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HomeMy WebLinkAbout1999-06-03 - MinutesPO N MP MINUTES OF A MEETING OF THE SUBDIVISION COMMITTEE A regular meeting of the Subdivision Committee was held on June 3, 1999 at 8:30 a.m. in Room 111 of the City Administration Building, 113 W. Mountain, Fayetteville, Arkansas. ITEMS CONSIDERED FP99-3: Charleston Place, pp370 LSD99-16: Mcllroy, pp401 MEMBERS PRESENT Lorel Hoffman Sharon Hoover Bob Estes STAFF PRESENT Kim Hesse Janet Johns Ron Petrie Kim Rogers Chuck Rutherford Dawn Warrick ACTION TAKEN Approved w/conditions Forward to PC MEMBERS ABSENT Conrad Odom Lee Ward STAFF ABSENT Tim Conklin 10 DO DO Minutes of Subdivision Committee June 3, 1999 Page 2 FP99-3: FINAL PLAT CHARLESTON PLACE SUBDIVISION, PP370 This item was submitted by Dave Jorgensen of Jorgensen and Associates on behalf of Greg House for property located east of Old Wire Road and south of Elmwood Drive. The property is zoned R-1, Low Density Residential, and contains approximately 12.84 acres with 51 lots proposed. Dave Jorgensen and Greg House were present on behalf of the project. Staff Recommendations 1. City Council approval of sewer easement vacation. 2. A street name change needs to be presented to City Council in order to change the short section of Hackberry to Amber Drive. This requires the applicant to submit a letter requesting the change and staff will process an agenda request. 3. Protective covenants for this Planned Unit Development shall be filed of record with the final plat. These covenants shall provide for the private maintenance of detention ponds, open channels (swales), and islands and must name the City as a third party. 4. Applicant shall work with staff to finalize the easements prior to engineering sign off on the final plat. 1 5. Payment of parks fees in the amount of $19,125 lots @ $375.00.) Sidewalk construction in accordance with current standards to include a 4 foot sidewalk with a 4 foot green space along both sides of Amber Drive and one side of Cypress Lane. All Plat Review and Subdivision comments. 8. Staff approval of final detailed plans, specifications and calculations for grading, drainage, water, sewer, fire protection, streets, sidewalks, parking lots and tree preservation. The information submitted for the plat review process was reviewed for general concept only. All public improvements are subject to additional review and approval. All improvements shall comply with the City's current requirements. 9. All green space shall be maintained by the Property Owner's Association including the island and sign at the east entrance to the development. DO N PS Minutes of Subdivision Committee June 3, 1999 Page 3 10. Completion of all punch list items prior to staff approval of final plat. 11. Installation of landscaped screening around detention areas. Committee Discussion Due to technical difficultly a transcript of the proceedings was not available. Following is a synopsis of the discussion. Petrie inquired as to whether the alleys would be constructed or bonded. Jorgensen replied that a portion of the alleys might have to be bonded. There was discussion regarding the purpose of the alleys being for rear access to the dwelling units and not for service vehicles. There was a question regarding setbacks from detention areas. Only water features such as lakes that continuously hold water require setbacks. Hoffman requested landscaped screening of the detention areas. MOTION Mr. Estes made a motion to approve FP99-3 subject to all staff comments. Ms. Hoover seconded the motion. Ms. Hoffman concurred. DO Minutes of Subdivision Committee June 3, 1999 Page 4 LSD99-16: LARGE SCALE DEVELOPMENT MCILROY BANK AND TRUST, PP401 This item was submitted by Chris Parton of Crafton, Tull and Associates on behalf of Mcllroy Bank and Trust for property located at the northeast corner of Wedington Road and Salem Road The property is zoned C-2, Thoroughfare Commercial, and contains approximately 3 36 acres. Chris Parton, Stan Green, and Gary Head were present on behalf of the project. Staff Requirements 1. Contribution to Salem Road and Shiloh Drive bridges in the amount of $5,040. 2. Contribution to Wedington Drive improvements in the amount of $16,403.31. 3. Contribution to Hamestring pump station in the amount of $1,716. 4. All plat review and subdivision comments. DO 5. PS Staff approval of final detailed plans, specifications, and calculations for grading, drainage, water, sewer, fire protection, streets, sidewalks, parking lots and tree preservation. The information submitted for the plat review process was reviewed for general concept only. All public improvements are subject to additional review and approval. All improvements shall comply with the City's current requirements. 6. Sidewalk construction in accordance with current standards to include a 6 foot sidewalk with a minimum 10 foot green space along Salem Road and payment of an assessment for required sidewalk along Wedington Drive which is to be installed as a part of the widening project and is included in the amount of the contribution assessment as stated in requirement 2 above. 7. Large scale development approval to be valid for one calendar year. 8. Prior to the issuance of a building permit the following is required. a. Grading and drainage permits. b. Separate easement plat for this project. c. Completion of all required improvements or the placement of a surety with the City. All improvements necessary to serve the site and protect public safety must be completed, not just guaranteed, prior to the issuance of a Certificate of Occupancy. DO DO Minutes of Subdivision Committee June 3, 1999 Page 5 Committee Discussion Due to technical difficultly a transcript of the proceedings was not available. Following is a synopsis of the discussion. Warrick expressed the following concerns regarding site circulation. 1. The entrance from Wedington is difficult to use if a driver wishes to use the drive thru bank facility. 2. "Possible drive thru window" is not protected from oncoming traffic. This does not function safely. 3. Cross access scales at 26 feet this must be reduced to 24 feet. Warrick expressed the following concerns regarding parking: 1. The parking calculations need to be revised. The proposed transformer pad eliminates one space. 2. Square footage calculations do not calculate: 21,600 + 900 + 900 + 5,320 = 28,720, not 28,600 as shown on the plat. 3. If restaurant tenants are proposed, fire protection shall meet the Fire Chief's requirements. Ms. Hoffman expressed concern about the possibility of the restaurants locating at this site. Mr. Head was reasonably certain that only one restaurant would want to develop there. Ms. Warrick noted that C-2 zoning allowed many high volume traffic generators. Mr. Parton inquired as to whether the Wedington assessment also include the construction of the sidewalks. Upon review, Mr. Petrie stated that it did not include an assessment for the sidewalk construction. Regarding the parking issues, Ms. Hesse stated she had agreed to allow a 2 foot overhang into the green space surrounding the parking. Ms. Warrick noted the stall had been reduced to 17 feet. Mr. Petrie stated the City was installing a new water line within the State's right of way. Further, he inquired as to whether or not the applicant had contacted AHTD regarding construction of the sidewalks. Mr. Parton stated he had not been able to make contact with them. • • • Minutes of Subdivision Committee June 3, 1999 Page 6 Mr. Petrie requested that the hydrant be moved to the east in an island within the parking lot. He requested that the 8 inch water line be shown on the construction plans with a connection to an 18 inch RCP. He noted the project would include underground detention. There was specific and general discussion of the routing and detention of runoff from this site in conjunction with adjoining projects. Mr. Petrie noted that the applicant had done a lot of off site improvements. Regarding the circulation issues, after much discussion of various scenarios, the Subdivision Committee requested that the City's traffic engineer analyze the situation and make a recommendation in the form of a letter before the Planning Commission's agenda session on June 10, 1999. The committee found that commercial design standards were adequately reflected in the proposed building consisting of brick and block. Mr. Green stated the mechanical equipment would be roof mounted and screened by parapet walls. MOTION Mr. Estes made a motion to forward the project to the full Planning Commission with the following requirements: any drive through request must be brought back to Subdivision for appal by the Subdivision Committee and Planning Commission; a recommendation from Paul Libertini and Perry Franklin must be provided prior to the Planning Commission meeting; and, parking waiver resolution. Ms Hoover seconded the motion. Ms. Hoffman concurred.