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HomeMy WebLinkAbout1979-01-08 - Minutes• • • • MINUTES OF A SUBDIVISION COMMITTEE MEETING A meeting of the Subdivision Committee of the City Planning Commission was held on Monday, January 8, 1979, at 4:00 o'clock P.M. in the Board of Directors Room, City Administration Building, Fayetteville, Arkansas. MEMBERS PRESENT: Chairman Ernest Jacks, Newton Hailey, Keith Newhouse and Bill Kisor. MEMBERS ABSENT: OTHERS PRESENT: None. Bobbie Jones, Larry Wood, Gail Biswell, Wade Bishop, Tom Hopper, George Faucette, Jr., James Armour, Ed Piper, Neal Albright, and Leo Peel. Chairman Jacks called the meeting to order. The Chairman asked whether there should be any corrections, additions or deletions to the minutes of the previousmeeting of December 11, 1978. Newton Hailey noted that on page 4 of said minutes, the last paragraph should read: After a short general discussion, Bill Kisor seconded Mr. Newhouse's motion to approve the plat with the 7 contin- gencies stated above, which motion passed 3-1 with Newton Hailey casting the "nay" vote. Bill Kisor moved to approve the minutes of said meeting, with the correc- tion above stated. Newton Hailey seconded the motion, which passed unanimously. The postponed applicant Chairman stated that Item #2 on the agenda (Shalott Acres) had been and the committee would skip Item #3 until a representative of that became present at the meeting. The Chairman stated that the first item for discussion would be the final plat of_ Phase I of Regency North, a subdivision located North of Appleby Road and West of Hwy. 71B; Wade Bishop, owner and developer. Wade Bishop and Tom Hopper (Crafton $ Tull) were present to represent. Chairman Jacks questioned Mr. Bishop concerning each individual require- ment made at the Plat Review Committee as to the status thereof. It was agreed that all Plat Review requirements had been met, with the exception that certain easements needed separately for utilities and separately for drainage had not been worked out to Mrs. Jones' satisfaction. Mrs. Jones stated that she had contacted a few of the utility company representatives concerning the exact lo- cations of various easements they would require, but that she would like to discuss the easements with all the companies before giving her final "o.k." in order to determine exactly which easements will be needed specifically for utili- ties and which will be needed specifically for drainage. Mrs. Jones also noted that, although she had received a copy of Mr. Bishop's protective covenants, she would like to discuss the form used with the City Attorney. She also commented that she would require a contract for the improvements not completed and that she would present the contract for the developers' signatures as soon as it was ready. REGENCY NORTH - PHASE I Final Plat N. of Appleby Road $ W. of Highway 71B Subdivisipn Committee Meeting • January 8, 1979 Page 2 • • Mrs. Jones noted that she had discussed drainage requirements and utility easement requirements with Clayton Powell, City Street Superintendent, and Mr. Powell had asked that a note be made upon the plat to the effect that the developer would be responsible for drainage coming out of the borrow ditch on the North side of Appleby Road emptying onto Lot 4, Block 1. Mrs. Jones noted that she felt she should discuss this with the City Attorney before she required the notation to be made on the plat as she was not certain the City could make such a requirement. Bill Kisor moved to approve the final plat upon the following contingen- cies: 1. Plat Review comments being met in full; 2. Contract being executed between the developer and the City for all incomplete improvements; and 3. Easements necessary for utilities and drainage being worked out to Mrs. Jones' satisfaction. Keith Newhouse seconded the motion, which passed unanimously. The Chairman then stated that the next THE MEADOWS item for discussion would be the preliminary Preliminary Plat plat of "The Meadows", a subdivision located (Outside City) outside the City Limits, but within its Plan- ning Areal more particularly located 2.25 miles East of the City Limits, approximately 0.5 miles North of Hwy. 45 on Ark. Hwy. 156; develop- ers and owners are George Faucette, Jr. $ Rose- mary Faucette, James McDonald II $ Ann Marie McDonald, G. Harrison Butler $ Patricia Butler, George Shelton $ Carole Shelton, and Edgar Piper and Jane Piper. George Faucette, Jr., Edgar Piper and James Armour (Mil - holland Engineering) were present to represent. The Chairman questioned the representatives as to each individual item required by the Plat Review Committee. Mr. Faucette noted that all Plat Review requirements had been met, with the following exceptions: 1. The 15' easement along the North side of the proposed road was not shown on the plat, although he stated that it would be platted. 2. The 15' easement (71/2' each side of each lot line) from the end of the cul-de-sac to the east property boundary line was not shown on the plat, although he stated that it would be platted. 3. Proof of notice had not been received from all adjacent property owners. A short discussion ensued concerning a possible name for the proposed road George Faucette suggested the name Meadow Lane, but several comments were made concerning the similarity of this name to other street names in the area. A discussion ensued concerning whether or not the proposed road should be paved. The developers stated they felt paving would not be appropriate as Hwy. 156, which is the sole access of the proposed road, is not paved. Keith Newhouse stated that "if we are to have any road system of any consequence in the future, I feel we need to go with paving standards." Ernest Jacks commented that he also felt county standards should apply, but Bobbie Jones commented that, in this in- stance, the county had agreed to defer to the City's determination. Bill Kisor Subdivision Committee Meeting • January 8, 1979 Page 3 • stated that he did not feel the road should be paved considering the rural atmos- phere of the area (large lots extending from a gravel state road), as well as the fact that he did not think the Committee should require expensive paving when building costs are already prohibitive. A discussion was had concerning whether the developers should be required to extend the proposed road to the east property line of the subdivision, or to allow them to end the road in a cul-de-sac. Mr. Piper (an owner/developer who plans to build his home on one of the lots) stated that the developers did not want to provide for any possibility of future extension of the road, but wanted to leave the road private. Bill Kisor agreed that he did not feel it would be necessary to provide for any future extension of the road since he felt the surrounding properties would not be landlocked and would have other access. After further discussion, Keith Newhouse moved to recommend approval of the plat to the Planning Commission upon the following contingencies: 1. All Plat Review requirements being met; 2. Double chip and oil seal to be required for the proposed road; 3. No requirement for extension of the road to the east property line (termination to be in a cul-de-sac) Newton Hailey seconded the motion, which passed 3-1 with Bill Kisor casting the "nay" vote. The last item for discussion was the pro- GRANDVIEW PLACE posed final plat of Grandview Place, located at Final Plat the SE corner of W. 24th St. and Hwy. 71 South; Hwy. 71 South Leo Peel and Mildred Peel, Owner/Developer. Neal Albright and Mr. Peel were present to represent. The Chairman reviewed the requirements of the Plat Review Committee. Discussion ensued and it was determined that all Plat Review requirements had been met, with the following exceptions; 1. The flood plain is not shown on the plat. 2. Additional dedication for right-of-way along Hwy. 71 is not shown (for the reason that the Hwy. Dept. has not notified the developers of the amount of additional dedication required). 3. Additional dedication for 24th Street is not shown (for the reason that the City has not yet ascertained its requirements). A discussion was had concerning possible requirements for curbs and gutters and other street and drainage improvements during construction of other improve- ments upon the lots. Following discussion, Keith Newhouse moved to approve the plat contingent upon the following: 1. Dedication of any additional right-of-way needed for Hwy. 71 to be made upon the call of the Hwy. Department; 2. Flood plain to be shown on the plat; 3. Dedication of any additional right-of-way needed for 24th Street when City determines required amount and upon City's call; 4. All Plat Review requirements being met. Bill Kisor seconded the motion, which passed unanimously. • The meeting adjourned at 5:00 o'clock P.M.