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HomeMy WebLinkAbout1991-04-25 - Minutes• • MINUTES OF A SUBDIVISION COMMITTEE MEETING A meeting of the Fayetteville Subdivision Committee was held on Thursday, April 25, 1991 at 10:30 a.m., in Room 111 of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. MEMBERS PRESENT: MEMBERS ABSENT: OTHERS PRESENT: Joe Tarvin and Charles Nickle Jack Cleghorn Don Bunn, Sharon Langley, Ken Fugitt, David Sargent, and John Mahaffey LARGE SCALE DEVELOPMENT - NWA SURGICAL & REHABILITATION CENTER KEN FUGITT - W. OF PARVIEW DR, N OF JOYCE The first item on the agenda was a request for large scale development for Northwest Arkansas Surgical & Rehabilitation Clinic for property located on the west side of Parview Drive and north of Joyce, owned by the Outpatient Surgery & Therapy Clinic, represented by Ken Fugitt. The property is zoned R-0 and contains 1.43 acres. Mr. Fugitt explained this was to be an outpatient surgery therapy clinic. He explained the upstairs area would be administrative offices. Mr. Nickle asked about the location of the fire hydrant. and the Mr. Fugitt stated the location had never been tied down because they were going to wait until the sprinkler system was installed. Mr. Tarvin asked about the drainage ditch being well defined. Mr. Bunn explained he had just wanted to make sure there would be no problems between the drainage ditch and the area where the 30 inch conduit would be installed. He stated he would want to look at the drainage plans at some point during the construction and approve it. Mr. Fugitt stated they had, per Becky Bryant's comments, added some landscaping, and pointed out the areas on the map. MOTION Mr. Tarvin moved to accept the large scale development. Mr. Nickle • seconded the motion. The motion passed unanimously. • • • Subdivision Committee April 25, 1991 Page 2 LARGE SCALE DEVELOPMENT - ST. PAUL'S EPISCOPAL CHURCH DAVID SARGENT - 224 N. EAST The second item on the agenda was the presentation of a Large Scale Development for St. Paul's Episcopal Church, located at 224 North East and represented by David Sargent of Witsell, Evans & Rasco. The property is zoned C-2, Commercial Thoroughfare and R-0, Residential Office and consists of 2.008 acres. Mr. Tarvin stated the questions he had regarding this item dealt with the variance and the landscaping in lieu of setbacks. He stated he had further questions regarding site distance within 25 feet. Mr. Sargent explained there was a discussion regarding the setbacks on the front of the building (facing East Avenue). He further explained they were over the setback (30 feet) however there was a condition that if they did 10% landscaping in that area, the setback would be reduced to 25 feet. He stated that covered everything but one appendage that projected out beyond the 25 feet. He explained the purpose of the appendage was to match another, existing area. He showed the Committee drawings of the existing church and the proposed addition. Mr. Sargent explained the proposed addition would be compatible with the existing building and the neighborhood. He stated they were planning on going to the Board of Adjustment for a variance on the one appendage that was out of compliance. Mr. Tarvin stated he did not understand why the setback requirements were reduced if the developer agreed to landscaping. Mr. Sargent explained he believed they were mostly concerned with uniformity and appearance of the buildings in relationship with the street. Mr. Nickle asked where the drainage ended from the existing gravel parking lot that was proposed to be paved. Mr. Sargent all the drainage dumped into the alley down to the inlet at Dickson Street. He explained they had graded the alley in order to would be catch the drainage on the east side of the alley, and then coming down the alley as it always had. Mr. Nickle asked if there was a storm sewer. Mr. Sargent stated there was not. He explained they were not trying to change the way the site drains. He further explained they would be grading with a swell so that it would continue draining as it is now. • • • Subdivision Committee April 25, 1991 Page 3 Mr. Bunn stated he would need to look at the engineer's drainage plan and drawings. Mr. Sargent stated that Gregg Bone, McClelland Engineering, had done the grading plan. Mr. Bunn stated he would contact Mr. Bone for further information. Mr. Nickle stated that was his only concern, that a problem was not created by adjoining property. He asked about the outdoor facilities. Mr. Sargent pointed out various green spaces designated for basketball, swing sets, and then an area for the toddlers. He stated the green space now was broken up. Mr. Sargent stated they were taking bids on the parking lot and the church would like to go ahead and proceed with asphalting the lot. He explained the church would like to have the lot done by the first of June. He asked if the Subdivision Committee had any objections to the church signing contracts before the Planning Commission meeting. Mr. Nickle stated there would be a planning commission meeting on May 13. He further stated he would feel more comfortable if Don Bunn could review the drainage plan. Mr. Sargent stated the contractors had agreed to hold their bids for 30 days. He explained that in order to expedite the project, they had decided to accept the bids and then if the Planning Commission required anything different, they could negotiate with the low bidder. Mr. Tarvin asked if the church would need Planning Commission approval prior to construction or if they would proceed at their own risk. Mr. Bunn stated he would guess that since it was part of a large scale development, it would need to be approved by the Planning Commission. Mr. Sargent stated they would just take the bids under advisement and hold off awarding the contract until after the May 13 Planing Commission meeting. He asked the Committee if they had an opportunity to look at the parking calculations. He stated it appeared they were 11 spaces short however the church had agreements with surrounding property owners to use their parking areas on Sundays. He asked if they would be able to get a waiver on the parking variance. • Subdivision Committee April 25, 1991 Page 4 • • Mr. Bunn stated he was sure they would. He explained off-site parking could be used to satisfy parking requirements. He stated he was not sure if it required a planning commission variance. Mr. Sargent explained that he was completing the application to the Board of Adjustment for the setback variance and had just wanted to make sure that he did not need to include a variance for parking. Mr. Tarvin stated he could not speak for the Planning Commission but in the past they had approved off-site parking. Mr. Sargent stated the zoning code had asked for 1 space for 40 square feet of sanctuary. He explained that usually also took care of the children and toddler's classrooms but he went ahead and added spaces for those classrooms as well. MOTION Mr. Nickle recommended approval subject to adequate drainage provisions. Mr. Tarvin asked if it would be in order to recommend approval of the variance for setbacks also. It was agreed that it would. The motion passed. FINAL PLAT - WATERMAN WOODS JOHN MAHAFFEY - S. OF CLEVELAND, E OF SANG The last item to be reviewed by the Subdivision Committee was a request for final plat approval for Waterman Woods Subdivision presented by John E. Mahaffey on behalf of Tomlinson and Brooks for property located on the south side of Cleveland and east of Sang. The property is zoned R-1, contains 11.5 acres and 23 lots are proposed. Mr. Tarvin noted that in the plat review meeting there had been discussion regarding saving as many trees as possible. He asked if they had been able to save the ones along the easement. Mr. Mahaffey stated they would have to clear many of them but the utility companies would try to work around the remaining ones. Mr. Tarvin asked why the utility companies had requested a 25 -foot easement. Mr. Bunn explained the utilities companies had, in the last 3 or 4 years, begun requesting 25 feet. • • • Subdivision Committee April 25, 1991 Page 5 Mr. Nickle asked about the improvements on the east side of Sang Avenue. Mr. Bunn stated there would be a Bill of Assurances on the improvements. Mr. Mahaffey pointed out the location of the utility easements on the plat. Mr. Nickle observed there was a notation regarding no access to Cleveland Street from lots 1, 19, 20 and 21 but there was none regarding no access to Sang from lots 12 and 13. Mr. Bunn stated he knew that was an oversight. He stated access should be restricted from lots 12 and 13 also. Mr. Nickle agreed and stated the lots should be restricted to Archer Drive. Mr. Mahaffey agreed. He stated he would add it to the covenants. In response to a question from Mr. Nickle, Mr. Mahaffey stated he had discussed the street name change with city personnel; however, the owner had pointed out there would only be three or four lots that would have a Waterman address and they would prefer those lots have an Archer Drive address. It was also suggested perhaps since Fowler Street was to the north of the property, the lots have a Fowler Street address. Mr. Bunn stated he could not speak for the staff but he was doubtful they could use Fowler Street because there was too much of an offset. He stated Mr. Mahaffey could talk to the water department about it. He stated the department had been consistent in the naming of streets and if there was a change in direction, the street name had to be changed. Mr. Bunn also stated Mr. Mahaffey could also go to the Board of Directors for approval of a street name. Mr. Bunn stated he did want a Bill of Assurance on Sang Street. He explained that if all of the improvements were not completed, the city would need a contract placing a lien on part of the property to secure the completion of the rest of the improvements. Mr. Mahaffey stated water and sewer were complete but the streets and drainage were not. Mr. Bunn stated Mr. Mahaffey would need to give the city some estimates regarding cost of completion and the proposed lots on which to place the lien. He also asked for a separate copy of the restrictive covenants. • • • Subdivision Committee April 25, 1991 Page 6 MOTION Mr. Nickle moved to recommend approval of the final plat subject to plat review and subdivision comments. Mr. Tarvin seconded the motion. The motion passed. The meeting adjourned at 11:10 a.m.