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HomeMy WebLinkAbout1989-06-21 - Minutes• • • MINUTES OF THE SUBDIVISION COMMITTEE OF THE FAYETTEVILLE PLANNING COMMISSION A meeting of the Subdivision Committee of the Fayetteville Planning Commission was held on Wednesday, June 21, 1989 at 1:30 p.m. in Room 111 of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. MEMBERS PRESENT: J.E. Springborn and Julie Nash Jack Cleghorn and J. David Ozment Sid Norbash, Elaine Cattaneo, Tom Hopper, James Cameron and Al Rukgaber MEMBERS ABSENT: OTHERS PRESENT: FINAL PLAT OF VANTAGE SQUARE - UNIT 2 A.W. REALTY COMPANY - ALONG THE NORTH & SOUTH SIDES OF JOYCE STREET The first item was the final plat of Vantage Square -Unit 2 submitted by A.W. Realty Company and represented by Tom Hopper of Crafton, Tull & Associates for property located along the north and south sides of Joyce Street containing 107.29 acres with 12 proposed lots. Chairman Nash asked Mr. Hopper to clarify the reason part ofthe property is reserved for future use. Mr. Hopper stated that they haven't determined exactly where the street that the City Board of Directors has asked for through there will be located. Therefore, they have removed that part of the property from this final plat. Chairman Nash asked about the separate easement that Southwestern Bell Telephone wanted for Lot 5. Mr. Hopper stated that he has talked with the phone company and they have stated that the right- of-way along the street is satisfactory. Chairman Nash asked about the existing easement across Lots 4 & 16. Mr. Hopper stated that the abstractor has not furnished them with a copy of these easements and Tom McElroy of Southwestern Bell agrees that apparently there is not one in existence although there cable is in the right-of-way and they are fine. Chairman Nash stated that they will need a traffic count on this by Monday night. She asked if there were any protective covenants that will affect this area. Mr. Hopper answered, no, they are planned and will be filed as each lot is developed with that lot. In answer to a question from Chairman Nash, Mr. Hopper stated that the street lights have been shown to go down Joyce Street. They are not on the plat as such but it was worked out when Joyce was 123 • • • Subdivision Committee June 21, 1989 Page 2 being built that those lights would go in as needed but they haven't been informed on the exact determination and spacing on those. This is also true for Sain Street. He noted that the City has been deeded the street in years past. Commissioner Nash stated that they need to know by Monday night if that information is available yet. Mr. Hopper stated that the portion of Sain Street from the cul-de- sac on into lot 9 hasn't been constructed and they would propose to put up a covenant with the City stating that it would be completed. As far as whether sidewalks are required, it has not been discussed. Commissioner Nash stated that they need to check into that. Sid Norbash, Assistant City Engineer, stated that Don Bunn in his report to the Planning Commission has stated that one of the conditions on approving this would be that they execute a contract with the City ensuring the completion of public improvements. Mr. Hopper stated that they have agreed to put a lien on a lot or whatever it takes for the amount of the completion to ensure the completion of public improvements. Chairman Nash rezonings, she rather than an they are being know what will stated that since there are so many different would like to see a plat come through on each lot overall plat. She noted that with this final plat, asked to approve finally this area when they don't be constructed there. Therefore, they can't decide about traffic or egress/ingress without knowing what is planned. Mr. Hopper stated that the Planning Commission's decision would be based upon the existing zoning which was changed to match up with the drainage ditches and the lines like that. He added that they don't know what the use of each lot will be but they can guarantee that it will match the zoning for that particular lot. Mr. Hopper stated that Joyce Street is partly four-laned and the other part is projected to be four-laned onto Highway 265 and it was built to handle the traffic that would go into the commercial and residential -office property here. The use of each lot will not be determined until a buyer comes in and determines what he plans to build. It would have to go through the City process as far as building permits, etc, to make sure it matched the zoning and requirements. A large scale development would be submitted for each lot. Chairman Nash asked if the Planning Commission approves this, what is it that this plat is determining. Mr. Hopper stated that approval of this plat would give them the go ahead to come in and build on these lots meeting City codes for setbacks and density, etc. Chairman Nash stated that she sees no reason to approve this • • • Subdivision Committee June 21, 1989 Page 3 and she feels that the Subdivision Committee should just pass it on to the Planning Commission for their information. Commissioner Springborn agreed and stated that his understanding of what the Subdivision Committee does is reviews subdivision development which includes large scale development. Since the zoning has been approved, he doesn't understand what they are doing here. Mr. Hopper stated that this is an overall plan and they haven't tried to come in one piece at a time. Based on that they are coming through with a plat with the easements, drainage easements and floodway just like would be done for any type of commercial development. Commissioner Nash advised that this will have to be shown on each large scale development plan that they submit for every lot over an acre also. Commissioner Springborn stated that when they approve a plat, they look at traffic from a safety aspect, ingress/egress, parking, etc., which they don't have on each of these individual lots yet. He noted that he agreed that he didn't feel that the Subdivision Committee needed to approve this. Mr. Hopper stated that they want to establish specific lots so when buyers come in they will be able to show them what they are buying in relation to the rest of the area. He explained that there weren't any questions at the time of the preliminary plat about going ahead and platting it and trying to make it clear to the City exactly what was there. Commissioner Nash stated that she is not saying that they are refusing it, she is saying that she doesn't see anything there for them to approve or adopt yet. Commissioner Nash noted that the preliminary plat shows "Merrill Avenue" as the street name which has been changed to "Park View Drive". Mr. Hopper stated that had been changed at the City's request. Commissioner Springborn noted that according to the preliminary plat lot 3 had been broken down into lots 13, 14, 15 & 16. MOTION Commissioner Springborn moved to approve the final plat per se subject to Plat Review Comments and Subdivision Committee Comments, seconded by Nash. TheTketmotipaspeds@d0290-0. PRELIMINARY PLAT OF HYLAND PARR - PHASE VI HYLAND PARK, INC. - E OF CROSSOVER RD The second item was a preliminary plat of Hyland Park - Phase VI submitted by Jim Lindsey for Hyland Park, Inc. and represented by • • • Subdivision Committee June 21, 1989 Page 4 Tom Hopper of Crafton, Tull & Associates. Property is located on the east side of Crossover Road and east of Rock Cliff Road and zoned R-1, Low Density Residential, with 19 proposed lots. Mr. Hopper advised that it was requested at the Plat Review meeting that this be considered as a preliminary plat although they had submitted it as a final plat. He noted that he would like them to determine if they still feel like this needs to be a preliminary or if it could go ahead and be a final. Chairman Nash stated that her opinion is that if the staff wants this to come through as a preliminary, then that is what they should do. She asked Mr. Hopper if he had notified the adjoining property owners. Mr. Hopper answered, no. Chairman Nash advised that he would need to do that by Monday night because this first came through in 1977 so the property owners may be a whole new group of people. Mr. Hopper stated that in 1977 this was brought through and the part that has changed since then is that they have taken the lots out on the cul-de-sacs and made four tandem lots. He added that they are just connected the street between the two phases so that have fewer lots here than they actually had before. All the sewer is installed and streets and water will all remain. He explained that he was hoping not to have to go back through the preliminary process. Chairman Nash stated that the City has a new set of ordinances coming through this year which will probably prohibit a lot of building in this area because of the grade, soil and slope. She advised that a lot of the Planning Commission members are very serious about being loyal to the new ordinances. She stated that she would like to leave this as a preliminary plat so that possibly they could get some guidance from the consultant before the development gets so far that it can't be altered according to the new ordinances. Mr. Hopper explained that sewer has already been installed through this whole area. He stated that he isn't trying to run around anything, they are just trying to finish something that they started. Commissioner Nash stated that according to Plat Review Comments, Mr. Bunn stated that he had John Merrell had discussed this and since it had four tandem lots and had changed quite a bit since the preliminary came through, the staff would like this plat to be a preliminary. She advised that the full Planning Commission would have to make the decision as to whether this could be a final. Sid Norbash, Assistant City Engineer, stated that the Water Meter Division has stated that the private drive going across for the 12L • • • Subdivision Committee June 21, 1989 Page 5 tandem lot accesses needs to be named because of the numbering situation for addresses and emergencies. Chairman Nash stated that they need to show the location of the houses that are built near this project, but that information could be put on a separate sheet of paper as long as it is available by the meeting. Chairman Nash asked if they had determined if "Rock Cliff" Road was two words or one word. Mr. Hopper stated that it was platted as two words in Phase 3 and as one word in Phases 4 & 5. Mr. Hopper stated that one big difference in whether this is considered as a preliminary or a final is for a preliminary they have to do all the notifications before Monday. Chairman Nash advised that if he will assure them that he will do the notifications, it probably wouldn't have to be done by Monday in this case. Mr. Hopper stated that he probably should talk with Mr. Merrell about this. Commissioner Springborn stated that he has a great regard for the City's professional staff and he thinks they should keep this a preliminary. Chairman Nash stated that they need a traffic count on this and also there are parks fees required and they need to submit a copy of the protective covenants. MOTION Commissioner Springborn moved to approve this preliminary plat subject to Plat Review comments, seconded by Nash. The moti&he motion passed 2-0-0. PRELIMINARY PLAT OF FIESTA PARK SUBDIVISION - PHASES I, II & III BMP DEVELOPMENT, INC. - S OF APPLEBY RD, N OF DRAKE STREET The third item was the preliminary plat of Fiesta Park - Phases I, II & III submitted by John Burckhart for BMP Development, Inc. and represented by James Cameron of Northwest Engineers. Property is located on the south side of Appleby Road and north of Drake Street containing 20.62 acres with 120 proposed lots. Chairman Nash clarified that they will be going to the Board of Adjustment to get a waiver on the lot sizes. Mr. Cameron stated that they are setup for the July 3rd meeting. Mr. Cameron submitted proof of notification of the adjoining property owners to the Planning Secretary. He stated that all the 111 • • • Subdivision Committee June 21, 1989 Page 6 easements that were requested at the Plat Review meeting have been taken care of and shown on the plat. Chairman Nash referred to the comment from Arkansas Western Gas saying that Lots 89, 67 & 68 might not be useable because of their gas easement. Mr. Cameron stated that there may be some lot line adjustments and they may lose a couple of lots. He added that they are planning smaller homes on these lots so they might be able to put small ones here. Chairman Nash stated that they do need a traffic count on this. Mr. Cameron stated that they have a traffic count on the apartment complex that was first planned for this. He advised that this project will generate half or less traffic than what the apartments would have. Wade Bishop stated that he is here because he wanted to make sure that an ingress/egress was planned over to Drake Street and now that he has seen the plat, it is shown that way. Mr. Bishop asked if this subdivision was in compliance with the regulations. Chairman Nash stated that they would have to go to the Board of Adjustment meeting on July 3rd to ask for a variance on the lot size. Mr. Cameron advised that this project is not being financed by H.U.D., but it will meet all of H U.D.'s regulations. They are setting it up so that it will meet any criteria for every type of financing that is available. MOTION Commissioner Springborn moved to approve this subdivision subject to Plat Review Comments, Subdivision Committee Comments and approval of the variances by the Board of Adjustment, seconded by Nash. The motion passed 2-0-0. LARGE SCALE DEVELOPMENT PLAN OF HILL MOTOR COMPANY HILL MOTOR CO - N OF MCCONNELL, W OF DRAKE ST The fourth item was a large scale development plan of Hill Motor Company submitted by Sweetser Construction for Hill Motor Company and represented by Al Rukgaber for property located north of McConnell and west of Drake Street and zoned C-2, Thoroughfare Commercial. Chairman Nash asked if they had notified the adjacent property owners. Mr. Rukgaber stated that they ran an ad in the paper and they were only required to notify Southwestern Bell and Tom McElroy of Southwestern Bell agreed at Plat Review to sign the plat. • Subdivision Committee June 21, 1989 Page 7 Chairman Nash stated that they need a traffic count from Mr. Franklin. She asked what half of the street was Don Bunn referring to at Plat Review that they would have to improve. Mr. Rukgaber stated that Bell Telephone was required to curb, gutter and improve their frontage and this developer will do what they did which is represented on the plat. He added that Mr. Bunn had suggested that they take their improvements to the north side of Drake Street. Chairman Nash stated that Mr. Bunn had stated that if additional development took place here later on, more improvements might be required which is pretty open-ended. Commissioner Springborn stated that he agreed that the developer should do a contract for improvements. He stated that at the last meeting he asked the question as to where a contract is appropriate and where a Bill of Assurance is appropriate and no one knew. Therefore it seems that if the difference between those two ways for future improvements can be clarified, this might fall under the category of a contract. • Mr. Norbash stated that he thought what Mr. Bunn had in mind is if the area that is shown on the plat as "Green Area" was developed at later date, they would be required to do some more improvements. Chairman Nash noted that this green area is large enough that if he ever did want to develop it, it would come through them as a large scale development and they could address the improvements at that time. • Mr. Rukgaber stated that they will follow all the guidelines with the sign; it is just shown on here to indicate that there is going to be a sign. Commissioner Springborn asked if the trees that are shown on the plat are existing. Mr. Rukgaber answered that those are not existing. Chairman Nash noted that they have an option to create less parking area and have more green space if they didn't want to pave all of that parking area now. Mr. Rukgaber stated that Mr. Hill doesn't want to change it. MOTION Commissioner Springborn moved to approve the Large Scale Development Plan subject to Plat Review and Subdivision Committee comments, seconded by Nash. The motion passed 2-0-0. 1291