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HomeMy WebLinkAbout1986-04-24 - Minutes• • • MINUTES OF THE SUBDIVISION COMMITTEE A meeting of the Subdivision Committee of the Fayetteville Planning Commission was held on Thursday, April 24, 1986 at 4:00 P.M. in Room 111 of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. MEMBERS PRESENT: Ernie Jacks, Sue Madison, B. J. Dow and Stan Green MEMBERS ABSENT: None MINUTES Commissioner Madison made the following corrections to the minutes of the April 10, 1986 meeting: Page 3, paragraph 5, "Madison withdrew her motion as the surfacing of the driveway..." and Page 5, under the motion by Green: should be "Green moved recommendation of approval .." COTNER WINERY Madison asked if the requests made of the proposed large saale development for Warren Cotner's winery located on Highway 112, would be addressed by this committee and Carlisle noted that all of the problems had been cleared up and would be submitted to the entire Commission with a recommendation of approval from this committee. Jacks stated he has made clear a request that details which need to be addressed by the Subdivision Committee not be forwarded to the Planning Commission. Dow noted that problems should be taken care of before coming before the Subdivision Committee. Carlisle agreed. JEHOVAH'S WITNESS CHURCH — LSD 2879 OLD WIRE ROAD Today's first item of business was the large scale development plan for Jehovah's Witness Church located at 2879 Old Wire Road. Jacks verbally listed the requests made at the plat review meeting. Carlisle noted the 10' r/w dedication along Old Wire has been secured and that bumper stops will be installed. Green questioned whether bumper stops were required by ordinance and Carlisle replied they were. She cited Art.8, See.9 (d)(2) which states "...the area shall be provided with wheel guards or bumper guards to located so that no part of a vehicle will extend beyond the parking area. She further explained that properties are inspected for wheel stops upon completion. Discussion ensued regarding this ordinance. • • • Subdivision Committee April 24, 1986 Page 2 Kenneth Radar, representing the church, presented a letter stating that bumper stops would be provided as required. The letter also requests a waiver from the requirement that view -obscuring screening be provided between R-1 property and non-residential uses. Dow asked if neighbors involved has been notified of this request and Radar said he has talked to the renters whose view a fence would block. Jacks asked about sidewalk along Old Wire and Radar said a bill of assurance will be executed as was approved. Jacks inquired into off-site improvements and internal drainage. Radar explained the method by which drainage will be taken pare of. Green stated any requirements for the widening of Old Wire Road need to be mandated and reeorded in the minutes. He said he felt no improvements should be required along Old Wire but, if required, he thought a traffic count could be undertaken with the percentage of traffic to be added by the church divided by the total of traffic on Old Wire and used as a basis of determining the church's contribution to the street improvements. He added he felt a bill of assurance based on today's exist would be acceptable as would a cash bond. Madison pointed out that the street will be widened to four lanes with the church paying for only two lanes and noted that there is no way of determining the church's impact in the future. Green said he felt the committee has been deficient, in the past, in not supporting the requirements they make of developers. He said there is rarely a basis reflected in the minutes, for what a developer should pay. He referred to one development that he felt was ealeulated correctly by one committee member who totaled the acreage of the extension of a street and compared the number of ears anticipated in the apartment complex resulting in a percentage contribution to street improvements. Madison agreed that a basis for requiring improvements needs to be reflected in the minutes. Jacks said this question has been referred to the City Attorney several times without a solution being reached. Green suggested approving this development subject to the rational nexus improvements being worked out with the maximum requirement to be as per the plat review comments. He also suggested having the traffic or street department provide the committee with information and address the requirement at the next Subdivision Committee meeting. Dow said she felt traffic counts held some validity but should not be used as a total method. Carlisle said she could get a traffin count. Carlisle clarified that, according to code, 10%, of an area must be planted to 18" high vegetation if a waiver or variance is granted from the screening requirement. She said a neighbor to the north has requested the property line remain as it is. • • Subdivision Committee April 24, 1986 Page 3 MOTION Madison moved approval of this large seale development subject to 1. plat review comments; 2. determination of street improvements at the next committee meeting with the understanding that the maximum requirement will be as per Public Work's department plat review comments. Dow seconded and the motion as stated passed 3-1-0, Jaeks voting "nay". Jaeks voted against the motion because of a disagreement with the theory behind the question to be considered. Jacks noted the request for waiver of screening will be addressed by the Planning Commission. Green requested a further discussion of the basis for determining off-site improvements. Jaeks explained that the Board had originally requested the Commission to require developers who create a need (for improvements) to pay for them. Green said he thought other Commissioners felt the same as he. WEDINGTON POINTE CENTER — LSD 1215 S 1225 N. GARLAND AT WEDINGTON & NT COMFORT The seeond item of business was the large scale development plan for Wedington Pointe Center located on Garland and Mt. Comfort. The 5.36 aeres is zoned C-2 and was represented by Harry Tolliver and attorney, Marcia Brinton. Jaoks asked about easements requested and Brinton replied said easement will be presented as soon as the developer becomes the owner of record which will probably be the week of April 28th. Jaoks noted the hydrant shown at the northwest entrance as required and that an additional 10' of right-of-way and sidewalk along Wedington, 5' r/w on Garland and 5' r/w along Mt. Comfort are all shown. He advised a 5' sidewalk is shown along James as recommended. Carlisle advised that Ralph Gray will probably not develop the adjoining 7 acres to the west and that the Arts Center Board is considering the property for the new Arts Center. Jaoks verified that drainage has been addressed and that no request for waiver of screening will be entered. Jacks noted seven handicapped parking spaces are required and only four are shown. The developer stated this will be revised. Jacks asked about notification of adjoining property owners and Carlisle advised that proof has been submitted. Jacks noted 10% landscaping is shown between parking and street r/w. • Jacks addressed off-site improvements noting that Mt. Comfort has been required to be brought to City standards and that James Street • • Subdivision Committee April 24, 1986 Page 4 be improved on the south side by this developer and the north side 'by the developer adjacent to the west. Carlisle advised that a bill of assurance was executed by the developer to the west stating a sidewalk would be installed along one side of James Street within one year or upon the completion of 40 units, whichever occurred first. She said the bill covers improvements to James Street to full City standards with the exception of curb and gutters, from Woodland Hills access point to the east end of James Street approximately 360'. Jacks advised that Garland, being a State Highway, requires no requirement for improvements and a 5' sidewalk is required along Wedington. Contractor, Doug Thompson, said the possibility of a continuous left turn lane along Garland has been discussed with a letter of agreement required from the City to the State Highway Department stating the need for same. NOTION Madison moved approval of this development subject to 1. plat review comments; 2. the correct number of handicapped parking spaces; 3. 5' sidewalk along Wedington to align with that sidewalk platted by the developer adjacent to the west; 4. sidewalk installed on the south side James Street as well as improvement of the south side of James Street to eurrent City standards; 5. improvements to Mt. Comfort to full City standards with sidewalk; and a recommendation that a letter be sent to the State Highway Department requesting a continuous left turn lane on Garland extending as far as possible. Dow seconded. Green said he would not vote for this motion because there is no basis to record in the minutes for the requested off-site improvements. A ENDNENT Madison amended her motion to reflect that improvements to Wedington, Mt. Comfort and James Street are being required due to the commercial aspect of this development and its impact on the surrounding area as per Fayetteville City ordinances. Green said the two main entrances will be on Garland with the entrance on James being reserved for service to the rear of the buildings. He said he felt the main traffic will not be on Mt. Comfort or James. Dow noted traffic on those streets would be primarily heavy trucks. Jacks requested a meeting between the Subdivision Committee, the City Attorney and a representative from the City Board, perhaps the chairman of the Street Committee (Marion Orton). • The motion passed 3-1-0, Green voting "nay". • • Subdivision Committee April 24, 1986 Page 5 BRADFORD PLACE - REVISIONS GARLAND, SOUTH OF AGRI-PARR The third item on the agenda was the consideration of revisions to the large scale development plan of Bradford Place located on Garland just south of Agri -Park and represented by Gary Carnahan of Lindsey and Assoc. Jacks advised the developer requests elimination of the existing loaation of the community building and to build a six unit structure in its place. Madison clarified that the duplex on Garland, which is now being requested for use as the community building, was never a part of this LSD. Carnahan said the sidewalk was constructed on Garland across the location of the existing duplex. Carlisle advised that the number of units requested at this time would put the total number of units over that allowed in this R-2 District. Upon further examination, it was determined that the number of units will be well within the limit. NOTION Madison moved approval of the request to build a 6 -unit structure in place of the community building and to locate the community building in the existing duplex on Garland with the condition that all City ordinances are met. Dow seconded and the motion passed 4-0-0. There being no further discussion, the meeting adjourned at 5:30 P.M. cob