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HomeMy WebLinkAbout1984-07-20 - Minutes• • • MINUTES OF THE SUBDIVISION COMMITTEE OF THE FAYETTEVILLE PLANNING COMMISSION A meeting of the Subdivision Committee of the Fayetteville Planning Commission was held on Friday, July 20, 1984 at 1:30 P.M. in Room 111 of the City Administration Building, 113 West Mountain Street, Fayetteville, Arkansas. MEMBERS PRESENT: MEMBERS ABSENT: Barbara Crook, Melanie Stockdell and Stan Green Sue Madison The meeting was called to order by Chair, Barbara Crook. MINUTES As two members of the Committee were expected to arrive within a short time, the approval of the minutes of the last Subdivision meeting was delayed. (See last page of these minutes). POST OFFICE MEMO Mr. Larry Trice, a representative of the Fayetteville Post Office, introduced a new concept in multi -family mail boxes. He said the post office will furnish these, free of charge, as an alternative to the currently used rural -type mail boxes. Trice said the boxes come in groups of 8, 12 and 16 units with locks. He said the post office feels that this type mail box offers more security and will get some boxes off the sidewalks as it uses a single, small cement pad. Trice agreed to viewing the City's preliminary plats as they arrive for approval so that he might contact the developers and explain this new product. MT. COMFORT ACRES MT. COMFORT RD - GROWTH AREA OWNER/DEVELOPER - J. B. HAYS The first item of consideration was the approval of Mt. Comfort Acres, a subdivision of 7 lots on Mt. Comfort Rd. in the "Growth Area". Owner/developer; J. B. Hays, represented by Bryan Wimberley of Northwest Engineers, Fayetteville, AR. Jones stated that even though this development is outside City limits, there are some improvements required unless they are waived. She read these requirements from Subdivision regulations in the code book; App.C, Art.III, Sec.A(1). Jones also read the exceptions to required improvements for a suburban subdivision as recorded in App.C, Art.III, Sec.A(3). Crook said that, of utility lines, as a rule, developers furnish a drainage plan, size etc. for the approval of the final plat. 57 • • • Subdivision Committee July 20, 1984 Page 2 Jones said she has spoken with Bud Allen, County Planning Administrator, and he has said the County requires a hard surface road, but he wasn't sure if this developer should be required to build the road on his half of the right-of-way or post bond in escrow for the County to use for future improvements. She added that off-site improvements are to be installed to County standards and the county will determine what portion of the cost the developer should bear. Crook said she interpreted the code to say the developer must provide a drainage swale on the south side of this subdivision even if it meant boring under the road to take drainage to Hamstring Creek. Crook said that any building permits would be subject to the Planning Office receiving a letter from the State Health Department regarding perc data and septic tanks, and Jones said the final plat would be subject to the letter as well. Wimberly stated that the water service easement is being kept near the road for ease of meter reading as per Don Osburn, Meter Superintendent. Crook said this development is subject to a parks fee which is due at such time as each lot is sold or five years from date of approval of the final plat, whichever comes first. She asked whether any of these lots have been sold; Wimberley said he didn't think they had. Crook reminded Wimberley that the fee is $105 per single family dwelling and noted that a waiver for this fee has not been requested. Crook stated that a drainage ditch is required that could be in the 25 ft. right-of-way easement on the south side along the road. Jones said that the ditch should be shown on the plat. In answer to Crook's question, Wimberley said he had no problems with any of the requests voiced by the utility companies at the Plat Review. Jones said Wimberley has submitted postal slips showing that the adjoining property owners within 100 ft. have been notified, but that the return receipts have yet to be received. MOTION Stockdell moved to recommend approval of this subdivision's preliminary and final plat subject to: 1. Plat Review comments; 2. all 8 return receipts from adjacent property owners within 100 ft. being received by the Planning Administrator; 3. receipt of a letter from State Health Department regarding the septic tanks and perc data; 4. parks fee being paid for all lots including those which may have already been sold; 5. installation of a drainage swale along Hamstring Creek Road. Stan Green seconded the motion and it passed 3-0-0. ss • • Subdivision Committee July 20, 1984 Page 3 PARK PLACE PHASE II HIGHWAY 45 AND CAMBRIDGE RD. OWNER/DEVELOPER — J. B. HAYS The second item on the agenda was the approval of the final plat of Park Place Phase II, located on Highway 45 at the south end of Cambridge Rd., owned and developed by J. B. Hays, represented by Ervan Wimberley of Northwest Engineers, Fayetteville, Arkansas. Containing 25 lots on 11.29 acres, zoned R-1, Low Density Residential. Crook said the Parks and Recreation Advisory Board has recommended cash in lieu of land in the amount of $2,625. She asked if there were any problems meeting the requests of the utility companies as per the Plat Review meeting and Wimberley replied that there were't. It was determined that the street light placement has been rectified to meet the "every 300 ft." requirement. Wimberley said he would take care of showing the end of the median strip on the plat as requested by Jones. In answer to Crook's inquiry regarding sidewalks, Jones replied that a waiver has been granted at the preliminary level for the cul-de-sacs in exchange for constructing sidewalks on both sides of Cambridge Rd. Jones said that because of the deletion of the median strip on the entrance lane to the subdivision, the sidewalk issue may need to go before the Board of Directors again. Jones said she needs to have a copy of the covenants for this particular phase of the subdivision and Wimberley said he would provide them. Crook asked if Powell, Street Superintendent, has approved the cuts, fills and drainage plans for this phase and Wimberley replied that he has. Jones said that a contract, a cash bond or a performance bond would be necessary because these improvements have not been constructed at this time. She also advised that the street standards and subdivision regulations are being reviewed at this time and that a combination of a contract and a performance bond may be required. Crook asked that Wimberley come prepared to offer satisfaction on this issue at the Planning Commission meeting Monday, July 23. Jones said that she will need the off-site easement (by separate deed) to the south noted on the plat including recording information (book and page number). Jones said that a letter signed by all lot owners stating the change of name for the subdivision has been received. • Crook said she has some concern about the total drainage aspect for the entire hillside that this subdivision is part of. Wimberley said 59 Subdivision Committee July 20, 1984 Page 4 he has rechanneled the drainage ditch and cleaned it out down to the highway structure. Crook asked if this constitutes a drainage easement and if so, will it be maintained by the City or by the owner of the development. Wimberley said the channel has been widened to handle a 100 year flood and because the channel is over -excavated, it will probably never discharge the volume it was designed for. Crook said, because of the potential for such a great amount of drainage, she would like to have the City Engineer, Don Bunn, certify that the drainage is sufficient to handle all the expected drainage. Crook requested that Wimberley ask the City Engineer to review the drainage impact for this entire area the concept plat is presented; particularly the eastern most 40 acres. Wimberley asked if he needed to present a new plat because of the shortening of some of the streets to provide for a recreational area. Jones said it could be presented as an amendment to the preliminary plat. Jones said that because City sewer is so close, perhaps this subdivision could connect with it after consultation with the City Engineer. Stockdell said she had spoken with a concerned resident who stated that, during a rainfall, her property is washing out. Wimberley replied that his cut is not directly on the property line but approximately 5 to 10 feet within it. Wimberley stated that when a sewer line is installed on Shadowridge Drive, it will displace many of the large trees that are not on this developers property. He said this has been noted by the City. Stockdell said her impression was that there had been no problem with regard to sewage until the cut (for working the development) was made. Wimberley said he was prepared to offer a contract insuring the completion of the required improvements at the July 23 Planning Commission meeting. NOTION Stockdell moved to recommend approval of this subdivision subject to 1. Plat Review comments; 2. receipt of a copy of the covenants; 3. a copy of off-site easement to and along the south side (water and utility easements); 4. the Cambridge East development drainage plan be reviewed by the City Engineer's office between now and the time that the eastern -most 40 acres is ready for subdivision approval; 5. proof that the parks fee has been paid on each lot that has already been sold; 6. the developers being prepared to offer either a contract or a cash bond (or both) for the completion of required improvements; 7. the median on Cambridge Rd. be shown on the plat. Green seconded and the motion passed 3-0-0. .00 Subdivision Committee July 20, 1984 Page 5 SAM WILSON COMMERCIAL CENTER FRONT STREET AT HWY. 71 BY—PASS OWNER: SAM WILSON, DEVELOPER: DAN DOWNING The fourth item on the agenda was the approval of the Large Scale Development for Sam Wilson on Front Street at the north end of the Hwy. 71 by-pass; Lots 5, 6 & 7 of Vantage Square Subdivision. MOTION Stockdell moved to table this item until the next subdivision meeting because there was no one present to represent this development. BRONZE TREE VILLAGE TOWNSHIP RD WEST OF BROPHY CIRCLE OWNER/DEVELOPER: RALPH BROPHY The fifth item on the agenda was the approval of the revised final plat for Ralph Brophy; Bronze Tree Village, a Planned Unit Development consisting of part of Lot 1, Block 5 containing .81 acres and zoned R-3, High Density Residential. Jerry Martin, Engineering Services, Inc. of Springdale, AR. was present to represent this development. Martin stated that units 9 & 10 have been sold and that he did not have any problems with the comments rendered by the utility companies at the Plat Review meeting. He said the major consideration was that an encasement be provided on the north side for utilities. Crook noted that the combined drainage -utility easement has been twice approved. She also noted that installation of a four foot sidewalk on the east side of Brophy Circle will be a condition of approval. Jones said that because it has been five years since sidewalk was requested for Brophy Addition, that any further delay in the installation of this sidewalk would have to be taken to the Board of Directors. She said that as far as Bronze Tree Village was concerned, the sidewalk requirement only applies to the stretch of land along or exactly opposite to, this development, but that the prior sidewalk commitment for Brophy's Addition is overdue and needs to be taken care of at this time. Martin stated that Powell has requested rip -rap be installed on the north side driveway and that he has informed Brophy of this requirement. Jones advised that a requirement soon to be in effect is that developers have their consulting engineer prepare the construction plans. 0 • Subdivision Committee July 20, 1984 Page 6 MOTION Stockdell moved to recommend approval of this development subject to 1. Plat Review comments; 2. sidewalks being installed on Brophy Circle for the length of this development prior to recording. Green seconded the motion and it passed 3-0-0. MINUTES There was a correction to the minutes as follows: Jones cited that, on Page 3, the minutes should read "...property owners having a different zoning classification and a common boundary line..." instead of property owners within 100 ft. of the development. The minutes were approved as corrected. OTHER BUSINESS Members of the Committee discussed designating a new time for their meeting to take place and agreed on 9:00 A.M. instead of the current 1:30 P.M. • There being no further business, the meeting adjourned at 3:00 P.M. •