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HomeMy WebLinkAbout1980-08-11 - Minutes• • • MINUTES OF.A .SUBDIVISION COMMITTEE MEETING A meeting was held of the Subdivision Committee of the Planning Commission at 4:00, P.M., Monday, August 11, 1980, in the Board of Directors Room, City Administration Building, Fayetteville, Arkansas. MEMBERS PRESENT: MEMBERS ABSENT: OTHERS PRESENT: Beth Crocker, Don Hunnicutt, Newton Hailey. Keith Newhouse, Larry Wood. Ervan Wimberly. In the absence of Chairman Keith Newhouse, Acting Chairman Elizabbth Crocker called the meeting to order.at 4:15 P.M. The first item of business was the approval of the minutes of the July 28, 1980 Subdivision Committee Meeting. Newton Hailey requested that the Housing Authority's request for "waiver of a public hearing" "waiver of method of notification requirements for a With that correction, the minutes were approved The next item of business was a discussion item of the City's regulations pertaining to off-site improvements for development of subdivisions and large scale developments. Particularly to be discussed is the City's Regulations governing subdivision of property outside the City but within the City's Planning Area jurisdiction. Newton Hailey moved that this item be tabled and returned to after the other items of business on the agenda are resolved. Hunicutt seconded, the motion passed (3-0). CALL TO ORDER MINUTES be changed to a request for public hearing." as mailed. DISCUSSION OF CITY'S REGULATIONS REGARDING OFF SITE IMPROVEMENTS The next item of business was the LARGE SCALE DEVELOPMENT approval of the Large Scale Development JOHN MAGUIRE Plan submitted by John Maguire for property HWY. 265 AND HWY. 45 located on the Southwest corner of Highway 265 (Crossover Road) and Highway 45 (Mission Boulevard). Property contains 3.00 acres, more or less, and is zoned C-2, Thoroughfare Commercial District. Ervan Wimberly was present to represent. Ervan stated that the plan was the same, as reviewed by the Plat Review Committee, except the project had been shifted to the West 10 ft. to accomodate a gas line easement which contains two high-pressure lines. The Gas Company had requested the Developers do this at the Plat Review Committee Meeting of July 31, 1980. Bobbie Jones stated that the dedication for additional right-of-way would be subject to the existing Gas Line Easement. Ervan stated that if the gas line is in the State Highway Department right-of-way, and, if the State decides to widen the Highway, the Gas Company will not be subject to • Subdivision Committee Meeting • August 11, 1980 Page 2 • • relocating their gas lines, as they were in the easement first. Ervan stated that another thing he would like to get the Committee's feeling on was that the Developers would like to wait and see how the remainder of the property develops before installing sidewalks South of the driveway on Crossover Road. Bobbie Jones stated she felt this was reasonable, as long as it is clearly understood that the Developer will install sidewalks with future development. Elizabeth Crocker was not clear as to where the street property line was on the development. Ervan Wimberly stated that the Developers were dedicating 40 ft. from the centerline of the Highway. Ervan further stated that the Developers would be installing curb along the Highway, he said the Highway Department may want them to move the curb back 10 ft., and if they requested them to do so, the Developers will move it. Beth Crocker stated that from the drawing, it appeared there are two existing street lights. Ervan stated that was correct and that there was another pole on which a light could be placed, but at this time it does not have a light on it. Ms. Crocker stated she was concerned that a street light remain at the intersection. Don Hunnicutt asked if this was going to be a lot split when the future development occurs. Ervan saidthis would not be a ' split as the whole tract would remain under the same ownership. Newton asked if Ervan was asking for a waiver of the screening requirement where the property abuts R-1. Ervan stated there is existing vegetation (along a fence line), and that the Developers would ask for at least a temporary waiver of the screening requirement until they see how the rest of the tract develops.:. Bobbie Jones asked if any progress had been made on the existing sewer problem which had been discussed when this project was before the Plat Review Committee. Ervan stated that he was currently working with Don BunnGon the best way to handle the sewer problem. Ervan stated that the sewer problem would be resolved and the project would be on public sewer. He said they were thinking about doing some main construction and converting the area to a gravity sewer system. Beth Crocker stated that Larry Poage had requested that there benno parking within 10 ft. of the entrance. She stated that the sidewalk along the entrance to the store was only 8 ft. Bobbie Jones explained that Mr. Poage had stated that the 8 ft. sidewalk was ample for exiting if there were any problems. Bobbie Jones said that there would have to be more parking provided than is shown when the future development occurs. She asked if the property owners to the West and South had been notified. Ervan stated that they had, but he had not brought proof of notification to the meeting with him. Ervan asked if the Committee would be opposed to postponing screening requirements on the West until the future development occurs. Newton Hailey suggested tying in the screening with the sidewalks. He stated that if the property is not developed in two years, the Developer would go ahead and install the sidewalks to the West and South property lines, and if development occurs prior to the two year period, the Developer would install sidewalks and screening at the time the development occurs. Don Hunnicutt stated that the property was pretty well screened now. Beth Crocker asked if the Developers would be able to save any trees, in particular, a big oak that sits on the tract. Ervan stated that they would be able to save the Oak that Mrs. Crocker was talking about, but that there were several trees that would have to be removed. Subdivision Committee Meeting August 11, 1980 Page 3 Newton Hailey moved to approve the Large Scale Development with the following contingencies: 1. The Developer will be required to extend sidewalks to the property line on the North and East when the balance of the property is developed. If the property is not developed within two years, the Developer will install the sidewalks at that time. 2. Screening will be installed on the West side of the property when that part of the property is developed. 3. All other applicable plat review comments will be adhered to. Don Hunnicutt seconded Mr. Hailey's motion and the motion passed (3-0). Beth Crocker asked if it was necessary for the full Planning Commission to hear this Large Scale Development. Bobbie Jones stated that the Planning Commission could waive the screening requirement altogether. Ervan stated that he was not asking that the screening or the sidewalks be waived, must postponed. Beth Crocker stated that the LSD would go to the Planning Commission with a positive recommendation. At this time the Committee readdressed DISCUSSION ITEM the Discussion item; the City's regulations regarding off site improvements. Crocker stated that a representative of the Subdivision Committee should get with General Kendall and discuss the problems. Newton Hailey volunteered to discuss this with General Kendall. Beth Crocker appointed Newton Hailey as the Committee's representative and suggested he get with General Kendall to discuss the off site improvements for _ developments outside the City. Beth Crocker stated that the ordinance clearly states that the Subdivision Committee can require off site improvements to areas outside the City. There being no further business, the Subdivision Committee adglourned at 4:45 P.M.