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HomeMy WebLinkAbout1983-05-06 - Minutes• • • MINUTES OF A SUBDIVISION COMMITTEE FETING A meeting of the Subdivision Committee of the Planning Commission was held on Friday, May 6, 1983 at 1:30 P.M. in the Fayetteville Chamber of Commerce. Chairman Don Hunnicutt, Barbara Crook MEMBERS PRESENT: MEMBERS ABSENT: OTHERS PRESENT: Melanie Stockdell Jerry Wilson, James Wilson, Eugene Glover, Kenneth Lazenby, Bobbie Jones, Suzanne Kennedy The minutes of the April 8 and April 22 meeting were approved as distributed. The only other item under consideration was approval of a Large Scale Development Plan for Keyport Self Storage to be located south of Sycamore Street and east of Highway 71; Keyport Venture, owners; property zoned C-2, Thoroughfare Commercial District. Jerry Wilson and James Wilson were present as well as adjoining property owner Eugene Glover and Realtor Kenneth Lazenby (representing adjoining property owners Mrs. Winston Lindsay, et al, and Ed Lindsay). MINUTES LARGE SCALE DEVELOPMENT PLAN KEYPORT SELF -STORAGE SYCAMORE STREET P, NORTH COLLEGE KEYPORT VENTURE Chairman Don Hunnicutt asked if any part of Building A had been eliminated to allow for the easement which was requested. James Wilson explained that one bay had been removed from the east end of Building A, which Jerry Wilson said shortened the building by about ten feet. It was noted this was shown on the revised plat. There was some discussion about the fact that Don Bunn had asked for a minimum 35 foot easement in Plat Review Committee meeting, but that only a 25 foot easement is shown on the plat. James Wilson explained he had met with Bunn and Bunn had agreed to 25 feet since this is just for service to the building and not for public service. Hunnicutt asked that the owners get some confirmation from the City Engineer before the Planning Commission meeting. It was explained that Building A would get service off existing sewer line and off the proposed water line to be relocated. The proposed water line is shown to be cutting the corner of adjoining property owner Glover's property. Jerry Wilson distributed an additional informational sheet on Keyport Self Storage to the Committee members. He explained there will be one sewer hookup and one water hookup for an apartment in Building A. Bobbie Jones said the apartment would be permitted (only as housing for caretakers) and would have to be approved by the Planning Commission. Mr. Kenneth Lazenby, realtor, said he had received a call from adjoining property owner Ed Lindsay, who resides in Connecticut, who just received notification of the proposed project. Don Hunnicutt explained to Lazenby that the notification sent to Lindsay applies to a conditional use request which goes before the Planning Commission on Monday, May 9. He said comments from property owners will be heard at that time. 10'f • • Subdivision Committee Meeting May 6, 1983 Page Two Barbara Crook brought up the fire hydrant requirement mentioned in Plat Review Committee. Bobbie Jones said there was a fire hydrant on North College but traffic on College would be completely blocked if that one were used; and another located at Sycamore and Walnut which she thought was 300 to 350 feet away from the property corner. She said the fire hydrant was recommended, not required, by Fire Inspector Larry Poage. James Wilson said there will be no wood involved in the units, only concrete block and metal. He said the partitions between the units would be metal, not masonry. Don Hunnicutt brought up parking requirements per Bobbie Jones in Plat Review comments and Jerry Wilson asked if this requirement was for the building area or the total complex. Jones said one space per 1,000 square feet was based on total square footage of building floor space. She said the only type of occupancy which parallels this use in the Code is that for warehousing and wholesale. Jerry Wilson said they intended to have a few spaces near the business office but did not see the need for additional parking as people will only pull up to a storage unit and leave again. He said they had done traffic studies on a complex similar to this in Tulsa (even larger) and had an average of 2.19 cars per hour. Don Hunnicutt said a waiver from the parking requirement can only be given by the Board of Adjustment and cannot be waived by Subdivision Committee. There was some discussion on the parking and it was generally agreed that there was more than adequate paved area around the buildings to meet the parking requirements, that this simply needs to be shown on the plat to indicate the number of required spaces and, in actuality, the spaces would never have to be striped, if the waiver was granted. Jerry Wilson said they have used asphalt or concrete for similar projects and which they will use will be determined by soil conditions and cost. Barbara Crook pointed out a 71 foot easement was shown where the Telephone Company had requested 15 feet. James Wilson explained they had thought Roy Hawkins had meant for 71 feet to be on their property and 71/2 feet on the adjoining property, for a total of 15 feet. They said they wanted clarification on this directly from Mr. Hawkins. Hunnicutt said this must be clarified before Planning Commission meeting. Barbara Crook brought up the subject of storm drainage on-site and James Wilson said they will install a junction box. Crook said the drawing does not show an inlet and said it would make more sense to have the inlet on the parking lot side and this should be shown on the plans. Bobbie Jones said they propose to have poplar trees as screening, which won't be total screening but will, in her opinion, look better than a privacy fence. Jerry Wilson said they do intend to have a chain link fence for security pur- poses and stated he thought the grade at the top of the hill will make it such that a screening fence would not even be of any benefit. Hunnicutt said the Planning Commission will decide whether to approve vegetation in lieu of fencing. Bobbie Jones said additional right-of-way is needed for widening of Sycamore and an instrument must be drawn up to this effect before a building permit can be issued. Jerry Wilson explained they still intend to give the ten feet that is required but to give the 20 feet that was recommended would be a hardship. 105 • Subdivision Committee May 6, 1983 Page Three Jerry Wilson asked about the possibility of waiving the front building setback along Sycamore, as he thinks it would look nicer to have the building closer to the street than for the setback area to get filled in with junk that people will park there. Bobbie Jones said the Code allows the setback to be reduced from 50 feet to 25 feet, if there is no parking between the building and the street and if there is 10% landscaping. She said for anything less than 25 feet, an appeal must be made to the Board of Adjustment. Wilson said if he were permitted to move the building close to the property line, this would save on some fencing and he would also move his driveway. Bobbie Jones said City Manager Don Grimes had requested the property be cleaned up in connection with the first building that is constructed. Jerry Wilson said they intend to pre -grade and clean up the entire property before they start any construction. Barbara Crook moved to recommend approval of the Large Scale MOTION Development to the Planning Commission pending 1) compliance with Plat Review comments, 2) indication of a storm inlet either on the parking side or as a driveway inlet, 3) indication of adequate area for parking, 4) that Planning Commission address the question of trees in lieu of fencing on the east boundary, and 5) subject to clarification that the 25 foot easement is permitted by City Engineer Don Bunn. The motion was seconded by Don Hunnicutt and passed unanimously. • Bobbie Jones said she would have to do further research on the question of the lot split. • Bobbie Jones told James Wilson, if he decides to have( a 25 foot building setback on Sycamore, this must be shown on the drawing, as well as showing no paving and showing 10% landscaping. Bobbie Jones said last week the Board of Directors passed an ordinance which allows her to act on requests for sidewalk waivers in the form of granting a Bill of Assurance which says the owner will build a sidewalk at the call of the City. She said since there is a sidewalk along Sycamore Street, she will ask that this be kept in good repair or rebuilt and since there are no sidewalks nearby on North College, she will accept a Bill of Assurance for that. Jerry Wilson said he intends to tear out the sidewalk on Sycamore and replace it. Bobbie Jones said five feet of width in addition to the curb is required and he must ramp it down for the handicapped at driveways. Jerry.Wilson asked that a correction be made to Plat Review Minutes on page two, that in paragraph 3, under (2), "Architect Jerry Wilson" be changed to "Architect James Wilson". A correction to page three was that paragraph 2 be changed to read "Mr. Pearson said there would be non-combustible metal partitions between each rental and the exterior would be concrete blocks." Bobbie Jones said, if construction stops after the first building is completed, she needs an as -built plot plan at each stage of completed construction. She said the building permit for Building A must be obtained before May 27th, which is the deadline for getting sewer hookups. 106