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HomeMy WebLinkAbout1979-08-27 - MinutesMINUTES OF A SUBDIVISION COMMITTEE MEETING The Subdivision Committee of the City Planning Commission met at 4:15 P.M., Monday, August 27, 1979, in the Board of Directors Room, City Administration Building, Fayetteville, Arkansas MEMBERS PRESENT: Chairman Keith Newhouse, Newton Hailey, Bill Kisor, and Elizabeth Crocker. MEMBERS ABSENT: NONE OTHERS PRESENT: Bobbie Jones, Michelle Hale, Larry Wood, Truman Smith, Ken Lance, Calvin Edens, and Melvin Milholland. Chairman Newhouse called the meeting to order. Mr. Hailey asked that the minutes of August MINUTES 13, 1979 be corrected by changing "Mrs. Kisor" to "Mr. Kisor", in paragraph 4, on Page 3. Following these corrections the minutes were approved as mailed. Chairman Newhouse opened the discussion EDENS-APEL APARTMENTS on the large scale development plan for Edens- N. of Cleveland St. G W. of Hall St Apel Apartments to be located N. of Cleveland Large Scale Development Street and West of Hall Avenue. Present to re- present were Calvin Edens and Ken Lance. Chairman Newhouse stated that some comments were made by Clayton Powell's assistant on the Plat Review of August 16. However, he noticed that Mr. Powell's memo of August 20 said he could not commit the City to participate in the work of curbs, gutters, sidewalks, and street upgrading. Mr. Edens stated that he wanted the sidewalks to go in there but he had hoped for some help on the storm drainage. Chairman Newhouse said he would have to forego the City's assistance. Mr. Lance said their orginal request was that they be allowed to build a curb and sidewalk around the corner of the intersection. Mr. Lance said they would like to get rid of the borrow ditch and not have to maintain it. Chairman Newhouse told Mr. Lance that it would be a big improvement. He asked Bobbie Jones if the City would help engineer it. Mrs. Jones told him the City probably wouldn't, but they would .tell them what type and size of drainage tile to use. Chairman Newhouse stated that the City's problem was simply money. Chairman Newhouse asked about the problem of locating the dumpsters; but the problem had been resolved. Mr. Newhouse told them that Clayton Powell wanted to 10 ft. additional right-of-way along Cleveland for drainage or to correct an off- set in the street. Mrs. Jones then told the Subdivision Committee that the Major Street Plan needed to be amended. It shows Cleveland as an 80 ft. arterial, but the Planning Commission has recommended it be reduced to a 60 ft. collector. Mrs. Jones said the Board of Directors would need to make the offical change on the Major Street Plan. It was never put on the Board of Directors agenda after the Planning Com- mission recommendation. Chairman Newhouse asked about the 10% landscaping on the parking lot. Mrs. Jones told him that they show some grass between the East end of the parking lot and Hall Avenue but it will have to be plants, at least 18" high but no higher than 30" and covering 10% of the open area Chairman Newhouse asked Bobbie Jones if she had gotten the proof that this property had not been divided from other property since 1970. Mrs. Jones told him she did get the proof. She also told the Commission that she had gotten return receipts back from 3 of the adjacent property owners. The only one she needs is from the property owners to the West • • • Subdivision Committee Meeting August 27, 1979 Page 2 whichis the Upsilon House, a fraternity house. At the time this property and the Upsilon property were rezoned, they were zoned for sorority and/or fraternity houses. Attorney, Truman Smith was present to represent Mr. Conduff, owner of a small lot immediately to the West. He told the Committee that it was the only R-1 District in that area. He said he talked to Mr. Conduff and he has leased his house for one year, but that he plans to return here to retire. Mr. Edens and Mr. Lance advised him they plan to leave the hedge between Mr. Conduff's property and the apartments. Mr. Smith was concerned about the setback from Cleveland Street; as he understood from Mr. Edens there would be no blocking of Mr. Conduff's view. Mr. Smith said Mr. Conduff has no objection to the apart- ments being 2 -story, but he was concerned about the traffic congestion for the parking: The parking, however, was proposed to be East of the buildings. Mrs. Crocker arrived at 5:37. Chairman Newhouse added that they will be required to get shrubs East of the parking lot instead of grass. Mr. Hailey asked about the laundry room. Is it planned solely for the use of the apartment tenants? Mr. Edens said it is. Mrs. Crocker questioned whether or how the laundry room could be restricted to use by the tenants when it is from student housing. Mrs. Jones- said they will need the additional right-of-way dedication, which is part of the ordinance. She added that it will have to be given by a separate written instrument. Mr. Kisor moved that the large scale development plan for the Edens -Apel Apartments be approved with the following stipulations: (1) They will be required to construct sidewalks and work out proper drainage.with the Street Superintendent on Cleveland Street. Mr. Edens interupted to ask if they were required to install curbs and gutters on Cleveland. Mr. Kisor said the sidewalk appeared to him to be in good repair along Cleveland. He stated that if the developers can work out drainage with the City, he saw no reason to tear out the retaining wall and put in curbs. Chairman Newhouse asked if there was a catch basin there. Larry Wood told him there wasn't on Cleveland. The other restrictions are as follows: (2) The drainage will have to be satisfactory to the City standards. (3) On Hall Avenue; sidewalks, curbs, gutters, and proper drainage will have to be constructed. (4) 10% in shrubbery on the East side of the parking lot as required by Ordinance. (S) Furnish return receipt from Upsilon House Corporation. (6) Both Cleveland Street and Hall Street will need to be brought up to city standards. Mrs. Jones asked if these streets are more narrow than the present City stand- ards, does the Committee want them widened from the center line of the existing pavement. Mr. Kisor confirmed this is the intent of his motion. Subdivision Committee Meeting August 27, 1979 Page 3 • (7) Action by Board of Directors on Major Street Plan Change. • • Mr. Hailey seconded the motion, which passed by a vote of 3-0-1 with Mrs. Crocker not voting because she wasn't present for the whole meeting. The next item for discussion was THE MEADOWS the approval of the Final Plat E. of City Limits along Highway 45 of The Meadows located 2.25 Final Plat miles East of City Limits; 1.5 miles West of Fayetteville's East Growth Area Boundary; and approximately 0.5 miles North of Arkansas Hwy. 45 on Arkansas Hwy. 156; George & Rosemary Faucette, James & Ann Marie McDonald, D. Harrison $ Patricia Butler, George $ Carole Shelton, and Edgar $ Jane Piper; Owners and Developers. Mr. Melvin Milholland was present to represent. Chairman Newhouse asked if they had been able to get it worked out to pave State Highway 156. Mrs. Jones said that at one time the Arkansas Highway and Transportation Department had the funds reserved to pave the Highway 156 if the County could get the right-of-way; and the property owners refused to give the right-of-way. Mr. Kisor stated that the City Planning Commission decided it is going to leave County road standards up to the County. It was noted that the new road (Sagely Lane) will have a double seal coat surface. Then Chairman Newhouse asked Mrs. Jones if she had gotten a copy of the covenants. Mr. Hailey moved that the final plat of The Meadows be accepted subject to meeting Plat Review comments. Mr. Kisor seconded the motion, which passed unanim- ously by a vote of 4-0. There being no further business, the meeting adjourned at 4:54 P.M. o'clock.