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HomeMy WebLinkAbout1983-05-20 - Minutes• • MINUTES OF A SUBDIVISION COMMITTEE MEETING The Subdivision Committee of the Fayetteville Planning Commission met at 8:00 A.M. on Friday, May 20, 1983, in the Central Fire Station, Center Street and Locust Avenue, Fayetteville, Arkansas MEMBERS PRESENT: Don Hunnicutt, Barbara Crook. MEMBERS ABSENT: OTHERS PRESENT: Melanie Stockdell. Jerry Richards, Gary Carnahan, Tom Hopper, Ron Powell, Dr. James Maddox, Rosemary York, Bobbie Jones. Chairman Don Hunnicutt called the meeting to order. Upon a motion by Hunnicutt and a second by Crook the minutes of the Subdivision Committee Meeting of May 6, 1983, were approved as mailed. MINUTES In view of the fact that Jerry Richards of Red Lobster had a RED LOBSTER reservation for an airline flight before 10:00 A. M., the 3885 North Shiloh large scale development plan for Red Lobster Restaurant to be LARGE SCALE DEVELOPMENT located at 3885 North Shiloh (North of Highway 71 By-pass, West of Highway 71 North and South of Ramada Inn) was reviewed first. Mr. Richards was present to represent the proposal. The property is zoned C-2, Thoroughfare Commercial District. Don Hunnicutt asked Mr. Richards if the sewer line mentioned in the Plat Review Minutes by Don Bunn is proposed to be a private line or a public main. Mr. Richards answered that at this point it is still proposed to be a private line. Mr. Hunnicutt advised him that Red Lobster should get an easement from Mr. Nelson to protect their private line where it crosses his property. Bobbie Jones explained that Mr. Bunn had no preference between a private or public line; however, a public main would require that the plans be submitted to both the City Engineer and the State Board of Health for approval, would require an easement to the City where the line is located, and that if it were a private line, it could not be used by developers of other property. Mr. Richards said it is proposed to make the 20 ft. water line easement across the North side of the property a general utility easement. There was discussion of the proposal for handling drainage. Mr. Richards said the immediate plans are to pipe it where it is shown following the West property line of Red Lobster, discharge it at Red Lobster's southwest corner and for it to be taken to the creek with future development. It was noted that some of the existing ground elevations between Red Lobster and the creek are higher than the discharge point. Barbara Crook stated there should be something in writing, a letter or agreement, saying the drainage will be allowed to continue on to the creek and will not ever be obstructed. This would allow Mr. Nelson more flexibility in how the drainage is channeled toward the creek than would a drainage easement. Bobbie Jones passed copies of an agreement signed by Duane Nelson in 1978 concerning curb and gutter along the service road between the Red Lobster site and Stearns Road and stated that Mr. Grimes did not feel this was pertinent to Red Lobster, but that she thought the Committee and Commission should be aware of the agreement. 1o7 Subdivision Committee May 20, 1983 - Page 2 Mr. Richards said that Red Lobster would like to sign a Bill of Assurance for the construction of the required sidewalk at the call of the City. He said Red Lobster would not be opposed to some improvements to the service road on the 200 ft. portion abutting their site, but would be opposed to making any improvements either North or South of their site. Bobbie Jones advised that since the agreement was signed by Mr. Nelson in 1978, some changes have been made in the City's codes. The Master Sidewalk Plan has been adopted. The section of the code dealing with off-site improvements to large scale developments states • that on State maintained highways only right-of-way and sidewalks will be required unless further improvements are required by the Arkansas Highway and Transportation Department. There is some wording in Chapter 18 dealing with controlled access highways which requires service roads to be constructed to "published standards" of the A.H.T.D. There is a letter in the agenda material which states the road was constructed to design standards. Barbara Crook asked Mr. Richards if Red Lobster would be willing to sign a Bill of Assurances that they would participate in upgrading the street for their proportionate share if requested to do so in the future. Hunnicutt told Richards that anything done to the street would have to be approved by the A.H.T.D. Bobbie Jones said Mr. Powell had told her that Mr. Holmes had stated he hoped the City would require them to put a 2 -inch overlay on the street, but she thought only the State could require that. The Board of Directors did grant Red Lobster a variance on the location of their sign when the Board met May 17, 1983. Mr. Richards said the Bill of Assurances for the sidewalk could be mailed to: Red Lobster 6770 Lake Ellenor Drive Orlando, Florida 32809 Barbara Crook moved to recommend to the Planning Commission that the large scale development plan for Red Lobster be approved as heard, subject to Plat Review Committee comments, subject to a letter from Duane Nelson assuring that drainage to the creek will not be blocked, subject to a Bill of Assurance for construction of the sidewalk on call of the City, and with no recommendation for off-site improvements. Don Hunnicutt seconded the motion which was approved unanimously (2-0). MOTION The next item to be reviewed was the large scale development plan for Lot 5, College Market Addition submitted by Dr. Ben Israel The property -is zoned C-2, Thoroughfare Commercial District. Gary Carnahan to represent the plan. Dr. Ben Israel Lot 5, College Market Add. LARGE SCALE DEVELOPMENT was present Bobbie Jones asked if Mr. Carnahan had some further information on the dimensioning of the 50 ft. utility and drainage easement on the North side of Lot 5. Mr. Carnahan said Larry Whitehorn of McClelland Engineers (the firm preparing the subdivision plat) had interpreted to him that the 50 ft. easement actually extended into the Malco Theatre lot. Mr. Carnahan said he had moved the building location so that the overhang would not encroach into that 50 ft. easement. He said he was reducing the overhang rather than the building floor space. Mr. Hunnicutt asked Mr. Carnahan to explain the drainage plans. Mr. Carnahan said there is already a drainage system in the easement and he will channel his surface water to the existing grates. He said they are leaving an 8 ft. wide grass area on the North side of the lot so the telephone company can get to their lines without tearing out parking. He said they will be requesting both buildings to be permitted at this time, so there will be adequate parking constructed for each building. 108 Subdivision Committee May 20, 1983 - Page 3 Barbara Crook moved to recommend approval of the large scale MOTION development plan of Dr. Israel for Lot 5, College Market Addition subject to compliance with Plat Review Committee comments. Don Hunnicutt seconded the motion which was approved unanimously, (2-0). The next item to be reviewed was the final plat of Vantage Square located South of Stearns Street, East of Front Street, and North of Sain Street; A. W. Realty, Owner and Developer. The property is zoned C-2, Thoroughfare Commercial District. Tom Hopper and Ron Powell of Crafton, Tull, Spann and Yoe were present to represent. VANTAGE SQUARE Final Plat Don Hunnicutt asked about the questions raised in Plat Review on fire hydrant locations and street light waivers. A note had been added to the plat to indicate that the Planning Commission had waived the street light spacing at the preliminary plat level. Mr.Hopper said that Stearns Street is presently constructed only about half way to the East line of Tract 1. Bobbie Jones thought there should be either a note on the plat or a Bill of Assurance to warn purchasers of Tract 1 that unless the street has been brought up to standards to the East line of Tract 1, that.'may be required by the developer of Tract 1. She also questioned if Tract 8 was a suitable lot for a contract to insure construction of the cul de sac on the end of Sain Street since so much of that lot is in the flood plain. She thought Tract 3 was a better lot on which to bind the contract. Don Hunnicutt thought the Bill of Assurances on Tract 1 should include the wording "that lot's proportionate share". Tom Hopper said that he has shown a 25 ft. right of way south of the existing centerline for Stearns Road with some of this being given off this property. He said he was filing with F.E.M.A. a conditional letter of approval to fill up to the floodway line. If this develops, the floor elevations for the area will be filled even more. The elevations shown on each lot are the F.E.M.A. 100 -year elevations, they are not what the City requires (2 ft. above flood level for any floor elevation). He said the street elevation at the bridge is '98 with the lowest points either side being '94.8 and '95.2. Clayton Powell wanted a note on the plat that the drainage would be maintained by the adjoining property owners and not by the City as long as it remains an open ditch. The sidewalk along Joyce (West side of Tract 1) has been shown as requested. Barbara Crook moved to recommend approval to the Planning Commission MOTION of the Final Plat of Vantage Square subject to Plat Review Committee comments and including the clarification discussed during this meeting. (Bill of Assurance on Stearns, sidewalk on West side of Tract 1, contract for cul de sac on Sain Street, and to deltte any reference to "Planning Commission approval" in the note on the drainage ditch). Don Hunnicutt seconded the motion which was approved unanimously (2-0). The next item reviewed was the final plat of Northbriar Subdivision located North of Rolling Hills Drive, East of Sheryl Avenue, Final Plat and West of Loxley Avenue; Rogers Company, Owner and Developer. NORTHBRIAR SUBDIVISION The property is zoned R-1, Low Density Residential. Tom Hopper and Ron Powell of Crafton, Tull, Spann and Yoe were present to represent. Tom Hopper said the first phase of construction would include Eton Street and that portion of Elizabeth that would extend to the rear lot lines of the lots on the North side of Eton Street. He said construction would be done in a total of 2 phases. Bobbie Jones said that Sam Rogers had told her he expected Phase 1 to be complete �vq • Subdivision Committee May 20, 1983 - Page 4 within 90 days and that he wants to sign a contract for total completion of the subdivision within 3 years. Clayton Powell still feels 2 years should be the maximum. There is a drainage problem in the neighborhood which he feels will not be totally solved until all phases of this subdivision are completed. Bobbie Jones showed Mr. Hunnicutt and Mrs. Crook the note she had received from City Manager Don Grimes which she said still leaves her uncertain as to the period of the contract. Mr. Hopper advised Mrs. Crook that the 24 -inch drain tile about which concern had been expressed ois on the Southeast corner of the Rolling Hills Baptist Church property. There was some discussion of the $1,500.00 cash bond Frank McDonald had posted when he built a house on the West side of Elizabeth just south of this subdivision. Mr. Hopper said Mr. Rogers is having to construct the street across tgont of most of Mr. McDonald's lot Bobbie Jones said Mr. McDonald had requested the bond be refunded to him, but that she had told him she did not feel it was -meant to be refunded. She advised that sidewalks have been shown on the West side of Elizabeth rather than the East side at the request of the Church. Barbara Crook moved to recommend to the Planning Commission that the Final Plat.of Northbriar Subdivision be approved as submitted subject to Plat Review Committee comments and that this motions:' contain no recommendation as to the length of time on the subdivider's contract Don Hunnicutt seconded the motion which was approved unanimously (2-0). MOTION The last item to be reviewed was the large scale ABUNDANT LIFE TABERNACLE development plan for a Church, Parochial School, and Porter Road • Bible School for Abundant Life Tabernacle to be located North of Sycamore Street, -West of Porter Road and East of --Highway 71 By-pass. Large Scale Dev. The property is zoned A-1, Agricultural District.- The Planning Commission has previously approved a conditional use. • Dr. Maddox was present to represent. Also present was Rosemary York, adjoining property owner. Don Hunnicutt asked about the location of the driveway into the property. Dr. Maddox stated he had met with Clayton Powell at the site and they had agreed that the location shown on the plot plan was the best for a driveway. Barbara Crook asked if the plan could be approved as shown, with no easements shown on it and with no drainage flow indicated. Bobbie Jones said that according to a survey of the property an additional 15 ft. of right-of-way is needed for Sycamore; 30 ft. from the centerline (or an additional 10 ft.) is needed for right-of-way for Porter Road; and that a 20 ft. utility easement is shown on the survey paralleling Porter Road. This latter easement is not shown on the plot plan. She said Clayton Powell's recommendation is for a Bill of Assurances for the future improvement of Sycamore, which is part of the By-pass service road system; and also to widen the pavement of Porter Road 15 ft. 6 inches from the existing centerline, install curb and gutter, and drainage the full width of the site, plus a 5 ft. concrete sidewalk. Don Hunnicutt asked if the easements had been worked out. Bobbie Jones said she has not received them yet, but that the utility easements and street rights-of-way must be dedicated before she can issue a building permit. Barbara Crook said the plot plan should show what type surface will be on the driveways and parking lot areas before a building permit is issued. Dr. Maddox said he understood it had to be asphalt or concrete. Don Hunnicutt asked if any screening was required. Bobbie Jones said it is not since the abutting property is zoned A-1. If Mrs. York wants screening between this use and her property, she must work with Dr. Maddox, the City cannot require it. 110 Subdivision Committee May 20, 1983 - Page 5 Bobbie Jones stated that the Planning Commission will need to waive the setbacks on Phase III which will include a gymnasium and requires a 100 ft. setback from adjoining property if fully air-conditioned. If not fully air-conditioned, it requires a 200 ft. setback. After discussion Dr. Maddox was informed he should determine the setback he requests, show.. it on a plot plan, and write a letter requesting that setback, all before the Planning Commission meeting of May 23. Barbara Crook moved to recommend approval to the Planning Commission of the MOTION large scale development plan for Abundant Life Tabernacle contingent upon compliance with all Plat Review Committee comments, contingent upon meeting City code requirements on surfacing of driveways and parking areas, and with the waiver of setbacks for the gymnasium structure to be referred to the full Planning Commission for action. Don Hunnicutt seconded the motion, which was approved unanimously (2-0). The meeting was adjourned at 10:00 A.M. 111