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HomeMy WebLinkAbout2001-02-01 - Minutes• • MINUTES OF A MEETING OF THE SUBDIVISION COMMITTEE A regular meeting of the Subdivision Committee was held on Thursday, February 1, 2001 at 9:00 a.m. in Room 111 of the City Administration Building, 113 W. Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED ACTION TAKEN LSD 00-21.00: Large Scale Development (First United Presbyterian Church, pp 407) Approved Page 2 AD 01-3.00: Administrative Item (Vanneman, pp 446) Approved Page 5 MEMBERS PRESENT MEMBERS ABSENT Lee Ward Bob Estes Laurel Hoffman STAFF PRESENT STAFF ABSENT Dawn Warrick Ron Petrie Sara Edwards Chuck Rutherford Keith Shreve Perry Franklin Kim Hesse Tim Conklin Kim Rogers Subdivision Committee Meeting February 1, 2001 Page 2 LSD 00-21.00: Large Scale Development (First United Presbyterian Church, pp 407) The property is located at 695 Calvin Street and zoned R-1, Low Density Residential. The request is to add 650 square feet to the approved Large Scale. Hoffman: Good morning. Welcome to the February 1, 2001, meeting of the Fayetteville Subdivision Committee. The first item is the agenda, of which we have two, is LSD 00-21.00 which is a Large Scale Development for a 650 square foot addition to the First United Presbyterian Church. Our second item is an Administrative Item for Vanneman for property located at 522 Fallin Avenue. Let's go ahead and get started with item one. Edwards: Back on August 14, 2000, the Planning Commission approved a Large Scale Development and a Conditional Use for an addition of 13,300 square feet. Since then, they have decided to relocate their choir room. I gave you in your packet and highlighted the first page is the new where they are moving it and the second page in your packet is where it was located before. You can tell the difference there. They are not going to be removing any additional trees. The net gain is 650 square feet. So, as long as they meet all the original conditions of approval then we do support this being approved at this level. Hoffman: Any else from staff? Chuck? Chuck Rutherford - Sidewalk and Trails Coordinator Rutherford: They didn't have any sidewalk requirements that they had to meet the first time. We are good to go. Hoffman: Ron, do we have any drainage issues? Ron Petrie - Staff Engineer Petrie: Just a question. There is a 15 post oak tree shown pretty close to this addition, is that going to be saved? Edwards. I talked to Kim this morning and she said that tree is already in a pit and this change will not affect it. It still will be saved. Petrie: I don't think the grading plan that I approved shows this. Can I get a revised grading • plan? • • Subdivision Committee Meeting February 1, 2001 Page 3 Carter: You sure can. Petrie: Is this going to be some kind of steel wall in back of this building? Carter: Yes. Petrie: I don't see how you can save that tree. Hoffman: What tree are you talking about? Carter: This tree right here. It's a 15 inch post oak. It's kind of between the two. Youare concerned about the grade different between the tree and what we are going to build there? Petrie: Right. Carter: They'll have to put in a stem wall and footing. That way you can leave the existing grade alone and not hurt the tree. Petrie: Okay. That's all. PUBLIC COMMENT: Hoffman: There is no public here for any comment so I'll go ahead and bring it to the applicant to see if you have any presentation to make. Introduce yourself please. Carter: I'm Glen Carter with Carter and Associates, the engineers on the project representing the architects. This is a minor architectural change that improves the usability of the choir and provides a corridor. It's an architectural change and as we mentioned before it doesn't affect any of the site grading or trees or any other issues. We feel it's just a minor change. We wanted to bring it through this Committee. Hoffman: Thank you. Ward: How far along are you on the construction of these other buildings? Have you started on it? Carter: They've only started on the youth building at this point. • Subdivision Committee Meeting February 1, 2001 Page 4 Ward: Okay. Estes: Sara, the 18 inch pin oak is going to be removed if I'm reading and remembering correctly, that was going to be removed from when we approved the Large Scale Development so that's no change, is that correct? Edwards. Correct. COMMISSION DISCUSSION: Hoffman: I'll bring it to the Committee for any further questions or motions. MOTION: Estes: I'll move that we approve the request to add 650 square feet to the approved Large Scale Development 00-21.00. • Ward: I'll second that. • Hoffman: I'Il concur. Good luck with the project. Thank you. • • Subdivision Committee Meeting February 1, 2001 Page 5 AD 01-3.00: Administrative Item (Vanneman, pp 446) was submitted by Donna Vanneman for property located at 522 Fallin Avenue. The property is zoned R-1, Low Density Residential and contains approximately 7,000 square feet. The request is to allow additions to a structure located on a non -conforming lot of record. Hoffman: This takes us to the second item which is the Administrative Item. Did the applicant come? Warrick: This one is mine. The applicant has been made aware of the meeting. I would kind of like to go ahead and have you hear it and consider it. It is administrative due to the non -conforming lot of record and it has to do with the Community Development Division is working with this applicant on lot grant funds to make improvements. If you are wanting to go ahead and look at it, I'll take it from there. Hoffman: Warrick: That will be fine. Like I said, Community Development is working with Ms. Vanneman on this property. It's located at 522 Fallin Avenue. In this location there are several small lots that were developed prior to the City Zoning Ordinance being instituted in 1970. Therefore, the lot exists as a non -conforming lot of record. It has 50 feet of frontage, 7,000 square feet of land area. In the R-1 Zoning District the requirement for a minimumlot size is 70 feet of frontage and 8,000 square feet of land area. So, you can see on the 3rd page of this report, there is a section of the Code referring to non -conforming uses and structures with regard to lots of record and at the very end of that section it talks about, with the approval of the Subdivision Committee a new single family dwelling or an addition or repair to an existing single family dwelling may be constructed in keeping with -the -existing -standard in -the •neighborhood as -long -as -interior -side setback -is no less than 5 feet. The addition or repair to an existing dwelling is what's being considered right now. The page following is that is the R-1 District and at the end of the report there is a site plan that shows what Ms. Vanneman is requesting. The Community Development Division worked up the site plan for her and you'll notice that it doesn't exactly match the written request that she has made. The reason being, what she is wanting to do is have deck placed at the rear of the structure with french doors going out onto the deck. In that location it's not going to affect any setback requirements for the structure. She also needs to replace the landing at her front door. Right now the stairs go directly into the house and that's a code violation. According to Community Development, they need a minimum of a 4x4 landing at the door with the stairs down from that. The third thing she is requesting is also at the front of the house. Currently, her house is at a level where there is a walk-in basement and above the walk-in • • Subdivision Committee Meeting February 1, 2001 Page 6 Hoffman: Warrick: basement there is currently an awning, a roof type awning, she wants to remove that and make that a deck with french doors to walk out onto it. The stairs would also need to come down from it into the area in front of the house, around the driveway. So those three additions or_repairs are the things that she is requesting. She is not proposing to violate any setback requirements, that would be an issue that would that we would take to the Board of Adjustment. We are not going to have to do that because everything she is proposing meets the side setback requirements. What about this concrete landing on the west side? It is at grade so it's not required to meet setback requirements. Right now that's what she is requesting. Staff is recommending approval with three conditions. First, that all of the improvements comply with the setback requirements for the R-1 District; second, that all building permits be secured for the proposed improvements; and third, that this approval only applies to those improvements stated in the written request from the applicant, the deck at the rear, the deck on the walk -out basement and the new front door landing. I included in this to include the conversion of the rear deck to a sunroom. In the future, Ms. Vanneman proposes to convert the rear deck into a sunroom. Again, it would not change any of the setback requirements for the structure. Any future additions above this, repairs or improvements, must be requested and considered by the Subdivision Committee as a new application. Hoffman: Does that include interior remodeling? Warrick: With regard to the interior, the Planning Division doesn't have any requirements on it. Any improvements and repairs to the existing structure, in the future, if they are interior, would be considered by the Building Inspections Division and not Planning. Hoffman: Can we state excluding interior? Warrick: Interior repairs and improvement? Hoffman: Right. Warrick: Okay. Hoffman: You've got it to be construed that it would have to come back to us. Warrick: How about if we changed the wording on the last sentence to read "any future additions • Subdivision Committee Meeting February 1, 2001 Page 7 or exterior repairs and improvements"? Hoffman: She could replace her siding without coming back to us too. Warrick: Yes. Hoffman: Let's just be a little bit clearer about that. Any exterior additions. Warrick: Okay. Any future exterior additions, repairs or improvements. Hoffman. I want to take the word "repairs" out. Ward: They will probably do a bunch of work inside anyway. Hoffman. Just to make it clear. Warrick: - Okay. -P11 remove-the-wordrepairs" and -add "exteriors". -- Hoffman: Staff comments anybody? - Chuck Rutherford - Sidewalk and Trails Coordinator Rutherford: _I don't think sidewalks applies to this. Hoffman: She is not going to the Board of Adjustment? It's just us? Warrick: Just you. - PUBLIC COMMENT: Hoffman: No public here to comment. COMMISSION DISCUSSION: Hoffman: Take it to the Committee. MOTION: • Ward: I'll go ahead and recommend approval of AD 01-3.00 for a new addition to the Subdivision Committee Meeting • February 1, 2001 Page 8 Estes: Hoffman: • • structure at 522 Fallin Avenue. I second. I concur. Let's just make that subject to staff comments. Thanks everybody.