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HomeMy WebLinkAbout1996-03-14 - Minutes• • • MINUTES OF A MEETING OF THE SUBDIVISION COMMITTEE A regular meeting of the Subdivision Committee was held on March 14, 1996 at 9:00 a.m. in Room 111 of the City Administration Building, 113 W. Mountain, Fayetteville, Arkansas. MEMBERS PRESENT: Jerry Allred, Robert Reynolds, and Jana Britton STAFF PRESENT: Rich Lane, Beth Sandeen, Jim Beavers, and Janet Johns. LSD96-11 - CRYSTAL SPRINGS SOFTBALL FIELDS CITY OF FAYETTEVILLE - NORTH SALEM ROAD (PP245) The first item on the agenda was the large scale development submitted by Dale Clark of Parks and Recreation Department on behalf of City of Fayetteville for property located on North Salem Road, north of Mt. Comfort Road and zoned R-1, Low Density Residential and P-1, Institutional. Mr. Lane stated a conditional use application would be required because the subject tract adjoins a residential zone. He stated the applicant had requested a waiver on the height of the stadium lights to exceed the recommendation of 35'. He further stated a variance would be required for stadium lighting within 200' of a residential zone. Mr. Reynolds inquired what the state regulation for height was and Mr. Clark stated the minimum was 60'. Ms. Britton inquired as to the hours the lights would be burned and Mr. Clark responded that since the field would primarily be for women they generally would be through by 10 p.m. He further stated that park curfew would be 11:00 p.m. Ms. Britton stated she would request that the park curfew be 10 p.m. Discussion ensued and Mr. Green presented the City consultant's proposal which supported heights in excess of 35'. He stated the lights would be easier to direct downward if they were 60' and he further stated they would have visors which would reduce spill. He stated the lights would have a maximum lamp candle light length would be 1.5'. He stated they had made every effort to cut down on spill light. Mr. Green stated he had met with the Planning Director and she recommended they keep the lights lower but she had agreed to meet with the field lighting consultant within the next two weeks. Ms. Britton stated the waiver should be brought to the entire Planning Commission. Discussion ensued. MOTION Mr. Reynolds made a motion to forward the large scale development to the full Planning Commission without a recommendation and to request a determination on the field lights waiver. Ms. Britton seconded the motion. 314sc.min • • • Subdivision Committee Minutes March 14, 1996 Page 2 LSD96-13 - NELMS AUTO PLAZA DON & MILLIE NELMS - BETWEEN HWY 71 & 112, S OF DRIVE IN (PP248) The next item on the agenda was the large scale development submitted by Development Consultants on behalf of Don & Millie Nelms for property located between Highway 71 and Highway 112, south of the Highway 112 Drive In and zoned C-2, Thoroughfare Commercial. Mr. Lane stated waivers had been requested for the required sidewalk along Highway 112. Mr. Ray clarified that the waiver was for the southwestem section where there were problems with terrain. Further Mr. Ray stated the owner was reluctant to build a sidewalk which did not go anywhere. Mr. Ray stated the owner would build the sidewalk north of the driveway at the time that portion of property developed. Ms. Britton inquired if the highway department had objected to the sidewalk being located adjacent to the road and Mr. Ray stated it would be a highway project to design a sidewalk system. Discussion ensued regarding meeting ADA requirements. Mr. Beavers stated the private drive should be built to city standards in the event it becomes a public street. He stated consideration had been given to allowing a sidewalk on only one side of the street and he recommended that a binding agreement providing sidewalks at the time the private drive became a public street. Mr. Ray stated he would consult the owner regarding same. Ms. Britton inquired regarding the need for the 20' internal water and sewer easement. Mr. Beavers stated there was existing water and sewer which required a 10' separation. Further Ms. Britton inquired if trees could be planted in the 10' separation and Mr. Beavers responded that landscaping in that area would not allow for heavy equipment if the line(s) needed repair/improvement. Discussion ensued and Mr. Ray noted there was a 25' perimeter easement which they would like to landscape according to overlay green space requirements. Mr. Ray stated the owner was especially concerned with the landscaping reducing his display area. Mr. Ray continued that falling foliage/limbs from large trees could potentially damage the owner's merchandise. Ms. Sandeen requested documentation providing planting of large species of trees along the employee parking lot. She stated several waivers on landscape would be required but interior landscape/parking requirements had been met. She stated display area would be exempt from landscape/parking requirements. Ms. Sandeen stated the overlay district requirements included a landscape plan including quantified and qualified data. Further she inquired regarding the water feature and Mr. Ray stated the owner had not committed to same and Ms. Sandeen responded that pursuant to the overlay requirements he would have to show same for it to be included in the 25% landscaping requirement. Mr. Beavers stated there were some drainage issues and subsequent to his meeting with DCI he felt they were being adequately addressed. Regarding landscaping, Mr. Beavers stated it was the City's policy that removal of any improvements in the easements (i.e. vegetation or pavers) would be the responsibility of the owner to replace and he requested a formal agreement/letter for his file. Mr. Lane inquired if the survey discrepancy had been resolved and Mr. Ray stated they were still working on same. 3/4sc.min • • • Subdivision Committee Minutes March 14, 1996 Page 3 MOTION Mr. Reynolds made a motion to forward the plat to the full Planning Commission provided the survey discrepancy was resolved and a landscape plan provided and requesting resolution of the required waivers/variances. Mr. Allred seconded the motion. 314sc.min • • • Subdivision Committee Minutes March 14, 1996 Page 4 LSD96-6 - CARL CARPENTER MINI STORAGE CARL CARPENTER - E OF S SCHOOL, S OF 15TH (PP60I) The next item on the agenda was the large scale development submitted by Northwest Engineers on behalf of Carl Carpenter for property located east of South School Avenue, and south of 15th Street and zoned 1-1, Light Industrial. Mr. Lane stated the subject plat was an addition to a previously approved large scale development. He stated the main issue was that the first phase landscaping and sidewalk were not in place. Further he stated the Planning Department had received a letter (on file in the Planning Office) which did not adequately provide assurance for and maintenance of the landscaping and sidewalk. Discussion ensued regarding the sidewalk on the previously approved development and Ms. Britton requested a copy of the minutes addressing same to be placed with the staff report contained in the Subdivision agenda of 3/28. Ms. Sandeen requested the plat reflect the adjacent zoning along the east side. MOTION Mr. Reynolds made a motion that the subject plat be placed on the Subdivision Agenda of 3/28 for further consideration. Mr. Allred seconded the motion. 314sc.min • • • Subdivision Committee Minutes March 14, 1996 Page 5 LSD96-6 - DON COZART DON COZART - NE CRN OF MISSION AND CROSSOVER (PP333) The next item on the agenda was the large scale development submitted by Northwest Engineers on behalf of Don Cozart located on the northeast corner of Mission Boulevard and Crossover Road. The property is zoned C-1, Neighborhood Commercial and contains 1.23 acres. Mr. Lane stated the developer had agreed to only four pumps at plat review and subdivision committed but was now requesting five and therefore they were back to the Subdivision Committee for reaffirmation. Ms. Britton expressed concern regarding the width of the entryway and depth of the throat length. Discussion ensued. Mr. Cozart reminded the committee he had a shared access agreement in place and it would be a hardship to meet the 40 - 60' throat length requirement. Further discussion ensued regarding the affect widening of Highway 265 would have on the throat length. Mr. Allred stated the code only enforced the present condition of the Highway 265 and widening of same could not affect the entryway and throat length until such time as a widening project was initiated. This statement accurately reflects the comments at the meeting but it is incorrect (see definition of official setback in the zoning code.) Mr. George Williams of Northwest Oil Company stated he had consulted with a Tulsa, Oklahoma, company which specializes in traffic flow. He stated their opinion was that five pumps with 35' spacing would eliminate the need for stacking. Discussion ensued. Ms. Britton expressed concern regarding run off on the site and Mr. Beaver responded that the site adjoined a major creek with a box culvert which would handle any flows associated with the development. Further, Mr. Beavers stated the detention areas needed to up stream from this site. Regarding landscaping, Mr. Beavers suggested that if no lines were in the 10' easement along the side of the property it could be vacated and landscaping could be put in place. Ms. Sandeen stated they should initiate the vacation and she requested three sugar maples in the subject area and pin oaks at the entryway. Discussion ensued regarding the proposed tree species. Ms. Sandeen stated those should be a large growing species and requested a Bill of Assurance guaranteeing planting of the areas highlights on her plan. Further, she requested the screening area adjoining the R-1 zone be added to the landscape plan. Discussion ensued regarding parking requirements and Ms. Sandeen stated one space should be eliminated and a planting area included in its place (28 parking spaces are required and 30 parking spaces were shown on the plat.) Mr. Lane inquired regarding the 5' sidewalk and Mr. Beavers stated the planning director requested the sidewalk extend over the creek. Mr. Gray stated it would continue over the creek within the right of way. Mr. Reynolds requested a Bill of Assurance on same prior to Planning Commission meeting on March 25, 1996. Note: Bills of Assurance are no longer taken. Current procedure is for all improvements to be complete with the exception offinal layer of pavements, sidewalks, and landscaping. MOTION Mr. Reynolds made a motion to forward to the Planning Commission subject to staff comments. Mr. Allred seconded the motion. 314sc.min • • • Subdivision Committee Minutes March 14, 1996 Page 6 LSD96-8 - MARKET COURT SHOPPING CENTER MATHIAS PROPERTIES - E OF N COLLEGE, S OF HAROLD (PP252) The next item on the agenda was the large scale development submitted by Jorgensen & Associates on behalf of Mathias Properties for property located east of North College Avenue, south of Harold Street and zoned C-2, Thoroughfare Commercial. This item was not discussed or forwarded because no representative was present to discuss same. The item will be included on the agenda for March 28, 1996. 314sc.min Subdivision Committee Minutes March 14, 1996 Page 7 LSD96-12 - FIRST PENTECOSTAL CHURCH OF GOD 1ST PENTECOSTAL - W OF MORNINGSIDE DRIVE, N OF E 15TH (PP563) The next item on the agenda was the large scale development for First Pentecostal Church of God submitted by Milholland Engineering on behalf of First Pentecostal Church of God for property located west of Momingside Drive, north of East 15th Street. Mr. Beavers stated that the fire chief was very concemed with the fire protection and requested the fire line be in place prior to approval of the subject addition. Discussion ensued. Mr. Milholland agreed to same. Mr. Reynolds inquired regarding landscaping and Ms. Sandeen stated there were no requirements Discussion ensued regarding screening requirements for the parking lot and the variance associated with same. Ms. Sandeen stated every thing was in order Mr. Lane stated the developer had requested a waiver on sidewalk construction along Morningside and 15th. Ms. Britton inquired if the requirements of the parking lot ordinance had been met with the required landscaping. Discussion ensued. Ms. Sandeen stated the requirement was of 8-9 interior trees and they planned for the minimum of 8 trees. • Discussion ensued regarding the amount of ADA parking, the locations of entryways, and traffic flow within and between the lots. • Mr. Beavers stated there were unresolved drainage issues, i.e. the developer requested no detention and Mr. Beavers requested further investigation on what downstream. He stated there would be plenty of room for detention in the event the investigation turns up a problem. Mr. Beavers stated the church had requested a waiver on the required improvements to Morningside for 18 months. Discussion ensued regarding precedent in cases of this nature. Mr. Reynolds requested a Bill of Assurance on same. Ms. Britton requested minutes on arrangements made with other projects under this use unit (i.e. Latter Day Saints Church.) MOTION Mr. Reynolds made a motion to forward the large scale development for First Pentecostal subject to a Bill of Assurance on improvements to Momingside to be provided within eighteen (18) months and installation of a fire hydrant prior to issuance of a building permit. Ms. Britton seconded the motion. 314sc. min • • • Subdivision Committee Minutes March 14, 1996 Page 8 LS96-2 - MATHIAS PROPERTIES MATHIAS PROPERTIES - E OF N COLLEGE, S OF HAROLD ((PP252) The next item on the agenda was the lot split submitted by Jorgensen & Associates on behalf of Mathias Property for property located east of North College Avenue and south of Harold Street and zoned C-2, Thoroughfare Commercial. This item was continued until March 28, 1996, because no representative was present for the project. 314sc.min • • • Subdivision Committee Minutes March 14, 1996 Page 9 LS96-3 - TRAVIS & ANITA ULRICH SUSAN TODD - W OF 54TH, S OF TACKETT (PP436) The last item on the agenda was the lot split submitted by Travis & Anita Ulrich on behalf of Susan Todd for property located west of 54th Street, south of Tackett Drive and zoned A -I, Agricultural. The subject lot split was ordered in probate court and consideration of this item was simply a matter of record keeping at the city. Discussion ensued regarding the Subdivision Committee being granted the authority to approve lot splits. MOTION Mr. Reynolds made a motion to forward the lot split. Mr. Allred seconded the motion. The meeting adjourned at 10:30 a.m. 314sc.min