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HomeMy WebLinkAbout1995-04-27 - Minutes• • • A meeting of the April 27, 1995 at 113 West Mountain MEMBERS PRESENT: OTHERS PRESENT: MINUTES OF SUBDIVISION COMMITTEE MEETING Fayetteville Subdivision Committee was held on Thursday, 10:30 a.m., in Room 111 of the City Administration Building, Street, Fayetteville, Arkansas. Jerry Allred, Robert Reynolds, and Charles Nickle Don Bunn, Tim Conklin, John Forney, John Harbison, Sharon Langley, and others. LARGE SCALE DEVELOPMENT - COMMUNITY CENTER CITY OF FAYETTEVILLE - 244 E. ROCK STREET The first item on the agenda was the large scale development for a community center submitted by Bert Rakes on behalf of the City of Fayetteville for property located at 244 East Rock Street, in Hicks Addition, Lots 8 through 14. The property is zoned R-2, Medium Density Residential and contains 1.092 acres. Mr. Bunn advised all the trees shown on the plat were on-site and would be preserved except two trees in the parking lot. He noted the two trees would be replanted and the area would be landscaped to meet city ordinances. Mr. Nickle made a motion to forward the Large Scale Development to the Planning Commission with staff comments. Mr. Reynolds seconded the motion. I • • • Subdivision Committee Meeting April 27, 1995 Page 2 LARGE SCALE DEVELOPMENT - CITY OF FAYETTEVILLE SOLID WASTE CITY OF FAYETTEVILLE - S OF HWY 16, E OF HAPPY HOLLOW RD. The next item was the large scale development for the solid waste facility submitted by McClelland Engineers on behalf of the City of Fayetteville for property located east of Happy Hollow Road. Mr. Conklin stated it was his understanding Armstrong Road would be paved. Mr. Don Mably, McClelland Engineers, advised the street was existing gravel but it would be paved. He also noted they would dedicate right-of-way to equal 50 feet. Mr. Reynolds asked if Happy Hollow Road would remain open. Mr. Mably advised they would be requesting Happy Hollow Road be vacated from the north property line to the fence. He explained it was their intent that all transfer trailers and trash trucks enter and exit from the north and the users of the recycling area enter from Armstrong. Mr. Nickle pointed out the site was currently gated and locked. He advised the Planning staff was not sure it was necessary to vacate the right-of-way since the use was not changing. Mr Reynolds suggested city staff work together to reach a decision as to whether the street should be vacated. Mr. Mably advised the tree preservation plan and drainage study had been submitted for approval. He advised the drainage would continue through the site and will be picked up and piped to the box culvert. Mr. Bunn noted the drainage flowed southeast. MOTION Mr. Reynolds made a motion to forward to the Planning Commission subject to staff comments. Mr. Nickle seconded the motion. • • • Subdivision Committee Meeting April 27, 1995 Page 3 LARGE SCALE DEVELOPMENT - COVENANT PRESBYTERIAN CHURCH COVENANT PRESBYTERIAN CHURCH - S OF WEDINGTON, E OF 46TH The next item was a large scale development submitted by Lowell Weatherbee on behalf of the Covenant Presbyterian Church for property located south of Wedington, east of 46th Avenue. The property is zoned A-1, Agricultural and contains 4.5 acres. Mr. Weatherbee advised that, at the plat review meeting several months ago, there had been numerous changes requested to the plat. He stated those changes had been complied with as follows and included the addition of a fire hydrant as shown on the plat. He noted the drainage plan now showed collection from Highway 16 and channeled around the property line in order to drain to the west at 46th Street via a retention system. Mr. Weatherbee explained the proposed structure was a multi-purpose structure with flexible seating necessitating a square footage formula to arrive at required number of parking spaces. He stated 30 spaces would be the maximum amount required by the congregation. Additionally, he stated they would request the hard surface paving of the south lot be waived to off -set expenses for improvements to drainage. Further, he stated the south lot would be paved in conjunction with Phase II. Discussion ensued regarding formulation of the required amount of parking spaces and whether or not the Committee could make a determination in that regard. Mr. Allred stated the decision on parking issues would need to be made by the Planning Commission. Mr. Weatherbee stated two trees along the north property line would remain together with two bushes at the south line. Additionally, he stated several trees had been added to meet the tree ordinance requirements. Mr. Conklin advised an additional tree was needed in the parking area along Hwy. 16. He also noted right-of-way needed to be dedicated under warranty deed along Hwy. 16. Mr. weatherbee requested a waiver on paving of the south parking lot until the church constructed Phase II. He added he expected Phase II to be completed within the next 5 years. In response to a question from Mr. Nickle, Mr. Weatherbee stated 57 parking spaces were required but, based on present attendance of the church, only 30 spaces would be used. He added he was proposing to have 14 paved spaces and 43 unpaved spaces. Mr. Allred reiterated the Subdivision Committee could not grant a waiver for the parking; that the request would have to be made to the full Planning Commission. Mr. Reynolds added he did not think the Planning Commission would want to wait 5 years for the paving of the lot. • • • Subdivision Committee Meeting April 27, 1995 Page 4 LARGE SCALE DEVELOPMENT - CHURCH OF JESUS CHRIST OF THE LATTER DAY SAINTS LATTER DAY SAINTS - S OF WEDINGTON, W OF GARLAND The next item was a large scale development submitted by Harry Gray on behalf of the Church of Jesus Christ of the Latter Day Saints for property located west of Garland, south of Wedington. The property is zoned R -O, Residential -Office and contains 3.1 acres. Mr. Conklin reminded the Planning Commission had approved a conditional use for a church at the site. He noted the Church was requesting to exceed the number of parking spaces (by 15 spaces) allowed under ordinance. He further stated 61 of the trees on-site would be preserved and replacement trees would be provided. He advised a 25 -foot setback variance would need to be requested from the Board of Adjustments for the parking area in the front. In response to a question from Mr. Allred, Mr. Conklin stated the plat was showing a 5 -foot setback for the parking. He noted that if they moved the parking lot further back on the lot, the building would encroach into the tree area so staff would support the variance request. Mr. Gray explained the parking had been figured on the square footage of the auditorium area which allowed 125 spaces. He pointed out the new parking lot ordinance allowed for 20% in excess which would allow a total of 150 spaces. He advised the church, through previous experience, had stated the minimum spaces require would be 165 spaces. He also noted that, if the auditorium was 533 square feet larger, a waiver for the parking spaces would not be needed. Mr. Gauldin, representing the church, advised there was a possibility they could remove two classrooms and increase the auditorium by 533 square feet. Mr. Kirk Elsass, the realtor of the property, pointed out the site was really three individual lots. He stated he believed there would be less parking and more tree preservation with one structure on the lots rather than three. Discussion ensued regarding setbacks and tree preservation and a previous request at plat review for 100 feet of right-of-way for state highway improvement projects. Mr. Allred stated the parking variance would need to be determined at Planning Commission. Further, he stated an approval of the plat by the Planning Commission would be subject to the decision of the Board of Adjustment regarding the variance for the setback. There was discussion regarding off-site parking sites including Fuzzy's Restaurant and Leverett Elementary School. Discussion ensued regarding the drainage plan and tree preservation. Mr. Conklin stated the City Attorney's office had advised trees could be replaced if they could not be preserved. Ms. Fran Alexander, an area resident, pointed out the retaining wall extremely tall. Mr. Gray advised it was, in places, 9 feet in height. He noted that, if determined to be dangerous, they could place a fence on top of the wall. Ms. Alexander also expressed dissatisfaction regarding the removal of a number of older, hardwood trees and replacing them with Bradford Pear trees. She pointed out the church was preserving only 6% instead of the required 20%. She seemed it was • • • Subdivision Committee Meeting April 27, 1995 Page 5 also disagreed with the opinion that a developer could replant rather than preserve trees. It was determined Jerry Rose, City Attorney, would need to be at the Planning Commission meeting regarding interpretation of the tree ordinance. Mr. Forney questioned the development intensity of the site. Mr. Conklin explained there was no requirement regarding density. He noted the building area ocvered 10-15%. Mr. Gray stated he would explore whether or not the Church would expand the auditorium area by 5% to obtain "by right" parking requirements. Mr. Allred requested the issue be resolved prior to Planning Commission consideration. MOTION Mr. Allred made a motion to forward the plans to to the Board of Adjustment decision regarding Attorney regarding tree preservation, and staff Mr. Reynolds seconded the motion. the Planning Commission subject setback, opinion of the City comments. • • • Subdivision Committee Meeting April 27, 1995 Page 6 PRELIMINARY PLAT - JERRY CASTER JERRY CASTER - W OF WEST 15TH ST., N OF SHILOH The next item was a preliminary plat submitted by Kurt Jones, Northwest Engineers on behalf of Jerry Caster for property located west of West 15th Street, north of Shiloh. The property is zoned R-2, Medium Residential and contains 18.07 acres with 24 proposed lots. Mr. Conklin stated the item had been tabled at the last meeting due to easement issues. Mr. Jones stated the easement issues with the adjoining property owner had been worked out by providing him access through the subdivision. Further he stated the only changes on the plat were the street extensions to the south. Discussion ensued regarding whether or not the adjoining property owner objected to the subdivision. In response to a question from an adjoining property owner, Mr. Jones stated each home would contain a minimum of 1200 square feet. Mr. Jones stated he would work with all adjoining property owners to provide acceptable access. Mr. Conklin stated the developer would acquire and dedicate the easements and rights-of-way at no expense to the City. Further he stated the mobile home park would have access to the subdivision. Discussion ensued regarding whether or not 15th Street would become one-way and what affect same would have regarding access to the subdivision. MOTION Mr. Reynolds made a motion to forward the plat to the Planning Commission. Mr. Allred seconded the motion. Subdivision Committee Meeting April 27, 1995 Page 7 PRELIMINARY PLAT - KANTZ PLACE COMMERCIAL, LOT 4A KATHY ADAMS - N OF CITIZENS DR., W OF HWY 265 The next item was a preliminary plat for Kantz Place Commercial, Lot 4A, submitted by Crafton, Tull & Associates on behalf of Kathy Adams for property located north of Citizens Drive and west of Arkansas Highway 265. The property is zoned C-2, Thoroughfare Commercial and contains. .96 acres. Mr. Conklin stated the plat was a revised plat which addressed Lot 4A at the northwest corner of Hwy. 265 and Citizens Drive. He advised the staff recommended the site go through large scale development at which time tree preservation would be discussed. He stated the applicant had voluntarily agreed to go through large scale development. He explained the reason for the plat was that the applicant had exceed the allowance of three lot splits. Additionally, he stated no trees would be removed on the lot. He also noted that, due to the development of Citizens Drive, there would be limited improvement required as part of the subdivision for the subject lot. MOTION Mr. Reynolds made a motion to forward the plat to the Planning Commission. Mr. Allred seconded the motion. • • • Subdivision Committee Meeting April 27, 1995 Page 8 PRELIMINARY PLAT - SOIS-DE-ARC JULIAN ARCHER - N OF MAPLE, E OF SANG The next item was a preliminary plat submitted by Jorgensen & Associates on behalf of Julian Archer for property located north of Maple and east of Sang Street. The property is zoned R-1, Low Density Residential, and contains 26.45 acres with 19 lots. Mr. Conklin stated the item had been tabled to allow visual inspection of the site. He explianed right-of-way existed for street extension of Maple and that a decision needed to be made regarding same. He reminded the Subdivision Committee the original staff recommendation was to ask for a determination on whether or not right-of-way should be dedicated for a Maple Street extension. Mr. Reynold requested the City Engineer or member of his staff be present to answer questions. Mr. Allred recommended consideration of the plat as presented and not require ingress/egress. Further, he suggested the neighborhood representatives ask the City to vacate the subject easements if they did not want Maple Street extended. MOTION Mr. Reynolds made a motion to approve the plat as presented. Mr. Allred seconded the motion. Ms. Pam Grodon requested an adjustment be made to the subject plat between Lot 19 and Lot 18 to provide a more straight access. Discussion ensued. MOTION Mr. Reynolds made a motion to forward the plat to the Planning Commission. Mr. Allred seconded the motion. The meeting adjourned at 12:45 p.m.