franklin, and Marie Mitchell. The following comments were presented. PLA 98-2.00: PROPERTY LINE ADJUSTMENT (Spring Park Lots 4R & 7, pp 173) Presented by Jeff Maxwell with Clary Development Corporation and Roger Trotter with Development Consultants, Inc for property located south of Joyce Boulevard and at the south end of Mall Avenue. The property is zoned C-2, Thoroughfare Commercial and the combined lots contain approximately 7.91 acres. • STAFF: 911 Coordinator -Jim Johnson -575-8380 Solid Waste Division- Cheryl Zotti-443-3400 No objections or comments. Landscape Administrator- Beth Sandeen-575-8308 Private maintenance with irrigation required on medians. • Sidewalk and Trails Coordinator- Chuck Rutherford -575-8291 No comment. Traffic -Perry Franklin- 575-8228 Drawings need to show the north bound protected left turn lane that will be installed (per the Subdivision Committee Meeting). Parks -Nancy Dugwyler- 444-3472 No comment. Planning - Dawn Warrick -575-8262 Plat Information: Private maintenance of median required to be noted on plat. 17 • Technical Plat Review February 25, 1998 Page 2 Other requirements: Elevation Certification required prior to final Building Permit. Add Plat Page 173 to Title Block. Add flood plain reference and base flood elevations to plat. Check legal descriptions. Show revisions to south end of Mall Avenue on plat. Revise Easement Plat to match C-4 construction drawing. Fire - Mickey Jackson -575-8364 Absent. Engineering - Jim Beavers- 444-3418 Comments: Mr. Beavers advised that the easements do not cover the water line as submitted on the utility plan; that a fire hydrant was required in front of the buildings, but not on the east. Mr. Trotter stated he had spoken to Mickey Jackson and that Mickey said either spot would be fine. Ms. Little queried Mr. Beavers' approval of the easement plat. • Mr. Beavers responded that the plat needed to be revised to pick up the fire hydrant location. • Ms. Warrick asked Mr. Trotter as to whether or not he wanted to discuss the grading situation as the City needed to be able to ensure that Mall Avenue could be extended to the south. Mr. Beavers advised they get with Milholland at which time Mr. Trotter responded a meeting was set for next Tuesday. UTILITIES SWEPCO- Dennis Burrack-973-2308 Mr. Burrack inquired as to whether there were any changes in building location(s). Mr. Trotter responded "no". Mr. Burrack had no further comment. Ozark Electric Cooperatives- Mike Phipps- 521-2900 No Comment. SW Bell- Andy Calloway -442-3170 Mr. Calloway had two comments: (1) we have existing facilities running E/W parallel to the South easement; any changes to this property that would require readjustment or relocation of those facilities would be at developers' expense; (2) at the appropriate time, we would certainly like to coordinate and work with whoever as far as placing conduits, or however they want the buildings served. 18 • Technical Plat Review February 25, 1998 Page 3 SWB (continued) Mr. Beavers asked if the plans were accurate Answer: Yes. No further discussion ensued. TCA Cable- Kevin Lefler- 521-7730 Absent. Arkansas Western Gas- Rick Evans- 521-1141 Absent. PLA 98-3.00: PROPERTY LINE ADJUSTMENT (Ben Carroll and Kay Hancock, pp 521) Represented by Ben Hancock for property located between Mitchell and Venus Streets, west of Eastern Avenue and north of 6th Street. The property is zoned R-2, Medium Density Residential, and contains approximately 0.34 acres. STAFF: • 911 Coordinator -Jim Johnson -575-8380 Absent. • Solid Waste Division- Cheryl Zotti-443-3400 No comment. Landscape Administrator- Beth Sandeen-575-8308 No comment. Sidewalk and Trails Coordinator- Chuck Rutherford -575-8291 No comment. Parks -Nancy Dugwyler- 444-3472 No comment. Planning -Dawn Warrick -575-8262 Plat Information: Add plat page 521 to Title Block. All information should be on one plat. Add vicinity map. Add flood plain reference. Show easements. Subdivision of Land: 2 -Lots = 100' x 75' Ms. Little asked if there was a structure on either lot. She was answered with a negative. No further comments ensued. 19 • Technical Plat Review February 25, 1998 Page 4 Other Requirements: Parking: No comment. Lot: These 7,500 sq ft lots will allow for single family and 2 -family dwellings, but no greater density than that because of the area Street Requirements: MSP Conformance and ROW dedication is fine. Curb cuts were discussed with lot configuration and traffic flow pattern. Any curb cuts shall be from Mitchell or Venus and not accessed off of Eastern Street. Comments: Ms. Warrick stated any easements that are requested will need to be shown. Traffic -Perry Franklin- 575-8228 No comment. Fire- Mickey Jackson -575-8364 Absent. Engineering- Jim Beavers- 444-3418 No comment. • UTILITIES SWEPCO- Dennis Burrack-973-2308 Mr. Burrack asked for clarification of his understanding that reference was to Lots 5 & 6 only and not listed as 1632 Venus. Ms. Little responded with an affirmative. Mr. Burrack queried changing the orientation of the lot line from N/S to E/W. Ms. Warrick responded, "right". Mr. Burrack continued requesting a 20' easement northeast and South for placement of any facilities. No further comments ensued. SW Bell- Andy Calloway -442-3170 Mr. Calloway stated the only additional comment he had was he'd like to see the 8' building set back between proposed lots B & D on each lot to be designated to be set back and utility easement. No other comments were made. TCA Cable- Kevin Lefler- 521-7730 • Absent. 20 Technical Plat Review February 25, 1998 Page 5 Arkansas Western Gas- Rick Evans- 521-1141 Absent. LS 98-9.00: LOT SPLIT (Sam Rogers. pp 401) Presented by Geoffery Bates, Northwest Engineering, for property located north of Wedington Drive and west of Salem Road. The property is zoned R-2, Medium Density Residential, R -O, Residential Office and contains approximately 9.97 acres. Request is to create two lots (8.36 acres and 1.61 acres). This is the first lot split request. STAFF: 911 Coordinator -Jim Johnson -575-8380 Absent. Solid Waste Division- Cheryl Zotti-443-3400 No comment. Landscape Administrator- Beth Sandeen-575-8308 No comment. Sidewalk and Trails Coordinator- Chuck Rutherford -575-8291 Wedington Drive is a principal arterial and Salem Road is a collector street. Sidewalks shall be a minimum 6' wide and the green space between the curb and sidewalk shall be a minimum of 10'. Sidewalk and driveway approaches shall be built to Ordinance Number 4005, Section 98.67, of the Code of Fayetteville. An inspection is required prior to the concrete pour. Driveway approaches shall be constructed of Portland Cement Concrete. These are the requirement oat the time of development. Traffic -Perry Franklin- 575-8228 The amount of footage was asked pertaining to ROW; 40' or 50'. Ms. Warrick responded that 55' from centerline was required along Wedington Drive. Ms. Little asked if street lights were needed at this time or wait until LSD. Mr. Franklin responded that it would be Ozarks' responsibility. Ms. Little further queried the subject of overhead electric, stating it perhaps would be better done now. Ms. Warrick interjected it would affect the entire development; therefore, whatever utilities are above ground may be buried at this point for the entire 9 9 acres. 21 • • Technical Plat Review February 25, 1998 Page 6 Traffic (continued) Ms. Little queried the location of the overheads. She was advised they were located on the south side of Wedington Drive, which closed the topic of discussion. Parks -Nancy Dugwyler- 444-3472 No comment. Planning -Dawn Warrick -575-8262 Plat Requirements: Label adjacent zoning. Add plat page 401 to Title Block. Add flood plain reference to plat. Label building setbacks. Street Requirements: As a principle arterial, Salem is a collector and requires 35' from center line. Curb cuts per Planning Commission approval Dedication of 40' ROW is requested across the top of Tract "B" and to the west property line to accommodate future development. Planning requests there be a dedication of ROW along the north side of Tract "B" running basically along that zone change line. It can run 20' above and 20' below. Comments: Ms. Little initiated discussion regarding development for Tract "B, stating they may want to run the entire thing on their lot so that they can develop their drive. She further stated the City didn't have a preference; that they wouldn't mind a curve in it so long as it meets City Street standards for public streets. Ms. Warrick stated there are a restricted number of cuts allowed on this overall tract due to Planning Commission requirements at the rezoning level. Ms. Little stated she had spoken with John Honeywell of CEI Engineering who is designing the LSD about the matter; that he was planning to make a curb cut off Salem Road at the north part of their lot. As well, he was planning on centering the cub cuts for Wedington Drive and bringing his access road to it. She closed the comments by stating it needed to be shown on the LS Plat so that it would not be up for future discussion. Other Requirements: Large Scale Development submittal is required for this lot - Commercial Design Standards compliance is also required at that time (uniform, compatible theme). Screening is required between commercial and residential uses. All utilities shall be placed underground at the time of LSD. Signage needs to be addressed for this parent tract at this time. Ms. Little stated the subject of signage needed to be discussed along with design standards. She advised Commercial Design required that commercial developments will be designed with a uniform and compatible theme, so the owner needs to decide now what them he wants on the entire RO Development. Fire- Mickey Jackson -575-8364 • Not present. • • Technical Plat Review February 25, 1998 Page 7 Engineering- Jim Beavers- 444-3418 1. Comments concerning drainage, grading, water, sewer, streets ... will be made when the tracts are presented for LSD and/or future development. 2. Show, or note, the existing water lines (8" on Salem Road and 8" on Wedington). 3. Add a note that sanitary sewer is not currently available on this property (per our atlas) and any extension of sanitary sewer shall be at the developer's expense. 4. The ROW along Wedington needs to be upgraded to 55' from centerline. 5. One detention facility per basin not one per lot or development. UTILITIES SWEPCO- Dennis Burrack-973-2308 No comment. Ozark Electric Cooperatives- Mike Phipps- 521-2900 Mr. Phipps stated a 20' easement was requested for the eastern property line of Tract "B", going all the way up to Tract "A". Ms. Little asked if he was willing to have the 20' of easement concurrent with that 5' ROW or would he need 20' more for a total of 25'. Mr. Phipps responded, "No, we just need the 20 ft". He also stated there was an existing easement on the south property line they'd like shown. Ms. Warrick interjected there was a 40' existing ROW and that the City would be requiring an additional 15' along Wedington. Mr. Phipps added that there would need to be a building setback outside the ROW; that the additional 20' should go in there. Mr. Calloway stated, "It doesn't matter ... bottom line, we need 20' off either side ...". Mr. Bates queried of a potential road bore. Mr. Phipps responded, "Possibly ... to get three phases we would have to bore the highway". SW Bell- Andy Calloway -442-3170 Mr. Calloway stated he concurred with the request previously made and have no additional comments. TCA Cable- Kevin Lefler- 521-7730 • Absent. Arkansas Western Gas- Rick Evans- 521-1141 Absent. 23 • • Technical Plat Review February 25, 1998 Page 8 LS 98-10.00 & 98-11.00: LOT SPLIT (Wanda Sims, pp 568) Presented by Glenn Carter, Carter Engineering, on behalf of Wanda Sims for property located at 4015 East Huntsville Road The property is zoned R-1, Low Density Residential, and contains approximately 2.0 acres. Request is to create three lots (0.66 acres, 0.70 acres and 0.73 acres). This is the second lot split request for LS 98-10.00 and the third lot split request for LS 98-11.00. STAFF: 911 Coordinator -Jim Johnson -575-8380 Absent. Solid Waste Division- Cheryl Zotti-443-3400 No Comment. Landscape Administrator- Beth Sandeen-575-8308 No Comment. Sidewalk and Trails Coordinator- Chuck Rutherford -575-8291 A 4' sidewalk with a 6' green space is required on River Meadows Drive. A 6' sidewalk with a 10' green space is required along Huntsville Road. These need to be done at the time of street construction of River Meadows Drive in Stonebridge Meadows Subdivision. Carter Engineering and Jorgensen & Associates shall be responsible for this coordination. An inspection is required prior to the concrete pour Any sidewalk work close to trees will have to be approved by the Landscape Administrator. Comments: Ms. Little commented that the sidewalk will be required in the subdivision construction; that it will be applicant's responsibility. Mr. Beavers stated that numerous compromises have been made to save some trees by building retaining walls and sidewalks. Ms. Little responded that the construction should be done now, but that this subject could be discussed separately. She contended requirement was to be done at the time of street construction of River Meadows Drive; that Carter Engineering and Garver & Associates shall be responsible for coordination. Ms. Dugwyler stated when the item was approved, the applicant would be billed for $1,125.00 for Parks Fees associated with the two new residential lots. Traffic -Perry Franklin- 575-8228 • 1. Show the name of the 50' ROW on the plat. (Is this a private drive?) 2. A street light would be required every 300' at intersection and at end of street if this is a public street. Z9 • Technical Plat Review February 25, 1998 Page 9 Parks -Nancy Dugwyler- 444-3472 Findings pertaining to this proposal related to park land and the Green Space Ordinance: Money in Lieu (3) @ $375 = $1,125 Planning -Dawn Warrick -575-8262 Label adjacent zoning. All utilities shall be placed underground. Show fire hydrant and street lights with revisions. Other Requirements: Plat Requirements: We are needing adjacent zoning noted. Fire- Mickey Jackson -575-8364 Absent. Engineering- Jim Beavers- 444-3418 Mr. Beavers stated that Fire Chief, Mickey Jackson, had not made any comments; that a fire hydrant may or may not be required. Mr. Carter stated he would clarify the matter with Mickey Jackson. • Mr. Beavers stated service lines and meter sets were required prior to the completion of River • Meadows Drive. Mr. Carter stated he had been working with Dave Jorgensen on that as well as the sewer service. Mr. Beavers advised it would have to be a main and manhole; that payment could be discussed later. He also stated he was amenable to requesting the Mayor that the City pay for it and at the time of development, the City could get reimbursed, but that it must happen before the street is paved. As well, the sanitary sewer would also need to be stubbed across the street before it was paved. Ms. Little closed the comments by stating the matter of fire hydrants and street light coordination would require discussions with the Fire Chief; that the locations would need to be on the plat by the revision date. General: All designs are subject to the City's latest design criteria (water, sewer, streets, and drainage). Review for plat approval is not approval of public improvements and all improvements are subject to further review at the time construction plans are submitted. Water: 1. Provide an additional hydrant if requested by the Fire Chief. 2. Provide service lines and meter sets to the new lots prior to completion of new River Meadows Drive. 25 Technical Plat Review February 25, 1998 Page 10 Sanitary Sewer: 1. New line must extend to the north property line of Lot 1 and Becton property. 2. Provide a main extension and crossing to the adjacent property to the east (Hunt) prior to the paving of the new River Meadows Drive. It is not my intent that Sims alone pays for this item. Costs and payment for this item need further discussion with Hunt, Meadows, Sims and the City. It does not make sense to construct and pave a new street and cut it in the near future for sanitary sewer. 3 Any new sanitary sewer easements (or combination of accessible ROW and easement) shall be a minimum of 20' in width and wider as necessary for sewers deeper than 10' or sewers offset in the easement, to provide a 1:1 trench slope. 4. The pump/lift station must be on property deeded to the City. Refer to previous comments for Stonebridge Meadows. Grading: 1. Verify that drainage slopes to the west of the river. UTILITIES SWEPCO- Dennis Burrack-973-2308 No comment. SW Bell- Andy Calloway -442-3170 No comment. TCA Cable- Kevin Lefler- 521-7730 No comment. Arkansas Western Gas- Rick Evans- 521-1141 No comment. Ozarks Electric - Mark Phipps - Mr. Phipps needed his memory refreshed as to why the easement couldn't be taken to Hwy 16. Ms. Little informed that it is a separate property that had been transferred. Mr. Beavers apologized for speaking out of turn, but interjected the effort the City is making to save the tree although located on approximately 20% of City easement and 80% on private property. Ozarks Electric (continued) Ms. Little instructed to put the words `landmark tree" on the plat. Ms. Warrick added that a notation should read, "all utilities shall be placed under ground". 2 • • • Technical Plat Review February 25, 1998 Page 11 LSD 98-6.00: LARGE SCALE DEVELOPMENT (Richard Mayes Auto, pp 405) Submitted by Chris Brackett of Jorgensen & Associates on behalf of Richard Mayes for property located at 1641 North Leverett. The property is zoned C-2, Thoroughfare Commercial, and contains approximately 0.68 acres. STAFF: 911 Coordinator -Jim Johnson -575-8380 Absent. Solid Waste Division- Cheryl Zotti-443-3400 Does not show container locations for Solid Waste. Needs to show dumpster pad for a 4-6 cubic yard dumpster. Landscape Administrator- Beth Sandeen-575-8308 Ms. Sandeen asked if Mr. Brackett was aware that two trees had been removed; that to remove a rare tree in Fayetteville required proper authorization. However, due to the condition of the trees, all could be removed except for the two located on the far western side of the site. She stated 100% replacement would be required, but that count could include the parking lot trees. She asked also that an island be placed to break up the expanse of parking and that proper screening would be required and that shrubs were to be set 2-1/2 ft on center. Ms. Sandeen also stated that small growing trees would be required, but not Bradford Pears. She advised also that Mr. Mayes would have to post a bond with the City and perpetual maintenance would be required at Mr. Mayes' expense. Mr. Beavers added additional comments (see Engineering). Ms. Little asked Ms. Sandeen if she wanted the drawing revised. Ms. Sandeen responded that it would be a good idea and to indicate Just the two trees to be preserved. Sidewalk & Trails Coordinator - Chuck Rutherford - 575-8291 Leverett is a collector street. This requires a minimum 6' wide sidewalk with a minimum of 10' wide green space between the curb and sidewalk. The plan shows a 6' sidewalk; however, the green space is shown as 6'. Sidewalks and driveway approaches shall be built to Ordinance Number 4005, Section 98.67 of the Code of Fayetteville. An inspection is required prior to the concrete pour. Driveway approaches shall be constructed of Portland Cement Concrete. Traffic -Perry Franklin- 575-8228 Check with Chuck Rutherford about sidewalk @ ADA Ramp Requirements. Parks -Nancy Dugwyler- 444-3472 No comment. 27 • • • Technical Plat Review February 25, 1998 Page 12 Planning -Dawn Warrick -575-8262 Ms. Warrick stated an elevation of the proposed signage would be required. Ms. Little stated the building has very good spacing opportunity for signage. Ms. Warrick commented on the screening requirement between residential and commercial usage. Ms. Little asked if the electric was overhead. Mr. Beavers stated yes and that the City was planning to leave it such. Mr. Burrack advised Leverett was built upon a Southwestern Gas & Electric easement with a 69kv line. Commercial Design Standards Reviews: Ms. Little asked if there was going to be any roof -mounted equipment and stated that would be critical because of the roof would not be easily screened. She added that designation of signage would also be required. She stated all that would be needed would be to draw in the area of signage. Also discussed was the height of the brick and the dri-vit vs brick. Ms. Little further stated that if the materials on the other two elevations are different than shown, the Planning Commission would definitely want to know. Ms. Warrick stated concerning CDS Compliance locate and provide screening for all utility equipment and trash dumpster. Fire- Mickey Jackson -575-8364 Absent. Engineering- Jim Beavers- 444-3418 Please"hurry". The agreement between Mays and the City states that Mayes should be off the ROW by September 18, 1998; (2) All on-site drainage will be privately maintained; (3) Preliminary drainage o.k. as final, even though not exactly per Amendment #2 & Criteria Manual; (4) All future developments/reports must be per Criteria Manual; (5) Computer print- outs o.k., but tables Chapters 7 & 8 also required (do not just submit HEC -12). UTILITIES SWEPCO- Dennis Burrack-973-2308 Mr. Burrack stated the existing service on the existing building is being served from a transformer stationed north of the (old) property. The voltage is the same as requested for the new structure. Service could be fed to the new structure while leaving the service to the old for a limited time, or until owner wanted it moved. The status of easement was mentioned; that the City had agreed to live with the existing ROW. • • Technical Plat Review February 25, 1998 Page 13 SW Bell- Andy Calloway -442-3170 Mr. Calloway requested that a 10' utility easement be within the 25' building setback along the East and North boundaries. That he would like 4" PVC placed across the entrance. Also stated was the fact that if the existing pedestal has to be relocated that the expense would be at owner's responsibility. It was decided that determination of exact location at a more appropriate time. TCA Cable- Kevin Lefler- 521-7730 Absent. Arkansas Western Gas- Rick Evans- 521-1141 Absent. PROPERTY LINE ADJUSTMENT (Baggett, pp 529) Presented by Mike Tooley on behalf of Ray and June Baggett for property located at 3393 East Huntsville Road. The majority property is zoned R-1, Low Density Residential, a portion of the property is located in the City Planning Area. The parent tract contains approximately 5.17 acres. The request is to create two lots (0.58 acres and 4.59 acres). Comments: Ms. Warrick made a brief statement concerning Mr. Bagget's LS request at the last Plat Review, but since he owns the adjoining property, it was determined to adjust the lot line between his two pieces of property. The property line running N/S is 500.55 ft which is being adjusted to an "L -shape" on Tract "A" which will incorporate Tracts "B" and "C" into one tract. STAFF: 911 Coordinator -Jim Johnson -575-8380 Absent. Solid Waste Division- Cheryl Zotti-443-3400 No comment. Traffic Superintendent - No comment. Landscape Administrator- Beth Sandeen-575-8308 No comment. Sidewalk and Trails Coordinator- Chuck Rutherford -575-8291 No comment. Parks -Nancy Dugwyler- 444-3472 No comment. 29 • • • Technical Plat Review February 25, 1998 Page 14 Planning -Dawn Warrick -575-8262 1. Add flood plain reference to plat; 2. Sewer easement must be shown on plat an legal description of said easement is required; 3. Required side setback in R-1 Zoning District = 8', not 10'; please revise; 4. Show City Limits on plat. The way this is shown doesn't really show that this is going to be a PLA ... it would help if this were somehow labeled that the original lot line is located at this location and that the adjusted lot line will be surrounding the house .... because it does look like a split the way it's shown there. Other Requirements: We do need the plat to reflect the plan reference. Fire- Mickey Jackson -575-8364 Absent. Engineering- Jim Beavers- 444-3418 (1) Correct survey and show the existing sanitary sewer and existing easement for the sewer. The legal description must include the existing sanitary sewer easement description, not just a statement subject to easements of records. Comments: Have your surveyor show that sewer line ... wherever it is. SWEPCO- Dennis Burrack-973-2308 No comment. Ozarks Electric - Mike Phipps - No comment. SW Bell- Andy Calloway -442-3170 Mr. Calloway requested that the easement along State Hwy 16 be 20' utility easement rather than the 15' as shown. Also, request a 20' easement parallel the E property line, the S property line and the W property line of Tract "B" up to Tract "A". However, they prefer to do it, the S property line, the S and E property line of Tract "A" 20' utility easement could be 10' on either side or it could all be off Tract "B" ... then this 10' building setback that runs along the W property line of Tract "A" show that as set back in utility easement. No other comments. TCA Cable- Kevin Lefler- 521-7730 Absent. Arkansas Western Gas- Rick Evans- 521-1141 Absent. 36