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HomeMy WebLinkAbout1999-09-02 - Minutes• MINUTES OF A MEETING OF THE SUBDIVISION COMMITTEE A regular meeting of the Subdivision Committee was held on Thursday, September 2, 1999, at 8:30 a.m. in Room 111 of the City Administration Building, 113 W. Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED LS99-18 Warren, pp217 PP99-7 Millennium Place, pp177 LSD99-23 Life Covenant Church, pp363 FP99-4 Covington Park, Ph I, pp295 MEMBERS PRESENT Bob Estes Lorel Hoffman Lee Ward STAFF PRESENT • Tim Conklin Janet Johns Ron Petrie Kim Rogers Chuck Rutherford Dawn Warrick • ACTION TAKEN Approved Forward to PC Approved Approved w/revisions MEMBERS ABSENT Conrad Odom STAFF ABSENT Kim Hesse • • • Minutes of Subdivision Committee September 2, 1999 Page 2 LS99-18: LOT SPLIT WARREN, PP217 This item was submitted by Lloyd & Ruby Warren for property located at 4333 Bridgewater Road. The property is in the planning growth area and contains approximately 7.12 acres. The request is to split the property into two tracts of approximately 1.5 and 5.62 acres. Greg Jones was present on behalf of the request. Staff Recommendation Staff recommended approval subject to the following conditions: 1. Plat Review and Subdivision comments. 2. Staff approval of final detailed plans, specifications and calculations for grading, drainage, water, sewer, fire protection, streets, sidewalks, parking lots and tree preservation The information submitted for the plat review process was reviewed for general concept only. All public improvements are subject to additional review and approval. All improvements shall comply with the City's current requirements. Committee Discussion Hoffman: Staff could you talk about this one? Conklin: Sure. This is a lot split creating 2 parcels. This is 7.12 acres and they will create a 1.5 acre parcel and a 5.62 acre parcel. The parcel that contains 1.5 acres has a single family home on it. Sidewalk and tree preservation are not required. This is in the county, and in our planning area. Staff is recommending approval. We have the standard conditions of approval for this lot split. Estes: What is the purpose of the lot split? Jones: They're carving off the house to keep the homestead. Warrick: You can approve this at this level. Public Comment None • • • Minutes of Subdivision Committee September 2, 1999 Page 3 MOTION Estes: I move that we approve LS99-18. Ward: I'll second that. Hoffman: I'll concur. • • • Minutes of Subdivision Committee September 2, 1999 Page 4 PP99-7: PRELIMINARY PLAT MILLENNIUM PLACE, PP177 This item was submitted by Kurt Jones of Crafton, Tull & Associates, Inc. on behalf of Kirk Elsass with property owners Martha & Spencer Albright for property located at the northwest corner of State Highway 265 and Joyce Street. The property is zoned C-1, Neighborhood Commercial and R -O, Residential Office and contains approximately 12.65 acres with 17 lots proposed. Chns Parton was present on behalf of the request. Staff Recommendation Staff recommends approval subject to the following conditions: 1. Lot lines must be revised to reflect zoning boundary. 2. Each lot shall be subject to the large scale development review/approval process. 3. Commercial Design Standards do apply to this development - a unified design theme shall be presented with the final plat request for the subdivision. In the absence of an approved theme, the first large scale development will set the theme for all 17 lots. 4. Access for lots 11, 12, 2 and 3 shall be from Millennium Drive only. A shared curb cut for lots 1 and 2 is recommended. (Added - Show the easement for the shared cut. Add a note to the plat regarding access restrictions.) 5. Plat Review and Subdivision comments. 6. Staff approval of final detailed plans, specifications, and calculations for grading, drainage, water, sewer, fire protection, streets, sidewalks, parking lot and tree preservation. The information submitted for the plat review process was reviewed for general concept only. All public improvements are subject to additional review and approval All improvements shall comply with the City's current requirements. 7. Sidewalk construction in accordance with current standards to include a minimum 6 foot sidewalk with a 10 foot green space along Hwy 265, and a minimum 6 foot sidewalk with a 6 foot green space along Millennium Drive. A 10 foot asphalt trail already exists along the north side of Joyce Blvd. in this location. 8. (Added) Revise the plat to reflect sanitary sewer extension to the east of Highway 265. • • • Minutes of Subdivision Committee September 2, 1999 Page 5 9. (Added) Revise plat to clarify zoning. 10. (Added) Provide capacity for irrigation lines. Il. (Added) Provide appropriate easements for street lights between lots 9 and 10 and 4 and 5. 12. (Added) The single access easement for lots 1 and 2 needs to be shown. 13. (Added) Any restricted access needs to be noted on the plat. Committee Discussion Conklin: This is a preliminary plat. It contains 12.65 acres. It has C-1 and R -O zoning. Of the 17 lots proposed, 9 are zoned C-1, the others are zoned R -O The C-1 lots are located on the southeast side of Millennium Drive. Staff recommends that this committee forward this plat to the full Planning Commission. Our current zoning line does not match the platted lot line. We either need to adjust our street line and lot lines to match our zoning line or we'll need to go to City Council and modify the zoning boundary. It's a minor change. Hoffman: The applicant's plat doesn't reflect that? Conklin: No. It does not. Parton: It will. Hoffman: If the zoning is adjusted to fit the plat, that would be a Council item? Conklin: I've looked in the ordinances to figure out if I could amend the zoning administratively. Because we have new lot lines, I can't adjust the zoning boundary to reflect the new lot lines. Chris, either way, you need to talk to your client about which way they want to go. Parton: I'm guessing that we'll just adjust the lot lines but I will contact the client and find out what he wants to do. Conklin: Staff is recommending that each lot be subject to large scale development review/approval process. Commercial design standards do apply to this development. A unified design theme shall be presented with the final plat request for the subdivision or the first large scale development will set the theme for all 17 lots. This is similar to what we've done in other commercial subdivisions. Access to lots 11 and 12 and 2 and 3 shall be from Millennium Drive only. A shared curb cut for lots 1 and 2 is recommended. We're asking that curb cuts not be • • • Minutes of Subdivision Committee September 2, 1999 Page 6 allowed on Highway 265 for lots 11 and 12 and that curb cuts not be allowed on Joyce Blvd for lots 3 and 2 and that a shared curb cut for lot 1 and 2 be planned. Those are issues staff has identified. We have the standard conditions of approval. Rutherford: It has all my requirements on there. Hoffman: Sidewalks and driveways are acceptable? Rutherford: Yes. Hoffman: Ron? Petrie: I have 2 comments. What is the situation on the sanitary sewer? Parton: What we'll wind up doing, Ron, is rather than extending that sewer to the north between lot 10 and 11 and creating an easement between those 2 lots is taking the sewer to the east and then to the north property line as necessary so that the owner can come back and combine lots 10 and 11 into one lot. Petrie: Okay. It's not reflected that way on the plat. Hoffman: And the zoning on that lot is R -O? Parton: This is a C-1 lot. Hoffman: Can you more clearly show the zoning? Parton: Yes. Petrie: We mentioned in plat review that we will be looking for irrigation and it will involve a 2 inch service line. Add a 10 foot utility easement down to each street light. Parton: Yes, we will have to bring the easement down that property line. Petrie: Also there is a street light between 4 and 5. Warrick: It would help to adjust that light to be on that lot line. Hoffman: This is a slightly sloped site. Do you have any drainage issues? Petrie: No. We've recently improved Joyce Boulevard with drainage. I've had Chris • • • Minutes of Subdivision Committee September 2, 1999 Page 7 look at those plans and confirm that it could handle that. Hoffman: There's no detention for this site? Petrie: No. Hoffman: We're not going to flood somebody's low water crossing down stream? Petrie: With all the improvements, this will get into the culvert at Highway 265 East. It won't have any negative affect. Public Comment Conway Massey, an adjacent land owner was present in support of the project. Massey: How is this going to sit around White Oak Station? Parton: It's to the north and west of the car wash. Massey: We're across 265 and we're in favor of it. Further Commission Discussion Hoffman: this? I notice Kim is not here. Are there any landscaping issues? Has she looked at Warrick: She made comments at Plat Review and her comments have been satisfied. She didn't have anything further concerning the plat. Hoffman: Okay. Is this a wooded site? Parton: Not at all. This is pretty much pasture. Ward: It's kind of sloped. Warrick: They have about 17% canopy and that is what they are required to maintain or replace. MOTION Ward: I'll move to forward PP99-7 to the full Planning Commission with all the staff • Minutes of Subdivision Committee September 2, 1999 Page 8 comments including adjustment of the lots to meet the zoning map and adding the required utility easements between lot 4 and 5. Estes: more clear. I have a question. In identifying the zoning of each lot, you need to make that Hoffman: He's going to adjust his plat to fix the zoning conflict. Conklin: He'll provide revisions back with the adjusted lot lines as reflected on the zoning map. Estes: I'll second the motion. Hoffinan: I'm going to add a couple of things to it. Engineering comments must be satisfied. The plat must reflect correct zoning boundaries. You have a 20 foot building setback line shown on lot 1. Is that only for lot 1 because you don't carry that same setback line of several of the others? • Warrick: That is unique to lot 1 because lot 2 is a comer lot and it's treated differently because it has 2 fronts and 2 sides. Also, 17 is a corner lot. • Conklin: There is one other issue and that is with regard to the shared curb cut between lot 1 and 2. I'm not sure if we have discussed that. That is a requirement for them to provide. Hoffman: I'll add that to the motion, too. Is a restricted access note needed for any of the other lots? If somebody were going to by this property and in looking at a plat, I would want to know that I couldn't have a driveway from lot 11 onto Highway 265. Why don't we put that on, too? Is there any cross access? Conklin: The adjacent properties are all developed. Hoffman: Then, let's move this on to the full Commission. • Minutes of Subdivision Committee September 2, 1999 Page 9 LSD99-23: LARGE SCALE DEVELOPMENT LIFE COVENANT CHURCH, PP363 This item was submitted by Dave Jorgensen of Jorgensen and Associates on behalf of Tony Quinn, pastor of Life Covenant Church for property located at 1855 Porter Road. The property is zoned A-1, Agncultural and contains approximately 4.98 acres. Dave Jorgensen, Jeff Quinn, and Tony Quinn were present on behalf of the request. Staff Recommendation Staff recommended approval subject to the following conditions: 1. Planning Commission determination of compliance with Commercial Design Standards. 2. Proposed sign does not meet ordinance requirements for the A-1 zoning district. A small sign may be installed (16 square feet maximum) or a variance may be sought from the Board of Sign Appeals. 3. Plat Review and Subdivision comments. 4. Staff approval of final detailed plans, specifications, and calculations for grading, drainage, water, sewer, fire protection, streets, sidewalks, parking lots, and tree preservation. The information submitted for the plat review process was reviewed for general concept only. All public improvements are subject to additional review and approval All improvements shall comply with the City's current requirements. 5. Sidewalk construction in accordance with current standards to include a minimum 6 foot sidewalk with a 10 foot green space along the portion of Porter Road which does not currently have a sidewalk which is north of the entrance drive. 6. Large Scale Development approval is valid for one calendar year. 7. Prior to the issuance of a building permit the following are required: a. Grading and drainage permits b. Completion of all required improvements or the placement of a surety with the City as required by §158.01. Further, all improvements necessary to serve the site and protect public safety must be completed, not just guaranteed, prior to the issuance of a Certificate of Occupancy. • • Minutes of Subdivision Committee September 2, 1999 Page 10 8. (Added) Driveway will provide 1 way in and 2 ways out. Commission Discussion Conklin: This property contains approximately 5 acres zoned A-1 and is located in the overlay district. They are proposing to add a 6,365 square foot new sanctuary to the existing church. Staff is recommending approval The Planning Commission does need to look at the elevation drawings and determine compliance with Commercial Design Standards. The proposed sign does not meet the sign ordinance requirements. A smaller sign (16 square feet) may be installed or a variance may be sought with the Board of Sign Appeals. We have the standard conditions of approval. They have an existing curb cut that is within 250 feet of the intersection but it is existing and has been utilized for the existing church over the past years. Staff does not feel like a variance is needed for that existing curb cut. Once again, staff is recommending approval Warrick: The elevations have been revised from the information you have in your packets. At Plat Review we discussed with the architect the materials that would be used and they had originally planned for a building that had more metal and that is what is reflected in the elevations you have in your packet. They have provided us with a revised elevation that shows the building with mostly split face CMU with metal accents and roofing. Staff supports the new proposal. The east elevation is the front entry off of their parking lot which faces Porter Road and the west elevation faces the bypass. Hoffman: Is there any concern about the side facing the bypass? Warrick: No. It generally reflects the front with the rounded out piece. It's part of their sanctuary so I can understand that there are no windows on that particular elevation. Conklin: We'll be looking at the split face CMU all the way around. Quinn: It's a pitched roof. Rutherford: They've shown all the requirements that they need. Hoffman: Is the landscaping correct? Warrick: They've shown it adequately. MOTION • Estes: I move that we approve LSD99-23 subject to staff comments. • Minutes of Subdivision Committee September 2, 1999 Page 11 Ward: I'll second that. What about cross access? Have you looked at that? They only have one way in and out right now Conklin: the north. There is an apartment development to the south and a single family residence to Ward: When you get through saying the final prayer where are they going to go? Hoffinan: I think that's a good point. I like the location enough from the curb and everything and so I would not be in favor of another one. Have you looked at or discussed in plat review a stub out? and everybody is trying to exit of the driveway that is obviously far Conklin: There is a townhouse development that is partially developed. They are under construction right now to develop some more. Warrick: That is a previously approved large scale. • Hoffman: Could there be a driveway adjacent to this one? Ward: There are 5 acres of land here I'm not sure all the 5 acres will develop down there. If you put 5 acres of parking out there for a church, that's a lot of people trying to get out at one time. Quinn: What if we were to widen the existing driveway? I know it will be widened but I'm talking about perhaps even maybe doing it more so with 2 lanes in and 2 lanes out. Warrick: We have a standard for a 1 way in and 2 way out with a left turn lane. That might be appropriate. Jorgensen: Okay. Yeah. Quinn: Sure. We could do that. We only seat 250 people. Hoffman: With this nice new building, you're going to bring in more people. Ward: You might have a thousand people out there one of these days. Hoffman: Should we put in a stipulation that if the property expands, the cross access will • be provided to the north somewhere? • • • Minutes of Subdivision Committee September 2, 1999 Page 12 Conklin: If it does expand, it will come back through the approval process as a new large scale development. Ho an: I think the widened driveway is a great point. And you'll decrease the size the of the sign. Ward: We have a motion and a second. Hoffman: I concur. • • • Minutes of Subdivision Committee September 2, 1999 Page 13 FP99-4: FINAL PLAT COVINGTON PARK, PH I, PP295 This item was submitted by Dave Jorgensen of Jorgensen and Associates on behalf of Gary Atha for property located north of Highway 45 and east of Blue Mesa Drive. The property is zoned R- 1, Low Density Residential and contains approximately 37.95 acres with 85 Tots proposed. Dave Jorgensen was present on behalf of the request. Staff Recommendation Staff recommended approval subject to the following conditions: 1. All final punch list items must be completed, inspected, and approved. 2. All improvements must be installed. Final layer of pavement, sidewalks, and landscaping are the only items what may be guaranteed. If a guarantee is to be provided, this must be received prior to staff sign off on the final plat document. 3. Park land must be transferred to the City of Fayetteville by means of warranty deed prior to staff sign off on the final plat document. A draft deed must be submitted to Park Division staff for review prior to being filed of record. 4. Covenants for the subdivision shall be filed of record with the final plat document. A draft copy of these covenants must be submitted to the Planning Division for review prior to being filed of record. 5. Plat review and subdivision comments. 6. Staff approval of final detailed plans, specifications, and calculations for grading, drainage, water, sewer, fire protection, streets, sidewalks, parking lots, and tree preservation. The information submitted for the plat review process was reviewed for general concept only. All public improvements are subject to additional review and approval. All improvements shall comply with the City's current requirements. 7. (Added) Increase the size of the drainage easement between lots 13 and 14 to 20 feet. 8. (Added) Show a water line easement extension on Lot 69. 9. (Added) Remove the easement between lots 49 and 50. • • • • Minutes of Subdivision Committee September 2, 1999 Page 14 Committee Discussion Conklin: This is approximately a 38.00 development with 85 lots proposed. It originally was processed as a preliminary plat for Easton Park. The preliminary plat was approved by the Planning Commission on May 13, 1998. Staff is recommending approval and this can be approved at this level. Warrick: There are a few items that need to be addressed before staff can sign off on the final plat documents. The final punch list items need to be completed, inspected and approved. All improvements must be installed with the exception of the final layer of pavement, sidewalks, and landscaping which may be guaranteed. The park land must be transferred to the Parks Departments. Covenants for the subdivision need to be submitted for staff review before being filed. Everything else is standard. These are all items that staff generally waits on before we sign off on the final document. Hoffman: What is the symbol on lot 12? Jorgensen: That's a power line pole. You'll notice they are on lots 12 and 6. Hoffman: Is everybody satisfied with the connectivity that we have laid out? Conklin: This is a final plat. They retied on the preliminary plat approval to construct it. At this time, we're checking for compliance with the preliminary plat approval. Hoffman: Okay. Anything else? Rutherford: We need a letter of credit for the sidewalks. Petrie: Between lots 13 and 14, you have a drainage easement and it needs to be 20 feet. Jorgensen: Can we make that a 20 foot access and drainage easement? Petrie: Yes. It does need to be widened. The off site easement to the water line at lot 69 needs to cover the water line. It kind of stops short. Jorgensen: Okay. I got you. Petrie: Between lots 49 and 50, we discussed eliminating that easement. We still need the as built before we sign off approval Rogers: We need the park land deed before we sign off. • • • Minutes of Subdivision Committee September 2, 1999 Page 15 Jorgensen: I have it. I can fax it to you. Rogers: That would be great. Jorgensen: What is your fax number? Rogers: 521-7714. I'll have land check over it. Public Comment None. MOTION Estes: I move we approve final plat 99-4 subject to the conditions. Ward: That will include a deed to the City for the park, a copy of the covenants, a letter of credit for the sidewalks if they are not already in place, increase the size of the drainage easement between lots 13 and 14, show a water line easement extension on lot 69, and remove the easement between lots 49 and 50 and I'll second the motion. What is the park land going to be used for? Rogers: We like the fact that the boundary is set by the curbing all the way around. It's heavily wooded. Conklin: It's a really nice piece of land. It has sidewalks all the way around it. Hoffman: I'll concur. Meeting adjourned at 9:05 a.m.