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HomeMy WebLinkAbout1998-06-11 - Minutes• • • MINUTES OF A MEETING OF THE SUBDIVISION COMMITTEE A regular meeting of the Fayetteville Subdivision Committee was held on June 11, 1998, at 8:30 a.m. in Room 326 of the City Administration Building located at 113 W. Mountain Street, Fayetteville, Arkansas. ITEMS REVIEWED: 1. LSD 98-16.00: First Security Bank 2. FP 98-1.00: Deerfield Place 3. PP 98-3.00: West Haven Subdivision 4. LS 98-19.00: Osbum 5. LS 98-20.00: Sumrall 6. LSD 98-20.00: Simmons 1" Bank MEMBERS PRESENT: STAFF PRESENT: ACTION TAKEN Approved/No further action Approved/No further action Approved to PC Approved/No further action Approved/No further action Approved/No further action Robert Reynolds, Lorel Hoffman, and Lee Ward (sitting in for Phyllis Johnson) Alett Little, Jim Beavers Chuck Rutherford, Beth Sandeen, Tim Conklin, Dawn Warrick, and Debra Humphrey LSD 98-16.00:1.ARGE SCALE DEVELOPMENT (FIRST SECURITY BANK PP 1741 SOUTH OF JOYCE BOULEVARDAND EAST OF HWY 71B This item was submitted by Crafton, Tull and Assoc. on behalf of First Security Bank for property located south of Joyce Blvd. and east of Hwy 71 B. The property is zoned C-2, Thoroughfare Commercial and contains approximately 1.99 acres. Findings: This project would provide a two-story First Security Bank building (approx. 14,000 square feet). Cross access to the east, west and south is proposed. This project is subject to Commercial Design Standards. Recommendation: Consideration of this project based on staff findings. If the Subdivision Committee chooses to approve this project, staff recommends the following conditions of approval: 1. Plat Review and Subdivision comments (to include written staff comments mailed to the applicant or his representative, and all comments from utility representatives - AR Western Gas, SWBT, Ozarks, SWEPCO, TCA Cable). 2. All improvements shall comply with City's current requirements. 3. Staff approval of final detailed plans, specifications and calculations (where applicable) for grading, drainage, water, sewer, fire protection, streets (public and private), sidewalks, parking lot(s) and tree preservation. The information submitted for the plat review process was reviewed for general concept only. All public improvements are subject to additional review and approval. 4. Repair of broken places in existing 5' sidewalk along Joyce Blvd. and approaches so that the sidewalk will be continuous through the driveways. 5. Large Scale Development approval to be valid for one calendar year. 6. Prior to the issuance of a building permit the following is required: a. Grading and drainage permits b. Separate easement plat for this project. c. Completion of all required improvements or the placement of a surety with the City (letter of credit, bond, escrow) as required by § 159.34 "Guarantees in Lieu of Installed Improvements" to guarantee all incomplete improvements. Further, all improvements necessary to serve the site and protect public safety must be completed, not just guaranteed, prior to the issuance of a Certificate of Occupancy. • • • Subdivision Committee Meeting Minutes June 11, 1998 Page -2- 7. All interior driveways shall be 110 wider than 24', including the areas provided for cross access to adjoining lots. This has been revised - all drives are shown to be 24' except the rear of the building which is 40 as per the 5/28/98 Subdivision Committee meeting discussion. 8. All proposed signage shall comply with the City's sign ordinance. The monument sign located on this plat does not appear to be far enough away from the right of way for Joyce Blvd. The lot split creating this lot which was approved at the 5/28/98 Subdivision Committee meeting stipulated that Lot 10A and Lot 10B were entitled to one monument sign each with no pole signs permitted. 9. Contribution to the construction of Vantage Street. This MSP collector will provide access for this development, as well as, for projects in the undeveloped land to the east. This contribution shall be 12.5% of 50% of the cost of the construction of this street. This percentage was determined fair since all of lot 10 comprises approximately '/i of the property affected and this project site is about 1/8 of Lot 10. Staff estimates this contribution to be $8,000.00. 10. Planning Commission determination of compliance with Commercial Design Standards. 11. All utilities, existing or proposed shall be located underground. STAFF COMMENTS: Little: She addressed two issues. One was the interior driveway not to be wider than 24' with the exception of the driveway to the rear of the building. The driveway to the rear was revised to 40'. The applicant had made the proper revisions and the revisions are acceptable with staff. The other issue was the contribution for the Master Street Plan for Vantage Street. Staff's estimate for the applicant's contribution would be $8,000. This would be 1/8 of Lot 10. Lot 10 contains approximately 16 acres. This subject property contains 2 acres. Staff is in agreement with the contribution amount as noted above. She referred to the monument sign on the plat and stated it did not look like it would be far enough from the right of way of Joyce Blvd. She requested the applicant move the sign further back or obtain a variance from the sign committee. Staff had allowed a 12' drive in and two 12' drives out making this curb cut 24'. Hoffman: She inquired if this counted as one curb cut. Little: In response, she stated the curb cut counted as one because this project has one way in and one way out. Hoffman: She inquired if there was a parking lot issue regarding the parking stalls being too large. Little: In response, she stated the applicant had revised their parking stalls to 24'. The applicant previously reflected a 44' drive in the rear and this was reduced to 40' per staff's recommendation. Sandeen: She stated the applicant would need to add shrubs along the perimeter She requested the applicant specify a method for irrigation (whether hand -watered or irrigation system installed). There were no further staff comments. Subdivision Committee Meeting Minutes June 11, 1998 Page -3- PUBLIC COMMENTS: There were no public comments. SUBDIVISION COMMITTEE FINDINGS: Commissioner Ward moved to approve LSD 98-16 at this level subject to staff's comments. Hoffman: She requested to see the elevations on this building. Warrick: She noted there were two sets of elevations. One elevation was a photograph and the other elevation was a set of computer-generated elevations. The Subdivision Committee reviewed the elevations presented. Commissioner Hoffman seconded said motion. The motion carried on a unanimous vote of 3-0-0. Beavers: He noted that prior to obtaining a building permit, engineering would require an approved grading and drainage plat. • Little: She noted the applicant would require a letter of credit prior to issuance of a building permit. • Subdivision Committee Meeting Minutes June 11, 1998 Page -4- FP 98-1.00 FINAL PLAT (DEERFIELD PLACE PP 5712 NORTH OF HUNTSVILLE ROAD AND WEST OF MALLY WAGNON ROAD This item was submitted by Jorgensen & Assoc. on behalf of Gordon Wilkins for property located north of Huntsville road and west of Mally Wagnon road. This property is zoned R -O, Residential Office, and R-1, Low Density Residential and contains approximately 12.14 acres with 35 lots. Findings: The Preliminary Plat for this subdivision (PP 96-7.20) was approved by Planning Commission April 14, 1997. This plat proposed 33 lots. One large lot has been divided and one lot which was previously reserved for a detention pond has been revised to provide the additional two lots for the final plat which shows 35 proposed lots. This is a final plat which may be approved at the Subdivision Committee level if it is deemed appropriate. Recommendation: Approval of this project based on staff findings. If the Subdivision Committee chooses to approve this project, staff recommends the following conditions of approval• 1. Plat Review and Subdivision comments (to include written staff comments mailed to the applicant or his representative, and all comments from utility representatives - AR Western Gas SWBT, Ozarks, SWEPCO, TCA Cable). 2. All improvements shall comply with City's current requirements. 3. Completion of all items on punch list per City Engineering Division prior to signatures on final mylars. 4. Payment of parks fees in the amount of $9,900.00 prior to signatures on the final mylars. This covers lots 2-34. Lots 1 & 35 are zoned R-0; if either of these lots develops residentially, parks fees ($300.00 per lot) will be due at the time of building permit. 5. Sidewalk construction in accordance with current standards to include 4' sidewalks along Malty Wagnon Road, Country Ridge and Deerfield Way, and 6' sidewalks along Hwy 16E. These sidewalks must be constructed or guaranteed per §159.34 - Guarantees in lieu of installed improvements. 6. Revision of signature block for final mylars. Contact Planning Division for exact wording if necessary. STAFF COMMENTS: Little: Beavers: She noted the payment of parks fees would be due in the amount of $9,900.00. The fee would be due prior to the signatures being obtained on the final mylar. He stated the general punch list for the final plat would need to be met. The applicant has a copy for their records. There were no further public comments: SUBDIVISION COMMITTEE FINDINGS: Hoffman: She inquired if there was a sign indicating the cul-de-sac would be a through street in the future. Applicant: He spoke with Perry Franklin. When they install the street signs, sign indicating that the cul-de- sac would be a through street would also be installed. Little: She noted the new signs would be 2'x3' so the public could see the sign from the end of the street rather than right at the sign. Warrick: She stated the applicant would guarantee the sidewalks prior to obtaining the signatures on the Subdivision Committee Meeting Minutes June 11, 1998 Page -5- fun] plat. This was a provision of the Subdivision regulations. Commissioner Hoffman moved to approve FP 98-3.00 at this level subject to staff comments. Commissioner Ward seconded said motion. The motion carried unanimously on a vote of 3-0-0. • • • Subdivision Committee Meeting Minutes June 11, 1998 Page -8- LS 98-19.00: LOT SPLIT (OSBURN. PP 182) 3658 N. SASSAFRAS HILL ROAD This item was submitted by Terri Lynne McNaughton Realtors on behalf of Earl & Virginia Osbum for property located at 3658 N. Sassafras Hill Road. The property is in the county and contains approximately 6.81 acres. The proposed split will create a 3.81 acre parent tract and a 3.00 acre remaining tract. Findings: This project is adjacent to a Master Street Plan collector street which runs east/west along the south property line. The applicant has dedicated as much right of way as possible for this street without encroaching the existing bard on the lot. Legal descriptions have been revised and requests from the Technical Plat Review meeting have been shown. Recommendation: Approval of this project based on staff findings. If the Subdivision Committee chooses to approve this project, staff recommends the following conditions of approval - 1. Plat Review and Subdivision comments (to include written staff comments mailed to the applicant or his representative, and all comments from utility representatives - AR Western Gas, SWBT, Ozarks, SWEPCO, TCA Cable). 2. Documents (deeds and plats) used to transfer this property shall be stamped "approved" by the City Planning Division prior to being filed of record with the Circuit Clerk. An instrument must be filed which dedicates the City right of way as shown on the revised plat of survey. STAFF COMMENTS: Little: She indicated there is a Master Street Plan street which runs on the south side of subject property. Applicant will dedicate an additional 10 feet to cover their portion of the street cost. She requested the documents be stamped by the Planning Division prior to recordation. There were no further staff comments. SUBDIVISION COMMITTEE FINDINGS: Commissioner Hoover moved to approve LS 98-19.00 at this level subject to staff comments. Commissioner Ward seconded said motion. The motion was approved unanimously on a vote of 3-0-0. • • • Subdivision Committee Meeting Minutes June 11, 1998 Page -9- LS 98-20.00: LOT SPLIT (SUMRALL. PP 200 SOUTHWEST CORNER OF HOWARD NICKELL ROAD AND SALEM ROAD This item was submitted by Northwest Engineers on behalf of Mike Sumrall for property located at the southwest corner of Howard Nickell Road and Salem Road. The property is in the county and contains approximately 2.0 acres. The proposed split will create two 1 00 acre tracts. Findings: This property is adjacent to Salem Road, a Master Street Plan collector and to Howard Nickell Road, a Master Street Plan principle arterial. Revisions requested at the Technical Plat Review meeting have been made to the plat. Recommendation: Approval of this project based on staff fmdings. If the Subdivision Committee chooses to approve this project, staff recommends the following conditions of approval: 1. Plat Review and Subdivision comments (to include written staff comments mailed to the applicant or his representative, and all comments from utility representatives - AR Westem Gas, SWBT, Ozarks Electric, SWEPCO, TCA Cable). 2. All improvements shall comply with City's current requirements. 3. Staff approval of fmal detailed plans, specifications and calculations (where applicable) for grading, drainage, water, sewer, fire protection, streets (public and private), sidewalks, parking lot(s) and tree preservation. The information submitted for the plat review process was reviewed for general concept only. All public improvements are subject to additional review and approval. 4. Revise plat to state that requested easements shall be general utility easements and shall be granted only subject to all utilities being placed underground. STAFF COMMENTS: Little: She noted there was a Master Street Plan collector that runs to the west of the subject property. The applicant has dedicated the proper amount of land and adjusted their lot line accordingly. She also requested that the plat should be revised to include the requested easement will be a general utility easement and shall be granted only subject to all utilities being placed underground. Developer: He indicated he has reflected the notation on the plat. Reynolds: He inquired how far west on this road does the city limits run. Little: She noted this subject property was outside the city limits. There were no further staff comments. Commissioner Ward moved to approve LS 98-20 subject to staff comments. Commissioner Hoover seconded said motion. The motion carried unanimously on a vote of 3-0-0. • • • Subdivision Committee Meeting Minutes June 11, 1998 Page -10- • • • Subdivision Committee Meeting Minutes June 11, 1998 Page -11- LSD 98-20.00: LARGE SCALE DEVELOPMENT (SIMMONS 1ST BANK, PP 135) NORTH OF JOYCE BLVD. AND WEST OF FIWY 71B This item was submitted by Northwest Engineers on behalf of Simmons l' Bank of NW Arkansas for property located north of Joyce Blvd. and west of Hwy 71B. The property is zoned C-2, Thoroughfare Commercial, and contains approximately 1.69 acres. Findings: This project proposes a 3,000 sf branch of Simmons' First Bank adjacent to and west of the Circuit City site on the north side of Joyce Blvd. This project is subject to Commercial Design Standards. Cross access has been provided to the east (two locations) and to the west. Recommendation: Consideration of this project based on staff fmdings. If the Subdivision committee chooses to approve this project, staff recommends the following conditions of approval: Conditions of Approval: 1. Plat Review and Subdivision comments (to include written staff comments mailed to the applicant or his representative, and all comments from utility representatives - AR Western Gas, SWBT, Ozarks Electric, SWEPCO, TCA Cable). 2. All improvements shall comply with City's current requirements. 3. Staff approval of final detailed plans, specifications and calculations (where applicable) for grading, drainage, water, sewer, fire protection, streets (public and private), sidewalks, parking lot(s) and tree preservation. The information submitted for the plat review process was reviewed for general concept only. All public improvements are subject to additional review and approval. 4. Planning Commission determination of compliance with Commercial Design Standards. 5. Sidewalk construction in accordance with current standards to include a 6' sidewalk along Joyce Blvd. 6. Large Scale Development approval to be valid for one calendar year. 7. Prior to the issuance of a building permit the following is required: a. Grading and drainage permits. b. Separate easement plat for this project. c. Completion of all required improvements or the placement of a surety with the City (letter of credit, bond, escrow) as required by §159.34 "Guarantees in Lieu of Installed Improvements" to guarantee all incomplete improvements. Further, all improvements necessary to serve the site and protect public safety must be completed, not just guaranteed, prior to the issuance of a Certificate of Occupancy. 8. Staff questions the area on the north side of the building called out as "gravel surface." 9. All utilities shall be located underground. 10. All utility and mechanical equipment (including the electric transformer) shall be screened from the public view. 11. Joyce Blvd. shall be widened to match the improvements constructed by Circuit City and the street shall be tapered back to the existing street. STAFF COMMENTS: Little: There was a requirement for sidewalk construction. An additional requirement was requested for Joyce Blvd. to be widened to match the improvements constructed by Circuit City. The street would need to be tapered back into the existing street. She noted the plat indicates a graveled area on the north side of the property and inquired what • • Subdivision Committee Meeting Minutes June 11, 1998 Page -12- Engineer: Little: Reynolds: Engineer: Hoffman: Warrick: Hoffman: Engineer: Warrick: this area would be used for. He stated the architect requested the graveled area due to the curb being in this location. She noted technically under the ordinance gravel could be landscape. He inquired if the developer could change the gravel to grass and greenspace. He responded they could change the gravel to grass. She inquired about the long drive in the back of the property. She stated Circuit City was required to stub out in this location. She inquired why there was a need for two stub outs in this location. He responded the City requested this stub out. She responded there may be additional development north of this location. Little: She referred to the elevations. The applicant would not use the shingles as identified. However, they would use the standing metal roof. Staff approved that the applicant would not have to provide revised elevations. Reynolds: He inquired about the front area and whether there would be a canopy. Little: She responded there would probably be a vestibule in this area. Reynolds: He noted there was an unusual amount of drain pipes or down spouts in the front of the building. Little: She stated normally the City Commercial Design Standards require the drain pipes be incorporated into the building structure. Engineer: He stated he felt the applicant could probably revise their building. Little: She read from the ordinance which stated "all mechanical and utility equipment located on the wall end of the ground shall be screened. All roof -mounted utilities and equipment shall be screened by incorporating the screening into the structure utilizing the materials compatible with the supporting building." Engineer: He stated the applicant would remove the drain pipes on the front of the building. Hoover: She inquired if there were enough bushes along the front. Sandeen: She noted the applicant confined the shrubs to the island in the center. She further stated there was no regulation against putting the shrubs in the island but this would require 6 shrubs. • Hoover: She requested more shrubbery in front of the building. • • • Subdivision Committee Meeting Minutes June 11, 1998 Page -13- Engineer: He noted the shaded areas on the plat are where the landscaping would be on the property. Sandeen: She stated the commission could require the applicant to remove the shrubbery from the island and install shrubbery along the front of the building. Hoover: She requested the applicant not install all the shrubs in the island but spread them along the parking lot. Engineer: He was in agreement with the requirement. Beavers: He noted the comments regarding the drainage. He stated the drainage shown does not meet with the requirements requested at plat review. Engineer: He stated he was waiting to get with Mr. Beavers to discuss this further. He inquired what kind of signs was Wal -mart required to install. Conklin: He responded when Wal -mart came through Subdivision they had Joint tenant signs with space on it. Little: She stated the bank was entitled to the sign. However, she encouraged they not use the free- standing sign. Engineer: He inquired about the bank which was just approved and whether they had a monument sign. Little: She responded they did have a monument sign. Warrick: In response to the applicant's question, she noted the sign requirement on the previous bank was restricted at the lot split level. Little: She noted if the applicant utilized their building, their visibility would be better than when using free-standing signs. Rutherford: He noted the applicant states 8'6 backup curb for greenspace on the plat. He requested this be changed. Engineer: In response, he noted the sidewalks were already on the 55' right of way. Since they had to widen Joyce Street, this took away all of their extra room and would not allow them to have 10' space, and the City has an existing fire plug at this location. Therefore, they revised their plans to match Circuit City's sidewalk. Rutherford: He stated the applicant could put in greenspace around the fireplug. He further noted the plat reflects lines through the curb which needs to be removed. Conklin: He stated there were 3 lanes of traffic from the centerline. Rutherford: He stated the engineer needed to line up the sidewalks with Circuit City's sidewalks. There were no further staff comments. Subdivision Committee Meeting Minutes June 11, 1998 Page -14- SUBDIVISION COMMITTEE FINDINGS: Ward: He inquired about the stub out and what was the purpose of this requirement at this time. Little: She responded it was required so it would be available for cross access for safety. Reynolds: He inquired if staff had revised elevations of the existing building from the east. He noted on the elevation it currently showed two pillars by the front door. Little: Hoover: She stated they only discussed the roof materials with the applicant. She inquired if they approve this project at this level, whether the applicant could work with the developer to make sure the design would be acceptable. Little: She stated they would work with the applicant. Commissioner Hoover moved to approve LSD 98-20 subject to the staff's conditions of approval to include: 1. Replace gravel with grass for greenspace; 2. Be restricted to a 6' high monument sign 75 sf in area; 3. Line up the sidewalk with Circuit City's sidewalk; 4. Drainage approval; 5. Screen and reduce the number of gutters and down spouts; 6. Provide a minimum of 3 shrubs in the front of the parking lot; 7. Improve the entrance of the appearance of the vestibule; 8. Provide the metal roof vs. the shingles. Commissioner Ward seconded said motion. The motion carried unanimously on a vote of 3-0-0. • • • Subdivision Committee Meeting Minutes June 11, 1998 Page -15- Little: She inquired about Planning Commission's annual training. After discussion, she decided her department would update their books when the commissioners bring them to her. There being no further business, the meeting was adjourned at 9:20 a.m.