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HomeMy WebLinkAbout1993-01-28 - Minutes• • MINUTES OF A SUBDIVISION COMMITTEE MEETING A meeting of the Fayetteville Subdivision Committee was held on Thursday, January 28, 1993 at 9:00 a.m., in Room 111 of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. MEMBERS PRESENT: OTHERS PRESENT: Jerry Allred, Tom Suchecki and Jana Lynn Britton Alett Little, Don Bunn, Tim Conklin, Dave Jorgensen, Harry Gray, Mark Haguewood, Robert Brown, Mel Milholland and Sharon Langley PRELIMINARY PLAT - TAYLOR ESTATES PHILLIP TAYLOR - NE OF EAST 26TH CIRCLE The first item on the agenda was a request for approval of.a preliminary plat for Taylor Estates, submitted by Dave Jorgensen on behalf of Phillip Taylor for property located northeast of East 26th Circle. The property contains 11.85 acres with 15 proposed lots and is zoned R-1, Low Density Residential. Mr. Allred pointed out the length of the cul-de-sac would require a waiver. In response to a question from Ms. Britton, Mr. Jorgensen explained this was an old subdivision and water and sewer lines had been previously installed. He stated they were in the process of locating it and added they had found most of it. He further pointed out the fire chief had requested a fire hydrant be located at the end of the cul-de-sac so they would be extending the 6 -inch water line to that point. He further advised he had contacted SWEPCO. Mr. Conklin advised the plat would need to show a 20 -foot setback all the way around the tandem lot. MOTION Ms. Britton moved to forward the plat to the Planning Commission with their recommendations . Mr. Suchecki seconded the motion. d FINAL PLAT - CROSSOVER HEIGHTS, PHASE II KEATING ENTERPRISES - E OF CROSSOVER, N OF WHIPPOORWILL LN The next item was a final plat for Crossover Heights, Phase II, presented by Dave Jorgensen on behalf of Keating Enterprises for property located east of Crossover Road and north of Whippoorwill Lane. The property is zoned R-2, Medium Density Residential, and contains 20 proposed lots. In response to a question from Ms. Britton, Mr. Jorgensen stated they would not be installing television cable. He pointed out the notation on the plat. . Mr. Bunn explained Warner Cable had changed their policy and would not install cable until there were 10 houses, making it economically feasible for them. He Subdivision Committee January 28, 1993 Page 2 advised the developer could pay 90 cents a foot prior to construction of the structures in order to have the cable installed. Mr. Allred pointed out the home buyer never saw the plat. Mr. Conklin asked if the street name was "Stardust". Mr. Jorgensen stated it was. Mr. Conklin also requested the sidewalk extend around the cul-de-sac. In response to a question from Mr. Conklin, Mr. Jorgensen advised he had reviewed the subdivision covenants. He stated the lots that would maintain the two islands were lots 11 through 20. He explained they would need to form a property owners' association and pay annual dues for maintenance of the islands. Ms. Britton asked if there were street lights on the islands. Mr. Jorgensen stated there were not, that the light was located in between lots 17 and 18. MOTION Mr. Suchecki moved to recommend approval of the plat to the Planning Commission. Ms. Britton seconded the motion. CONCURRENT PLAT - STEPHENSON ADDITION E. L. STEPHENSON - E OF OLD WIRE, N OF ROM'S ORCHARD RD. The next item was a concurrent plat for Stephenson Addition, presented by Dave Jorgensen on behalf of E. L. Stephenson for property located outside the City Limits, east of Old Wire Road and north of Rom's Orchard Road. The property contains 14.05 acres with 2 proposed lots. Mr. Jorgensen advised the utility companies had requested a 20 -foot easement adjacent to the 30 -foot access right-of-way easement and the owner had agreed. He introduced Lloyd Bolling, the agent for the property. Mr. Bolling presented the Committee with a copy of the subdivision covenants. In response to a question from Mr. Suchecki, Mr. Jorgensen explained the reason for the two -lot subdivision was because they had exceeded their lot split allowance. He stated the original tract had been 40 acres. Mr. Bunn explained there had already been three splits and the owner was requesting a fourth split which could not be done without going through the subdivision process. 61 Subdivision Committee January 28, 1993 Page 3 Mr. Bolling stated the 14.05 acres could not, by subdivision covenants, be divided into more than three tracts. MOTION Mr. Suchecki moved to recommend approval of the plat. Ms. Britton seconded the motion. LARGE SCALE DEVELOPMENT - UNIVERSITY BAPTIST CHURCH UNIVERSITY BAPTIST CHURCH - 315 W. MAPLE The next item was a large scale development for University Baptist Church, presented by Mark Haguewood on behalf of the church. The property is located at 315 W. Maple and is zoned R-3, High Density Residential. Mr. Haguewood explained Vandeventer Street had been relocated approximately 80 feet to the west in order to accommodate the development. Ms. Little explained the width on the current Vandeventer Street was approximately 27 feet but the relocated Vandeventer would be improved to 31 feet of width. She did note, however, it would not have a 50 -foot right-of-way. Mr. Bunn advised the reduction of the right-of-way would have to be approved by the Planning Commission. Mr. Haguewood explained most of the utilities in the street served only the church so it was not a problem to relocate them. Mr. Conklin asked if the sidewalks would be set back five feet. Mr. Haguewood stated they set them back approximately 2 feet. After discussion, it was determined there needed to be sidewalk on both sides of that portion of Vandevender which adjoined church property. Ms. Langley advised Mr. Haguewood he would need to make notification to the adjoining property owners. Ms. Little explained there would be a public hearing on the street relocation at the February 8 meeting. MOTION Mr. Suchecki moved to forward the large scale development to the Planning Commission for approval, subject to committee comments. Mr. Allred seconded the motion. to 2- • • Subdivision Committee January 28, 1993 Page 4 LARGE SCALE DEVELOPMENT - FIRST BAPTIST CHURCH FIRST BAPTIST CHURCH - 20 E. DICKSON The next item was a large scale development for the First Baptist Church, presented by Mark Haguewood on behalf of the church, for property located at 20 East Dickson Street. The building is located in C-2, Thoroughfare Commercial, zoning and the parking for the building is located in both C-2 and R -O, Residential -Office zoning. Mr. Haguewood advised they had made all changes requested at the plat review meeting. In response to a question from Mr. Conklin, Mr. Haguewood stated they had corrected the problem with the parking lot. He further stated they would be asking for a variance on the parking along Highland Street. Mr. Conklin advised they would also need a waiver on the off-site parking that was over 300 feet from the church. Ms. Britton suggested changing the direction of traffic flow for the pedestrian portico. Mr. Haguewood pointed out the drop-off would be on the passenger side and, if they reversed the direction, the pedestrian would have to walk around the car. Mr. Allred pointed out it was not a Planning Commission decision since it was not creating a traffic hazard. MOTION Mr. Suchecki moved to forward the large scale development to the Planning Commission subject to staff comments. Mr. Allred seconded the motion. There was also discussion regarding the location of the trash dumpster. Mr. Haguewood stated the City Sanitation Department had approved the location. FINAL PLAT - SPRING PARK, PHASE II DUANE NELSON - W OF SHILOH, N & S OF JOYCE The next item was a final plat for Spring Park Subdivision, Phase II, presented by Robert Brown on behalf of Duane Nelson for property located west of Shiloh and north and south of Joyce Street. The property consists of 21.04 acres with 6 proposed lots. The property is zoned C-2, Thoroughfare Commercial. Mr. Brown stated there were very few comments on the plat at the plat review meeting. He noted they had changed the name of the street and had added the sidewalks. He advised he had adjusted the property lines slightly but the total area • of the subdivision was the same. 63 Subdivision Committee January 28, 1993 Page 5 Ms. Little stated there had been a meeting with the Highway Department; Mr. Brown, a representative from the Northwest Arkansas Mall, and the City regarding improvements to the intersection of Joyce and Highway 71B . She stated the Mall had indicated they wanted this developer to take the lead on that project. She further advised they would be requiring contribution to the improvements at Joyce Street by Spring Creek. She stated they were not requiring that from the Mall since it was already developed. Mr. Brown stated he had relayed the information to Mr. Clary of Clary Development.' He explained they both had been surprised because it was not what they had initially understood to be an upcoming and anticipated city project. He further stated that, when they were discussing contributions during the preliminary platting phase, it had been their impression that improvements were anticipated and they would be expected to provide some contribution, proportionate to their impact. He advised Mr. Clary was reluctant to take this on as the coordinator. Mr. Allred stated that did not affect the review of the plat or large scale development by the Subdivision Committee. Mr. Brown explained the developer did understand improvement was needed and was willing to pay his fair share for the improvement, either by having an impact study done or an estimated share. Mr. Bunn stated that would be fair. Ms. Little stated it should be somewhat specific as to the developer's share. Mr. Allred recommended they could approve the plats and large scale upon the condition that the percentage be agreed upon prior to the issuance of a building permit . MOTION Mr. Allred moved to recommend approval of the plat subject to a successful negotiation of the on-site and off-site improvements, to be agreed upon prior to the issuance of any building permits. Mr. Suchecki seconded the motion. LARGE SCALE DEVELOPMENT - SPRING CREEK CENTRE, PHASE I ROBERT BROWN - W OF SHILOH, N & S OF JOYCE The next item was a large scale development for Spring Creek Centre, Phase I, presented by Robert Brown on behalf of Spring Creek Centre for property located west of Shiloh, north and south of Joyce Street. The property consists of 17.077 acres and is zoned C-2, Thoroughfare Commercial. Mr. Brown explained they had shown information pertaining to what they expected for Lot 4. He noted the actual application specified only lots 1, 2 and 3 had tentative developers at this time. He advised the retail store would be Pier 1 Imports. • • • Subdivision Committee January 28, 1993 Page 6 In response to a question from Ms. Britton, Mr. Brown pointed out which parking areas belonged to which stores. He stated they would actually own the drives; that easements were defined on each drive. There was also discussion regarding the location of the easements. Mr. Bunn advised they had been concerned regarding construction of the 36 -inch water line with a drive over the top of the easement. He noted the water line might now, because of the sales tax situation, be a number of years away. MOTION Mr. Suchecki moved to forward the plat to the Planning Commission with staff comments . Mr. Allred seconded the motion. Mr. Brown also advised they would be applying for a conditional use for National Home Center. He also showed drawings of the proposed National Home Center. Ms. Britton asked if there could be a restriction in the covenants that National Home Center could not display merchandise in the parking lot. Mr. Brown stated there was nothing that addressed that specifically in the covenants. Mr. Suchecki stated other businesses had offered assurances regarding outside display. Mr. Brown stated he could incorporate that item in the covenants. He advised the subject store was not geared toward contractor sales and that all sales had to be within the bounds of the garden center and building; there would be no exposed pole sheds, lumber yards, etc. FINAL PLAT - PRATT WOODS ADDITION SASSAFRAS HILL ENT. - OFF HOTZ DR., S OF MARKHAM RD. The next item was a final plat for Pratt Woods Addition presented by Harry Gray on behalf of Sassafras Hill Enterprises for property located off Hotz Drive, south of Markham Road. The property consists of 9.9 acres with 4 proposed lots and is zoned R-1, Single -Family Residential. Mr. Conklin advised there had been a discussion at plat review as to whether it was the intention of the Planning Commission to make Pratt Drive a paved roadway. He further advised Planning staff did want the roadway paved. Ms. Little stated paving of the roadway was not a condition of the plat. She advised there were two tandem lots in the development and each was required to have a 25 - foot access drive. She stated she had been under the impression there would be two separate drives provided but the developer planned to construct only one 16 -foot drive for the two lots. She advised separate easements were required for each 6S • Subdivision Committee January 28, 1993 Page 7 tandem lot and she had interpreted that to mean separate drives. She reminded the Committee they had recently approved one drive for two tandem lots but had required that drive to be paved. She expressed her belief there should be two separate drives. Mr. Gray stated they were trying to save all the trees they could and cutting an additional drive would remove more trees. Ms. Britton stated she would like to have seen the drive paved but could not see the necessity of two separate drives. She expressed her preference for one single drive to enable more vegetative cover for the area. Mr. Allred recommended having the developer notify each owner of the private drive and then have the notification recorded so it would show up in the chain of title. He explained that would put everyone on notice that the city was not responsible for the private drive. There was also discussion regarding the turn -around for the trash trucks. MOTION Mr. Suchecki moved to approve the final plat and forward to the Planning Commission • subject to subdivision committee and staff comments. Mr. Allred seconded the motion. PRELIMINARY PLAT - PINECREST ADDITION BMP DEVELOPMENT - E OF SALEM RD., N OF TIMBERLINE DR. The next item was a preliminary plat for Pinecrest Addition presented by Harry Gray on behalf of BMP Development for property located east of Salem Road, north of Timberline Drive. The property consists of 38 acres with 134 lots proposed. The property is zoned R-1.5, Moderate Density Residential. Mr. Conklin noted he had received a call from a Ms. Nancy Knight, a resident on Salem Road, expressing her concern regarding the traffic. In response to a question from Ms. Britton, Mr. Gray explained the duplex lots were chosen because they were close to the duplexes in Giles Addition. Mr. Allred asked the status of the traffic light. Ms. Little advised the Highway Department had started the design study for the intersection of Shiloh and Wedington. She stated the City had to reactivate the Salem Road traffic light; that it had gotten lost. She noted she would have Perry Franklin, Traffic Superintendent, at the Planning Commission meeting to give a report . • Mr. Conklin stated he had received a call from Randy Allen, Street Superintendent, objecting to the rolled curb for this development. He advised one-half of Sycamore 610 • • Subdivision Committee January 28, 1993 Page 8 Street would need to be improved for the entire length of the development. He also requested a condition that, should the adjoining property to the west not be developed by the time this subdivision was complete, BMP extend Salem and "B" Street. Mr. Gray stated that would be an off-site improvement and the City would have to pay for half the cost. Mr. Allred suggested they give BMP a time frame; that, if the other property were not developed in a certain amount of time, then BMP would have to make the improvements. Mr. Bunn recommended a time frame of 18 months. He stated he believed that was a reasonable amount of time. Mr. Gray stated he believed it would be completed in the near future; that bids for the work were going out within the next month. Mr. Conklin also stated staff had discussed requiring a $25,000 contribution for the construction of a bridge over Hamstring Creek. He noted the money would be put in escrow. Mr. Gray stated he believed the city did need to pursue this but he believed there needed to be some basis for the dollar value so it would be fair for everyone. He suggested there needed to be some type of formula (based on so much for each lot or unit). After discussion, it was determined the City needed to have a set formula in order to have a rational basis for the charge. MOTION Mr. Suchecki moved to approve the preliminary plat and forward it to the Planning Commission subject to off-site improvements being completed by the subject developer if the area to the west has not been developed within 24 months (extension of "B" Street to Salem Road and the "B" Street/Salem intersection) and directing staff to formulate a fee for bridge improvement. Mr. Allred seconded the motion. PRELIMINARY PLAT - DAWN ACRES S & S DEVELOPMENT - S OF SYCAMORE, W OF GREGG The next item was a preliminary plat for Dawn Acres presented by Mel Milholland on behalf of S & S Development for property located south of Sycamore and west of Gregg. The property contains 21.10 acres with 79 proposed lots and is zoned R-3, Maximum Density Residential. • Mr. Conklin advised that, on the final plat, the curb radius would need to be put on the plat. He also noted the applicant was requesting a waiver to construct a four- (? t • • • Subdivision Committee January 28, 1993 Page 9 plex on the tandem lot. He explained the code stated only single family homes could be constructed on tandem lots. Mr. Allred stated he did not believe they would want any single family homes in the development. Mr. Bunn stated he was not sure the Planning Commission was allowed to make that waiver, that it might be the City Council. Mr. Milholland stated he would ask the Planning Commission for their comments to be forwarded to the City Council. MOTION Mr. Suchecki moved to approve the preliminary plat and forward it to the Planning Commission subject to the four-plex tandem lot being resolved. Ms. Britton seconded the motion. FINAL PLAT - KAITLYNN MEADOWS BOB & DONNA TREAT - E OF DOUBLE SPRINGS, S OF DOT TIPTON The last item was a final plat for Kaitlynn Meadows presented by Mel Milholland on behalf of Bob and Donna Treat for property located east of Double Springs Road and south of Dot Tipton Road. The property contains 8.23 acres with 4 proposed lots and is located outside the City Limits. Mr. Milholland advised this plat would be going to the County the first of the month. MOTION Mr. Suchecki moved to forward the plat to the Planning Commission. Mr. Allred seconded the motion. Mr. Bunn advised the off-site easements would have to be dedicated by separate instrument. la%