HomeMy WebLinkAbout1997-04-08 - Minutes•
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MINUTES OF A MEETING OF
TECHNICAL PLAT REVIEW
A meeting of the Technical Plat Review Committee was held on Tuesday, April 8, 1997 at
9:00 a.m. in room 111 of the City Administration Building, 113 W. Mountain, Fayetteville,
Arkansas.
UTILITY REPRESENTATIVES PRESENT: Dennis Burrack, Johnny Boels
STAFF PRESENT: Tim Conklin, Beth Sandeen, Mickey Jackson, Jim
Beavers, Perry Franklin, and Heather Woodruff.
Item: LSD 97-5.00: FAYETTEVILLE WAREHOUSE
The large scale development was submitted by Northwest Engineers for property located north of
Cato Springs Road and west of Garland Avenue. The property is zoned I-1, Heavy Commercial -
Light Industrial, and contains 8.1 acres.
Comments from the following were presented:
STAFF:
911 Coordinator -Jim Johnson -575-8380
Solid Waste Division- Cheryl Zotti-443-3400
Cul-de-sac:
Street Width:
Container Location: No solid waste services indicated on plat. Need to show dedicated spaces.
Container Pad:
Screening:
Landscape Administrator- Beth Sandeen-575-8308
Tree Preservation &/or Replacement:
Rare Trees ID'd or Statement:
Location of Utilities, Easements, ROW:
Location for Storage, Cement Wash-out, etc.:
Tree Protection Specifications:
Other Landscaping Requirements: Requested letter from engineer on 4-2-97 for Justification of
rare tree removed and need for replacement canopy to be accepted.
Sidewalk and Trails Coordinator- Chuck Rutherford -575-8291
Sidewalks: A minimum 6' sidewalk with a minimum 10' greenspace required along Garland Ave.
Trails:
Location of Utilities, Easements, ROW:
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April 8, 1997
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Comments: Public access must be provided from the south property line to the north property
line along Garland Avenue.
Traffic -Perry Franklin- 575-8228
Street Names: If the street to the west from Pettigrew and Garland is a private drive, it should be
labeled on the plat.
Street Lights: None
Comments:
Parks -Nancy Dugwyler- 444-3472
Land Dedication Requirement:
Money in Lieu:
Vehicle access to Park Land:
Pedestrian Access Easements:
Drainage through Park:
Planning -Dawn Warrick -575-8262
Plat Information: Add plat page 599 to title block. Add floodplain reference to plat. Front
building setback is 50' unless reduced with landscaping
Proposed & Existing Street rights of way and easements: City plats show that right-of-way on
Garland is already 35' from centerline in this location which is the amount required to meet
Master Street Plan Standards.
Subdivision of Land:
Site Specific Information. 1 parking space per 2,000 square feet is required for "warehousing and
wholesale" (38.5 spaces) will any wholesale operations be based out this facility? Will any
offices be associated with this development?
Other requirements: Screening is required on the north adjacent to R-2 zoning. Will there be any
signs located on the site? If yes, please locate. A diskette for this development was not
submitted with original application material and is required with the submittal of revisions after
plat review. Is there an off-site access agreement with the adjoining property owners where the
entrance to this development is located?
In response to a question from Mr. Conklin, Mr. Grey stated the facility would be a warehouse.
There were plans to build a 10X10 office space in each building. They had planned to have
1,500 to 10,000 square feet of warehouse area. He did not know if it would be wholesale, but
they wanted like to make it available if someone wanted it.
Mr. Ray Green, owner, stated they would like to have office space for each partition.
Mr. Conklin responded the City had commercial design standards. He would have to speak with
Technical Plat Review
April 8, 1997
Page 3
Ms. Little to see how those standards would apply to the offices being incorporated into the
warehouses.
Mr. Gray stated Denny Becker would be the architect and would be the one to see that they meet
all the requirements.
Mr. Conklin stated screening would be required along the north side.
Mr. Gray stated the creek was completely wooded and believed it would be adequate screening.
Ms. Sandeen agreed the screening was adequate.
Mr. Conklin stated they were not looking for any bridge improvements.
Mr. Grey stated there was no problem with the construction of sidewalk on either side of the
creek, but he did not know what would be involved in taking the sidewalk across the creek
without a bridge.
Mr. Rutherford stated he had been told the sidewalk would have to cross the creek.
Mr. Beavers did not believe the sidewalk could cross the creek.
In response to questions from Mr. Conklin, Mr. Gray stated Pettigrew did not extend to the west
and it was gravel. The street was not maintained by the City.
Mr. Gray asked if the right-of-way could be dedicated by the easement plat.
Mr. Conklin stated the City's land agents had been asking for warranty deeds.
Mr. Rutherford asked if there were going to be any driveways off Garland.
Mr. Grey stated they would be off the private drive. They had planned to pave the private drive
to the entrance along with the parking area and the area between the buildings.
Mr. Conklin asked if the 80' distance between buildings was needed for trucks.
Mr. Gray stated they needed the room to maneuver semi -trucks.
Mr. Conklin stated he would need the base flood elevations for the buildings that were going to
be partially in the floodplain. He added the requirement was for 2 feet above the base flood
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Technical Plat Review
April 8, 1997
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elevation. In a commercial development the could provide engineering data showing it was
going to be flood proof. He suggested moving them out of the flood plain, questioning problems
with insuring the buildings.
Fire- Mickey Jackson -575-8364
Fire Hydrant Spacing:
Fire Hydrant locations:
Water Main Sizing:
Water Main Looping:
Water Main Location:
General Street Design:
Comments:
Mr. Jackson asked what they would be storing in the warehouses.
Mr. Green stated he did not know what would be stored int eh building. He stated that it could
be a variety of things and that it was going to be leased.
Mr. Jackson suggested a covenant in the lease agreements prohibiting any type of hazardous
materials from being stored in the buildings. Otherwise he would change the occupancy
classification to a hazardous occupancy, which would require sprinkling. He asked if the
separation would be rated.
Mr. Gray did not believe the intent was for firewall.
Mr. Green believed they were going to be firewalls.
Mr. Jackson stated they would need to go from the slab to the roof deck. He preferred the rated
separations to be one hour. He added Mr. Rakes from Inspection could advise him on the
requirements. The fire hydrant locations were not great, but they met the minimum
requirements.
Engineering- Jim Beavers- 444-3418
General Comments: All designs are subject to the City's latest design criteria (water, sewer,
streets and drainage). Review for plat approval is not approval of public improvements and all
improvements are subject to further review at the time construction plans are submitted.
Water -Preliminary: Existing water to serve the development- no extension required unless for
fire protection. The existing water lines shown do not completely match our records. Are the
locations shown based upon a field survey? Fire protection to meet the Fire Chiefs request.
Sewer -Preliminary: there are several existing sewer lines as shown on the proposed LSD
drawing. Our easements requirements have changed since these lines were constructed. The
existing 15; easement should be replaced with a minimum of 20 feet due to the line sized and 1:1
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Technical Plat Review
April 8, 1997
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trench requirements. The sewer depth appears to vary from 6 to 12 feet. This will alter the
building layout.
Preliminary Grading: Detention will not be required. Final grading and drainage must be
designed to prohibit site or channel erosion.
Preliminary Drainage:
Street -Preliminary: Note that Garland is a collector. Our plat indicates 35 feet right-of-way
existing- is this correct? Has the developer secured the rights to use the access shown?
Engineering will recommend to the Planning Commission that the developer provide funds n lieu
of improvements for Garland and the bridge based upon the rational nexus requirements in the
ordinance.
Comments:
Mr. Beavers stated the city was requesting the developer change all existing 15' sewer easement
to 20' easements.
Mr. Gray did not believe that would be a problem.
Mr. Conklin believed it would shift their buildings some.
Mr. Gray agreed, but did not believe it would change the square footage.
UTILITIES
SWEPCO- Dennis Burrack-973-2308
Mr. Burrack stated he was prepared to cross over Garland then dip down underground near the
north edge of the existing drive. He would then cross in front of the south side of the building on
the south of the dry wall The 30' utility easement would barely cover, he believed they would
need additional easements on the south side of the drive through. Then he would place three or
four transformers.
Mr. Gray stated they had room to move the buildings back some.
Mr. Burrack did not believe he would have to move the buildings back, with the exception of
one. He suggested bringing the easement back even with ? He would need 12 %x feet. He asked
if there was any requirement from the city for street lighting.
Mr. Franklin believed there was existing lighting.
• Mr. Burrack stated the electric would be underground. There was an overhead crossing now. He
would place a new pole on the west side of Garland in the existing line and dip underground for
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April 8, 1997
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this development.
Mr. Conklin advised that the developers verify with Randy Allen that Pettigrew was private or
public. Interior lighting would need to shielded and directed downward for the adjoining
residences.
SW Bell- Andy Calloway -442-3170
TCA Cable- Kevin Leflar- 521-7730
Requested by letter the same easements and considerations as the other utility companies.
Arkansas Western Gas- Johnny Boels-
Mr. Boels stated they would also be serving the building from the existing 30' easement. With
the additional 10' that SWEPCO had requested to add to the south of the existing easement there
should be enough room for the both of them.
• Mr. Beavers asked if they had planned to add onto the existing water easement.
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Mr. Boels stated they had planned to; to the south by 10'.
Mr. Franklin stated there would need to be two ADA parking spaces. One space had to be van
accessible. They could share the same isle.
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Technical Plat Review
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Item: LSD 97-6.00: MEADOW BROOKS APARTMENTS
The Large Scale Development was submitted by Crafton, Tull and Associates, Inc.on behalf of
Jim Lindsey for property located north of Old Farmington Road and west of Razorback Road.
The property is zoned R-2, Medium Density Residential, and contains 13.27 acres.
Comments from the following were presented:
STAFF:
Mr. Conklin stated the Parks and Recreation Advisory Board had made a decision wether or not
to take money or land for this item. The original proposal had been for 96 units. At the meeting
the developer had presented 120 units and the board had agreed to accept money in lieu of land.
He added the staff had looked at the 120 units during In -House.
Mr. Kelso, CTA, added the only addition would be to add two buildings, one at each end of
building 8 and 4. They would also extend the parking to accommodate them.
• Mr. Conklin advised the park land decision would have to be approved by the City Council.
There was an agenda session today at 4:30. Ms Dugwler was willing to try and get the item on
the agenda for the next City Council meeting. Mr. Conklin felt uncomfortable allowing the
project to continue in the process, with the change in units.
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In response to Mr. Conklin concerns, Mr. Beavers stated the change would not effect his
comments. Water, sewer, and drainage would stay the same regardless of the number of units.
He did not believe they should be pulled out of the process.
Mr. Kelso added when they figured the detention calculations, they had included the 120 units
that was on the original drainage submittal. The tree preservation and all the other forms had
been filled out for 120 units.
Mr. Jackson asked if there were any connection between any of the parking lots.
Mr Kelso explained the grade was too steep, 3.1, to allow a connection.
Mr. Conklin believed the rest of the staff was comfortable enough to leave the item in the
process. If they could not get the item on the City council agenda the item would need to be
pulled from the process. The parks issue needed to be settled before it came before the
Subdivision Committe meeting.
911 Coordinator -Jim Johnson -575-8380
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April 8, 1997
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Solid Waste Division- Cheryl Zotti-443-3400
Cul-de-sac: No objections or comments.
Street Width:
Container Location:
Container Pad:
Screening:
Landscape Administrator- Beth Sandeen-575-8308
Tree Preservation &/or Replacement:
Rare Trees ID'd or Statement:
Location of Utilities, Easements, ROW:
Location for Storage, Cement Wash-out, etc.:
Tree Protection Specifications:
Other Landscaping Requirements: Rare trees ID'd or statement, Location of utilities, easements,
right-of-way, location of storage, cements wash-out, and tree protection specifications will be
required to be shown on the Grading and drainage final plans; be prepared to discuss tree
preservation methods and activities at the pre -construction meeting with city staff. Disperse tree
in four additional parking lot islands for units 4-8 as shown on attached drawing.
Sidewalk and Trails Coordinator- Chuck Rutherford -575-8291
Sidewalks: A minimum of 4' sidewalk with a minimum of 6' greenspace along Sang Street and
Stone Street. The sidewalk shall be continuous through the driveway entrance. The sidewalks
and greenspace need to be shown on the plans. Sidewalks also need to be shown in the legend.
Trails:
Location of Utilities, Easements, ROW:
Comments:
Traffic -Perry Franklin- 575-8228
Street Names: none
Street Lights: If there are no existing street lights, they will be required every 300' on public
streets, at intersections and at the end of streets. They appear to be adequate as located on the
plan.
Comments: One ADA space in each parking lot should be van accessible (8' space with 8' aisle).
Mr. Franklin questioned if the street lights were intended to be public street lighting or would it
be private.
Mr. Kelso believed all the street lights within the complex would be private.
Parks -Nancy Dugwyler- 444-3472
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Technical Plat Review
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Land Dedication Requirement: The original scope of this project has changed. It will go back to
the PRAB on April 7. Cannot anticipate vote of PRAB
Money in Lieu:
Vehicle access to Park Land:
Pedestrian Access Easements:
Drainage through Park:
Planning -Dawn Warrick -575-8267
Plat Information: Label adjacent zoning (all sides). Adjoining property owners on the east
(across Sang Street) need to be noted. Add plat page 520 to title block. Dimension all rights-of-
way from centerline (Sang Street) Required setback on east and south (25') is correct, setback on
north and west should be shown as 8' Note scale for all drawings (1 "-50').
Proposed & Existing Street rights of way and easements: Improve Sang Street- entire width -
from entry drive south to intersection (show on plat). Dedicate right-of-way for Stone Street to
the west property line (entire length of south property line) -shown. Dedicate right-of-way along
Sang Street to equal 25' from centerline.
Subdivision of Land:
Site Specific Information: In order to calculate required number of parking spaces, the number of
bedrooms per building needs to be noted. 1 parking space per bedroom is required. Landscaping
shown does not meet the interior landscaping requirements of the parking lot ordinance.
Other requirements: Trash enclosures shall be screened on three sides. Will there be any signs
for this development? Where will they be located? Any new utilities shall be placed
underground. Need to discuss addressing with the 911 Addressing Coordinator.
Fire- Mickey Jackson -575-8364
Fire Hydrant Spacing:
Fire Hydrant locations: Fire hydrant location was okay. He asked if it was feasible to run
parking lots together.
Mr. Kelso stated the grade would be over 20%.
Mr. Beavers added they were limited to a 3:1 slope.
Water Main Sizing:
Water Main Looping:
Water Main Location:
General Street Design:
Comments:
Mr. Jackson commented it would be hard to get the fire trucks out of the parking lot.
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April 8, 1997
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Mr. Kelso stated they could take out some of the parking spaces if it would help.
Engineering- Jim Beavers- 444-3418
General Comments: Also refer to the comments dated 19 March 1997 for the previous submittal
1. All designs are subject to the City's latest design criteria ( water, sewer, streets and drainage).
Review for plat approval is not approval of public improvements and all improvements are
subject to further review at the time construction plans are submitted.
2. In a previous meeting with staff, Tom Hopper and Mr. Lindsey (14 February 97) we discussed
the street improvements, drainage, grading, water, and sewer. This pre -submittal meeting was
helpful Two issues came of this meeting- slope stability and downstream sewer capacity.
A. Slope stability- the geotech firm of Grubs, Garner, Hoskysn has provided a report to
Crafton, Tull (CTA), which they have shared with the City, which details the requirements for
slopes, cuts, fills, building foundations, benching of the up to 25 feet of fill, compaction... The
report provides a sound basis for the approval the project.
B. Sewer capacity of the downstream 6" sewer is questionable. Additional information
concerning the capacity of this sewer was furnished by CTA on March 25, 1997 which stated
that the capacity of the existing 6" sewer west of the intersections of Sang Street and Old
Farmington Road is inadequate. CTA proposed to replace approximately 881 feet of 6 inch
sewer with 8 inch sewer. Engineering will recommend that this sewer main replacement be the
developer's responsibility and expense.
Water -Preliminary: Minimum line size to be 8 inches. Fire protection to meet the Fire Chief s
request. Minimum easement (or combination of ROW and easement) widths shall be 20 feet.
Sewer -Preliminary: Refer to the comments above concerning capacity. Sewer easements shall be
a minimum of 20 feet in width and wider as necessary for sewers deeper than 10 feet to provide a
1:1 trench slope.
Preliminary Grading: A good preliminary drainage report has been provided. The detention
ponds have been increased in size as requested. Slopes shall not exceed 3H:1V including the
ponds. All drainage interior to the project, including the detention ponds, will be privately
maintained. A formal agreement, per the Storm water Ordinance will be required.
Preliminary Drainage:
Street -Preliminary: Based upon our previous meeting (14 Feb 97) my notes stated that the
developer was going to improve the total width of Sang Street up to his entrance in lieu of one-
half of a street the entire length of his property. Also I understand that ROW, but no
improvements, would be required on Stone Street. Note the "standard" City street is currently 28
feet not 31 feet. Street design to be in accordance with the "minimum street standard" of August
1996.
Comments:
• Mr. Beavers stated the 881 feet of sewer line they were proposing to replace would be at the
developers expense. He added the discharge out of the pond would have to looked at closely to
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Technical Plat Review
April 8, 1997
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make sure there was not an erosion problem created.
UTILITIES
SWEPCO- Dennis Burrack-973-2308
Mr. Burrack stated, because of the fill, he was going to run service from Sang Street to serve the
buildings on the north side. There would be couple of radial above Stone Street. He did not
know how they would get back down the hill after the fill was in. Coming across Sang Street,
they had an overhead line running which would have to be upgrading. On the drive on the north
side they were showing a 20' easement.
Mr. Kelso noted the waterline was centered in the easement. They would have a 20' easement all
the way across the front of the project.
Mr. Burrack asked if the Water Department would be happy sharing the 20' utility easement.
Mr. Boels stated they would have to be in the same utility easement.
Mr. Burrack requested an additional 5' on the north side going across. He asked if the joint 25'
building setback and easement was useable by them. He questioned what he could have in the
building setback. He did not believe he could have anything above 3' in a building setback.
Mr. Conklin stated that was by zoning ordinance.
Mr. Burrack stated there would be single phase pad transformers. They would be at the 3' level.
Mr. Conklin added anything over 30" in height would have to meet the setback.
Mr. Burrack stated he would go up to the south edge of buildings one and two and ask for an
easement going across to the middle between the building and the parking. They would place the
transformers to the east of the water meters. He would need a 20' easement in the middle to the
25' building setback. He also asked for the same easement on building three on the east side,
then turn west and go to the front of the buildings. In response to a question from Mr. Conklin,
he added the transformers would be placed out of the setbacks.
SW Bell- Andy Calloway -442-3170
TCA Cable- Kevin Leflar- 521-7730
• Letter requesting same easements and considerations as other utility companies.
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Arkansas Western Gas- Johnny Boels- 521-1141
Mr. Boles stated the easements Mr. Burrack had requested would work for him
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