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HomeMy WebLinkAbout1980-06-23 - MinutesMINUTES OF A SUBDIVISION COMMITTEE MEETING A meeting of the Subdivision Committee of the Planning Commission was held at 3:45 P.M., in the Board of Directors Room, City Administration Building, Fayetteville, Arkansas*, June 23, 1980. MEMBERS PRESENT: MEMBERS ABSENT: OTHERS PRESENT: Chairman.Keith Newhouse, Don Hunnicutt. Newton Hailey, Beth Crocker, Larry Wood. Cynthia Stewart, Ross Fefercorn, Glenn Woodward, A. D. Woodward, Mel Milholland, George Faucette, the audience. Tom Prokasky, Bobbie Jones, David Stewart, Buel Curtis, Jr., and other members of Chairman Keith Newhouse called the meeting to order at 3:50 P.M. The minutes of the June 9, 1980 meeting were approved as mailed. The next item of business was the approval of the Concept Plat of Brophy Circle Townhouses, a Planned Unit Development to be located North of Township Road, West of Brophy, and East of North College Avenue; Ralph Brophy, Owner; Ross Fefercorn and Thomas Prokasky, Developers. Ross Fefercorn and Thomas Prokasky were present to represent. Don Hunnicutt asked what the density requirements were. Bobbie Jones stated that the PUD would have the same density requirements as those of the district in which it is built. She said the PUD would be built in an R-3 Zone, and that the R-3 Density is 16 to 40 families per acre. Keith Newhouse asked Bobbie Jones if she saw any problems in the variances the Developers were requesting. Bobbie Jones stated that the Developers were asking for a reduction in setback from the adjoining R-1 Zone from 150 ft. to 25 ft. in both the Southwest corner and the Northeast corner. Bobbie Jones stated that she did not have a problem with these setback variances. She stated that there is a 50 ft. wide, high pressure, gas line easement to the Northeast that cannot be built on. MINUTES: CONCEPT PLAT - PUD BROPHY CIRCLE TOWNHOUSES NORTH OF TOWNSHIP Ms. Jones said she was not sure the Developers had incorporated the 30% open space required under the PUD Ordinance. Mr. Prokasky stated that they had, in fact, 56% open space, and that it had been designated "green areas" on his drawings. Ms. Jones said in order to be approved, the PUD must make more efficient use of land, more efficient use of public facilities, more use of open space through structure grouping and other design techniques, and preservation of appropriate natural and/or physical features. She stated that when this item reaches the Planning Commission level it will be as a Public Hearing because the site is less than 5 acres. Ms. Jones said the Developers were proposing private streets. She said that private streets were permitted subject to the following: May be a "loop street" or a street ending in a cul-de-sac; and that any street connecting one or more streets shall be built to City Standards, and shall be dedicated as a public street. Subdivision Committee Meeting June 23, 1980 • Page 2 Ms. Jones also said the Developers show drives coming off of both Brophy and Township and that the streets may fall under the category of those required to be constructed to City Standards, unless the requirement is waived by the Planning Commission. At this time, Mr. Tom Prokasky, Developer, addressed the Committee. He asked the Committee to refer to his drawing. He stated that the project was split up into 4 parcels, each parcel will be developed as a phase, each individual phase would be able to stand alone. The units will be condominiums with an out lot as common area. When Phase II is completed, it will meld with Phasel. He stated that at any point in the development, the phases would be able to stand alone, if for some reason, the later phases were not completed. He stated that was the reason for the entrance off of Township Road, so that Phase I could stand by itself. He said other access to the South portion would be difficult to construct due to the steep terrain. The Chairman said he felt the Concept was unique and well planned. Bobbie Jones said that if private streets were approved, sidewalks could be required on one side, and street lights could be required every 300 ft. Mr. Prokasky stated that each unit would have an individual light between the driveway and the entrance. He stated that each unit would have a private, paved pathway from the entrance of the unit to the parking area. The Chairman asked what the average width was on the proposed private streets. Ross Fefercorn stated that the average width would be 24 ft. with curb and gutter. Hunnicutt stated that he felt the Concept was a good one. He wondered if the • Committee should be getting into such detail. Bobbie Jones said the Developers need to know what is expected of them before they come back before the Plat Review and Subdivision $ Planning Commission with a preliminary and final plat. The Chairman stated that the Developers had given thought to the traffic problems, street light problems and he felt the requests for waivers on setbacks were reasonable. Newhouse asked the depth of the total development from Township back. Mr. Prokasky stated that the development would be 984 ft. deep. Don Hunnicutt moved to approve the Concept Plat for Brophy Circle Townhouses as a PUD, and recommended that the following waivers be granted: 1) the setback from R-1, in the Northeast and Southwest corners be reduced from 150 ft. to 25 ft.; 2) that the internal drives be considered private; 3) waive the requirement for sidewalks and street lights on the internal streets. Newhouse seconded Hunnicutt's motion to approve and the motion passed (2-0). • The next item for consideration was the approval of the Large Scale Development plan for The Parts Store, to be located at 1513 West Sixth Street, South of Hwy. 62, East of Arbuckle Lane and West of Razorback Road; A. D. Woodward, Developer. A. D. Woodward, Glenn Woodward, and David Stewart were present to represent. David Stewart addressed the Committee. He stated when the Large Scale Development came before the Plat Review Committee, that three easements were requested by the utility companies and the City. A 25 ft. utility easement across the North edge of the property just South of Hwy. 62, and a 7.5 ft. dedication to the City to widen Arbuckle Lane, with a 15 ft. utility easement outside the 7.5 ft. street easement along Arbuckle Lane. Mr. Stewart stated that those three easements had been prepared and executed. THE PARTS STORE - LSD 1513 WEST SIXTH A. D. WOODWARD Subdivision Committee Meeting June 23, 1980 • Page 3 • • Mr. Stewart stated that the Developers were required to notify Ft. Smith Chair Company of the proposed LSD, and that he had a mail return receipt as proof of notification. Mr. Stewart stated that the Developer was requesting a hardship waiver of the requirement to deposit a cash bond for the paving of Arbuckle Lane for the following reasons: 1) there had been no request for access to Arbuckle Lane from this property; 2) there were no plans by the City to pave the street in the near future; 3) he stated that there was only one residence behind the tract, and one business. Keith Newhouse asked about sidewalks along Hwy. 62. Bobbie Jones stated that the sidewalks were required, but could be waived by the Planning Commission. She stated that it was her understanding that the Arkansas Highway and Transportation Department currently is planning to put in asphalt shoulders and sidewalks along the Highway, similar to what had been done in Greenland. Bobbie Jones stated that Arbuckle Lane is a 35 ft. dedication which had been unnamed until a couple of years ago. She said, as she understood it, the reason it had been named was that there is a house with Water service, and every house with water service must have a street and address. Don Hunnicutt asked if Goldkist was currently using Arbuckle Lane. Mr. Woodward stated that he did not know, but had seen some trucks using Arbuckle Lane. Keith Newhouse asked what the property to the West was used for. Mr. Woodward stated that there was a Conoco Service Station and a Texaco Bulk Station. Mr. Newhouse asked if the service stations used Arbuckle Lane, and Mr. Woodward replied that they did not. Newhouse stated that he did not feel the improvement of Arbuckle Lane was reasonable; that the 7.5 ft. dedication, he felt, was enough. Bobbie Jones stated that the Developers had submitted the easements as requested. She said the 7.5 ft. dedication could be waived but that it would have to be considered by both the Planning Commission and the Board of Directors; the Planning Commission could not waive the dedication on its own. She stated the Developer's contribution to the improvement of Arbuckle Lane is to be based on the benefit derived by their LSD. She stated that there were provisions in the Ordinance for waiving the requirement to improve Arbuckle Lane. Newhouse stated that the parking spaces had been revised and that they are now adequate. Newhouse asked if the lot split had been performed. Bobbie Jones stated that she had not checked to see if the lot split had been fully processed, but that it was supposed to have been done last year. Newhouse asked if Ms. Jones was satisfied with the lot split. She stated that the Committee should recommend to the Planning Commission that if the lot split had not been approved to waive the minimum lot size so it could be, or the Developers would have to come back for that. Keith Newhouse moved to approve the Large Scale Development plan for The Parts Store with the following recommendations to the Planning Commission: 1) if a lot split has not been processed on this tract, the Committee recommends it be approved; 2) if the State Highway Department installs asphalt walks, the sidewalk requirement will be waived; 3) waive any improvements to Arbuckle Lane. Don Hunnicutt seconded Keith Newhouse's motion to approve, it passed (2-0) Keith Newhouse stated that the material attached to the Agenda needed correction. He said that maps etc. were labeled 16th Street, and should be changed to read Sixth Street. A • • Subdivision Committee Meeting June 23, 1980 Page 4 The last item of business was the approval of the Large Scale Development plan for the First Pentecostal Church of God, to be located at 1351 S. Morningside FIRST PENTECOSTAL CHURCH OF GOD LARGE SCALE DEVELOPMENT 1351 S. MORNINGSIDE DR. Drive, North of East 15th Street and West of Morningside Drive; First Pentecostal Church of God, Developer. Buel Curtis, Pastor, Mel Milholland and George Faucette, Jr. were present to represent. Mel Milholland addressed the Committee. He stated that Clayton Powell had asked for a 30 ft. dedication from the Centerline of Morningside Drive. He said he had checked with the City Engineer's Office and that only an additional 20 ft. dedication was required for the widening of Morningside Drive on the East side. He said the City had acquired 40 ft East of the Centerline, or an additional 20 ft. when they put a water line in. He said that no more dedication was needed as the right-of-way was already adequate, for a consistent and straight street. Mr. Milholland stated that the utility companies had required two easements; a 25 ft. easement across the front of the lot, and a 15 ft. easement on the North side. Newhouse said that the water and sewer were supposed to be separated. Mr. Milholland stated that the water was located on the East side of Morningside Drive and the sewer was located at the back of the lot. Mr. Milholland stated that Frank Kelly had stated he would grant an easement for the extension of the gas line across his property to the Corner of the Church's property. Mr. Newhouse asked for some clarification on the request for reduction of parking spaces. He said that 74 parking spaces are required for the Church, but the drawings show only 40. George Faucette, Jr. stated that variance would be requested at the next Board of Adjustment meeting. Mr. Milholland asked the Committee to note that the side setbacks appeared on the drawings as being 34 ft. from the property line to the roof overhang and that they are, in fact, 33.6 ft. from the overhang of the building to the property line on both the North and South sides. Don Hunnicutt asked if it was feasible to design the Church to fit within the required setbacks. George Faucette, Jr. stated that they had designed the Church to be as close to the Highway as feasible for financial reasons. He said that the further the Construction is from Morningside Drive, the more expensive construction costs will be. Newhouse asked if the land in the back of the lot falls off steeply. Mr. Millholland stated that the slope was gentle. George Faucette, Jr. stated that he would like to clarify the reason the Church was asking for the side setback variance. He said that if they went before the Board and had the property rezoned to P-1, that the side setback requirement would only be 25 ft. in R-2. He stated that the Church was already setback 150 ft. from Morningside Drive. He said that although the general zoning on the North side of 15th Street is R-2, that there were some R-0 and C-2 zones along 15th Street. He stated that the Church would not be abutting an R-1, Single Family neighborhood. Bobbie Jones stated that the adjoining property owners had been mailed notification of the Church's plans, but that four of the notifications had been returned to the Office of City Planning as undeliverable. Mr. Newhouse acknowledged the request for a waiver of the 12-1/2 ft. setback of the driveway from the adjoining property line and the zoning requirement of 20 ft. setback from Residentially zoned property. He asked Mr. Faucette if the Subdivision Committee Meeting June 23, 1980 • Page 5 driveway could be modified to comply with this requirement. Mr. Faucette stated that this could be accomplished by conforming with the driveway setback requirement where the driveway enters the lot and swinging back towards the property line after it enters the lot, to within 5 ft. of the property line. He said that would pose some traffic flow problems and also cut down on the parking area and that it would be more convenient to waive the 12-1/2 ft. setback requirement. Don Hunnicutt stated waiving the requirement would put the burden of conforming to the 25 ft. separation of driveways on the adjacent property owner. Bobbie Jones stated that the Zoning Ordinance states that the entrance to a non-residential use which abuts a residential zone has a 20 ft. setback requirement. Keith Newhouse stated he felt the driveway setback requirement should be complied with. Don Hunnicutt stated that he felt the driveway setback should be at least 12-1/2 ft. Don Hunnicutt moved to recommend the approval of the Large Scale Development plan for the First Pentecostal Church of God with the following contingencies: 1. The driveway entrance to the Church will be setback 12-1/2 ft. from the adjoining property line. 2. Waive the view -obscuring screening requirement. • 3. Reduce the side setback requirement from 50 ft. to 33.6 ft. 4. Sidewalk, curb and gutter will be installed per Clayton Powell's Plat Review comments. • 5. The proposed drop -inlet for drainage purposes will be reviewed by and decided on by Clayton Powell. Keith Newhouse seconded Don Hunnicutt's motion to approve the LSD, which passed (2-0). There being no further business, the meeting adjourned at 4:55 P.M.