HomeMy WebLinkAbout1983-03-11 - MinutesMINUTES OF A MEETING OF THE SUBDIVISION COMMITTEE
A meeting of the Subdivision Committee of the Planning Commission was held
at 1:30 P.M. on Friday, March 11, 1983 at the Chamber of Commerce, Fayetteville,
Arkansas.
MEMBERS PRESENT: Don Hunnicutt, Barbara Crook
MEMBERS ABSENT: Melanie Stockdell
OTHERS PRESENT: Rick Cowdrey, Bobbie Jones, Suzanne Kennedy
It was moved by Barbara Crook, seconded
by Don Hunnicutt and passed, 2-0, to approve
the Minutes of Subdivision Committee meeting
of February 25, 1983, as distributed.
The only item to be considered
at this meeting was approval of the
final plat of Sequoyah South, Phase I,
a Planned Unit Development, to be
located north of Huntsville Road, west
of the end of Fifth Street and south and east of the end of Rogers Drive,
Sequoyah Land Company, owner and developer. Property zoned R-1, Low Density
Residential District.
Barbara Crook asked how far the paving would extend into the cul de sac
on Overland Trail.
Cowdrey said there had been a variance granted allowing them to stop the
paving where the radius of the cul de sac begins.
Bobbie Jones checked the file and said on August 23, 1982, the Planning
Commission approved a Bill of Assurance that if two years subsequent to the
date the street is completed, the road was not extended, the cul de sac then
would be built and to enforce the 100' setback on the north in case the property
is sold without further PUD development.
Barbara Crook asked if anything had been resolved on paving Fifth Street.
Bobbie Jones said it would be paved to Sherman.
It was agreed the changing of the street name is a function of the Board
of Directors.
Crook asked if recording information, would be ,shown on the plat for off-
site easements.
Cowdrey said they would incorporate that information on the plat all at
one time, that all the easements will be recorded as of today, with the
exception of the 15 foot easement on the north referred to by Dick Shaw in
Plat Review Committee.
Cowdrey said that easement is filed at the courthouse as a City water and
sewer easement but that, when the next phase is built, they intend to incorporate
it into a regular easement. He said Dick Shaw's request had been, when the next
phase began, that an additional ten feet be added to that easement which is now
only for 15 feet, but the question was what to call the easement. Cowdrey said
he did not think they needed to record the small section of that easement now
when it would not be used for Phase I and when it will just have to be expanded
and recorded later to include other utilities for Phase 2.
MINUTES
FINAL PLAT
SEQUOYAH SOUTH, PHASE I
SEQUOYAH LAND COMPANY
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Subdivision Committee Minutes
March 11, 1983
Page Two
Hunnicutt suggested, when the next phase is submitted,,the easement
question on the north will come up again and Bobbie Jones suggested she
could contact the Telephone Company to see if they would accept a letter
saying the easement will be taken care of when the next phase develops.
Cowdrey said also that he would change the wording on the plat from
"drainage and utility easement to sewer easement to be consistent with that
part of the easement in the Southern Heights Addition.
Cowdrey said they now have the area to sub -grade. In answer to Bobbie
Jones, he said they would want a contract for the incompleted improvements.
Barbara Crook asked about covenants to be noted on the plat and Cowdrey
said they were not filed yet - he had intended to note them on the plat after
they:were filed, with book and page numbers. He said he has hesitated to file
them because there is a probability the Secretary of State would begin assessing
for maintenance costs to the Property Owners Association at the time of filing
and he wanted to look further into this.
Bobbie Jones suggested Cowdrey try to have them begin assessments when the
first lot is sold or perhaps when the first building permit is issued.
Jones said the Code requires the City be made a third party beneficiary in
the covenants to insure the maintenance of private streets and common areas.
Barbara Crook said a notation on the plat that "4 foot sidewalks are to be
installed in residential neighborhoods...by person(s) obtaining the building
permit" conflicts with the statement in Plat Review comments, "Cowdrey stated
the developer will install sidewalks as the buildings are finished."
Cowdrey said this was a standard notation for subdivision plats and he had
not been sure whether to use it since the developer does intend to build the
sidewalks.
Hunnicutt suggested the note on the plat simply alerts the owner they must
pay for the sidewalks, even though the developer obtains the building permit and
actually constructs the sidewalks.
Bobbie Jones said her reason for bringing up this point in Plat Review
Committee was because the main part of the sidewalks are shown along the common
areas.
Crook said Plat Review minutes state "...these would be installed before the
first units are sold..."
Cowdrey said the sidewalks along common areas would, theoretically, be owned
by the Homeowners Association and, if they were not built within five years, the
Association would have to build them, but FHA requires sidewalks be completed
before guaranteeing financing.
Bobbie Jones said, when a building permit is applied for, she will ask for
sidewalks to be finished for the part being worked on.
Barbara Crook moved to recommend approval of the final plat
of Sequoyah South, Phase I, with the following conditions: MOTION
1) that reference to covenants be added to the plat;
2) that recording information on off-site easements be added to the plat;
3) that the park area requirement will be worked out; and
4) that the Bill of Assurances will be provided on the construction of the
cul-de-sac and 100 foot setback as per preliminary plat review comments.
The motion was seconded by Don Hunnicutt and passed, 2-0.
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