HomeMy WebLinkAbout1984-08-10 - MinutesMINUTES OF THE SUBDIVISION COMMITTEE
A meeting of the Subdivision Committee of the Fayetteville Planning
Commission was held on Friday, August 10 1984 at 9:00 A.M. in Room
111 of the City Administration Building, 113 West Mountain Street,
Fayetteville, Arkansas.
MEMBERS PRESENT:
MEMBERS ABSENT:
Barbara Crook and Melanie Stockdell
Stan Green and Sue Madison
The meeting was called to order by Chair, Barbara Crook.
MINUTES
The first item on the agenda was the approval of the minutes of the
July 20, 1984 meeting.
Crook made a correction for Page 4, paragraph 6: '..Wimberley stated
that when a sewer line is installed to serve the residents on Shadowridge
Drive...." and not "...Wimberley stated that when a sewer line is
installed on Shadowridge Drive..." as printed in the original minutes.
Stockdell made a correction to the motion at the bottom of Page 2:
2. "...all 8 return receipts from adjacent property owners within
100 ft. being received by the Planning Administrator by Monday, July
23..."; the day and date having been omitted in the original minutes.
With these two corrections, the minutes stood approved.
FIRSTSOUTH FEDERAL OFFICE BUILDING
DICKSON STREET AND COLLEGE AVENUE
CRAFTON, TULL, SPANN & YOE
The next item on the agenda was the consideration of the preliminary
plat for FirstSouth Federal Savings and Loan Office Building proposed
at the corner of Dickson Street and College Avenue. Represented by
architects Gary Ryel and Everett Balk of Crafton, Tull, Spann & Yoe,
Rogers, Arkansas. Also in attendance was Don Giles of FirstSouth.
Bobbie Jones, Planning Administrator, opened the meeting by reporting
that the developer had originally intended to widen Dickson Street
to 36 ft. but had subsequently discovered (at the Plat Review Meeting)
that there would be a great cost to this project due to replacement
of utility lines as well as the signal arm and pole at that intersection.
Jones said that the developer has since met with representatives of
the City, Clayton Powell -Street Superintendent, Perry Franklin -Traffic
Superintendent; and Don Grimes City Manager. She said it was ascertained
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August ,6, 1984
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that the City is in favor of Dickson Street being widened (with a
more functional radius) and that an agreement has been reached whereby
the engineer for FirstSouth will design the street widening and present
these plans along with the estimated cost to Clayton Powell for his
approval. She said when the street specifications and cost estimate
are approved, FirstSouth will deposit the full amount of the project
in an account and the City will relocate the pole and standard and
complete the street widening. Jones added that an alternate route
is being explored for the storm drainage to Spring Street.
Crook complimented the architects for their design as she thought
this was an extremely important intersection.
Crook said her major concern was the northeast corner of this development
because of the offset of the alley and driveway to Washington Avenue.
She asked if the developer had explored the possibility of working
with the City and adjacent property owners to reach a solution for
cleaning up this area. Crook said ideally the alley would closed
but that was unlikely as it is currently being fully used. Jones
suggested a sign could be posted stating that this is an alley and
not a street.
Crook asked why Assistant City Manager, McWethy has requested that
the drainage be channeled down Trent to the manhole on Spring Street
and Balk replied that a property owner on Trent, Dr. Moore, has asked
that the drainage system not be taken under his fence to reach the
stream (the more direct route). Balk stated that there will be an
additional cost of 15 to 20 thousand dollars involved in this indirect
routing but the City will participate in the cost because they wish
to encourage the oversizing of the drainage system in this area.
Crook inquired about the drop inlet that Powell has requested on the
northwest corner of this development. Balk explained that there are
many utility lines in the way across Dickson Street leading to the
existing manhole on the north side, but he said the developer is willing
to execute this crossing if it's physically possible.
Stockdell asked what Powell meant (in Plat Review minutes) by "the
computations for a fountain", and Ryel explained it is not a fountain
that is planned but a retention area for runoff from the roof of the
building to controll and direct the flow.
In answer to Stockdell's question, Ryel said he has been in touch
with the Arkansas State Highway Department and they have told him
that they will not consider examining this intersection until the
project is completed and traffic patterns are established. He said
that, by request, at the time of completion, the Highway Dept. will
make a traffic count and decide on necessary action.
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Subdivision Committee
August 6, 1984
Page 3
Stockdell asked about the meter fittings requested by Osburn (Plat
Review minutes) and Ryel said he has been in touch with the City Engineer
and has, preliminarily, determined the size of the tap.
Stockdell inquired about the construction fence advised by Jones (Plat
Review minutes) and Ryel said the entire site will be fenced off during
construction. Stockdell said she was concerned about a fence here
being view obscuring and Ryel said he could angle the fence at the
corner to avoid this problem.
Jones advised that this developer has been granted a variance by the
Board of Adjustment for the number of parking spaces required as well
as setback requirements for the motor bank building. She said they
have arranged a reciprocal parking agreement with neighboring churches.
Crook asked if a record existed as to how often churches are involved
in reciprocal parking arrangements. Jones said no record exists but
she explained the two ways in which this is done. One is that a variance
may be granted by the Board of Adjustment and the other is that the
Planning Commission approve off-site parking.
Ryel assured the Committee that he has spoken to the churches involved
• and they are all very agreeable to this arrangement.
•
Stockdell inquired as to why the utility easement along the west side
of the property is so large and Crook commented that she is not inclined
to insist on the granting of a right-of-way of this proposed width
without very good reason. Ryel said the telephone company had explained
that the easement was "for future use". Crook said if a line of trees
were re-established here (as Ryel has planned), she would not like
the utility company to have the ability to disturb them.
Jones said that the utility companies have sometimes requested large
easements because they don't always install their lines at the same
time and if one company comes in later than another they say they
need the larger space to work within. Jones said that Robert Waldren,
SWEPCO representative, has advised her that problems have been recently
encountered in the developing of subdivisions because of one utility
company installing before another and subsequent power installation
disturbing the previous installation(s).
Crook advised Ryel that he would need to request a written variance
of the driveway safety zone for the southwest and northeast corners
of the project and that proof of notification of property owners
was needed.
Jones reported that Powell would also like to work out the developing
of a larger radius on the northwest corner of this intersection.
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Subdivision Committee
August 6, 1984
Page 4
Crook advised that the drop inlet would probably need reinforcement
as heavy trucks will be driving over it.
Crook asked if the developer had any problems with the requests made
by the utility companies at the Plat Review meeting and Ryel replied
that he did not.
MOTION
Stockdell moved to recommend approval of this LSD plat to the Planning
Commission subject to 1. Plat Review comments; 2. approval of the
variance on driveway safety zones; 3. the City Manager's recommendation
being followed which states that FirstSouth's engineer will design
the plans and specifications for upgrading Dickson Street and present
these along with a cost estimate (for same) to the Street Superintendent
for his approval; and 4. cooperation by FirstSouth with the City for
taking the storm drainage created by this development to Town Branch.
Crook seconded the motion and it passed 2-0. She also reiterated
that the Subdivision Committee does not see the need for the easement
on College Avenue as requested by Southwestern Bell at this time.
MOTION
Stockdell moved to recommend to the Planning Commission it be resolvedhas
been resolved to recommend to call to the attention of the Board of
Directors and the Street Committee the problem of the intersection
of the alley and Washington Avenue at the northeast corner of this
development and encourage them to work together to find a solution.
Crook seconded this motion and it passed 2-0.
There being no further business, the meeting adjourned at 10:00 A.M.
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