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HomeMy WebLinkAbout1996-02-29 - Minutes• • • MINUTES OF A MEETING OF THE SUBDIVISION COMMITTEE A regular meeting of the Subdivision Committee was held on Thursday, February 29, 1996 at 9:00 a.m. in room 111 of the City Administration Building, 113 W. Mountain, Fayetteville, Arkansas. MEMBERS PRESENT: Jerry Allred, Jana Britton, Charles Nickle and Bob Reynolds STAFF PRESENT: Rich Lane, Janet Johns, Alett Little, Jim Beavers, and Beth Sandeen PP96-I - MARVIN GARDENS, PH 1 (RESUBMITTAL) The first item on the agenda was the preliminary plat for Marvin Gardens, Phase 1 which was resubmitted by Jorgensen & Associates on behalf of Robert Westphal for property located south of Meandering Way, west of Crossover Road and zoned R -I, Low Density Residential. The property contains 10.024 acres with 25 proposed lots. Ms. Johns stated the Planning Department was in receipt of plat denoting topographical information and Ms. Little distributed same. Ms. Sandeen stated she had received the tree preservation plan. Mr. Jorgensen stated that while the suggested "canting" of the development as proposed by Ms. Britton was very good, he was unable to make the design work with the boundaries of the subject property. • Discussion ensued regarding staff suggestion that the westernmost stubout be eliminated. Ms. Little stated two stubout would remain to circulate the traffic. Ms. Britton expressed concern regarding "cut through" traffic and suggested elimination of the Whispering Oaks southern stubout in lieu of eliminating the westernmost stubout. Intense discussion ensued regarding the slope of Marvin Gardens Place. Ms. Britton strongly objected to proposal. Mr. Allred stated that approval/disapproval of the subject preliminary plat could not be based on approval/disapproval of the concept plat. Ms. Little stated the proposed street would meet the minimum requirements but the committee was not obligated to accept the minimum standard. Mr. Beavers noted there were drainage problems associated with the project and he stated there were two proposed detention ponds. Mr. Beavers stated the requirements of preliminary plat approval only requested preliminary drainage calculations. Discussion ensued. Mr. Jorgensen stated he was aware of and would comply with the drainage ordinance requirements and post development flow would not exceed predevelopment flow. Discussion ensued regarding the locations of the proposed detention ponds and the affect street paving would have on water runoff. Mr. Beavers stated the committee had the right to request more detailed drainage calculations. Intense discussion ensued regarding the request from Planning Commission meeting in January namely, a major revision to the plat showing streets running with the topography. Ms. Little stated the resubmittal did not meet the parameters of the request from the Commission. Ms. Little stated that again a waiver for the length of culdesac would need to be initiated for this project Mr. Jorgensen explained the genesis of the subject project and he stated he had made the effort to contact the commission prior to resubmittal of this project and he felt he had obtained consensus for the design at that time. Discussion ensued. r Subdivision Committee Minutes February 29, 1996 Page 2 MOTION Ms. Britton made a motion to reject the plat and that a resubmittal if submitted should reflect a major redesign. Mr. Reynolds seconded the motion. Mr. Allred requested that the record reflect the following reason for rejection. Ms Britton stated, "it is not sympathic to the existing topography on this site." Members of the public were present and Mr. Allred extended the floor for public comment. No members of the public wished to comment. • • • Subdivision Committee Minutes February 29, 1996 Page 3 LSD96-6 - DON COZART NW ENGINEERS - NE CRN OF MISSION AND CROSSOVER The next item on the agenda was the large scale development for Don Cozart submitted by Northwest Engineers on behalf of Don Cozart for property located on the northeast corner of Mission Boulevard and Crossover Road and zoned C-1, Neighborhood Commercial. The proposal is for a convenience store/restaurant. The secretary received the certified mail receipts (on file in the Planning Department.) Mr. Gray stated the proposed project included a convenience store with fuel pumps and drive through restaurant with limited inside seating. Ms. Little expressed concern regarding the entryway off Highway 45. Mr. Gray stated the entryway could not be moved as requested at plat review due to the effect same would have on the maneuvering of trucks delivering gas, etc. Ms. Britton expressed concern regarding crowding too much onto the site and she inquired as to why the entryways were 30' instead of the standard 24'. Mr. Gray responded the 24' allowance was inadequate for delivery trucks/sanitation trucks to maneuver. Discussion ensued. Ms. Little inquired regarding the location of the underground storage tanks. Discussion ensued. Ms. Little expressed concern regarding the right of way required for improvement to Highway 45 and the affect same would have on truck maneuvering and stacking allowance. Ms. Britton inquired regarding the landscaping allowed to reduce parking setbacks. Ms. Little stated the landscape area would need to be 5'. Further, Ms. Little stated there had been discussion of a shared parking agreement with the property owner to the north. Mr. Cozart stated he was negotiating the agreement. Discussion ensued. Ms. Little stated the site was basically 100% paved and suggested that eliminating some of the paving would be desirable. She further expressed concern with cars backing out into the drive through lane. Discussion ensued regarding the traffic pattern and alternative parking configuration. Ms. Britton expressed concern regarding crowding of structures/parking on the site and the proximity of the entryway to Highway 45 intersection. Discussion ensued regarding right of way requirements for improvements to Highway 45. Ms. Little inquired as to the height of the retaining wall and she requested a guard rail for safety purposes. Mr. Gray responded the height of the wall would be 11.5' above the ditch and Mr. Beavers stated it was 1' above the road. Mr. Gray requested permission to pursue a vegetative fence in lieu of a guard rail at the top of the wall. Mr. Beavers requested the developer meet with ASHTO standards regarding same. Ms. Britton requested the entrys be one way and Mr. Gray stated the developer wanted two way entrys. Discussion ensued. Ms. Little inquired if the developer would consider reducing the number of pumps to four. Discussion ensued. Mr. Cozart stated the oil company had requested five pumps and he stated he wanted to provide diesel fuel. Mr. Nickle requested they reduce the number of pumps to four. Mr. Cozart agreed to same. Discussion ensued regarding relocation the 12" water line when the highway was improved and the impact same • • • Subdivision Committee Minutes February 29, 1996 Page 4 would have on this project. Mr. Beavers noted the landscaping would probably have to be removed and therefore suggested that the developer provide assurance/letter of credit postponing the required landscaping and Ms. Sandeen stated she would concur with same. Ms. Sandeen stated numerous trees had previously been removed from the site and the landscape plan showed adequate replacement canopy containing a minimum of seven trees of a 3-4" caliper. She advocated shared parking as a away to increase the size of landscape islands. She requested the easements remain free of landscaping. Ms. Britton cautioned that shrubs in the 5' landscape area could potentially obscure the view triangle. Ms. Sandeen stated she had suggested grass pavers in select areas (employee parking). Discussion ensued regarding the 15' utility easement on the north property line extending 25'. Mr. Gray stated this would accommodate relocation of the water line. Mr. Beavers stated the City could request to leave the water line in the highway but he stated it was not probable a request would be granted. He stated he would contact Dave Jurgens regarding same. Further discussion ensued regarding the building size as reflected and the amount of paving on the site. Ms. Little stated parking was based on building size as follows: Restaurant I space per 4 seats 15 parking spaces Retail I space per 200 square feet Ms. Little further stated that employee parking was not reflected on the plat. Discussion ensued regarding the amount of parking required and the possibility of granting a parking waiver. Mr. Reynolds noted the parking would affect the landscaping and requested that Ms. Sandeen review same and prepare a report for Planning Commission. Mr. Allred suggested that a bill of assurance, if offered, could be accepted for the sidewalk and landscaping then reviewed in one year. Ms. Little requested that the Planning Department be provided a copy of the shared parking agreement prior to Planning Commission meeting. Discussion ensued. Further, Ms. Little stated Mr. Cozart had informed her that the size of the buildings might be reduced. MOTION Mr. Nickle made a motion to forward the plat to the Planning Commission with the recommendation that the issues regarding the northeast entrance be addressed as well as elimination of one pump, bill of assurance for delay of landscaping, and resolution of signage issues. Mr. Reynolds seconded the motion. Ms. Little stated the project would not be considered under the Consent Agenda. • Subdivision Committee Minutes February 29, 1996 Page 5 PP96-2 - DAVID LYLE, PH I (RESUBMITTAL) BAYYARI PROPERTIES - E OF HUNTSVILLE The next item on the agenda was the preliminary plat for David Lyle Subdivision, Phase I submitted by Milholland Engineering on behalf of Bayyari Properties for property located on East Huntsville Road. Mr. Milholland stated the resubmittal was a result of the developer's request for phasing. He stated there would be no changes other than streets. He stated they would provide assurances to connect Lawndale to Regency and provide access to the park. Discussion ensued and Mr. Milholland agreed to provide a guarantee that the streets would be finished. Mr. Beavers stated he would also need guarantees that the requested contributions for water and sewer improvement would be provided. Ms. Little noted there was a $25,000 off site improvement fee for Highway 265 and 16 intersection. Discussion ensued. Ms. Little stated the fee would be prorated for the number of lots in each phase. Ms. Britton suggested that Cottonwood be 31' wide. Discussion ensued. Mr. Milholland stated that the original submission had been approved with 27' streets and Mr. Reynolds advocated that in light of the developers contributions and cooperation that the street width remain at 27' until such time that the property to the south developed. • Mr. Lane requested that the streets across the highway be reflected on the plat for connectivity information. • Mr. Milholland stated a hydrant would be located at lot 123 as Mr. Jackson requested. Mr. Bayyari stated he planned to locate a sign in the median at the entrance. Ms. Little requested that at final plat a copy of the protective covenants stating that the property owners association would maintain the entryway be filed with the Planning Department. Ms. Little requested that the plat reflect plat 559. She requested that the street names be enlarged. Mr. Beavers requested a revised plat showing the hydrant locations. MOTION Mr. Reynolds made a motion to forward the plat to the Planning Commission. Mr. Allred seconded the motion. • • • Subdivision Committee Minutes February 29, 1996 Page 6 FP96-3 - SUNBRIDGE EAST U OF A FOUNDATION - W OF VILLA, N OF TOWNSHIP The last item on the agenda was the final plat for Sunbridge East submitted by Jorgensen & Associates on behalf of U of A Foundation, Inc. For property located west of Villa, north of Township and zoned R -O, Residential -Office, and C -I, Neighborhood Commercial. The property contains 13.027 acres with 5 proposed lots. Mr. Lane requested that the plat page 289 and 290 be added to the legend. Mr. Beavers inquired regarding the status of the sidewalk on Villa. Mr. Jorgensen stated a sidewalk would be constructed in conjunction with the proposed Albertsons. He stated a high bank with substantial grade ran along the west side of Villa making it difficult to construct the sidewalk. Mr. Jorgensen stated the developer would provide an irrevocable letter of credit. MOTION Mr. Reynolds made a motion to forward the plat to the Planning Commission. Ms. Britton seconded the motion. Meeting adjourned at 11:15 a.m.