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HomeMy WebLinkAbout1979-08-13 - MinutesMINUTES OF A SUBDIVISION COMMITTEE MEETING The Subdivision Committee of the City Planning Commission met at 3:30 P.M., Monday, August 13, 1979, in the Board of Director's Room, City Administration Building, Fayetteville, Arkansas. MEMBERS PRESENT: Chairman Keith Newhouse, Newton Hailey, Bill and Elizabeth Crocker. MEMBERS ABSENT: OTHERS PRESENT: NONE Kisor, Larry Wood, Bobbie Jones, Michelle Hale, Wayne Jones, Harrison Davis, Tom Hopper, Gary Carnahan, and Bill Mandrell. Chairman Newhouse called the meeting to order. MINUTES He asked that the minutes of July 23, 1979, be cor- rected by adding a date on. the first page and by changing the date on the second page to July 23, 1979. Following these corrections the minutes were approved as mailed. There was no one present to represent the LSD Plan for The New School; there- fore Bobbie Jones requested that this be deferred until later in the meeting. Chairman Newhouse opened the discussion on HARRISON DAVIS the large scale development plan for Harrison Large Scale Development Davis Apartments to be located on the South side Deane Street of Deane Street between Lewis Avenue and Sang Ave., Harrison Davis, Developer. Harrison Davis and Wayne Jones were present to represent. Chairman Newhouse questioned if the street right-of-way is shown correctly. Wayne Jones advised that it is correct on the revised copy; the street pavement is apparently not centered in the street right-of-way. Bobbie Jones asked if the side setbacks_will be 8 ft. from the roof. Wayne Jones affirmed that they will be. Mr. Davis explained that they have reduced the total number of units to 25; 24 of which are one -floor, 2 -bedroom apartments and one townhouse (2 -story unit). They also have 50 parking spaces in which the ordinance requires 2 per apartment. He also added that they were trying to save as many trees as possible. He said there were no curbs or gutters along Deane Street and they did not plan to construct any. Bobbie Jones told the Committee that he would have to have 2 trash containers. She questioned the 8 ft. fence around them. Wayne Jones explained to her that they would use a 6 ft. fence instead of an 8 ft. fence if it would hide the containers. Mr. Davis told the Board that there were already existing houses on each side of the property and he did not think the property would be developing more densely in the future; it would be some time before any more of Deane Street would be curbed and guttered by developers according to Mr. Davis. Chairman Newhouse seemed concerned with the improvement of the streets and stated that the Planning Commission and the Subdivision Committee are trying to get the subdivision standards brought up to what the present City standards as the property abutting them develops. Mr. Kisor added that if they didn't start improvements somewhere, when was it going to be done? Mr. Kisor stated that he thought this developer should construct sidewalks, as well as curbs and gutters. Mrs. Crocker stated that she wanted them to have adequate drainage. Mrs. Jones then asked Mr. Jones if he had fixed the center line of the pavement. Mr. Jones said he had, and the plan had been revised since Clayton Powell saw it at the last Plat Review Meeting. Mr. Jones added that they could possibly leave the island instead of having a ditch and he asked the Committee if they had a • • • Subdivision Committee Meeting August 13, 1979 Page 2 preference as to how to construct it. The Committee did not express a preference. Mr. Kisor moved that the Committee approve the L.S.D. Plan for Harrison Davis Apartments with the stipulation that Deane Street, abutting this property, be brought up to current city standards including curbs, gutters, and sidewalks. Mrs. Crocker seconded the motion, which was approved unanimously, by a vote of 4-0. . The second item for discussion was the EAST OAKS SUBDIVISION, PHASE I approval of the final plat of East Oaks Sub- Final Plat division, Phase I, located on the West side of Crossover Road South of the township line. Northwest Financial Services, Inc., Developer. It was represented by Tom Hopper of Crafton, Tull & Associates. Mrs. Jones informed the Committee that this was the final plat for Phase I only. Mr. Hopper added that the covenants were being prepared even though they were not ready yet. Chairman Newhouse noted the special note on the plat to the effect that sidewalks were supposed to be built within 5 years by the owner. He also asked about the blurred legal description to which Mr. Hopper told him the blur had been corrected. Mrs. Jones said that the Planning Commission has asked that final subdivision plat show proposed or existing major streets within or abutting subdivisions; there- fore the plat has a nom that Crossover Road requires 80 ft. of right-of-way and Township Road requires 60 ft. of right-of-way. Chairman Newhouse questioned if Lots 5, 6, and 7, Block 1 have at least 70 ft. of width at the set back line. Mr. Hopper affirmed that they did. Mr. Hopper explained the easement questions raised in Mrs. Jones letter of August 3, 1979, and assured her all easements are adequate. Mrs. Jones said between Lots 1 4 2, Block 6, the notations for the easement and setbacks are confusing; and that Mr. Hopper needs to move oneof the notations to clear up the question. Then,Mrs. Jones asked Mr. Hopper to explain the irregularity of the easement between Blocks 3 G 4. Mr. Hopper explained to her that the individual lot lines do not actually follow the line of the existing 12 inch sewer. He showed them a complete utility layout to explain. Mr. Kisor informed the Committee that they had not yet discussed driveway access to Township Road and Crossover Road. Mr. Hopper advised that there is a note on the plat prohibiting driveways to those streets. Mrs. Crocker asked whether Twin Oaks Lane and Gentle Oaks Court would be extended. Mr. Hopper explained that Twin Oaks will be a cul de sac on the second phase and Gentle Oaks would be extended on the second phase. Mr. Kisor stated that they need to enter into a contract to insure completion of the improvements. Then Mr. Kisor moved that the Subdivision Committee recommend to the Planning Commission that the Final Plat of East Oaks Subdivision, Phase I be approved subject to meeting all P. R. C. comments and entering into a contract with the City. It was seconded by Mr. Hailey, which passed unanimously,by a vote of 4-0. The third item for discussion was the HYLAND PARK approval of the final plats of Hyland Park, Phases 4 $ 5, Final Plat Phases 4'$ 5, located East of Crossover Road; East of Crossover Rd. Hyland Park, Inc., Owner and Developer; Repre- sented by Tom Hopper. Chairman Newhouse asked if existing Recorded Subdivision Plats on Phases 2 $ 3 are shown including the easements. They are. He asked if the covenants were drawn up for this. Mr. Hopper told him that they were. It was also brought up that there were 80 acres between Starr Road and Hyland Park Subdivision. Mrs. Jones said she thought that Mae Joyner owned part of it. Mrs. Jones pointed out that the preliminary Subdivision Committee Meeting August 13, 1979 Page 3 plat approval had required that Cliffside Drive be extended on the East property line --at least by easement. Mrs. Crocker said she would hate to have to change the preliminary approval. Mrs. Jones read from the minutes of November 14, 1977, meeting of the Planning Commission where the Planning Commission had recommended waiving sidewalks in favor of pedstrian pathways. But said she could find no record of the Board of Director's having acted on it. Mrs. Crocker asked the Committee if they recalled when the Board of Directors' came back with Mr. Lindsey and asked if they could take the money reserved for sidewalks and pathways and correct the traffic island at the in- tersection of Hyland Park Road and•Crossover Road where so many accidents had happened. Gary Carnahan said it had been corrected but Mrs. Crocker stated that she felt that it hadn't been. Mr. Carnahan explained that they had cut it back as sharp as they could around the water meter. Chairman Newhouse said that the terrain was such that they couldn't put in side- walks but they could put in pathways. He added that they were following it out on their plans and with this particular Phase they could reccommend it. Mrs. Jones asked how they were planning on keeping lot owners from fencing in the pathways? Mr. Hopper said that they would be shown as pedestrian pathways. Mrs. Crocker stated that she wanted it shown on the plats and in the covenants that the pedistrian pathways were not to be fenced in so that lot owners would know. Chairman Newhouse asked Mr. Hopper whether he was going to use a bond or a con- tract. Mr. Hopper replied that they would use a contract. Then Chairman Newhouse asked him if the covenants had been submitted and Mr. Hopper said they had been taken care of the dimensioning the easement locations on the lots. Mrs. Jones said she would look at them carefully. Mrs. Crocker then asked Mr. Hopper if all of the Phases would connect. Mr. Hopper told her that they would connect and when Phase 6 was completed, it would fill in between Phases 4 $ 5. Chairman Newhouse then asked if there was any further discussion. Mr. Hailey moved to approve the final Plat of Hyland Park Phase 4 with these restrictions: (1) The developer will submit a separate written instrument to dedicate the easements outside the subdivision not previously dedicated. (2) Waive the street light spacing as shown on the plat. (3) Pathways to be noted on plat. With note that they cannot be fenced in. (4) Confirm waiver by the Board of Directors to allow pedestrian pathways rather than sidewalks. At least an easement be placed on the plat so that Cliffside Drive can be extended to the East. Mr. Kisor seconded it, which was approved unanimously, passed 4-0 (5) Phase 5 Chairman Newhouse again asked that the sidewalk waiver must be approved by the Board of Directors. He added that there must be a note that the pathways cannot be obstructed. Easements outside the Platted Phases of the Subdivision must be given by separate instrument. Mr. Kisor made the motion to approve the Final Plat of Hyland Park, Phase 5 with the 3 conditions outlined above. Hailey seconded it, which passed 4-0. The next item for discussion was the approval of the preliminary plat of Kant: Place located North of Hwy. 45 East and West of Crossover Road; Ball Family Trust, Owner F, Developer. Represented by Tom Hopper. KANTZ PLACE Preliminary Plat North of Hwy. 45 East and Wast of Crossover Road 1 • • Subdivision Committee Meeting August 13, 1979 Page 4 Mr. Hopper asked for an interpretation on whether R-0 and R-2 were considered residential districts with respect to width of sidewalks. Mrs. Jones asked Mr. Hopper the proposed maximum ulitity usage. The reason she needs to know, she explained is because the ulitity companies needed to know the maximumusage in order to provide sufficient services and also they need to - know estimated number of individual bills that they will have to mail out. Mr. Hopper said he could give her the estimated maximum usage. — Chairman Newhouse questioned her about the tandem lot situation to which Mr. Hopper replied that the plat has only 2 tandem lots rather than the 4 orginally shown and now conforms to the ordinance. Mr. Hopper also added they had notified adjacent property owners by Certified Mail and all but 2 of the Return Receipts have been returned. Mr. Kisor said they would need some assurance that they will have sidewalks on State Highways. Then Mrs. Jones interrupted to say that Mr. Ball had posted a Bill of Assurance to put sidewalks along the West side of Crossover Road when Crosswoods East Subdivision was filed. Mr. Hopper asked if the Committee could work something out when Crossover Road was widened. Chairman Newhouse stated that they might post a Bill of Assurance to do that. Mrs. Jones stated that street light spacing exceeds the maximum distance in 3 instances: in Block 3 between Lots 1 $ 3 it is 350 ft.; between Lot 10 and the intersection with Kantz Drive it is 326 ft.; and between the intersection of East Oaks Drive and Kantz Drive, Lots 8 and 9 of Block 1 on Kantz Drive it is 340 ft. Mr. Hopper asked that the Planning Commission consider amending the setback from the centerline of a public easement in the R-0 Zone. Under the present requirement setbacks would take up 35 ft. of the 100 ft. lot width of Lot 10, Block 2. Bobbie — Jones advised him that the only way to change it would be to change the ordinance. She said she presonally feels it should be amended; but all he could do was to bring it up with the Planning Commission. Mr. Kisor moved that the Preliminary Plat of Kantz Place be recommended for approval with these 6 conditions: (1) Sidewalks in the R-2 and R-0 Zones will be interpreted to be "residential" and be required to be 4 ft. wide. (2) Mr. Hopper will have the maximum usage put on the plat for the utility — companies. Acknowledge that an attempt was made to notify all adjoining property own- ers even though 2 people didn't answer the notification. There be a written Bill of Assurance for the sidewalks on Highway 45 and Highway 265 to be built within 5 years. The Planning Comission waive the spacing of the street lights the plat. Consideration be given to amending the Zoning Ordinance which presently requires a 25 ft. setback from the centerline of a public easement. It was seconded by Mrs. Crocker. Which passed unanimously, by a vote of 4-0. (3) (4) (5) (6) as shown on The last item for discussion was the approval of the large scale development plan for The New School to be located N. North of Township Road near ANL Laboratories; the property is being given to the school, currently Present to represent was Mr. Bill Mandrell. Mr. Mandrell stated that the easement requests will all be satisfied all utilities, except water, will be in an easement off the South side of ship's property and extending to Johnson Road Water will probably cross THE NEW SCHOOL Large Scale Development of Township Road near ANL Laborator es owned by Dr. Nettleship. and that Dr. Nettle.. Mrs. Beth • Subdivision Committee Meeting August 13, 1979 Page 5 Roman's property. After discussion, Beth Crocker moved that the subject to: (1) Dr. Nettleship acknowledging in writing that he cannot private drive for The New School to serve his property it is to be looked upon as a Private Drive for The New (2) The Lot Split be approved. Newton Hailey seconded:.the motion which was approved unanimously (4-0). The members explained that one reason for the condition on the driveway was their concern for the (traffic) safety of the children. plan be approved use the U-shaped to the West; that School only. The meeting was adjourned at 5:10 P.M. o'clock.