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HomeMy WebLinkAbout1996-03-28 - Minutes• • MINUTES OF THE A MEETING OF THE SUBDIVISION COMMITTEE A regular meeting of the Subdivision Committee was held at 9:00 a.m. on March 28, 1996 at 9:00 a.m. in Room 111 of the City Administration Building, 113 W. Mountain, Fayetteville, Arkansas. MEMBERS PRESENT: Robert Reynolds, Jana Britton, and Charles Nickle STAFF PRESENT: Jim Beavers, Janet Johns, Beth Sandeen, and Dawn Thomas LSD96-9 - CARPENTER MINI STORAGE NW ENGINEERS - E OF SCHOOL AVE, S OF 15TH The first item on the agenda was the large scale development submitted by Development Consultants on behalf of Carl Carpenter for property located east of South School Avenue, and south of 112 Drive -In and zoned C-2, Thoroughfare Commercial. Mr. Jones stated the original plan had been approved without an extended sidewalk and subsequent to that approval, an agreement had been made to extend the sidewalk over the creek. He stated he had submitted the plan to extend the sidewalk to the Arkansas Highway and Transportation Department and they had problems with a pipe under the sidewalk. Further he stated the sidewalk permit fee had been refunded to the applicant. Discussion ensued. Ms. Britton stated when the Commission toured the site, Mr. Carpenter had agreed to construct the sidewalk over the creek. Mr. Jones stated it would required additional time to obtain AHTD approval to construct the walk and he requested that approval not be held up until they had obtain the sidewalk permit. Mr. Nickle requested that the Commission be provided a copy of the letter from AHTD. Discussion ensued. Regarding screening requirements, Ms. Sandeen requested a letter inventorying the size and type of vegetation they would provide for the screening setback reduction. Further she stated no certificate of occupancy would be issued until the vegetation was installed. Further discussion ensued regarding the sidewalk agreement. Mr. Beavers suggested that a letter of credit be accepted for installation of the sidewalk. Mr. Jones stated they would provide same. Mr. Beavers requested that the manhole system would need to be rebuilt. He requested that Mr. Jones contact David Jurgens at water and sewer to coordinate same. Mr. Jones stated he had discussed same with Mr. Jurgens and they had resolved that Mr. Carpenter would rebuild the manholes and the City would contributed the difference for an update to the manhole system. MOTION Mr. Nickle made a motion to forward the large scale development to the Commission subject to the letter of credit on the sidewalk and a letter stating the size and type of vegetation Mr. Carpenter would install for reduction of the setback requirement. Ms. Britton seconded the motion. • • • Subdivision Committee Meeting March 28, 1996 Page 2 LSD96-6 - DON COZART NW ENGINEERS - NE CRN OF MISSION AND CROSSOVER The next item on the agenda was the large scale development for Don Cozart submitted by Northwest Engineers on behalf of Don Cozart for a convenience store/restaurant on property located at the northeast comer of Mission Boulevard and Crossover Road. The property in zoned C -I, Neighborhood Commercial and contains 1.23 acres. This item was heard at the Planning Commission meeting of' March 25, 1996. The commission postponed consideration of this item until their April 8th meeting and subsequently, the planning director placed the item on the Subdivision Committee agenda to resolve the number of pumps allowed and the landscaping issues. Discussion ensued regarding landscape issues. Ms. Sandeen stated her initial recommendation required 400 square feet of permeable surface per large growing species of tree but she had made a compromise with the developer to decrease the size of permeable growing area for 4 of the replacement trees. She stated she did not support the fence on the retaining wall and recommended vegetation along the east property line instead. Mr. Reynolds inquired as to the height of the wall and Mr. Gray stated it would 10-11 feet and he further stated they would provide a safety guardrail. Discussion ensued. Ms. Sandeen recommended that the east property line be enhanced with shrubbery and Mr. Cozart agreed to provide same. Ms. Sandeen suggested a letter of' credit for delay of landscaping and sidewalk along Highway 265 to allow for the water line to be laid but she stated the landscaping in all other areas should be installed at the time of construction and Mr. Cozart agreed to same. Discussion ensued regarding the number of pumps to be allowed and Mr. Cozart contended that it was his opinion they had agreement for approval of five pumps prior to the Planning Commission meeting of March 25, 1996. Mr. Nickle stated his concern was regarding perimeter traffic flow. Discussion ensued. Mr. Williams with Northwest Oil Company stated they had consulted with a traffic engineer and this layout had been tested and he felt confident it would work. Discussion ensued. Mr. Cozart agreed to provide amended plats showing 15' between the southernmost pump and the curb line. Ms. Thomas requested discussion regarding throat length and Mr. Gray stated the dimensions as shown depicted the correct right of way along the highway and the throat length would therefore be adequate to allowing automobile stacking capacity. Ms. Britton stated she did not find this project desirable. Ms. Sandeen requested the plat reflect notation that landscaping in the east section of the project would be coordinated at the time of construction. MOTION Mr. Reynolds made a motion to forward the large scale development with recommendation for approval subject to staff comments and the letter of credit as specified above. Mr. Nickle seconded the motion. Ms. Johns requested 28 amended plats by noon on Monday, April 1, 1996. • • Subdivision Committee Meeting March 28, 1996 Page 3 LSD96-13 - NELMS AUTO PLAZA DCI - BETWEEN HWYS 71 AND 112, S OF 112 DRIVE-IN The next item on the agenda was the Targe scale development for Nelms Auto Plaza submitted by Development Consultants, Inc. on behalf of Don and Millie Nelms for property located between Highways 71 and 112, south of the 112 Drive In and zoned C-2, Thoroughfare Commercial. This item was postponed at the Planning Commission Meeting of March 25, 1996, and the planning director placed the item on the Subdivision Committee Agenda to resolve landscaping and sidewalk issues and waivers requested for same. Regarding the sidewalk waiver, Mr. Bone stated he had been in contact with the Arkansas Highway and Transportation Department and they would not allow construction of a sidewalk within the 29' required setback. Mr. Reynolds noted that grade drops substantially at the required setback and additionally it would create a hazardous retaining wall. Mr. Reynolds stated the future large scales for property to the south could be required to construct a sidewalk along Highway 112. Mr. Reynolds recommended that the sidewalk be constructed on both sides of the interior private drive which at a later date may be dedicated as a public street. Mr. Bone suggested that the sidewalks be waived until such time the private drive is dedicated as a city street. Mr. Nelms stated he would provide a sidewalk on the south portion of the tract at this time. Mr. Nickle requested a letter from the AHTD regarding their objection to the construction of the sidewalk. Discussion ensued regarding the overall concept of the auto plaza. Discussion ensued regarding the integrity of the slope along the highway and the safety hazards presented by planting trees for screening. Discussion ensued regarding the number of trees required and the proposed locations of same. Ms. Sandeen stated the tree ordinance requirements had been met. Discussion ensued regarding the landscaping requirements and the impact same would have on the visibility of the site which the developer is depending on since no freestanding signs are permitted in the overlay district. Ms. Sandeen stated she was sympathetic to the developer's need for visibility and she suggested they design a landscaping plan incorporating vegetation, water features, and pavers as an alternative to the requirements. Mr. Nickle supported Ms. Sandeen's suggestion regarding an equivalent landscape design to meet the overlay requirements. Ms. Sandeen stated she fully supported the engineering department's policy to not allowing planting of trees in the right of way and easements however, she stated she did support certain types of small -growing trees being allowed to be planted in the easements. Discussion ensued regarding decorative pavers and the effects of the heat islands which are created as a result of the extensive amount of paving involved with the subject project. Mr. Nelms stated that during the public hearings involved in the approval of the overlay district, he was assured provisions for his project were in place. Ms. Sandeen suggested the developer request a waiver of the overlay district ordinance requirements. • Ms. Sandeen requested a landscape plan highlighting the area where the developer wished to have the requirements waived. Subdivision Committee Meeting March 28, 1996 Page 4 MOTION Mr. Nickle made a motion to forward the large scale development with recommendations and subject to all staff comments, a letter from the AHTD regarding their reasoning as to why they would not allow a sidewalk along the highway, resolution of the landscape and overlay district landscaping requirements, and provisions for construction of the sidewalk on the southern portion of the property. Mr. Reynolds seconded the motion. • • • Subdivision Committee Meeting March 28, 1996 Page 5 PP96-3 - WESTFIELD ADDITION TIM AND JENNIFER MOORE The next item was the preliminary plat for Westfield Addition submitted by Northwest Engineers on behalf of Tim and Jennifer Moore for property located at the comer of Velma and Lierly Lane. The property is located in the County and contains 23 acres with 12 proposed lots. Mr. Jones stated the subject property was in the growth area and he had received approval from the County to proceed. Further he stated they had done extensive perk testing and septic permission had been granted. Ms. Thomas requested the final plat reflect a note stating that no fire protection would be provided by the City. In response to a question from Ms. Britton, Mr. Jones stated no curb or gutter would incorporated with the street development but a drainage ditch would be included within the 60' right of way. Ms. Thomas read section 159.32 regarding street standards. Mr. Beavers stated a detention area was shown and he requested the 6" water line be extended to the property lines. Ms. Georgie Fant presented pictures of the subject area and expressed concern regarding the developers ability to finance the complete project. MOTION Mr. Reynolds made a motion to forward the preliminary plat to the Planning Commission subject to staff comments and with the committee's recommendation for approval. Ms. Britton seconded the motion. • • • Subdivision Committee Meeting March 28, 1996 Page 6 LS96-2 - SAM MATHIAS SE CRN OF COLLEGE AND HAROLD The next item on the agenda was the lot split request submitted by Jorgensen Engineers on behalf of Sam Mathias for property located at the southeast corner of College and Harold Street. The property is zoned C-2, Commercial Thoroughfare. Mr. Jorgensen stated the lot split was requested in order to provide for a sign. MOTION Ms. Britton made a motion to approve the lot split subject to staff comments. Mr. Nickle seconded the motion. LSD96-8 - MARKET COURT MATHIAS PROP. - S OF HAROLD & E OF 71B The last item on the agenda was the large scale development submitted by Jorgensen Engineers on behalf of Sam Mathias for property located south of Harold and east of 71B. The property contains 2.19 acres and is zoned C-2, Commercial Thoroughfare. Ms. Britton stated the maximum allowable curb cut was 24'. Discussion ensued regarding location of the handicapped parking spaces to avoid hazardous crossing through the dry cleaner's drive through. Discussion ensued regarding curb and gutter improvement to Harold Street and Mr. Beavers noted those improvements were covered in CIP. Mr. Beavers requested the water line be looped to provide adequate water pressure for fire protection. Discussion ensued regarding water run off and Mr. Jorgensen stated he would check the flows and redirect the drainage if necessary. Ms. Thomas requested that plat page 252 be added to the title block and that the legend reflect a symbol for hydrants in the legend. She further requested a right of way deed along Harold Street. MOTION Mr. Nickle made a motion to forward the preliminary plat to the Planning Commission subject to staff comments. Mr. Reynolds seconded the motion. The meeting adjourned at 11:20 a.m.