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HomeMy WebLinkAbout1983-02-11 - MinutesMINUTES OF A MEETING OF SUBDIVISION COMMITTEE A meeting of the Subdivision Committee of the Planning Commission was held at 1:30 P.M. on Friday, February 11, 1983 at the Chamber of Commerce, Fayetteville, Arkansas. MEMBERS PRESENT: Barbara Crook, Melanie Stockdell MEMBERS ABSENT: OTHERS PRESENT: Don Hunnicutt, David Williams Suzanne Kennedy, Bobbie Jones, Tom Hopper It was moved by Melanie Stockdell, seconded by Barbara Crook and passed, 2-0, to approve the minutes of the November 19, 1982 Subdivision Committee as mailed. MINUTES The only item to be considered REVISED PRELIMINARY PLAT at this meeting was approval of the ROLLING MEADOWS - PHASE III revised preliminary plat of Rolling ROGERS CO. Meadows, Phase III, located north of Rolling Hills Drive, east of Sheryl Avenue and west of Loxley Avenue; Rogers Co., owner and developer; property zoned R-1, Low Density Residential District. Tom Hopper was present to represent Crafton, Tull, Spann and Yoe. Barbara Crook asked if a new submittal of the general drainage plan is required since the developer has changed. Bobbie Jones stated this was up to Clayton Powell, Street Superintendent, and that Powell has said, as long as the developer goes with the drainage plan submitted a year ago, this would be satisfactory. Tom Hopper said when the topo is finished, it will be submitted, along with the street plan, to Clayton Powell. After discussion regarding the correspondence dated 5/12/81 from the Street Department, it was assumed that Clayton Powell's wording "along the south side of Cortland Street" was meant to read " Eton Street" instead. Bobbie Jones was to check with Mr. Powell before the Planning Commission meeting. Regarding covenants, Tom Hopper stated there were no covenants he was aware of but that there will be some filed. Mr. Hopper furnished Mrs. Jones with a copy of a letter from H. Clay Robinson, Attorney and the orginal covenants applicable to Stubblefield Addition. Bobbie Jones asked Hopper to provide her a copy of some preliminary sample covenants or at least an outline as that is a requirement with the preliminary plat. Barbara Crook asked if the old topographic map would fulfill the requirement and Bobbie Jones said, if nothing has changed between the time of the original topo map and this date, she is willing to accept the topo map on file and that her plat review requirement had been for a copy to be provided to the utility companies and especially for sewer and drainage purposes. Barbara Crook brought up the possible widening of some easements requested by utility companies and Tom Hopper stated he had agreed to change to a 30 foot easement. Hopper said once they have the topo they will know whether they can stay underground with the utilities or go overhead. 88_ Subdivision Committee February 11, 1983 Page Two Bobbie Jones brought up the topic of some street light spacing which is in excess of 300 feet and those particular lights were shown on the plat to the committee members. She said•requests for waivers must be submitted on Monday in writing. It was determined the distance from the southernmost streetlight to Rolling Hills Drive was approximately 430-450 feet. There was discussion of the possibility of moving the streetlight from the northeast corner of Eton and Elizabeth to the southeast corner of Eton and Elizabeth, moving the light between lots 116 and 117 to the southeast corner of lot 174, and requesting a waiver of all other streetlight spacing in excess of 300 feet as shown on the plat. Hopper showed Barbara Crook the existing private telephone easement on the plat and stated it could be abandoned if necessary. He said they will either move the line or increase the easement as needed. It was confirmed that David McWethy's request in plat review comments had been taken care of. As to Bobbie Jones' plat review requirement in 9(e)(3), she stated fire hydrants are required to be spaced every 1,000 feet for residential purposes. Hopper stated he knew of no existing fire hydrants but that, when plans are completed, he will clear them with the City Engineer. Jones stated the fire hydrant being referred to in her letter of May 7, 1981 was on Furman, in Phase I. It was clarified that the sidewalk will all be on the same side of Elizabeth Avenue; that a waiver was granted on June 8, 1981 to delete the earlier require- ment to take a sidewalk to Sheryl, that item 9(g) has been taken care of. As to 9(i), Hopper stated he has received about 2/3 of the cards back from the adjoining property owners on the registered letters he mailed out, and expects to receive the rest back on Monday As to 9(j), Bobbie Jones stated Clayton Powell, Street Superintendent, wishes to have the subdivision developed in one increment so that all public improve- ments are installed at one time. She said the developer was wanting to develop in sections. She explained that Powell must do an inspection each time a lot is to be released and he would prefer to do one final inspection. Hopper said the economic factor would prohibit the developer from being able to develop the entire subdivision at one time. Bobbie Jones said another developer, Wade Bishop, had once asked for a five- year contract and the Mayor had refused to sign it until it was changed to 24 months Hopper said the present owner is willing to sign a contract for two or three years. After discussion, Barbara Crook asked if the owner would be willing to sign a letter stating that the development would be spread over a certain period of time. Hopper stated the owner would provide a letter stating he would sign a contract stating he would finish development within three years, for example. Hopper stated they intend to finish the Eton Street development immediately. Bobbie Jones said City Manager Don Grimes asked that a notation for a utility easement on the northwest corner of the plat be changed to read utility and drainage easement across the North side of Lots 103 and 104. Melanie Stockdell moved to recommend approval subject to the following: (1) that a streetlight at the corner of Eton and Elizabeth be moved to the south side of Eton and Elizabeth, that the streetlight between Lots 116 and 117 be moved to the south side of Lot 174 and other requests for streetlight spacing waivers be submitted in writing by Monday; (2) that a letter be submitted by. Monday stating the owner will draw up a contract agreeing to complete the development in two S/ A 90� • 1 u c 0 O 0 • • 2 Subdivision Committee February 11, 1983 Page Three phases within 24 months from the date of final plat approval; (3) that it is assumed that the wording in Street Department correspondence dated 5/12/81, "along the south side of Cortland Street" meant to read "....Eton Street" instead; (4) that a utility easement annotation on the northwest corner of the plat read instead "utility and drainage " easement; (5) that approval be subject to plat review comments where utility easements are concerned for the Gas and Phone companies. The motion was seconded by Barbara Crook and passed, 2-0.