HomeMy WebLinkAbout1997-11-18 - Minutes•
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MINUTES OF A MEETING OF
TECHNICAL PLAT REVIEW
A meeting of the Technical Plat Review Committee was held an Tuesday, November 18,
1997 at 9:00 a.m. in room 111 of the City Administration Building, 113 W. Mountain,
Fayetteville, Arkansas.
UTILITY REPRESENTATIVES PRESENT: Rick Evans. Andy Calloway, Mike Phipps, and
Ron Bertram
STAFF PRESENT: Alett Little, Jim Beavers, Chuck Rutherford, Beth Sandeen, Dawn Warrick
and Heather Woodruff.
PLA 97-25.00 PROPERTY LINE ADJUSTMENT (SHELBY ROGERS)
SHELBY ROGERS- 204 W. MEADOW STREET
The property line adjustment was submitted by Alan Reid of Alan Reid and Associates on behalf
of Shelby Rogers for property located at 204 West Meadow Street. The property is zoned R -O,
Residential Office. The existing tracts contain approximately 0.26 acres and 0.20 acres. The
proposed tracts will contain approximately 0.31 acres and 0.15 acres.
Comments from the following were presented:
UTILITY
SWEPCO-Ron Bertram- 521-1800
Mr. Bertram stated there were existing facilities to service the lots.
Ms. Warrick stated the newly created lot was 6,500 square feet, which met the minimum square
footage requirements for a two family dwelling unit in R-3 zoning district. The surveyor would
need to verify the number of units in the existing structure.
Ms. Little added both lots would have to meet the minimum square footage.
Arkansas Western Gas- Rick Evans -521-1141
Mr. Evans stated there was an existing line between lots 6 and 7 along the original lot line which
ran along the north side of the property then turned to the east along the south side of lot 7. He
would need a 15' easement along the original lot line where the existing line was loated and a 15'
easement along the north side of lot 7.
SW Bell- Andy Calloway -442-3170
Mr. Calloway requested a 15' utility easement across the front of the property adjacent to
Meadow.
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PLA 97-23.00: PROPERTY LINE ADJUSTMENT (WANDA SIMS)
WANDA SIMS- 4015 EAST HUNTSVILLE ROAD
The property line adjustment was submitted by Glen Carter of Carter Engineering on behalf of
Wanda Sims for property located at 4015 East Huntsville Road. The property is zoned R-1, Low
Density Residential. The existing tracts contain approximately 0.55 acres and 2.5 acres. The
proposed tracts will contain approximately 1.11 acres and 2.0 acres.
Mr. Glen Carter represented the item.
STAFF:
911 Coordinator -Jim Johnson -575-8380
Solid Waste Division- Cheryl Zotti-443-3400
Landscape Administrator- Beth Sandeen-575-8308
• Sidewalk and Trails Coordinator- Chuck Rutherford -575-8291
Traffic -Perry Franklin- 575-8228
Parks -Nancy Dugwyler- 444-3472
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Planning -Dawn Warrick -575-8262
Requirements: property must annexed in order to connect to city sewer. Please revise note
about sewer on plat.
Ms. Warrick asked if the property being adjusted was currently in the city limits.
Mr Carter explained Tract 1 was entirely within the city limits, however, part of Tract 2 was in
the county. All of the adjustments were taking place within the city limits.
Ms. Warrick requested additional detail for 100 year flood plain boundary and to check the south
boundary line to verify that it matched the adjoining property line. She asked if there was a
dispute over the location of the property line.
Mr. Carter replied there was a question on the location of the line. Mr. Bill Meadows and Ms.
Sims were working on agreement on the property line. It had been his understanding there had
been a property line dispute since 1907. He thought the fence line would be accepted as the
property line.
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Technical Plat Review
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Ms. Little added the city had annexed the property for Mr. Meadows. A legal description had
been provided for the annexation described the property line. The two surveys needed to meet
correctly. She suggested yielding to the annexation legal description.
Mr. Carter thought the annexation line had been the fence line. If the city were to annex Tract 2
as shown there would be an overlap in annexation. He would look at the legal descriptions to
prevent an error.
Ms. Warrick added the original lot legal on Tract 2 had two directions transposed.
Mr. Carter replied he would correct the legal.
Fire- Mickey Jackson -575-8364
Engineering- Jim Beavers- 444-3418
Comments:
1. Sanitary sewer is not available to either property at this time. The City of Fayetteville will not
participate in the extension of sewer to these properties. Sewer will not be permitted to any
property not annexed into the City.
2. Water and street frontage will be available as a result of Stone Bridge Meadows.
Mr. Conklin noted the existing structure was located in the setback.
Ms. Warrick noted the buildings could not be reconstructed without a variance, if they were
destroyed.
UTILITIES
Ozark Electric Cooperatives- Mike Phipps- 521-2900
Mr. Phipps asked if the south property line joined with the Meadows' property.
Mr. Carter stated the line was in conflict. The fence line did not run east and west which was
being called the property line. He believed the fence would become the property line.
Mr. Phipps stated there was an existing easement along the north side of the Meadows' property
to service Tract 2. He did not believe there was enough room along the road to the Meadows for
a utility easement.
Mr. Carter thought there were easements in place for sewer. He added the owner planned to split
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Tract 2 after the property was annexed. The property dispute would be settled by then, then they
could consider additional easements along the tract.
SW Bell- Andy Calloway -442-3170
Mr. Calloway requested the same easement as Arkansas Western Gas. He requested a utility
easement from the north of the property through the carport.
Mr. Beavers asked if the owners were going to move the carport.
TCA Cable- Kevin Lefler- 521-7730
Mr. Lefler requested the same easements as power and phone companies.
Arkansas Western Gas- Rick Evans- 521-1141
Mr. Evans asked for 20' of the 25' building setback on the south side of Hwy 16 to be an utility
easement. He added there was an existing line feeding the house now.
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LS 97-34.00: LOT SPLIT (BRYAN WALKER III)
BRYAN WALKER -1954 SOUTH SCHOOL AVENUE
The property line adjustment was submitted by Glen Carter of Carter Engineering on behalf of
Bryan Walker III for property located at 1954 South School Avenue. The property is zoned C-1,
Neighborhood Commercial, and C-2, Thoroughfare Commercial, and contains 1.25 acres. This
is the second lot split request.
The following comments were presented.
STAFF:
911 Coordinator -Jim Johnson -575-8380
Solid Waste Division- Cheryl Zotti-443-3400
Landscape Administrator- Beth Sandeen-575-8308
Sidewalk and Trails Coordinator- Chuck Rutherford -575-8291
Sidewalks: sidewalks along S. School and 19th street would be required on tract 1 and tract 2 at
the time of development.
Comments:
Mr. Rutherford stated the sidewalks would beminimum 6' with a minimuml0' greenspace along
School. If 19th street was commercial property on a local street then the sidewalk would be 6'
with 6' greenspace.
Traffic -Perry Franklin- 575-8228
Parks -Nancy Dugwyler- 444-3472
Planning -Dawn Warrick -575-8262
Proposed & Existing Street rights of way and easements: show and label the entire existing
right-of-way on 19th Street. Money would be required for delayed improvements, which would
be determined at the time of development (large scale development would be required for both
tracts). Add vicinity map and street names to plat.
Other requirements: Improvements to 19th and School street will be required at time of
development.
Mr. Carter added the drive for the existing house on tract 2 would be removed and placed on
19th Street.
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Page 6
Fire- Mickey Jackson -575-8364
Engineering- Jim Beavers- 444-3418
Comments:
1. The note that sanitary sewer is not available is acceptable. The City will not provide a tap
under Highway 71B. The developer will be responsible to extend a sanitary sewer main from
Nonnamaker or from under highway 71B.
2. Drainage for tracts 1 and 2 will be reviewed at the time of development for each lot.
Comments: Mr. Beaver asked if the lot split had been submitted before.
Mr. Carter stated it had been, but he had resurveyed the property by reestablishing the forty
quarter.
Ms Warrick added there had been some questions on the previous lot on the configuration
because of the split in zoning . The planning staff had requested the lot line to be located on the
zoning line.
UTILITIES
SWEPCO- Dennis Burrack-973-2308
Mr. Bertram stated there were three phase lines to the west and single phase to the north. There
would not be a problem serving the property.
SW Bell- Andy Calloway -442-3170
Mr. Calloway requested the same easements.
TCA Cable- Kevin Lefler- 521-7730
Mr. Lefler requested the same easements.
Arkansas Western Gas- Rick Evans- 521-1141
Mr. Evans requested a 20' easement on the south side of 19th Street. There was an existing gas
meter on South School Street feeding the existing house. There was a private line running from
the meter to the house which would have to be located when the lot came in for Large Scale
Development the meter would have to be moved to 19th Street.
Mr. Carter stated he would dedicate a 20' easement along the south side of 19th.
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LSD 97-23.00 LARGE SCALE DEVELOPMENT (SUPERIOR CAR WASH 2)
GINGER CONSTRUCTION- S. OF HUNTSVILL RD & E. OF CROSSOVER RD.
The large scale development was submitted by Glen Carter of Carter Engineering on behalf of
Arkansas Book Services for property located south of Huntsville Road and east of Crossover
Road. The property is zoned, Thoroughfare Commercial, and contains 1.24 acres.
The following comments were presented:
STAFF:
911 Coordinator -Jim Johnson -575-8380
Solid Waste Division- Cheryl Zotti-443-3400
Landscape Administrator- Beth Sandeen-575-8308
Landscaping Requirements: Screening requirement for east property line, note proposed sewer
location. May need to take bill of assurance from owner for screening after sewer line
construction is completed. Please specify on plan species of proposed trees and shrubs. Appears
to be a 20' landscape area if edge of pavement line is correct. Need to screen dumpster.
Ms. Sandeen stated she could take a bill of assurance for the screening until the sewer line was
Installed. She noted the existing screening would be removed with the new sewer line.
Mr. Carter replied he needed to redraw the area and would consult with her.
Sidewalk and Trails Coordinator- Chuck Rutherford -575-8291
Sidewalks: a minimum 6' sidewalk with a minimum 10' greenspace along Huntsville road.
Sidewalk will be continuous through driveway. Sidewalk need to be shown on the plan and the
legend. Sidewalk will be built to city standards An inspection will be required prior to concrete
pour.
Traffic -Perry Franklin- 575-8228
Parks -Nancy Dugwyler- 444-3472
Planning -Dawn Warrick -575-8262
Proposed & Existing Street rights of way and easements: the right-of-way requirement for
principle arterial was 55' from centerline, show on plat. Setbacks would be changed. Show
setbacks from new right-of-way. Provide base flood elevation and lowest floor elevation for
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vacuum area. Show access easement from entry drive to hwy 16. Provide a note on the plat that
a flood plain development permit would be required at time of development which included site
development activities. Show utility easement from 20' to 25' on the ease side. A easement plat
would be required prior to building permit being issued.
Ms Little noted there was a parking requirement of 5 spaces per bay.
Ms. Warrick stated there needed to be paved space for 40 cars for the 8 bays, the space within the
structure could be included.
Ms. Little stated the Planning Commission discussions regarding Commercial Design Standards
have been check list for the ordinance. They had been looking at square box -like structures. She
asked what materials would be used for the building, stucco or brick. She did not believe any
more signage would be allowed other than what was on the building. She asked him to get an
address for the development.
Ms. Warrick added the Commission had been requesting additional elevations for the
developments.
Ms. Little suggested one rendering with the side elevations in black and white.
Fire- Mickey Jackson -575-8364
Engineering- Jim Beavers- 444-3418
General:
1. All designs are subject to the City's latest design criteria (water, sewer, streets and drainage).
Review for plat approval is not approval of public improvements and all improvements are
subject to further review at plat review, subdivision committee meeting and at the time
construction plans are submitted.
2. The proposed 20 "SB&UE" is not acceptable as a utility easement because it is in the creek.
Provide UE as requested at plat review.
Water:
1. What size water line is proposed under Highway 16? Why the two line types?
Sanitary Sewer:
1. Vehicular access must be provided to any "backyard" or offsite manholes on this property.
• 2. Sanitary sewer easements shall be a minimum of 20 ft. in width and wider as necessary for
sewers deeper than 10 feet, or sewers offset in the easement, to provide a 1:1 trench slope.
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3. What is the timing of sanitary sewer "by others" ?
4. Trees will not be allowed within 10 feet of the new sewer line.
Grading and drainage:
1. The extent of the rip -rap swale is subject to further review.
2. A guard rail is needed all around the property at the top of the existing drainage creek.
Comments: Mr. Beavers did not believe the utility easement along the bottom of the creek was
acceptable. He asked there was an 8" water line under the highway then servicing off of it.
Mr. Carter stated he had not been able to determine the size of the line coming across to Watson.
He did not think he could assume he could connect to them, so he was showing a boring under
the highway to connect to the existing 8"(as a last resort). He wanted to find the size of line that
was servicing Watson to see if they could connect to them. The city map did not show any water
on that side of the street. He did not know where the existing residents received their water.
Mr. Beavers replied the homes had services bored under the highway. He asked the timing of the
sewer?
Mr. Carter replied CEI was working on the plans now. He expected the sewer to be in before his
development was complete.
Ms. Little suggested talking with Mr. Conklin about floodplain data that could affect the man
holes.
Mr. Beavers recommended a guard rail west and south of the property at the top of the bank. The
velocity of the rip rap swale needed to looked at during the final.
UTILITIES
SWEPCO- Ron Bertram -973-2308
Ozark Electric Cooperatives- Mike Phipps- 521-2900
Mr. Phipps stated there was an overhead line along the north property line with an overhead
power pole in the northeast corner. Any service the building would be underground from that
pole Any relocation of the overhead power line would be at the developer expense. The line
was three phase.
Ms Little asked Mr. Carter to obtain an estimate from OZARK to relocate the line underground
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on his property. It was possible for him to request a waiver.
Mr. Phipps stated the line would be able to be placed underground.
SW Bell- Andy Calloway -442-3170
Mr. Calloway stated they would extend a line from the west to the northeast corner of this
property he suggested placing conduits for the phone service.
TCA Cable- Kevin Lefler- 521-7730
Mr. Lefler requested the same easements.
Arkansas Western Gas- Rick Evans- 521-1141
Mr. Evans stated there was a line to the east which a line could be extended from the northeast
corner of the property.
Ms. Warrick noted the entry drive needed to be reduced to 24'. Consult with Solid Waste on the
location of the dumpster.
• Mr. Calloway added if there was going to be boring under the highway he would like to
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coordinate with them to share the cost.
Ms. Warrick stated all revision were due 10:00 Monday morning, 37 copies. Including
information on overhead electric and commercial design standards. 12 copies of elevations.
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LSD 97-24.00: LARGE SCALE DEVELOPMENT (ARKANSAS BOOK SERVICE)
ARKANSAS BOOK SERVICE -W. OF SHILOH DR. AND N. OF POINT WEST ST.
The large scale development was submitted by Brian Moore of Engineering Services, Inc. On
behalf of Arkansas Book Services for property located west of Shiloh Drive and north of Point
West Street. The property is zoned I-1, Heavy Commercial and Light Industrial, and contains
7.41 acres.
Brian Moore represented the item.
The following comments were presented:
STAFF:
911 Coordinator -Jim Johnson -575-8380
Solid Waste Division- Cheryl Zotti-443-3400
Screening: discourages gates on dumpsters. Container locking systems are available.
Landscape Administrator- Beth Sandeen-575-8308
Location of Utilities, Easements, ROW: show 36" water main easement on landscape plan.
Owner would be responsible for replacement of trees if they were removed, if repairs are
necessary to utility lines. Large trees must be planted a minimum of 10' from any existing
underground line.
Sidewalk and Trails Coordinator- Chuck Rutherford -575-8291
Sidewalks: Shiloh Drive (collector) would require a minimum 6' sidewalk with a minimum 10'
green space. Point West (local street) would require a minimum 6' sidewalk with a minimum 6'
greenspace. Sidewalk shall be continuous through driveway and built to city standards. An
inspection is required prior to concrete pour.
Traffic -Perry Franklin- 575-8228
Parks -Nancy Dugwyler- 444-3472
Planning -Dawn Warrick -575-8262
Plate requirements: add existing fire hydrant to plat. Provide finished floor elevation and 100
year flood elevation. Define sidewalks through the driveway. Provide the height of the building
along the west property line. There is an additional setback for the building if it is over 25' in
height.
Proposed & Existing Street rights of way and easements: note proposed right of way
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dedication. Show existing fire hydrant on Shiloh.
Site Specific Information: relocate the dumpster further east into phase one.
Other requirements: Ms. Warrick asked how the phasing would work.
Mr. Moore was not sure of the timing.
Ms Warrick stated if all of the development was going to come thought the process now. There
was a one year approval time. If the other phases had not been constructed within one year there
was a possibility it would have to go back through the process. Provide finished floor elevation
and the 100 year flood elevation. Provide the high of the building along the west property line.
If the building was over 25' high there would be additional setbacks required.
Mr. Beavers did not believe the vacation of the exiting sewer line would be denied.
Ms. Little questioned the property owners. All parties with financial ownership has to on the
application form.
Fire- Mickey Jackson -575-8364
Engineering- Jim Beavers- 444-3418
General:
1. All designs are subject to the City's latest design criteria (water, sewer, streets and drainage).
Review for plat approval is not approval of public improvements and all improvements are
subject to further review at the time construction plans are submitted.
2. Additional information concerning grading and drainage is requested.
It is my opinion that the changes will be such that you will redesign the building layout and the
site. At Plat Review we need to discuss the effect you see of the changes and if the project can
go forward.
If it is determined by all involved that the LSD can go forward then all corrections and drainage
calculations are required no later than 12 noon on Friday November 21 to my office (SDC
meeting is early due to Thanksgiving).
Water:
1. 36 and 8 existing. Provide fire protection, including hydrants and main extensions, as
requested by the Fire Chief.
2. We will not allow you to cut as indicated on the preliminary grading plan over the 36 inch
line, nor will we allow the cut or retaining wall inside the existing easement which covers the 36
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inch water line.
3. Minimum new easement (or combination of accessible ROW and easement) widths for water
lines shall be 20 feet. Minimum easement width when the water line is in a general utility
easement or in a water and sewer easement will be 25 feet. Wider easements may be necessary
to provide 1:1 trench slopes for water and sewer mains.
Sanitary Sewer:
1. Your request to vacate the existing sanitary sewer line and easement requires a separate and
formal easement vacation to be approved by the City staff, Planning Commission and Council
prior to any construction in, or over, this easement.
2. Any new sanitary sewer easements shall be a minimum of 20 ft. in width and wider as
necessary for sewers deeper than 10 feet, or sewers offset in the easement, to provide a 1:1 trench
slope.
Grading:
1. Also refer to the attached checklists.
2. Refer to section 161.07.A.3.c of the grading ordinance which requires a minimum setback of
25 feet from public right-of-way for cuts. This will change your southern and southeast layout.
3. We will not allow the cut as indicated on the preliminary grading plan at the east/southeast
over the 36 inch line, nor will we allow the cut or retaining wall inside the existing easement
which covers the 36 inch water line.
4. Check your topos in the northwest corner. You show elevations (existing) of 1229 and 1230
crossing and damming the creek.
Drainage:
1. Refer to the attached checklist. Provide all of the required information. Refer to the 6
December 95 amendment no. 1 to the Drainage Catena Manual.
2. The large paved area of the proposed parking and dock area on the north may interfere with
the drainage. Provide the drainage basin information and the calculations for the offsite flows
and total flows in the creek.
3. Provide additional information demonstrating how the building drains to the north.
• 4. If you propose to construct the parking and truck dock in the existing drainage easement then
you are going to be required, at this preliminary stage, to determine the flows and the 2, 10 and
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100- year water surface elevations of the runoff across this easement to determine if it would be
creating an unsafe condition by placing the parking and truck area in the easement.
Comments: Mr. Beavers stated the city's grading ordinance did not allow cuts 25' from right-of-
way. All of the cut on the southeast corner would not be allowed. Everything would have to
move a minimum of 25' to the north and west. He was willing to allow the applicant to revise
the plans, however, if other staff members flet the charges would be too signifcant then the
project would start over in the process.
Mr. Moore replied the building square footage could be reduced to accommodate the change. He
would not cut within the 25'.
Mr. Beavers added all drainage calculations and grading would have to be received by Friday to
proceed to Subdivision. The retaining wall in the easement over the 36" water line, would not
allowed. He would not be allowed cut over the waterline. The request to abandoned the sanitary
sewer easement would require a separate grading. Need to check topos and off site flows onto
the site. He did not know if the parking would be allowed in the drainage easement, more
information needed to be provided.
Mr. Conklin noted there was a 100 year flood plain on the north side of the project. He noted the
developer was using the calculations from Mel Milholland as base flood elevations for the
channel in the developed subdivision. He questioned if the base flood elevation needed to be
revised.
Mr. Moore replied the base flood elevation had been determined previously. He did not believe
he should be required to recalculation the elevation.
Mr. Conklin replied any parcel over 5 acres with a zone A, the developer could be required to
conduct a study. He expressed concern about the building being in the flood plain. The city
would have detailed studies of the area in a month He expressed concern about flood height
between the two buildings.
Ms. Little added most of the new data has shown an increase from the previous flood plain
elevations. Most everyone was having to elevate more than had been previously planned.
Mr. Moore noted there were 4' loading docks on that side of the building.
In response to questions from Ms. Little, Mr. Conklin stated the most the elevations have been
off has been 2.7 feet.
Mr. Beavers asked for additional information on swales near the building. His main concern was
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the parking in the drainage easement. He added a formal stormwater prevention plan would have
to filed with the state, since the property was over 5 acres. A permit would also be required to
work in the floodplain.
UTILITIES
Ozark Electric Cooperatives- Mike Phipps- 521-2900
Mr. Phipps asked where the transformer would be located. He would have to bore under Shiloh
The overhead power was located on the east side of Shiloh Drive. There was a stub pole on the
west side. To relocate the sub pole, would require another overhead pole with guide wires on the
west side. He would have to place a pole between lots 2 and 3, then anchor down.
Ms Little noted overhead lines were exempt in industrial zoning.
Mr. Phipps noted the overhead lines were not located on this property. He would need to know
the location of the transformer to know where to bore from, which would be at developers
expense. He noted SWEPCO temtory was on the south corner of the property. He noted Ozark
would have all the street lights with the exception of the one located on the southeast corner.
Mr. Moore stated he had planned to place the transformer on the southeast corner, so the
additional phases could be added easily.
Mr. Phipps replied the service would then be supplied for SWEPCO.
Mr. Bertram stated the majority of the building was located in Ozarks territory, however, if they
were going to service from the south side, the service would be provided SWEPCO.
Ms. Little noted the building to the north was serviced by Ozark.
SW Bell- Andy Calloway -442-3170
Mr. Calloway stated there was an existing line running north and south along the west property
line. Any relocation or adjustment of the line would be at the owner expense. He noted the line
was a major line and could not be moved easily. If telephone service was required in the facility
the service would be provided from the west side of the property. Conduit would be required
from the building to a greenspace and back to the property line to avoid any concrete. He would
need to know the usage before the conduits were sized.
Ms. Little noted the screening needed to be equal to or greater than the mechanical units.
• TCA Cable- Kevin Lefler- 521-7730
Mr. Lefler requested the same easements as power and phone.
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Arkansas Western Gas- Rick Evans- 521-1141
Mr. Evans stated there was an existing 4" high pressure line along the west property line. Will
need to uncover if there was any grading in the area. There was a gas line in the existing
easement he was considering vacating. Notify him of any grading in the area of the existing line
so the line could be shut off. He would work with him on the location of the meter to the
building.