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HomeMy WebLinkAbout1994-02-17 - Minutesfel • • MINUTES OF A SUBDIVISION COMMITTEE MEETING A meeting of the Fayetteville Subdivision Committee was held on Thursday, February 17, 1994 at 10:30 a.m., in Room 111 of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. MEMBERS PRESENT - OTHERS PRESENT: Jerry Allred and Bob Reynolds Tim Conklin, Mandy Bunch, J. F. Gabbard, Tom Hopper, Laleh Aminorez, Dave Porter and Sharon Langley REQUEST FOR SIDEWALK WAIVER SAMANTHA NEAL - 5393 HUNTSVILLE ROAD The first item on the agenda was a request for a sidewalk waiver presented by J. F. Gabbard on behalf of Samantha Neal for property located at 5393 Huntsville Road. The subject property had been approved for a lot split at the February 14, 1994 Planning Commission meeting. The requirement for a sidewalk was a condition of approval for the lot split. Mr. Gabbard explained the applicant did not want to incur the additional cost of installing a sidewalk. He asked if the sidewalk was required on both Huntsville and Ed Edwards Road. Mr. Conklin advised the sidewalk would be required only on Huntsville Road. He pointed out the developer of Sequoyah Meadows and another property owner between Sequoyah Meadows and the subject property had both been required to install sidewalks . Mr. Reynolds stated he definitely believed there needed to be a sidewalk on Huntsville Road. Mr. Allred pointed out it would not be fair to other property owners along Huntsville Road to waive the requirement for this property owner. MOTION Mr. Reynolds moved to require a sidewalk on Huntsville Road adjacent to the subject property but to waive any requirement for a sidewalk along Ed Edwards Road. Mr. Allred seconded the motion. • • Subdivision Committee February 17, 1994 Page 2 PRELIMINARY PLAT - THE CLIFFS, PHASE I (A P.U.D.) UNDERWOOD ENTERPRISES - W OF CROSSOVER, N OF HUNTSVILLE The next item was a preliminary plat for The Cliffs, Phase I (a P.U.D.) presented by Toni Hopper, Crafton, Tull & Associates, on behalf of Underwood Enterprises for property located on the west side of Crossover Road, north of Huntsville Road. The property is zoned R-1, Low Density Residential, and contains 25.5 acres with 204 units . Mr. Conklin pointed out the concept plat had contained three additional buildings (36 units) which were eliminated. He advised there would be a total of 17 structures with 12 units per structure in Phase I. He also noted the sidewalk along Highway 265 could be guaranteed by contract or funds in escrow since Highway 265 was scheduled to be widened. He explained there was still an issue regarding the connection of Cliffs Drive to Highway 265. He further explained there was a 30 -foot strip between the Cliffs property and the highway. He stated the applicant was attempting to obtain an easement to make the connection however, if the adjacent property owner refused to grant an easement, Mr. Hopper had requested the city use condemnation procedures to obtain the easement. He also noted the developer had granted an additional 25 feet of right-of-way along the adjoining portion of Highway 265. Mr. Hopper explained they had followed the requirements set out by city ordinance for PUDs. He advised they had sent certified notification to the adjacent property owners and had received confirmation of all notifications except five. He further stated that one of the five notifications which had not been confirmed was to the owner of the 30 -foot strip. He also stated the loss of three buildings was due to the grade of the property. He pointed out they had added a tennis court at the club house. He further stated the that, at the Plat Review meeting, staff requested the through street be named Cliff Drive and that it be widened from 44 feet to 52 feet. He pointed out the street would have the same amount of right-of-way and be at the same location. Mr. Reynolds asked about the future widening plan on Highway 265. Mr. Hopper stated Ms. Little had indicated she had been trying to get information from the State but had heard nothing new since the concept plat had been approved. He also pointed out Phase I exceeded the greenspace requirements by having 49% of the area as open area. He explained that, as future phases were brought in, this percentage would go down to approximately 35%. After requests by members of the audience to see the plat, Mr. Allred suggested Mr. Hopper met with the audience members and the Subdivision Committee would review this plat further after that review. • • Subdivision Committee February 17, 1994 Page 3 LARGE SCALE DEVELOPMENT - FAYETTEVILLE ELEMENTARY SCHOOL FAYETTEVILLE SCHOOL DISTRICT - E OF SALEM, N OF MT. COMFORT The next item was a large scale development for a new Fayetteville Elementary School submitted by Laleh Aminorez of Hailey & Associates, Architects, for property located on the east side of Salem Road, north of Mt. Comfort. The property is zoned P-1, Institutional, and contains 20 acres. Mr. Conklin advised there had been some discussion at the Plat Review meeting regarding access to the school site and, in compliance with staff's request, the applicant had provided a drop off area to the north and also had provided a reserved area for a future drop off site. He noted they had also widened the entry to allow three lanes off of Salem Road and had extended the sidewalk. He informed the Committee the subject site would also include a future gymnasium in which the city would be sharing the costs. He also noted the Parks Board had voted to accept 15 acres immediately south of the subject site for a park. Ms Aminorez reviewed changes made to the utility easements and drainage easements as requested by the utility company representatives and city staff at the Plat Review meeting. Mr. Allred stated he did not believe it would be good to have access from the school into Crystal Springs because the traffic would cut through the subdivision, using it as a shortcut. Ms. Aminorez and Mr. Conklin pointed out there would not be a straight, through street in the subdivision. Mr. Conklin stated he believed most people would use Salem rather than cutting through the subdivision. Mr. Reynolds suggested a pedestrian trail from the subdivision to the school rather than a through street. Mr. Allred suggested the street could be a cul-de-sac. He requested staff ask Perry Franklin, Traffic Superintendent, to review this matter with Mel Milholland and school staff and then report to the Planning Commission. Ms. Bunch explained all of the parties involved in this project had met and reviewed the access. Mr. Allred requested the matter be double-checked to be sure there would not be a problem. MOTION Mr. Reynolds moved to forward the plat to the Planning Commission. Mr. Allred seconded the motion. • • • Subdivision Committee February 17, 1994 Page 4 LARGE SCALE DEVELOPMENT - EYE CENTER OF N.W.A. EYE CENTER OF N.W.A. - 594 E. MILLSAP ROAD The next item was a large scale development for Eye Center of N.W.A. submitted by Mel Milholland on behalf of the Eye Center of N.W.A. , for property located at 594 E. Millsap Drive. The property is zoned C-2, Thoroughfare Commercial, and contains 2.04 acres. Mr. Dave Porter represented the applicant. Mr. Conklin explained the project was an office building for the Eye Center and was in compliance with all City standards. Ms. Bunch asked if the applicant had a time frame on submission of the grading plan. Mr. Porter stated he did not know. Mr. Conklin pointed out the building would have a double front -- one toward the bypass and one toward Millsap. MOTION Mr. Reynolds moved to forward the plat to the Planning Commission. Mr. Allred seconded the motion. Subdivision Committee • February 17, 1994 Page 5 • PRELIMINARY PLAT - THE CLIFFS, PHASE I (A P.U.D.) UNDERWOOD ENTERPRISES - W OF CROSSOVER, N OF HUNTSVILLE The Committee then again reviewed the preliminary plat for The Cliffs, Phase I (a P.U.D.) presented by Tom Hopper, Crafton, Tull & Associates, on behalf of Underwood Enterprises for property located on the west side of Crossover Road, north of Huntsville Road. Mr. Dick Seddon, an adjoining property owner, asked about the procedure for plat approval. Mr. Allred explained the procedure and further noted the applicant would have to submit grading and drainage plans, tree preservation plans, etc. Mr. Seddon stated a buffer area of trees had been shown on the concept plat. He asked if that buffer still existed. Mr. Hopper stated the buffer would still exist and they planned to leave it as native as possible. Mr. Underwood explained he preferred the area remain native with as little disruption as possible. Mr. Allred asked the length of delay if condemnation proceedings were required. Mr. Hopper explained he had presumed they could start construction since there was an entry to the north. He pointed out the 30 -foot strip would be taken by the Highway Department for the widening of Highway 265. Mr. Conklin explained the State Highway Department requested 100 feet of right-of- way for four -lane highways. He pointed out if they went to the centerline and measured back 50 feet, it would take the entire 30 -foot strip. He also advised Cliffs Drive would be a 4 -lane, through street and was shown on the Master Street Plan. He noted the developer planned sidewalks on both sides of the street. Mr. Reynolds asked when the developer planned to start construction. Mr. Hopper stated they hoped to start in March and have the project completed by August. Mr. Allred asked how that time schedule would work if the condemnation went to court. Mr. Hopper explained the city approved the condemnation and reviewed the condemnation procedures. Mr. Allred stated he was sure the other Planning Commissioners would prefer the access to Highway 265 was resolved prior to the plat coming before them. Mr. Hopper assured him he was attempting to contact the property owner and, if • • • Subdivision Committee February 17, 1994 Page 6 they were unable to purchase the property, he would immediately ask to go to the City Council. In response to a question from Dr. DePalma, Mr. Hopper explained all of the property east of the power line running through the property was serviced by Ozark and all of the property west of the power line was serviced by SWEPCO. Mr. Ken Seaman, the developer of a subdivision on the east side of Highway 265 stated he had not received notification of this meeting. Mr. Hopper stated Washington County Abstract had researched the property owners and had certified to the accuracy. Mr. Seaman expressed concern this development would impact his subdivision. Mr. Underwood explained there would be a decorative fence along Highway 265. He showed the Committee a rendition of the proposed housing units. Mr. David Mersky, an adjoining property owner, asked if the widening of Highway 265 would depend on the amount of building along the highway. Mr. Allred explained the highway department determined the width of the highway. Mr. Conklin explained the structures on the subject property would be set back 25 feet from the proposed right-of-way and the fences would be outside the utility easement. Mr. Hopper advised they had discussed placing the utility easements adjacent to the buildings in order to save the trees. MOTION Mr. Reynolds moved to forward Phase I to the full Planning Commission. He further stated he would like to see Highway 265 in the process of being widened before they approved Phase II. Mr. Allred seconded the motion. Mr. Hopper advised everyone was interested in seeing the highway widened but it was out of Mr. Underwood's control as to when it was widened. The meeting adjourned at 11:30 a.m.