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HomeMy WebLinkAbout1995-05-11 - Minutes• • • MINUTES OF SUBDIVISION COMMITTEE MEETING A meeting of the Fayetteville Subdivision Committee was held on Thursday, May 11, 1995 at 10:30 a.m., in Room 111 of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. MEMBERS PRESENT: Robert Reynolds, Jana Britton, John Forney OTHERS PRESENT: Don Bunn, Alett Little, Tim Conklin, Sharon Langley, and others. LARGE SCALE DEVELOPMENT - NORTH STREET APARTMENTS WALKER CONSTRUCTION - S OF JOYCE, W OF BUTTERFIELD TRAIL VILLAGE The first item was a large scale development for North Street Apartments submitted by Dave Jorgensen on behalf of Walker Construction for property located north of North Street, west of Gregg. The property is zoned R-2 Medium Density Residential and contains 2.15 acres. Ms. Little informed the Subdivision Committee the Trails Committee had requested a 25 -foot access easement along the east property line to be joined with the utility easement. Ms. Britton expressed concern regarding the grade of the easement. In response to a question from Mr. Forney, Ms. Little stated staff had originally questioned whether the street should be public or private. She advised they had decided the project would not work unless the street was private due to the arrangement of the parking. She further noted that, even if the street were extended, it would not go anywhere. Discussion ensued regarding turnaround radius for trash pick up and Mr. Hennelly stated they would provide the required radius. Mr. Bunn suggested the developer put in an additional dumpster site or relocate it for the convenience of the tenants. Ms. Britton and Mr. Reynolds advised the dumpster location would need to be determined by the Planning Commission meeting. Mr. Conklin advised other staff items included the private drive being named, a tree preservation plan, and vacation of the utility easement at unit 3. Further, he requested the plat reflect the number of bedrooms within each unit in order to verify parking. Ms. Little advised numerous items had been requested at the plat review meeting but still were not shown on the plat. MOTION Ms. Britton moved to table the plat until such time as the requested additional information was provided. Mr. Forney seconded the motion. • • • • Subdivision Committee May 11, 1995 Page 2 FINAL PLAT - BROORBURY ESTATES (FORMERLY SAVANNA, PHASE V) MARX FOSTER & BUDDY PEOPLES - E OF HWY 265, S OF SRILLERN RD The next item was a final plat for Brookbury Estates (formerly Savanna Estates, Phase V), submitted by Tom Hennelly, Jorgensen & Associates, on behalf of Mark Foster and Buddy Peoples for property located east of Highway 265, south of Skillern Road. The property is zoned R-1, Low Density Residential, and contains 49.65 acres. In response to a question from Ms. Britton regarding the name change of the subdivision, Ms. Little explained the ordinance did not currently restrict changing the name of the subdivision. She went on to say staff was considering assessing a fee for a name change once the new subdivision ordinances were completed. Mr. Conklin requested the setbacks be shown on the plat as previously requested and a notation on the plat that trails would be developed at a later time. He asked if the deed for the park land had been delivered to the Parks Department. Mr. Hennelly stated he believed the deed had been delivered. Discussion ensued regarding the flood plain area, pedestrian access/linkage between the developments, and drainage easements used for trails. Ms. Little requested a letter from the Parks Board indicating that, if the park land was developed as a trail, they would maintain same. Discussion ensued regarding whether or not the Trails Committee should have input regarding the trails issue and whether or not the dedicated park land was useable for a trail. Mr. Hennelly advised sidewalks would be constructed on both sides of the street all the way to Skillern Road. He also noted the plat reflected the location of the streetlights being 3 per 300 feet. Mr. Bunn requested the temporary turnaround be indicated on the plat and further stated that, if the adjoining property remained undeveloped for a period of two years, a permanent cul-de-sac would need to be constructed. MOTION Ms. Britton made a motion to forward the final plat to the Commission subject to staff comments. Mr. Forney seconded the motion. • • • Subdivision Committee May 11, 1995 Page 3 AMENDED FINAL PLAT - CROSSOVER HEIGHTS PH I VARIOUS OWNERS - S OF SETTER STREET, EAST OF HWY 265 The next item was the amended final plat for Crossover Heights, Phase I, submitted by Tom Hennelly, Jorgensen & Associates, on behalf of numerous owners for property located south of Setter Street, east of Highway 265. In response to a question from Ms. Britton, Mr. Hennelly explained one of the houses had been built on construction pins instead of property pins and the easiest way to correct the error was to replat. He further noted the one error had caused the rest of the lot lines on the south side of Setter Street to be adjusted. MOTION Mr. Forney made a motion to forward the amended final plat to the Commission. Ms. Britton seconded the motion. • • • Subdivision Committee May 11, 1995 Page 4 LARGE SCALE DEVELOPMENT - COMMUNITY BANCSHARES COMMUNITY BANCSHARES - 3 OF JOYCE, W OF BUTTERFIELD TRAIL VILLAGE The next item was the large scale development for Community Bancshares submitted by Mark Westburg of McClelland Consulting Engineers, on behalf of Community Bancshares, for property located on the south side of Joyce Street, immediately west of Butterfield Trail Village. The property is zoned C-2, Thoroughfare Commercial and contains 2.58 acres. Mr. Westburg stated the tree preservation plan showed the tree line. Mr. Conklin stated there was one tree along Joyce Street and that was the area they planned to relocate the existing overhead power line. Mr. Westburg stated the existing power line was erroneous located 15 feet outside the utility easement. Further, he stated that, to avoid a negative impact on the adjoining property, they wished to relocate the power line to the edge of the easement and had contacted the power company regarding same. Discussion ensued as to whether or not an additional easement would need to be dedicated. Further discussion ensued regarding preservation of the tree canopy and the tree along Joyce. Discussion ensued regarding the potential loss of the proposed office building by leaving the existing line at the present location. Further discussion ensued regarding placement of the power line underground and the financial feasibility of same. Mr. Westburg presented photographs depicting the tree line. Ms. Britton inquired about interior traffic circulation. Mr. Westburg stated there would be three drive-throughs placed on an angle. MOTION Mr. Forney made a motion to forward the large scale development to the Planning Commission. Ms. Britton seconded the motion. • • Subdivision Committee May 11, 1995 Page 5 LARGE SCALE DEVELOPMENT - AMERICAN LEGION POST 27 AMERICAN LEGION POST 27 - N OF HWY 16, W OF CURTIS The next item was the large scale development for the American Legion Post 27 submitted by Harry Gray of Northwest Engineers, on behalf of the Shelton -Tucker Post 27 American Legion, for property located north of Highway 16, west of Curtis. The property is zoned R-2, Medium Density Residential and contains 10+ acres. Mr. Conklin pointed out the existing trees and noted they would not remove any trees. Mr. Reynolds inquired regarding the retention pond depth. Mr. Bunn stated the depth was approximately 2 feet. Discussion ensued regarding Cedarpoint water runoff. Mr. Reynolds inquired regarding a fence and gate to prevent trespassing. Discussion ensued regarding the safety of minor tenants and protecting them from entering the retention pond area. Mr. Bunn explained the pond would drain within 15 to 20 minutes of any storm, eliminating most of the hazard. Mr. Gray stated they were short 4 parking spaces and would request the Commission allow them to consider 4 of the spaces in the park area to be used by the Legion. Discussion ensued regarding growth and membership of the Legion organization and the impact on parking. Ms. Britton inquired as to whether or not they were meeting the Parking Lot Ordinance tree requirements. Discussion ensued regarding planting of trees in the island, space required for the trees to reach maturity, and maintenance of the islands. Ms. Britton suggested 2 parking spaces be eliminated to provide for the islands to be planted with trees. Discussion ensued regarding electric service and Mr. Gray stated they would provide a perimeter easement. Ms. Little recommended extending service from the apartments would be better than overhead lines, if possible. Mr. Gray stated he would contact the electric company to see if that would be possible. A member of the audience inquired as to what type of functions the structure would be used for and expressed her concern regarding drainage. Mr. Bunn stated the trailer park drainage problems were under consideration as a CIP project. Further discussion ensued regarding drainage under Highway 16 and ditch locations. MOTION Ms. Britton made a motion to forward the large scale development to the Planning Commission with staff recommendations, a waiver of 4 parking spaces, and consideration of off-site parking in the vicinity. Mr. Forney seconded the motion. • Subdivision Committee May 11, 1995 Page 6 LARGE SCALE DEVELOPMENT - PETROMARK PETROMARK - N OF SUNBRIDGE, E OF GREGG The next item was the large scale development for Petromark submitted by Mark Crandel for property located north of Sunbridge Drive, east of Gregg. The property is zoned C-2 Commercial Thoroughfare and contains 2.42 acres. Mr. Conklin stated a letter had been distributed regarding curb cut locations. Mr. Crandel distributed the tree preservation plan and explained the locations of the trees on the site. He stated there were four 16 -inch diameter pine trees along Gregg Street which would be preserved and further, they proposed to eliminate the scrub trees within the parking site and replace them along the back easement. Mr. Conklin advised 18 parking spaces were allowed but the plat was showing 36 spaces. He noted there would be a restaurant on the inside of the structure together with the convenience store. He stated staff had received requests from other restaurants for an increase in the number of allowed parking spaces. Ms. Britton noted part of the reason for limiting the amount of parking was to limit the amount of paving. Discussion ensued regarding curb cuts along Gregg and Ms. Little advised Gregg Street was a state highway and their approval would be required. She further noted Sunbridge would, in the future, become a through street and had the potential of becoming a minor arterial. Ms. Britton expressed her belief the driveway was too wide. Mr. Crandel pointed out they needed one inflow and two outflow. In response to a question from Mr. Forney regarding the curb cuts, Ms. Little advised Francis Langham owned the adjoining property and also wanted two curb cuts. Ms. Britton advised she believed the plat needed to have revisions showing the curb cut further to the north, reducing the parking and placing trees in the parking lot. In response to a question from Ms. Britton, Mr. Crandel stated they desired to provide curb, gutter, and sidewalks and would pursue the same. Mr. Forney suggested one curb cut on Gregg with screening and paving to the edge of the property line. MOTION Ms. Britton made a motion to table the large scale development for further site and design work. Mr. Forney seconded the motion. • • • Subdivision Committee May 11, 1995 Page 7 LARGE SCALE DEVELOPMENT - SMITH-PENDERGRAFT SMITH-PENDERGRAFT - N OF JOYCE, W OF HWY 265 The last item was the large scale development submitted by Dennis Becker on behalf of Smith-Pendergraft for property located north of Joyce Street, west of Highway 265. The property is zoned R-0 Residential Office and contains 1.88 acres. Mr. Conklin inquired if there were any trees over 30 inch diameter scheduled to be removed and Mr. Becker stated that there were not. Mr. Conklin advised the tree preservation plan submitted preservation ordinance on the grounds that no ground could canopy. Further, he stated the Commission would need to Discussion ensued regarding moving the curb. Mr. Becker to save trees near the building by moving the tree line. offered to eliminate parking opposite the tree. Ms. Britton suggested pavers. Discussion ensued. did not meet the tree be disturbed under the consider the issue. stated they had tried Further, Mr. Becker Mr. Becker stated that they would do whatever was necessary to keep the trees alive. Discussion ensued regarding the intent of the tree ordinance provision for preservation of 20% of the canopy. Ms. Britton stated she had a problem with the two parking spaces adjacent to the sign and the potential safety hazard. Further she expressed concern regarding the throat length and stacking. Mr. Becker stated they would consider removing the parking and creating a cut through. He stated they could not preserve 12% of the trees where they were located. He clarified that, of the 12% coverage of the canopy, they proposed to save 7% of the trees on the site. Further, he added it would be 60% retention. Discussion ensued regarding the fact that trees in utility easements could not be included. Mr. Reynolds suggested the tree ordinance needed to be reviewed. Mr. Conklin advised the Tree Advisory Committee was having a public hearing on May 25 at Root School to review comments regarding the Tree Ordinance. MOTION Ms. Britton made a motion to forward to the large scale development to the Commission with the recommendation that inventive approaches to tree preservation such as alternative paving be addressed. Mr. Forney seconded the motion. The meeting adjourned at 1:20 p.m.