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HomeMy WebLinkAbout1989-06-07 - MinutesMINUTES OF THE SUBDIVISION COMMITTEE OF THE FAYE TEVILLE PLANNING COMMISSION A meeting of the Subdivision Committee of the Fayetteville Planning Commission was held on Wednesday, June 7, 1989 at 1:30 p.m. in Room 111 of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. MEMBERS PRESENT: MEMBERS ABSENT: OTHERS PRESENT: J.E. Springborn and J. David Ozment Jack Cleghorn and Julie Nash Don Bunn, Elaine Cattaneo, Dave Jorgensen, Mel Milholland and Harry Gray PRELIMINARY PLAT MEADOWRIDGE SUBDIVISION, PH.III - REPLAT OF PART OF PH. II J. B. HAYES - N OF SUNFLOWER CIRCLE AND W OF OLD MISSOURI ROAD The first item of consideration was the preliminary plat of Meadowridge Subdivision, Phase III - Replat of part of Phase II submitted by J. B. Hayes and represented by Dave Jorgensen, Engineer, for property located north of Sunflower Circle on the west side of Old Missouri Road and zoned R-2, Medium Density Residential, containing 6.93 acres with 22 proposed lots. Commissioner Springborn stated that it appears that the requested fire hydrant has been added to the plat. Mr. Jorgensen stated that they had added fire hydrants, contours, wooded areas and duplexes or houses_that_are in.the.vicinity. of the subdivision. He noted that they also changed the streetas requested. The whole street was "Sunflower Circle" and they have changed it to "Sunflower Street" and "Honeysuckle Lane". An easement was added between Lots 16 and 15 & 17 and between 18 & 19. Don Bunn advised that if there are any Subdivision Covenants, they will need to be filed and a copy submitted to the Planning Office before the final plat. He added that they will be required to do the off-site improvements along Old Missouri Road along the frontage of this property. This would include half the street, storm drainage and curb & gutter. Mr. Jorgensen asked if it would be possible to sign a Bill of Assurance on that. Mr. Bunn stated that he would have to discuss that with the Planning Director, John Merrell, who would make a recommendation and of course the Planning Commission would have some say so too. In answer to a question from Mr. Jorgensen, Mr. Bunn stated that he wasn't sure how the Brookhollow Subdivision off-site improvements were handled but a Bill of Assurance was probably signed on that. He commented that the attitude among the staff toward Bills of Assurance is changing. There has been some question about the whole method of collecting for off-site improvements and parks fees. It would be the Planning Commission's decision as to whether or not to accept a Bill of Assurance. In answer to a question from Commissioner Ozment, Mr. Bunn stated that a Bill of Assurance runs with the property and it is recorded. It basically puts a lien on the property but there is no monetary guarantee. Ilq • • • Subdivision Committee June 7, 1989 Page 2 Commissioner Springborn stated that off-site improvements are particularly unclear in a subdivision like this where there are quite a few lots relative to the frontage on the road for off-site improvements. The off-site improvement requirement now is relatively modest for this kind of a development. The new ordinance may give consideration to how to proportionate what the off-site improvement requirement would be. Mr. Bunn noted that the custom has been to require half of the street for off- site improvements but the ordinance calls for off-site improvements to be on a, "rational nexus" basis which means the developer is responsible for improving the street to the same percentage as his development increases traffic on the street. That is not a very easy thing to calculate. He added that hopefully the new subdivision ordinance would give them some more objective guidelines. Commissioner Ozment asked if the purpose of off-site improvements is to actually physically rebuild that street or is it theoretically going into a fund to development any street. Mr. Bunn stated that off-site improvements aren't required on developments where the street is up to City standards. Mr. Jorgensen stated that he would bring the adjoining property owners proof of notification to the Planning Commission meeting. Elaine Cattaneo, City Planning Secretary, stated that the 'Parks Department representative had figured the parks fee requirement for duplexes on this subdivision which would be 44 units x $85 for a total of $3,740. Commissioner Springborn stated that there have been a number of ways used to designate wooded areas; there needs to be a standard symbol used to prevent confusion. Mr. Jorgensen stated that generally everything from Lots 9 & 19 to the East all the way up to Missouri Road is wooded in this subdivision. NOTION Commissioner Ozment moved to approve this preliminary plat subject to Subdivision Covenants being submitted, parks fees being paid and the off-site improvements, seconded by Springborn. The motion passed 2-0-0. PRELIMINARY PLAT OF HEATHER HEIGHTS SUBDIVISION SAM MATHIAS & DENNIS SMITH - NW CORNER OF GULLEY RD (WC 345) & HWY 45 E The second item was the preliminary plat of Heather Heights Subdivision submitted by Sam Mathias & Dennis Smith and represented by Mel Milholland for property located at the northwest corner of Gulley Road (W.C. 345) and Highway 45 East which is outside the City Limits. They are proposing 6 lots on 20.56 acres. Mr. Milholland stated that they have their bearings in the legal description backwards from what the plat shows and they will correct that. He added that the County has already approved this and they will be sending a copy of the I2.0 • • • Subdivision Committee June 7, 1989 Page 3 Minutes from that meeting to the Planning Office. Commissioner Springborn asked if they intend to put in any fire hydrants although the Fire Chief can't require them. Mr. Milholland answered, no. Mr. Bunn stated that it would take a change in policy by the Board of Directors to even allow fire hydrants out there. The City doesn't place them outside the City Limits. In answer to a question from Commissioner Springborn, Mr. Bunn stated that one of the objections to placing fire hydrants outside the City has always been the maintenance of the fire hydrants as well as the vulnerablity to vandalism and water being stolen. Also, it may give the citizens a false sense of security because it might not give them any real help in fighting a fire because of the distances it would run and the water line sizes. He added that this one is on a pump station which is probably not designed to deliver fire flow. Mr. Bunn stated that water is available along Highway 45 as well as on Gulley Road. There is a pond in the middle of a utility easement which may cause some problems and should probably be filled now. He noted that there was a question about the note on the plat which states that no perculation data is required by the Health Department which he presumes means that none is required for the purposes of this plat. Nevertheless, when it comes time to set a septic tank, they will have to have a perc test done. Mr. Milholland stated that he plans to add a note on the plat that states that each individual lot developer will be required to acquire a permit to install a septic system. He added that when the lot is three acres or more, they don't require a perc test prior to sell of the property. Mr. Bunn advised that this subdivision is subject to parks fees and submission of the subdivision covenants if there are any prior to filing of the final plat. He added that there are no off-site improvements required, but it is subject to County approval. Mr. Milholland stated that the County has appproved this. The City Planning Secretary asked if they had submitted proof of notification to the adjoining property owners. Mr. Milholland answered, yes, they had submitted a plat with signatures. MOTION Commissioner Ozment moved to approve the preliminary plat subject to staff recommendation, seconded by Springborn. The motion passed 2-0-0. FINAL. PLAT OF NORTH HILLS MEDICAL PARK (P.U.D.) HARRY GRAY - N OF APPLEBY RD & S OF HWY 471 (BYPASS) The third item was the final plat of North Hills Medical Park submitted by North HIlls Medical Park, Inc. and represented by Harry Gray. The property is zoned R-0, Residential -Office, and is located north of Appleby Road and south of Highway 471 (Bypass) containing approximately 26.62 acres. IzI • • Subdivision Committee June 7, 1989 Page 4 Commissioner Springborn asked if the easements had been worked out. Mr. Gray stated that there are no easement problems. The architect is working with the utility companies to establish how they are going to provide service and they will be filing a separate easement plat for the entire 70 acres. This 25 acres will be developed as doctors offices with the possible exception of Lots 13 & 16. The hospital is going to build their out-patient surgery clinic somewhere out here but they haven't worked out an ultimate plan for this. He added that they would have to dedicate right-of-way for the Northhills Blvd which extends onto Appleby and other right-of-way which is outside the boundaries of this project. Therefore, they are going to have a separate easement plat with the buildings shown on it for the whole thing with all easements and street right- of-ways to be dedicated so that this plat won't be so cluttered. It will be a couple of weeks before this easement plat is ready. Commissioner Springborn asked Mr. Gray if he wanted to table this final plat for two weeks until they have the easement plat finished. Mr. Gray answered, no, they would request that this plat be approved subject to the easement plat to be signed off on by City staff and the utility companies. He added that Perry Franklin had commented that the Planning Commission had voiced concern in the past with this many parking spaces when there is only one exit so they need to find out if there is going to be a problem with it. Mr. Bunn stated that he thought Perry Franklin was referring more to the Planning Commission's concern about single entrance/exits to subdivisions not to parking 'rots and he doesn't see that as a problem. He noted that his recommendation is to approve this subject to the filing of the easement plat and with the signoff of the other utilities on the easement plat. Mr. Gray stated that the developers are proposing specialized lighting around the project which has been approved in other projects as long as provisions are made for maintenance. Mr. Bunn stated that the City will approve special lighting as long as SWEPCO will maintain it just like they do the others. Mr. Gray stated that this is being processed as a P.U.D. which doesn't require that the final plat be filed before a building permit can be issued, but a Certificate of Occupancy can't be issued until the buildings are completed. In this case they need to file a final plat for financing purposes He added that they are still waiting for the Hospital to name the street on the south side. Mr. Bunn advised that there were several variances granted for this by the Planning Commission at their last meeting which included a Bill of Assurance being accepted on the sidewalk and a waiver of the minimum distance between buildings with the stipulation that all building and fire codes would be met and a waiver of the building setback requirements from all side lot lines. Setbacks from street right-of-ways will still apply. They will need to execute a contract with the City for completion of improvements. • MOTION Commissioner Ozment moved to approve this final plat subject to the staff's recommendation, seconded by Springborn. The motion passed 2-0-0. 171